10-9-06 Agenda Packet v1
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING OCTOBER 9, 2006
AGENDA
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission meeting of September 25, 2006.
2. Courtesy of Floor to Visitors
A. Presentation of the Sewer Master Plan Update 2006 from Grant Misterly
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report (City Manager)
3. Consent Agenda
4.
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL
BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND
STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO
THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of New Occupational Licenses issued in September 2006
(City Manager)
B. Award the bid for Utility Contractor Annual Service Contract to Gruhn May, Inc.
at the prices specified in Bid No. 0506-16 (City Manager)
5. Committee Reports
None
6. Action on Resolutions
None
7. Action on Ordinances
A. Reconsideration of Ordinance No. 90-06-195 with respect to FAR.
8. Miscellaneous Business
A. Discussion and related action on the City Manager's Compensation (Borno)
9. City Manager
A. City Manager's Report
10. Reports and/or requests from City Commissioners and City Attorney
A. Recommendation for reappointments and one new appointment to the Community
Development Board (Mayor)
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B. Creation of a committee to study district representation (Mayor Wolfson)
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any
matter considered at any meeting, such person may need a record of the proceedings, and, for
such purpose, may need to ensure that a verbatim record of the proceedings is made, which record
shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit
a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk by 5:00 PM, Friday, October 6, 2006.
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Attendance
MINUTES
REGULAR CITY COMMISSION MEETING
September 25, 2006
CITY HALL, 800 SEMINOLE ROAD
IN ATTENDANCE:
Mayor Donald Wolfson
Mayor Pro Tem J. Dezmond Waters III
Commissioner Mike Borno
Commissioner Sylvia N. Simmons
Commissioner Jamie Fletcher
City Manager Jim Hanson
City Clerk Donna L. Bussey
City Attorney Alan C. Jensen
Call to Order/Pledge Mayor Wolfson called the meeting to order at 7:15 p.m. The Pledge of Allegiance to
the Flag followed the Invocation, given by Commissioner Waters.
Approval of MinuLes 1. Approval of the minutes of the Regular Commission Meeting on Scptember
11, 2006
Motion: To approve the minutes of the Regular Commission Meeting on
September 11, 2006 as presented.
Moved by Borno, seconded by Simmons
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Floor to Visitors
The Mayor opened the floor to visitors.
Pat Pillmore, 995 Camelia Street, spoke regarding West 9th Street often being blocked
by work trucks and vans parked on the street, the Beautification Project in Marsh Oaks,
the speed limits in Atlantic Beach, and the lack of pedestrian signage and bike paths.
R.D. de Carle, 51 Beach Avenue, suggested changing line two of the initial
requirement statement to read "...over 25% in size..." instead of "...add 25% or more
in size...". Mr. de Carle clarified that the phone poll was not being done by the Save
Atlantic Beach group unlike the post cards which were.
Stephen Kuti, 1132 Linkside Drive, addressed the Town Center Overlay Project. He
advised the height limits at Town Center in Atlantic Beach is 24' and Neptune Beach is
35' and suggested the more restrictive height limit of 24' be applied to Town Center
planning. Mr. Kuti spoke regarding the Mayport Road Medians designed to include
trees which will widen the median and reduce the size of the inside lane. He expressed
concern that the trucks with trailers in the turn lane will be forced to ride on the median.
He asked the Commission to get a professional opinion on the issue.
September 25. 2006 REGULAR COMMISSION MEETING Page 2
Mayor Wolfson clarified that Atlantic Beach has a 25' limit instead of 24'.
Douglas Speed Jr., 1207 Seminole Road, commented on the old Famous Amos
building on Atlantic Boulevard. He thanked the Commission for the quick response to
concerns about sidewalks in the Selva Marina area. Mr. Speed noted the corner at
Seminole Road and Selva Marina Drive still has a curb and should be marked more
clearly. Mr. Speed asked the Commission not to open the gate at the end of Selva
Marina Drive and Fleet Landing except to allow emergency vehicles.
Sally Clemens, 1638 Park Terrace W., questioned the city's involvement in the recent
telephone survey regarding the community development standards and expressed
concern that tax dollars were being spent on it.
Mayor Wolfson and City Manager Hanson both confirmed the city has no knowledge
of the organization behind the telephone poll and, also, is not paying for the survey.
Jack Robbins, 1435 Linkside Drive, President of the Selva Linkside Association,
thanked the Commission for their hard work and dedication to the City. He expressed
concern regarding plans to develop around the Selva Marina golf course and expressed
opposition to allowing access into the Selva Linkside community.
A. Presentation of the Proposed Town Center Overlay District by Niall Fallon
Niall Fallon explained that he would be presenting the Town Center Overlay and hoped
for concurrence to move it forward through the proper city channels. He explained the
organized effort of Atlantic Beach, Neptune Beach and the Town Center Agency to
protect the integrity of Town Center through substantial improvements to hardscape
and landscape.
Mr. Fallon explained the purpose of the project was to propose changes to zoning. He
referenced six letters of support that were received back from business owners in the
Town Center District.
Michael Dunlap gave a slide show presentation using the overhead. Photographs of
different areas in Town Center were displayed with before and after comparisons. He
presented the overlay outline addressing setbacks, height, use, lot coverage, lot area,
landscape guide, parking and signage.
After the presentation, he advised the next step would be to move it to the Community
Development Board for comments and coordinate with the City of Neptune Beach.
Mr. Fallon and Mr. Dunlap answered questions from the Commission.
Mayor Wolfson thanked the gentlemen for their presentation and indicated that Town
Center is a huge asset to both city communities. He explained the Commission should
discuss the proposal during Strategic Planning in order to understand the concept and
prioritize before sending it to the Community Development Board for comments.
September 25.2006 REGULAR COMMISSION MEETING Page 3
Mayor Wolfson requested feedback regarding Neptune Beach's position on the Overlay
once the presentation has been made to them.
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous Meeting A. City Manager's Follow-up Report
Consent Agenda
City Manager Jim Hanson indicated he had no report.
4. Consent Agenda
A. Acknowledge receipt of Monthly Public Works and Public Utility
Departments, Utility Sales and Financial Report (City Manager)
B. Waive the $10,000 bid requirement and approve a one-time purchase order for
palm trimming to All State Tree & Turf for $11,540.00 (City Manager)
C. Extend the annual contract for Lawn Maintenance of City Parks for one
additional year to Cuyler's Lawn Service at the contract price (Bid No. 0304 -2 -
re -bid) (City Manager)
D. Extend the contract for Concrete Repairs for the Public Works/Utilities
Department with Gruhn May, Inc. for one year at the current prices (City
Manager)
E. Extend the contract for Beach Cleaning for one additional year to
Beachcombers at the current price (Bid No. 0304-23) (City Manager)
F. Effective October 1, 2006, adjust the pay of the City Clerk using the
classification as provided by the consultant (Springsted) using the same
procedures and pay increases as provided to all other City non-union Grade 22
employees (City Manager)
G. Approve the Local 630, Blue Collar, union contract for the period October 1,
2006 through September 30, 2009 (City Manager)
H. Approve the Local 630 White Collar union contract for the period October 1,
2006 through September 30, 2009 (City Manager)
I. Approve the Police union contract for the period of October 1, 2006 through
September 30, 2007 (City Manager)
Mayor Wolfson read the Consent Agenda. Commissioner Fletcher left the meeting
while the Consent Agenda was being read.
Commissioner Borno asked that Item 4B, 4G, 4H and 4I be pulled from the Consent
Agenda for discussion.
Motion: To approve Consent Agenda as presented with the exception of Items 4B ,
4G, 411 and 4I.
Moved by Simmons, seconded by Borno
Votes:
Aye: 4 - Borno, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
(Commissioner Fletcher was absent for the vote.)
Committee Reports
Action on Resolutions
Sentember 25, 2006 REGULAR COMMISSION MEETING Page 4
Commissioner Borno addressed Item 4B explaining that separate action may be
required because of the waiving of the 10,000 bid requirement. City Attorney Jensen
explained that the Commission would need to determine either an urgency or an
emergency to the issue in order to waive the bid requirements.
Discussion ensued and during discussion Commissioner Fletcher entered the meeting.
Commissioner Borno explained the urgency as referenced in the staff report.
Motion: Approve waiving the $10.000 bid requirement and approve a one-time
purchase order for trimming to All State Tree & Turf for $11.540.00 with a 3 and
9 proper pruning.
Moved by Borno, seconded by Waters
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Commissioner Borno indicated he had pulled Items 4G, 4H and 4I in order to
congratulate and thank staff and the negotiator for their hard work and for completing
the process in time for the effective date of October 1, 2006.
Motion: To approve Consent Agenda Items 4G . 4H and 4I collectively.
Moved by Borno, seconded by Waters
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
A. RESOLUTION NO. 06-11, Public Hearing and Final Reading on adopting
a Tentative Millage Rate
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR
MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE
CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND
ENDING SEPTEMBER 30, 2007; STATING THE PERCENTAGE BY
WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED -BACK
RATE; AND, PROVIDING AN EFFECTIVE DATE
Mayor Wolfson opened the floor to a public hearing. No one from the audience spoke.
Mayor Wolfson closed the public hearing.
September 25. 2006 REGULAR COMMISSION MEETING Pae 5
Mayor Wolfson read the Resolution by title. He explained the first item to be
considered is the adoption of Millage Rate, Resolution No. 06-11. He stated the
Tentative Millage Rate is 2.9974, the Roll -Back Rate is 2.7213, the Tentative Millage
Rate is 10.15% higher than the Roll -Back Rate, and the purpose for the increase in ad
valorem tax revenue is to maintain adequate funding for the existing level of service at
anticipated increased cost.
Motion: Adopt a Millage Rate of 2.9974. Resolution No. 06-11. for operating
purposes.
Moved by Borno, seconded by Waters
Mayor Wolfson opened the floor to a public hearing. No one from the audience spoke.
Mayor Wolfson closed the public hearing.
Commissioner Waters asked for an explanation of Millage Rate and Roll -Back Rate.
Finance Director Van Liere explained both.
Commissioner Simmons pointed out the City of Atlantic Beach has the lowest millage
rate of any of the five incorporated communities in Duval County and the city only gets
back 17% of what is paid in.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Action on Ordinances 7. Action on Ordinances
A. Public Hearing and Final Reading on Ordinance No. 20-06-81 establishing
the Operating Budget for Fiscal Year 2006/2007
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007
Mayor explained the second item to be considered is Ordinance No. 20-06-81
establishing the Operating Budget for fiscal year 2006/2007 of $26,059,756.
Motion: Adopt Ordinance No. 20-06-81 establishing the Operating Budget for
fiscal year 2006/2007.
Moved by Borno, seconded by Waters
Mayor Wolfson opened the floor to a public hearing. No one from the audience spoke.
Mayor Wolfson closed the public hearing.
September 25, 2006 REGULAR CONI IISSION MEETING Page 6
Commissioner Borno explained the proposed budget process by advising that three
budget workshops were held and adjustments were made from the original proposal.
He believed Staff and the Commission worked diligently and did a good job this year.
Commissioner Waters advised the Commission that Former Commissioner Paul
Parsons contacted him to request an additional $10,000 be placed in the budget for Art.
He explained Mr. Parsons believes additional money would enhance his negotiations
with other entities and would be appreciated.
Commissioner Borno believed the budget should be approved as presented and if the
Commission decided to consider additional amendments to the budget, it could be done
at a later time.
Commissioner Simmons reminded everyone that the item was already discussed during
a budget workshop. Mayor Wolfson agreed and indicated the Commission decided, at
the budget workshop, not to increase it.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
B. Ordinance No. 80-06-73, Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 22 UTILITIES, ARTICLE II,
SECTION 22-27 CHARGES FOR WATER SERVICE, TO INCREASE THE
WATER BASE AND VOLUME CHARGES FOR RESIDENTIAL,
IRRIGATION AND COMMERCIAL CUSTOMERS: AMENDING ARTICLE
III WASTEWATER SYSTEM, DIVISION SEVEN, SEWER USER RATES
AND CHARGES, SECTION 22-166 MONTHLY WASTEWATER BASE
FACILITY CHARGES TO INCREASE RESIDENTIAL AND
COMMERCIAL BASE CHARGE RATES; AND AMENDING SECTION 22-
167 SCHEDULE OF WASTEWATER VOLUME CHARGES TO INCREASE
THE RATES FOR WASTEWATER VOLUME CHARGES FOR
RESIDENTIAL AND COMMERCIAL CUSTOMERS
Mayor Wolfson read the Ordinance by title only. He opened the floor to a public
hearing. No one from the audience spoke. Mayor Wolfson closed the public hearing.
Motion: Approve Ordinance No. 80-06-73 as read.
Moved by Borno, seconded by Waters
Commissioner Borno pointed out the ordinance increases the base rate by three percent
(3%). He explained the rates are behind by about eleven percent (11%) or twelve
percent (12%) which makes it necessary to adjust incrementally in the next few years in
order to bring it up to a stable condition and not supplementing it from other funds.
September 25. 2006 REGULAR COMMISSION MEETING Page 7
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
C. Ordinance No. 45-06-18, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION,
ARTICLE III, OCCUPATIONAL LICENSE TAX, AMENDING THE TERM
LOCAL OCCUPATIONAL LICENSE TAX TO LOCAL BUSINESS TAX;
AMENDING SECTION 20-51, DEFINITIONS, TO CHANGE THE TERM
FOR LOCAL OCCUPATIONAL LICENSE TO LOCAL BUSINESS TAX
AND TO ADD A DEFINITION FOR RECEIPT AS IT RELATES TO
BUSINESS TAXES; AMENDING SECTION 20-59, SCHEDULE OF FEES;
AMENDING PROVISIONS IN ARTICLE IV. INSURANCE PREMUM
TAXES, SECTIONS 20-76 THROUGH 20-78, TO CONFORM TO THIS
NEW TERMINOLOGY; PROVIDING AN EFFECTIVE DATE
Mayor Wolfson read the ordinance by title only and opened the public hearing. No one
from the audience spoke. Mayor Wolfson closed the public hearing.
Motion: Approve Ordinance No. 45-06-18 with two modifications. change the
effective date to January 1, 2007 instead of October 1, 2006 and the solicitation
door-to-door fee remain at $35.00 with no increase made to it.
Moved by Borno, seconded by Simmons
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Before addressing Miscellaneous Business Items, Mayor Wolfson made a motion.
Motion: To Reconsider Ordinance No. 90-06-195
Moved by Wolfson, seconded by Borno
Mayor Wolfson explained that he had asked the City Attorney if it would be
permissible for him to do this by Robert's Rules. He reported that he was on the
prevailing side on the Ordinance but not on the prevailing side on the amendment. He
asked that the City Attorney correct him if he is wrong. Mayor Wolfson expressed his
desire to make a reconsideration of the FAR from .54 to .60. Commissioner Borno
asked if that was a motion. Mayor Wolfson explained he had a motion for discussion
and that he is asking for reconsideration for that part of the ordinance. Commissioner
Simmons believed that a reconsideration can not be done. Mayor Wolfson asked for
clarification. Commissioner Simmons explained that if a vote on a motion is not
reconsidered on the day the vote was taken or on the next succeeding day, the vote
September 25. 2006 REGULAR COMMISSION MEETING Page 8
cannot be reconsidered at the next meeting. She read from Robert's Rules which stated
when a permanent organization has weekly or monthly meetings, and when usually
only a small percentage of the members are present, it seems best to permit a
reconsideration to hold over to another meeting so that a larger portion of the group
will be aware of what actions is taken. She pointed out the Commission meets twice a
month but that all of the members were present at the last meeting, for all the public
hearings, for all the Commissioner comments and for the votes on the Ordinance.
Commissioner Fletcher indicated that was also his understanding.
City Attorney Jensen advised in Section 2-19 of the City Code states, rules governing
the conduct of the City Commission business, Rules of Conduct and Procedure of
Meetings, Rule 20., after the decision of any question, it shall be in order only for a
member voting on the prevailing side to move a reconsideration at the same or next
regular meeting.
Commissioner Simmons asked for the meaning of "after some question". City
Attorney Jensen explained voting the question. He reported that Mayor Wolfson voted
in favor of the Ordinance which contained the .54 FAR. Mayor Wolfson asked if
Commissioner Simmons understood that explanation, then asked Commissioner
Fletcher the same. Commissioner Simmons answered yes. Commissioner Fletcher
answered yes, but raised an objection to consideration of the question which has no
debate (referred to Robert's Rules) requiring an immediate vote. Mayor Wolfson
believed that to not be valid. Commissioner Fletcher asked for guidance from the City
Attorney regarding the objection to consideration of the question, requiring no debate,
and requiring a two-thirds vote. City Attorney Jensen asked to clarify consideration of
what question. Commissioner Fletcher explained the Mayor's question of
reconsideration. Mr. Jensen advised the Mayor has a motion and a second on the floor.
Commissioner Fletcher indicated he did not hear a motion or a second. Mayor
Wolfson reported he had motioned to reconsider and Commissioner Borno seconded it.
Commissioner Fletcher expressed his desire to move to postpone indefinitely. He
asked the City Attorney whether it would require a debate or an immediate vote. Mr.
Jensen and Commissioner Simmons both referred to a list and found Commissioner
Fletcher's motion to postpone indefinitely as a debatable motion. Commissioner
Simmons explained there is a motion on the floor and a second to reconsider, but then
another motion would be needed. Before she was able to finish, Commissioner
Fletcher indicated that he has a motion on the floor to postpone indefinitely. Mayor
Wolfson asked what he is postponing indefinitely. Commissioner Fletcher answered
this reconsideration which requires a second, a debate and a vote.
Motion: To postpone the reconsideration indefinitely.
Moved by Fletcher, seconded by Simmons
Mayor Wolfson moved the motion to a discussion.
Mr. Jensen raised a point of order indicating that he is not sure if that motion takes
precedence over the original motion that was made. Commissioner Borno agreed. Mr.
Jensen recommended that the Commission act on the motion for reconsideration.
September 25. 2006 REGULAR COMMISSION MEETING Paye 9
He went on to explain voting up or down a motion for reconsideration is not changing
anything, it just means that you are going ahead to reconsider it. Commissioner
Fletcher read from a book on Robert's Rules of Order, Subsidiary Motions- Number 1.
It stated, if an embarrassing main motion is brought before the assembly, a member can
propose to get rid of this question without bringing it (meaning main motion) to a direct
vote by moving to postpone indefinitely. RONR, Tenth Edition, page 121-24. He
indicated it was a superseding motion. Mayor asked the City Attorney for his guidance.
Mr. Jensen indicated that the City's Ordinance does not address that. Mayor Wolfson
asked Commissioner Fletcher to reiterate his position. Commissioner Fletcher
explained he is moving to postpone indefinitely the Mayor's motion and that it is a
subsidiary motion to dispose of a main motion. He stated, again, if an embarrassing
main motion has been brought before the assembly, a member can propose to get rid of
this question without bringing it (meaning main motion) to a direct vote by moving to
postpone indefinitely. Mayor Wolfson indicated they have a motion and a second and
it will require a vote. Commissioner Fletcher believed his motion will supercede the
main motion made by the Mayor. Commissioner Fletcher apologized to the Mayor and
the Mayor explained no apologies are necessary that this is procedural and is not a
problem. Commissioner Borno asked if it was open for debate. Mayor Wolfson asked
if he was correct by accepting this as superseding the motion. Mr. Jensen indicated he
did not know. Mayor Wolfson believed Commissioner Fletcher's motion would need
to be debated. Commissioner Fletcher explained there was a motion and a second to
postpone indefinitely which requires debate and a vote. Commissioner Borno asked
whether everyone is following Robert's Rules or following the rules in the City
Ordinance of how we (the Commission) do business. Mayor Wolfson indicated his
Reconsideration Rule is in our ordinance and that should be used. He indicated an
option would be to waive Robert's Rules and follow the city ordinance.
Commissioner Fletcher asked for point of order. He explained there was a motion on
the floor. Mayor Wolfson explained he was waiting for a response from the City
Attorney and asked Commissioner Fletcher to allow the City Attorney to respond.
Commissioner Fletcher said he felt a little highjacked. Mayor Wolfson said he is not
being highjacked at all. Commissioner Fletcher repeated he feels highjacked. Mayor
Wolfson explained there is no highjacking here. Mayor Wolfson explained how he felt
about it and now he is following his last recourse. He explained he has a right to make
a motion to reconsider which is the right and prerogative for any Commissioner.
Commissioner Waters added, who votes on the prevailing side. Mayor Wolfson
reiterated that with a vote on the prevailing side that is the right of any Commissioner.
Commissioner Fletcher asked if he wants to open it for debate. Mayor Wolfson
indicated he wants to wait for Mr. Jensen's response first before moving forward.
Mr. Jensen indicated the Commission would have to determine if the motion that
Mayor Wolfson made to reconsider is an embarrassing main motion according to the
Rules. Commissioner Fletcher offered clarification for why that quote appears
somewhat valid although the word is strong. He explained that two and a half to three
years have been spent reviewing proposals and considerations, that a fair vote was
taken after much public discussion (difficult public discussion) and that the motion to
reconsider would bring up a lot more contention which no one wants.
September 25, 2006 REGULAR CONI IISSION MEETING Page 10
Mayor Wolfson explained that the information he brought forward at the last meeting
regarding the .60 FAR was considered and was moved to a motion and was moved for
discussion. He further explained that he put it on the overhead and there is an avenue
in a motion to reconsider if you bring information to the table late for discussion. He
advised that Mr. Jensen had the book and it is in Robert's Rules. He reiterated that it
was not meant to highjack but that said it was the last opportunity for any of the
Commissioners to think about it further and revisit before it's finalized.
Commissioner Fletcher responded, like any zoning law, they are fairly fluent and the
Commission could return to them after a period of time to make changes as needed. He
indicated that he does not see this as a fixed FAR or a fixed ordinance. However, he felt
the Commission took two and a half years and one hundred thousand dollars to do it the
right way with due process, thorough information and a lot of public debate that was
difficult. He expressed his satisfaction with the process.
Mayor Wolfson indicated no one is questioning the process. He indicated this was the
final piece of the process.
Commissioner Fletcher expressed he would have preferred to hear about the Beverly
Hills idea earlier in the process.
Mayor Wolfson indicated the Beverly Hills idea did not come to his attention until it
was written in the article on August 27th, so there was no way for anyone to hear it
before then. He explained the point was not for the city to follow Beverly Hills, but for
them to understand that the same measurement was arrived at within 100 square feet
using a different methodology.
Commissioner Simmons noted that the discussion is way off base. The Mayor agreed
and steered back to the debate.
Mr. Jensen reported, as he referred to standard descriptive characteristics in the
Robert's Rules of Order, the motion to reconsider with respect to making the motion
takes precedence over any other motion whatsoever and yields to nothing.
Mayor Wolfson clarified Commissioner Fletcher's motion is not appropriate.
Mayor Wolfson restated his motion to reconsider and pointed out the part that he wants
to reconsider is change from the .54 FAR to .60 FAR.
Commissioner Simmons indicated that she was confused explaining that there is a
motion to reconsider but does not think you can reconsider parts of it. She also
indicated that they should reconsider that motion and should vote yes or no. Then,
should have a motion to change the FAR which would have to be done by someone on
the prevailing side of that vote.
Mr. Jensen explained the Mayor was on the prevailing side of that vote and he voted to
approve the .54 FAR. Commissioner Simmons asked if the motion is to Reconsider the
entire ordinance. Mr. Jensen disagreed. He believed the motion was to Reconsider the
FAR, in that, the portion of the Ordinance pertaining to FAR.
September 25. 2006 REGULAR COMMISSION MEETING Page 11
Commissioner Simmons asked if it could be done without an announced Public
Hearing and the Mayor confirmed that it could according to Robert's Rules.
Commissioner Simmons acknowledged it may be Robert's Rules but asked if is was
part of our code. She further explained that the city code says in order to make a
change to an ordinance, you must have a public hearing and an ordinance is on the
books as of September 11th.
Mr. Jensen suggested that if the Commission is going to vote to reconsider this part of
the ordinance, that they then schedule that on the next agenda. Also, if it is voted
down, it is dead tonight, if it is approved, he suggested that the Commission consider
any change to that ordinance at the next meeting.
Commissioner Fletcher responded to the initial request by the Mayor by moving to
appeal his decision to revisit this issue and asked Mr. Jensen for his guidance.
Commissioner Fletcher read from Robert's Rules of Order regarding appeals. Mr.
Jensen asked what he exactly wants to appeal. Commissioner Fletcher said he wants to
appeal the Mayor's decision to bring this matter up and revisit the FAR. Mr. Jensen
explained that was not a decision of the Chair, like being out of order or something like
that, but was just a motion that he has brought to the Commission.
Mayor Wolfson asked for clarification on whether his motion of reconsideration would
be for the entire Ordinance. Mr. Jensen indicated his understanding of the motion was
to reconsider that part of the Ordinance that addressed the FAR. Mayor Wolfson
confirmed. Mr. Jensen suggested that, especially in light of the public interest, if that
motion is passed tonight, any proposed change in the FAR should be brought up at a
future meeting by placing it on the agenda which makes it publicly noticed. He
explained that would help so the public doesn't think the Commission is doing
something they didn't know about. Mayor Wolfson stated he understood.
Mr. Jensen reiterated that the Commission votes tonight on the motion to reconsider, if
that's approved, then they reconsider at the next meeting after public notice. If it is
voted down, then it is done with.
Mayor stated there is a motion on the floor to reconsider and asked if there is any other
discussion.
Commissioner Simmons asked the Mayor if he thought he caught the Commission off
guard tonight.
Mayor Wolfson reiterated that it is the privilege of a Commissioner and he is not trying
to catch anyone off guard. He further explained it to be an effort for reconsideration of
the FAR to go from .54 to .60 and that he brought information forward for evaluation.
He explained that if the consensus is to not reconsider this then vote accordingly
tonight and if the motion fails, then there is nothing more that can be done and would
be over with. Mayor Wolfson expressed that he took offense to that and has not tried to
catch anyone off guard about anything. He explained he has a right as a Commissioner,
to Robert's Rules, to make a motion as on the prevailing side to reconsider.
September 25. 2006 REGULAR COMMISSION MEETING Page 12
Commissioner Borno stated that he had been contacted by several people, more than
three, regarding how he felt about the overall vote and the relationship to FAR and that
they had all read how he felt about the FAR to begin with. He reported that after
listening to them, they made good common sense and would like to say that he wants
all the citizens of Atlantic Beach to clearly hear and understand why he is considering
increasing the FAR from .54 to .60. Commissioner Borno stated the following: "It is
to provide for all the citizens that will be affected by the FAR to have enough
advantage as possible, if needed, during this interim period when FAR is part of our
current ordinance. I wish for all the citizens of Atlantic Beach to know that I will
continue to work diligently to have FAR removed from our ordinance until that can
take place in the future. I have not changed my firm belief that any FAR number could
not have allowed the City of Atlantic Beach to exist as it does today and will never be
appropriate for use in determining what our city would look like in the future. I am
against McMansions and firmly believe the use of FAR is restrictive and not proper to
our homeowners that have had a need to either enlarge or construct new homes in the
fiiture. That is my feelings right now. I am willing to give them the advantage of
looking at .6."
Mayor Wolfson believes that a .60 is a fair place to start and am just looking for that
opportunity to reconsider that portion of it and have no intention of voting against this
if it is a .54 or a .60. He stated his position is that he will vote in favor of the
Ordinance with a .54 or with a .60, but his preference would be to go with a .60. He
reiterated that it was all he was asking for reconsideration on. He indicated that his
commitment is to the ordinance and would prefer the reconsideration for the .60.
Commissioner Fletcher understood that they all have a right to reconsider, but felt a
little frustrated because it "pops" it up and he would prefer to be prepared and to think
about things thoroughly. He believed the Mayor was trying to reach a more
compromise of a FAR.
Mayor Wolfson answered that was part of what he was doing. He explained he sees the
divisiveness in the community beyond anything ever imagined. He indicated he was
looking for a way to start the healing process that Commissioner Waters mentioned in
his prayer tonight. He indicated he felt all along that the .60 is a fair position. He
advised he had discussed it with moderates and it was a concern. He believed that
elected officials have that responsibility to find some way to start this healing process
sooner rather than later.
Commissioner Fletcher stated that was his impression. He believed that the
Commissioners tried all along to reach compromises. He explained he does not feel the
community has been split. He advised he had met a moderate, very reasonable minded
person of the core group over lunch on the Thursday before the Monday night final
vote to find out what was wanted. He reported that on a 50' by 130' lot, an 8,000
square foot house was his offer. He explained he could not compromise. He does not
believe that the core group will see a .60 as a compromise. Mayor Wolfson stated that
is exactly his point. Mayor Wolfson believed the core group will never see anything
less than 7,200 square feet as a compromise and that is unacceptable and not where the
moderates are. He indicated he spoke to moderates who are very comfortable with the
.60 FAR. He explained if the .60 doesn't work, the Community Development Board
Seatember 25. 2006 REGULAR COMMISSION MEETING Page 13
can come back and make some suggestion that it should go to a .54. Commissioner
Fletcher believed that it can go up but not down.
Mayor Wolfson asked for reconsideration on the moderate position of a .60.
Commissioner Simmons added she had not heard any consideration of the moderates
on the other side who she said has expressed thanks for sticking to her guns and staying
where we we are which is already a compromise. She believed that side had been sold
out in the process and not considered. She believed the healthiest thing for the
community is to drop it at this point, see where it goes and then consider it down the
line. She indicated it had been quiet and peaceful for a few weeks. She felt to bring it
up again and put everybody on the line, more public hearings, another packed room,
another set of letters to the editor, and another set of anger is very unfair to the
community. Mayor Wolfson acknowledged Commissioner Simmons' points.
Commissioner Waters believed this to be a political compromise and was ready to vote.
Commissioner Waters called the question.
Mayor Wolfson advised the Commission there is a motion on the floor to reconsider the
FAR from a .54 to .60.
(Restated Motion)
Motion: To Reconsider the FAR from .54 to .60 in Ordinance No. 90-06-195.
Roll Call Vote:
Borno — aye
Fletcher — nay
Simmons — nay
Waters — aye
Wolfson — aye
Votes: 3-2
MOTION CARRIED
Mayor Wolfson explained the reconsideration of .54 versus .60 will be addressed at the
next meeting.
Miscellaneous Business 8. Miscellaneous Business
A. Request from General Employee and Police Employee Pension Board of
Trustees for a one-time 3% cost of living adjustment (COLA) for city retirees
and beneficiaries (City Manager)
City Manager Hanson reported the city's two pension boards recommended a three
percent cost of living be provided to the city retirees and referred the Commission to
the staff report for the explanation and cost.
Mr. Van Liere explained several options were discussed and the cost estimates for each
are within the attached Actuary Report for consideration.
September 25. 2006 REGULAR COMMISSION MEETING Page 14.
Motion: To Deny the Request from General Employee and Police Employee
Pension Board of Trustees for a one-time 3% cost of living adjustment (COLA)
for city retirees and beneficiaries
Moved by Borno, seconded by Waters
Commissioner Borno explained decent adjustments have been made over the years and
expressed concern that the cost would total over a half million dollars ($500,000) over
the next fifteen years of a commitment. He expressed he cannot support it.
Commissioner Waters believed the request has merit but problems do exist. He
suggested deferring the request to allow the Commission to look into the issues more
closely while understanding that the retirees leave the city at an income in dollars that
are worth a lot less today. He believes the other options provided should be reviewed.
Mayor Wolfson withdrew his second, Commissioner Borno withdrew his motion.
Motion: To defer until the meeting on October 23. 2006
Moved by Waters, seconded by Fletcher
Commissioner Borno pointed out each Commissioner should give direction to staff as
to what to bring back to them. Commissioner Waters agreed.
Mr. Van Liere explained the boards position and further explained the 3% COLA can
not keep up with inflation which is understood by the board, but could be viewed as a
periodic assessment that maybe they are due for an increase.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
B. Annual renewal of City Insurance (excluding Employee Benefits)
City Manager Hanson explained the city's insurance is up for renewal each year and
earlier discussions took place during the budget process considering anticipated
increases. He reported the figures came in lower than estimated and recommended
approval of the City's insurance as listed in the staff report, which is attached and made
part of this official record as Attachment A.
Mayor Wolfson pointed out the figure for the Automobile coverage indicates the dollar
amount went down but the percentage went up and asked for clarification. Human
Resource Manager George Foster reported the percentage was incorrect and that it
should be a decrease or (-) instead of an increase or (+).
Motion: Approve Annual Renewal of the City's insurance (excluding Employee
Benefits), as indicated below the column marked 10/1/06. effective October 1,
2006.
September 25. 2006 REGULAR COMMISSION MEETING Page 15
Discussion ensued regarding the deductibles. Mr. Foster reported the deductibles range
from $5,000 to $25,000 depending on the type of occurrence. He indicated that next
year, the insurances are due to be studied thoroughly and deductibles will be part of that
study.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
C. Mayport Road Medians — Landscape Options
Public Works Director Rick Carper referred the Commission to his staff report and
explained a selection of a particular landscape option is necessary at this time. He
explained the various options and reported the comparisons related to maintenance,
cost, safety concerns and benefits of each. He presented a slide show on the overhead
containing photographs and specifications of the plants and trees within the various
options for consideration. He answered questions from the Commission during the
presentation.
Commissioner Borno expressed concern whether the medians would need to be
handicap accessible. Mr. Carper indicated they would not since they are not at
crosswalks.
Further discussion ensued regarding each option being considered.
Motion: Approve Landscape Option A.
Moved by Borno, seconded by Fletcher
Commissioner Borno recommended eliminating the Palm Trees and replacing them
with Crepe Myrtle. Discussion ensued regarding the different tree choices and how
they compare.
Commissioner Fletcher withdrew his second. Mayor Wolfson seconded.
Issues were brought up regarding pedestrian crossing.
Votes:
Aye: 2 - Borno, Wolfson
Nay: 3 - Fletcher, Simmons, Waters
MOTION FAILED
Motion: To Recommend Approval of Landscape Option C.
Moved by Simmons, seconded by Fletcher
City Manager
Reports/Requests
City Commissioners
City Attorney
September 25. 2006 REGULAR COMMISSION MEETING Pace 16
Mayor Wolfson expressed his opposition to Option C because of the safety concerns.
He believed the perception would be that it is a safe crossing and therefore, would
encourage crossing in mid median. Commissioner Borno agreed with the Mayor and
added it could be a liability issue.
Votes:
Aye: 3 - Fletcher, Simmons, Waters
Nay: 2 - Borno, Wolfson
MOTION CARRIED
Motion: To add Crepe Mrvtles to Landscape Option C.
Moved by Simmons, seconded by Waters
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Commissioner Fletcher called a point of information going back to the issues of
Robert's Rules of Order. He believes when they have called a previous question, the
Commission is being very loose with that, in that, it does require a two-thirds majority
Vote to even call a question because it limits debate.
Commissioner Fletcher requested that in the future a vote be taken whenever a question
is called.
9. City Manager
A. City Manager's Report
City Manager Jim Hanson announced the city will provide Flu shots to city employees
on Wednesday, October 4th from 10:00 am until Noon and invited Commissioners to
get one.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Borno
➢ Thanked staff and particularly Nelson Van Liere for their hard work on the
budget.
Commissioner Waters
➢ Thanked the City Manager for his letter replying to Ann Winfree who sent
information on Palms. He indicated it was timely and informative.
September 25. 2006 REGULAR COAEVIISSION MEETING Page 17
➢ Advised he received a call from a Mr. Stengel at 340 Sailfish Drive indicating
his yard has been vandalized six times and is looking for relief from the
problem.
➢ Indicated that Selva Linkside made a request tonight and wanted to know if
Selva Marina is going to discuss, with the city, what their plans are at this point.
City Manager reported he has plans to meet with the Country Club
representatives in October to discuss the proposed project.
➢ Commented on the vote on the FAR tonight advising he has a problem with
changing the FAR because of it affecting lots that are five thousand square feet.
He believed that if the FAR changed, other areas of the Ordinance would need
to be revised also. He requested that if any further information goes out to
include examples of the excluded areas.
Mayor Wolfson
➢ Commended the City Staff that was involved in the effort to acquire the
Buckman Land Trust. He advised the Commission that the city has made the
cut and is now in the position for contingency funding from the state. He
expressed he is pleased with where the city is now on the effort.
Commissioner Borno
➢ Borno requested a copy of the agreement between the City and Fleet Landing
regarding the use of the back east gate. He believes it should be reviewed and
does not think it will reveal the same as what the citizen presented earlier
tonight. Mayor Wolfson agreed and asked the City Manager to provide a copy.
Adjournment There being no further discussion, the Mayor declared the meeting
adjourned at 10:16 pm.
Donald M. Wolfson, Mayor/Presiding Officer
ATTEST:
Donna L. Bussey
City Clerk
AGENDA ITEM # 2A
OCTOBER 9, 2006
Sewer Master Plan
Update 2006
Fnal Submittal
City of Atlantic Beach
PREPARED BY:
APPLIED TECHNOLOGY AND MANAGEMENT, INC.
. JACKSONVILLE BEACH, FLORIDA
AUGUST 29, 2006
AGENDA ITEM # 2A
OCTOBER 9, 2006
City of Atlantic Beacn
2006 Sewer Master Plan and Capital Improvement Plan Update
EXECUTIVE SUMMARY
The City of Atlantic Beach authorized Applied Technology & Management, Inc (ATM), to
prepare the 2006 Sewer Master Plan Update and 10 -Year Capital Improvement Pian (2006
SMP Update). The update includes condition assessments and capital improvement
recommendations for the:
• Gravity sewer collection system (laterals, manholes, and gravity pipes)
• Lift Station pumping systems (lift stations and forcemains)
• Wastewater treatment plants (WWTPs)
In addition to the general capital improvements associated with typical future operations of the
sewer system, the City is also anticipating more stringent nutrient discharge limits on their two
WWTPs associated with future Total Maximum Daily Load (TMDL) legislation. In conjunction
with the 2006 SMP Update, we are evaluating several options for meeting the anticipated TMDL
legislation.
The City's sewer collection system is maintained well, from a day to day operations standpoint.
Lift stations are clean and well cared for, which is indicative of the rest of the system. The main
issue facing the City's sewer system is age. A significant portion of the sewer collection
infrastructure; whether gravity pipes, lift stations, or forcemains is at or beyond its typical life
expectancy. This issue is especially evident in the gravity sewer piping, where older vitrified
clay pipes are cracked and have deteriorated. These damaged pipes are allowing significant
amounts of rainwater and groundwater, known as inflow and infiltration (1/1), to enter the City's
sewer system. The resulting increase in flow not only impacts the capacity of downstream pipes
and lift stations, but also affects the flowrates at the WWTPs. With potential costly upgrades to
the WWTPs to address TMDL legislation, the additional flow from 1/1 has a significant impact on
plant operation and associated costs. To address these issues in a manner that is economically
feasible for the City, we have developed a systematic approach where a portion of the City's
infrastructure is rehabilitated every year. This approach divides the City's infrastructure into
sections, such that the sections in the worst condition are addressed first, and the projects are
divided over the CIP's ten year time frame. The costs for these improvements are detailed in
the respective sections of this report and are summarized in the CIP table at the end of this
section.
This Master Plan also includes analysis of the City's two wastewater treatment plants (WWTPs),
which were not considered in the 2000 master plan. This report identifies capital improvements
necessary to meet both the TMDL (discussed in the following paragraph) and general
improvements necessary for continued high quality and safe operation of the facilities. Note
that the general improvements are a combination of site visits to the WWTPs by the ATM
Project Team and working closely with City staff.
Final Report
APPLIED TECHNOLOGY & MANAGEMENT, INC.
AGENDA ITEM # 2A
OCTOBER 9, 2006
City of Auanuc oeacn
2006 Sewer Master Plan and Capital Improvement Plan Update
The anticipated TMDL legislation will significantly reduce the City's allowable mass loading of
nitrogen to the St. Johns River; the exact reduction amount is still being debated. Reduction of
nitrogen can be achieved by either improving treatment at the WWTPs or implementing a reuse
program. The City may be receiving grant money to fund a reuse project, which would remove
approximately 0.275 million gallons per day (mgd) of the City's 3.5 mgd of effluent discharge.
To address nitrogen reduction in the remaining effluent, we evaluated several options:
• Optimizing the existing plant designs while upgrading both plants for nitrogen
removal
• Upgrading the Atlantic Beach WWTP for nutrient removal and pumping the
Buccaneer WWTP's flow to it for treatment
• Constructing a nutrient removal system to treat effluent from all of the Beaches
Communities, and locating it at the Buccaneer WWTP.
• Upgrading the Atlantic Beach WWTP and performing minor process improvements at
Buccaneer. This option only meets the anticipated initial TMDL limit, but does not
meet the future limit.
As described in this report, there are multiple variables outside of this analysis that should be
considered when the City decides which TMDL option to pursue. For that reason, this Report
does not make a distinct recommendation regarding the best option. Instead, we present the
advantages, disadvantages, and costs for each. The City should use this information, in
conjunction with information relating to stormwater TMDLs, the future use of Buccaneer WWTP,
future plans for implementation of reuse, etc... to ultimately decide how to proceed. For the
purposes of preparing the City's 10 -year Sewer Capital Improvement Plan, we have used
Option 4, the Hybrid Option (meets the interim limit) as it appears to be the Option that the City
is most interested in based on our meetings at 90%.
The table presented on the following page outlines the City's 10 -year CIP. Note that certain
items in the table are presented in line item form, such as "Collection System Improvements."
For a more detailed breakdown of what those improvements involve, we have referenced the
section of this report where the information is presented in a more detailed form. Also note that
the improvements are broken down by the timeframes 2007, 2008-2010, and 2011-2016. We
have chosen to use timeframes rather than specific years, so that the City may adjust this plan
as new information becomes available, City staff identify new issues, and to mesh it with
budgetary constraints. Additionally, each line item includes a ranking (High, Mid, Low), such
that the City can readily discern which improvements are the most important with respect to
each timeframe. We recommend that the City revisit this plan annually and reprioritize the
improvements based on the changing criteria noted earlier in this paragraph.
Final Report
II APPLIED TECHNOLOGY & MANAGEMENT, INC.
City of Atlantic Beach
2006 Sewer Master Plan and Capital Improvement Plan Update
Year 2007
Collection System
Phase I - Collection System Improvements (see details in Section 2)
Increase pump cycle time at Lift Station F (raise float)
Atlantic Beach Miscellaneous Lift Station Improvements (see details in Section 2)
Buccaneer Miscellaneous Lift Station Improvements (see details in Section 2)
Increase pump cycle time at Montreal Lift Station
VWVfPs
Initial TMDL Engineering (based on pursuing Option 4)
Remodel Lab/Office Area (AB)
Replace roof on Lab/Office (AB)
Replace HVAC for Lab/Office (AB)
Replace two deteriorated hydroscreens (AB)
Add portable motor operator to CCC sluice gates (AB)2
2007 Subtotal
Year 2008 — 2010
Collection System
Phase II, III, IV - Collection System Improvements (see details in Section 2)
Final Report
$ 365,4004 High
High
$ 25,000 High
$ 20,000 High
High
$ 350,0004 High
$ 20,0004 Mid
$ 30,0004 Mid
$ 12,0004 Mid
$ 30,0004 Mid
$ 30,0004 Mid
—$ 885,000
$ 4,814,100 High
Replace pumps, motors, electric and instrumentation systems at Lift Station E with larger pumps, o
motors, electric and instrumentation improvements; Increase wet well volume at Lift Stations C $ 905,000 Mid2 0 C)
andE tdz
z°
a
,-3N
1-3 APPLIED TECHNOLOGY & MANAGEMENT, INC. o
4#
City of Atlantic Beach
2006 Sewer Master Plan and Capital Improvement Plan Update
Increase pumping capacity and wet well volume at Mimosa Lift Station
Replace Shangri-La Lift Station with new gravity sewer line to Cypress Creek Lift Station
Lift Station Upgrades
Replace Lift Station E Forcemain
Replace Lift Station A Forcemain
$ 200,000 Mid2
$ 180,000 Mid
$ 500,0004 Mid
$ 220,000 Mid
$ 475,000 Mid
VVVVfPs
TMDL Improvements Construction (based on pursuing Option 4) $ 4,750,000 High
Implement Reuse project (costs are based on only the City's share of the money) $ 1,077,400 High
Replace fiberglass blower enclosure with proper building with trench drains and adequate $ 75,000 High
ventilation.
Install screenings compactor and modify screenings dumpster area (AB) $ 500,000 High
Add manways at Aeration Basins (AB) $ 280,000 High
Replace pumps, motors and valves at existing Yard Pump Station (AB) $ 30,000 High
Replace walkways on sludge tanks and add wash down facilities. (BUC) $ 12,000 High
Replace and relocate the pump control panel at the Master Lift Station (BUC) $ 33,000 High
Add a watertight manway at each SBR sidewall (2 at each SBR for ventilation during work inside $ 50,000 High
tank. Total manways = 6). (BUC)
Modify existing drain piping at CCC so that it connects to existing Plant Yard Pump Station. $ 517,000 High
Modify CCC so that it can act as two independent tanks. (BUC)
Replace plug valves at pretreatment (AB) $ 25,000 Mid
Replace gas feed chlorinators and rebuild existing equipment for use as spares (AB) $ 24,000 Mid
Replace the air supply lines and diffusers at the Atlantic Beach VVVVfP $ 180,000 Mid
Add larger motors and install new pulleys to two of the existing Master Lift Station pumps (BUC) $ 15,000 Mid
Repair and re -pipe Biocube® odor control system (BUC) $ 6,000 Mid
Install a screenings compactor and modify screenings dumpster area and disposal method (BUC) $ 156,000 Mid
1-4
Final Report
APPLIED TECHNOLOGY & MANAGEMENT, INC.
City of Atlantic Beach
2006 Sewer Master Plan and Capital Improvement Plan Update
Replace existing aeration system with coarse bubble aeration system. Replace existing mixer
pumps and piping at each SBR. (BUC)
Replace existing positive displacement blowers with centrifugal blowers. Construct a new central
SBR Blower Building to supply aeration to each of the three SBRs. Include adequate ventilation in
new SBR Blower Building. (BUC)
Upgrade yard piping around Buccaneer to allow better use of existing tankage. Install dedicated
valves to allow wasting sludge from Buccaneer.
Upsize supernatant decant pipes on Digesters 1 and 2 at Buccaneer.
Add yard supernatant pump station at Buccaneer.
Install one additional blower to serve Sludge Holding Tanks 1 and 2. Install one additional blower
to serve Sludge Holding Tank 3. Improve ventilation system within each Blower Room. (BUC)
Replace one existing Waste Activated Sludge (WAS) Pump. (BUC)
Install new above -grade effluent meter on the discharge piping of the existing effluent pumps.
(BUC)
2008 — 2010 Subtotal
$ 465,000
$1,500,000
$ 75,000
Mid
Mid
Mid
$ 15,000 Mid
$ 25,000 Mid
$ 338,000 Mid
$ 14,000 Mid
$ 35,000 Mid
— $17,600,000
Year 2011 — 2016
Collection System
Phase V, VI, VIII, IX, X — Collection System (see details in Section 2) $ 4,600,000 High
Increase pumping capacity and wet well volume at Lift Station 0 $ 100,000 Mid
VVVVTPs
Improve ventilation at Blower Buildings(AB) $ 88,000 High
Construct interconnecting walkways between existing SBR tanks. (BUC) $ 283,000 High
Modify Chlorine Contact Chamber to allow for better operator access. (BUC) $ 31,000 High
Add enlarged sump and floor slope to each Sludge Holding Tank. (BUC) 1 $ 58,000 High
Add new 1 %z' hose bibs throughout WVVTP site. (BUC) I $ 31,000 High
1-5 APPLIED TECHNOLOGY & MANAGEMENT, INC.
Final Report
Ir Capital Iml
City of Atlantic Beach
2006 Sewer Master Plan and Capital Improvement Plan Update
rovenent
Add flocculation/settling zone equipment to Clarifiers (AB)
Replace expansion joints and concrete under truck loading zone(AB)
Update survey of industrial and semi -industrial dischargers. Provide education program if
necessary. (AB)
Relocate and upgrade WVVTP entrance (AB)
Add new Operations Building (AB)
Construct new Equipment / Vehicle Storage Building (AB)
$ 543,000 Mid
$ 64,000 Mid
$ 6,000 Mid
$ 99,000 Mid
$ 700,000 Mid
$ 570,000 Mid
Upgrade the sludge pump, increasing the capacity from 300 gpm to 750 gpm, and polymer pumps $ 60,000 Mid
from 6 gpm to 10 gpm at Atlantic Beach WVVTP.
Install new decant piping, fittings, tees and manual valves below each existing motorized decant $ 33,000 Mid
valve at SBR. (BUC)
Upsize Buccaneer's sludge and polymer pumps. $ 50,000 Mid
Modify existing sludge removal piping within each SBR. (BUC) $ 98,000 Mid
Renovate or replace the Polymer Building and add a Control Room at the Atlantic Beach WWTP. $ 100,000 Low
Demolish unused grit facilities (BUC) $ 46,000 Low
$7,560,000
2010 — 2016 Subtotal
10 Year Capital Improvement Plan Total — $26,000,000
1— Costs are in 2007 dollars.
2 — These improvements are carried over from the 2000 SMP. City staff should continue to monitor these stations to prioritize the
improvements in future years.
3 — Using costs for Option 4. The City should update the CIP once the actual TMDL approach is decided.
4 — The CIP for 2007 has been adjusted based on actual 2007 budget. Items recommended for 2007 that were not funded have been
moved to the 2008-2010 category.
1-6
Final Report
APPLIED TECHNOLOGY & MANAGEMENT, INC.
PREPARED 10/02/06,17:53:53 LICENSE ACTIVITY REPORT BY BUSINESS NAME PAGE 1
City of Atlantic Beach NEW LICENSES FOR YEAR: 2006 BETWEEN: 09/01/06 TO 09/30/06
PROGRAM OL122L DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
LIC #
BUSINESS NAME ISSUED TYPE CLASSIFICATION
BUSINESS ADDRESS BUS PHONE #
06-00006538 B P REED, INC.
1508 JORDAN ST
ATLANTIC BEACH FL 32233
06-00006546 FIRST TRUST REALTY
725 ATLANTIC BLVD UNIT 05
ATLANTIC BEACH FL 32233
06-00006547 FIRST TRUST REALTY
725 ATLANTIC BLVD UNIT 05
ATLANTIC BEACH FL 32233
9/01/06 NEW MASONRY/CERAMIC TILE
9/21/06 NEW REAL ESTATE AGENCY
9/21/06 NEW REAL ESTATE BROKER
06-00006499 FLORIDA NETWORK, LLC, D/B/A 9/01/06 NEW REAL ESTATE SALES AGENT
363 ATLANTIC BLVD UNIT 12
ATLANTIC BEACH FL 32233
06-00006545 REEDY'S FLOOR COVERING, INC.
1665 W PARK TER
ATLANTIC BEACH FL 32233
06-00006540 UNITED DISTRIBUTORS, INC.
OUTSIDE CITY
ATLANTIC BEACH FL 32233
06-00006541 UNITED DISTRIBUTORS, INC.
OUTSIDE CITY
ATLANTIC BEACH FL 32233
06-00006542 UNITED DISTRIBUTORS, INC.
OUTSIDE CITY
ATLANTIC BEACH FL 32233
06-00006543 UNITED DISTRIBUTORS, INC.
OUTSIDE CITY
ATLANTIC BEACH FL 32233
904-386-3567
904-249-2840
904-249-2840
904-241-2417
9/18/06 NEW FLOOR COVERINGS: CARPET, TILE, ETC.
904-483-0412
9/08/06 NEW SOLICITATION, DOOR TO DOOR
9/08/06 NEW SOLICITATION, DOOR TO DOOR
9/02/06 NEW SOLICITATION, DOOR TO DOOR
9/08/06 NEW SOLICITATION, DOOR TO DOOR
06-00006601 UNITED STATES LIFE INS CO OF 9/27/06 NEW INSURANCE COMPANY
OUTSIDE CITY
ATLANTIC BEACH FL 32233
06-00006549 WALTER WILLIAMS REALTY, INC. 9/26/06 NEW REAL ESTATE SALES AGENT
615 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
GRAND TOTALS
904-646-9000
904-646-9000
904-646-9000
904-646-9000
732-922-7276
904-435-0131
NEW LICENSES RNW LICENSES TRN LICENSES
AC: 11 AC: 0 AC: 0
PP: 0 PP: 0 PP: 0
IN: 0 IN: 0 IN: 0
VO: 0 VO: 0 V0: 0
PG: 0 PG: 0 PG: 0
LIC: 11 LIC: 0 LIC: 0
AGENDA ITEM # 4B
OCTOBER 9. 2006
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Utility Contractor Annual Service Contract
Bid No. 0506-16
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: September 28, 2006
BACKGROUND: The City uses an annual contractor to perform utility repairs in the water,
sewer and stormwater systems, and occasionally to perform site work for other departments. The
contract was advertised and four bidders attended the mandatory pre-bid meeting. One
contractor submitted a bid, including all required documents:
Description Gruhn May, Inc.
Hourly Rates for: Regular Time
3 Man Crew $120
6 Man Crew $240
Equipment, Tracked Excavator $75
Equipment, Front End Loader/Backhoe $45
Dewatering Equipment 1 $140
Lifting Hydraulic Crane 1 $65
Overhead and Profit % 20%
Premium Hours Factor 1.5
Holiday Hours Factor 2.0
Emergency Callout Mobilization 1 4 hour minimum
Gruhn May, Inc. is the responsible bidder meeting all requirements. This contractor has been
doing utility repairs for the City fog many years, and the City has been very pleased with their
performance. The bid prices represent no increase over current prices, which have been in effect
the last three years, and include a 6% reduction in the cost of dewatering equipment.
BUDGET: Funds are budgeted in the amount of $140,000 in the following accounts from the
Water, Sewer and Stormwater Funds: 400-5502-533-3400, 400-5504-533-3400, 410-5506-535-
3400, 410-5508-535-3400 and 470-0000-538-3400.
RECOMMENDATION: Award the bid for Utility Contractor Annual Service Contract to
Gruhn May, Inc. at the prices specified in Bid No. 0506-16.
ATTACHMENTS: 1. Bid tabulation form
REVIEWED BY CITY MANAGER:
1
City of Atlantic Beach
UTILITY CONTRACTOR FOR ANNUAL SERVICE CONTRACT
September 27, 2006
BID # 0506-16
Required Documents
Submission in Triplicate
Addenda - Documentation of Receipt
Certified Financial Statement for Last Two Years (copies acceptable)
Document Requirements Checklist
Drug Free Workplace Form
Insurance Certificate - Original
Proof - 10 Years Experience
Proof - Fire Line Contractor V License (copies acceptable)
'Proof - Florida Plumbing License (copies acceptable)
(Proof - Underground Utility Contractor's License (copies acceptable)
Public Entity Crime Statement
References - Three (3)
W- 9 Form
Gruhn May
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Hourly Rates:
3 Man Crew $ '120.00
6 Man Crew $ 240.00
Excavator $ 75.00
Front End Loader/Backhoe $ 45.00
Dewatering Equipment $ 140.00
Lifting Hydraulic Crane $ 65.00
Total Cost Without Overhead $ 685.00
Cost for Overhead & Profit (%) 20%
Travel/Mileage Costs (based on one round trip) $ -
Total Cost for One Hour Project $ 822.00
Emergency Callout Mobilization Fee 4 Hour Minimum
Hours: 7:30 am - 3:30 pm M - F. After Hours Rate 1.5 X Standard
Holiday's Are Double-time At The Rate Of 2.0 X Standard
09/27/06 3:00 PM
Award of Bid based on Department Analysis and Commission Approval
AGENDA ITEM # 7A
OCTOBER 9, 2006
ORDINANCE NUMBER 90-06-195
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING ORDINANCE NUMBER
90-01-172, SAID ORDINANCE RE -ADOPTING CHAPTER 24, AND
INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO, THIS
ORDINANCE SPECIFICALLY AMENDING ARTICLE III, DIVISION 7,
SUPPLEMENTARY REGULATIONS, OF THE CODE OF
ORDINANCES FOR THE CITY OF ATLANTIC BEACH, FLORIDA IS
HEREBY AMENDED TO ADD NEW SECTION 24-172, RESIDENTIAL
DEVELOPMENT STANDARDS, PROVIDING FOR RECORDATION
AND PROVIDING AN EFFECTIVE DATE.
RECITALS
WHEREAS, the City of Atlantic Beach, under the authority of Chapter 166, Part I,
Florida Statutes, The Municipal Home Role Powers Act, such authority being restated within
Section 4, General Powers of the City Charter, as reaffirmed, and also under the authority of
Chapter 163, Part II, Florida Statutes, Section 163.3164, Local Government Comprehensive
Planning and Land Development Regulation Act, establishing authority to adopt Land
Development Regulations and issue Development Orders; all providing broad authority to plan
for and regulate the use and development of land 011 the basis of the impact such development
may have on the City, and
WHEREAS, pursuant to such authority, the City has divided lands into Zoning Districts,
has adopted a Comprehensive Plan, and has adopted regulations to guide the future use and
development of lands within the City. Said Land Development Regulations, inclusive of the
Comprehensive Plan, applicable Building Codes and also the requirements of other agencies
having regulatory authority over the City, are intended to, among other things, promote the
general health, peace, safety and welfare of the inhabitants of the City; and
WHEREAS, the City of Atlantic Beach further intends to promote, protect, and improve
the good order, appearance, and general welfare of the City and also to prevent the overcrowding
of land and to protect natural resources and the traditional residential development patterns
within the City, and
Page 1 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9, 2006
WHEREAS, the City Commission finds that existing Land Development Regulations
allow for development to occur in residential areas of the City, particularly in older established
neighborhoods within the City, which may be incompatible with such neighborhoods because of
excessive size and mass, and proximity to neighboring properties, and which may also result in
the excessive destruction of vegetation and tree canopy and the excessive loss of light, air and
breezes, and
WHEREAS, such Land Development Regulations have also proved inadequate to limit
or preclude new development, which is out of scale and with established traditional residential
buildings within in the City's older established neighborhoods, and such regulations also fail to
discourage the redevelopment of residential lots in ways that may be inconsistent and
incompatible with the historic and existing built environment as required by Policy A.1.4.4 of the
Comprehensive Plan, and
WHEREAS, such excessive development negatively changes and impacts such
established neighborhoods through loss of character, open space, views, breezes, tree canopy and
a sense of privacy; and
WHEREAS, it is the stated public policy of the City of Atlantic Beach, as set forth
within Objectives A.1.4 and A.1.5 of the 2015 Comprehensive Plan, which is adopted by
Ordinance Number 31-04-01, to encourage future development and redevelopment, which
retains the exceptionally high quality of life and the predominantly residential character of the
City of Atlantic Beach and which provides for the preservation and protection of the dense tree
canopy of the City. It is the expressed intent of the City to protect and maintain the unique
neighborhood character of established and traditional residential areas throughout the City, and
WHEREAS, following public hearings, public participation workshops with interested
citizens, the Community Development Board and the City Commission, public hearings to enact
this Ordinance were held by the City Commission for the City of Atlantic Beach on August 28,
2006 and September 11, 2006. In consideration of public participation and comments, and in
support of stated policies of the City, including applicable goals, objectives and polices as set
forth within the adopted 2015 Comprehensive Plan, the City Commission hereby finds that
adoption of this Ordinance and these Residential Development Standards shall be in the best
interests of the citizens of the City of Atlantic Beach and shall serve to implement such goals,
objectives and policies.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMI HSSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,
FLORIDA:
Page 2 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9, 2006
SECTION 1. Chapter 24, Zoning, Subdivision and Land Development Regulations
Article III, Zoning Regulations, Division 7, Supplementary Regulations, of the Code of
Ordinances for the City of Atlantic Beach, Florida is hereby amended to add new Section 24-
172, Residential Development Standards, and upon enactment shall read as follows.
SECTION 24-172. Residential Development Standards
(a) Purpose and Intent. The purpose and intent of these new regulations is to implement the
goals, objectives and polices as set forth within the adopted 2015 Comprehensive Plan,
restated in part below.
Goal A.1 The City shall manage growth and redevelopment in a manner, which results in
a pattern of land uses that: 1) encourages, creates and maintains a healthy and aesthetically
pleasing built environment, 2) avoids blighting influences, 3) preserves and enhances
coastal, environmental, natural, historic and cultural resources, and 4) maintains the City's
distinct residential community character.
Objective A.1.3 Maintaining Residential Character - The City shall encourage future
development and redevelopment, which: 1) retains the exceptionally high quality of life
and the predominantly residential character of the City of Atlantic Beach, and 2) provides
for the preservation and protection of the dense tree canopy.
Policy A.1.4.3 By December 31, 2005, the City shall consider amendments to its Land
Development Regulations, which include provisions intended to retain the unique
community identity, the architectural character, and the residential scale of that area of the
City known as Old Atlantic Beach.
Policy A.1.4.4 Within Old Atlantic Beach, the City shall consider options to discourage
the redevelopment of residential lots in ways that are inconsistent and incompatible with
the historic and existing built environment.
The diversity of residential types is recognized as an asset to this community's unique
character. The purpose of these regulations is also to regulate the future use and
development of land in a manner that minimizes incompatible relationships within
neighborhoods that may result from new Development, which because of excessive height,
mass or bulk may result in new Development that excessively dominates established
development patterns within neighborhoods or excessively restricts light, air, breezes or
privacy on adjacent properties.
The further intent of these regulations is to appropriately limit height and bulk and mass of
residential structures in accordance with the expressed intent of the citizens of Atlantic
Beach, and also to support and implement the Recitals of Ordinance 90-06-195 and as more
specifically enumerated below.
(1) To ensure that buildings are compatible in mass and scale with those of buildings seen
traditionally within the residential neighborhoods of Atlantic Beach.
(2) To maintain the traditional scale of buildings as seen along the street.
(3) To minimize negative visual impacts of larger new or remodeled buildings upon adjacent
properties.
(4) To promote access to light and air from adjacent properties.
(5) To preserve and enhance the existing mature tree canopy, particularly within front yards.
Page 3 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9, 2006
(b) Applicability. The Development Standards and provisions set forth within this Section shall
apply to Development of Single-family and Two-family Dwellings within that area of the
City depicted by Attachment A and generally referred to as Old Atlantic Beach, which for the
purposes of this Section shall be bounded by:
• Ahern Street and Sturdivant Avenue, between the beach and Seminole Road on the south;
• Seminole Road, extending north to 1 lth Street on the west;
• 1 lth Street extending east to East Coast Drive, and also including Lots 2, 4, 6, 8, 10, 12,
14, 16, 18, 20, 22, 24, 26, 28, 30 and 32 within Block 14 located on the north side of 11th
Street and west of East Coast Drive, and
• East Coast Drive extending north to its terminus, then along Seminole Road to 16th
Street, and 16th street extending east to the beach, with the beach being the eastern
boundary of this area.
Development, as used within this Section, shall also include total redevelopment of lots and
certain renovations and additions to Single-family and Two-family Dwellings as set forth
herein.
(c) Additional Residential Development Standards. The following standards and requirements
shall apply to that area defined in preceding paragraph (b), and as further and more
specifically described for each particular standard or requirement.
(1) Floor Area Ratio (FAR). Floor Area Ratio limits are established to prevent incompatible
mass and scale where new Development might otherwise excessively dominate the
existing streetscape and existing adjacent residences. FAR shall be defined as the ratio of
total counted above -grade floor areas of certain Buildings on a Lot or Parcel compared to
the total Lot Area.
FAR = Total counted Floor Area _ Total Lot Area
The following FAR provisions shall apply to new Single-family and Two-family
Dwellings and additions, which expand interior Floor Area by more than twenty-five
percent (25%).
i. Lots or Parcels that contain 6000 square feet of Lot Area or less shall be assumed to
contain 6000 square feet of Lot Area, and Floor Area Ratio limits and provisions as
set forth within this Section shall apply. For example, maximum Floor Area Ratio for
a 5,200 square foot lot shall be calculated as if the Lot is 6000 square feet in size.
ii. A maximum Floor Area Ratio limit of .54 shall apply.
iii. FAR calculations shall be included on all Single-family Dwelling and Two-family
Dwelling Construction Plans submitted to the City for review and permitting.
Page 4 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9, 2006
iv. The following elements of a Single-family or Two-family Dwelling shall be counted
in the FAR calculation.
• Interior heated and cooled areas.
• Porches, balconies, patios and breezeways with a solid cover or roof when
enclosed by solid walls on more than two sides.
• That portion of an attached garage exceeding 500 square feet of Floor Area.
v. The following elements of a Single-family or Two-family Dwelling shall be excluded
from the FAR calculation.
• Porches, balconies, patios, breezeways, and decks (as well as overhangs, eaves,
cantilevers, awnings and similar features) with a solid cover or roof, but not
enclosed by solid walls on more than two sides. Such porches, balconies, patios,
breezeways, and decks shall remain open on at least two sides and shall not later
be enclosed in any manner.
• Detached Private Garages that are incidental to the Principal Use on a Lot.
Detached Private Garages shall remain subject to established size, height and
placement regulations.
• Carports that are open on two or more sides.
(2) Side Wall Planes. To avoid stark, exterior side walls from facing the sides of adjacent
residences, particularly on two-story and three-story residences, the following standards
shall apply to new two-story and three-story Single-family and Two-family Dwellings; to
renovations involving Structural Alterations or additions to the sides of existing Single-
family and Two-family Dwellings, and where a second or third -story is added to an
existing Single-family and Two-family Dwelling.
i. Second and third -story exterior side walls, which exceed 35 -feet in length, shall
provide horizontal offsets of at least four feet, or architectural details, design elements
or other features, which serve to break-up the appearance of the side wall, such that
adjacent properties are not faced on the side by blank two or three-story walls void of
any architectural design other than siding material or windows.
ii. Such design features may also include balconies, bay windows and other types of
projecting windows or architectural details provided that these shall not extend more
than 24 -inches into the Required Side Yard, and that a minimum separation of 10 -feet
is maintained between such extensions into the Required Side Yard and any other
existing adjacent residential Buildings.
(3) Height to Wall Plate. For Single-family and Two-family Dwellings, the maximum
height to the top horizontal framing member of a wall from the first floor finished floor
elevation shall not exceed 22 -feet.
(4) Third Floor Footprint. In order to reduce the mass of taller Single-family and Two-
family Dwellings, the interior footprint of any third floor area shall not exceed fifty
percent (50%) of the size of the second floor interior footprint.
Page 5 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9, 2006
(5) Shade Trees. In order to sustain the City's existing tree canopy and to provide shade
along the City's residential streets and sidewalks, one shade tree shall be provided within
the Required Front Yard and an additional shade tree shall be required on the Lot in a
location at the property owner's discretion in accordance with the following provisions:
i. This requirement shall apply to the construction of new Single-family and Two-
family Dwellings and to Structural Alterations of any Single-family and Two-family
Dwelling. Such required Trees shall be installed prior to issuance of a Certificate of
Occupancy or prior to final inspections, as applicable. (The requirements of Chapter
23 of this Code shall also apply.)
ii. Required Shade Trees shall have a minimum size of 4 -inch caliper at the time of
installation. A list of recommended tree species is available from the City.
iii. Credit shall be provided for the following, and additional Front Yard Shade Trees
shall not be required in such cases.
(a) Where healthy canopy trees exist in the Required Front Yard, which are listed
on the recommended tree list and are at least 4 -inch caliper; or
(b) where oak trees exist in the Required Front Yard, which are at least six (6)
feet tall; or
(c) where healthy street trees exist in the adjacent right-of-way, which are listed
on the City's recommended tree list and are at least 4 -inch caliper. Where
installation of a Front Yard Shade Tree is required, such tree shall not be
planted within right-of-ways or over underground utilities.
iv. Similarly, credit shall be given for the second required Shade Tree where such
tree, as described above, exists elsewhere on the Lot.
(d) Special Treatment of Lawfully Existing Single-family and Two-family Dwellings, which
would otherwise be made Nonconforming by enactment of Section 24-172, establishing
these Residential Development Standards. Any lawfully existing Single-family or Two-
family Dwelling, which has been constructed pursuant to properly issued Building Permits
prior to the effective date of th:,se Residential Development Standards, adopted on
September 11, 2006 by Ordinance Number 90-06-195, shall - be deemed a Vested
Development, and any such Single-family or Two-family Dwelling shall be considered a
lawful permitted Structure within the Lot or parcel containing the Vested Development, and
shall not be considered as a Nonconforming Structure with respect to the regulations
contained within this Section.
It is further the intent of this Section to clarify when these Residential Development
Standards shall apply in the case of reconstruction or redevelopment following:
(1) a natural act such as a hurricane, wind, flood or fire; or
(2) redevelopment initiated by a property owner or authorized agent for a property owner.
The following provisions shall be limited only to those characteristics, which would
otherwise be made nonconforming from the requirements of this Section, which provides
Residential Development Standards. The provisions of Section 24-85 shall otherwise apply
to Nonconforming Lots, Uses and Structures.
Page 6 of 7
Ordinance Number 90-06-195
Effective Date: 9/11/06
AGENDA ITEM # 7A
OCTOBER 9,2006
i. Structures damaged or destroyed by natural acts or by any means not resulting from
the actions of the property owner. Any lawfully existing Single-family or Two-family
Dwelling, which has been constructed pursuant to properly issued Building Permits prior
to the effective date of these Residential Development Standards, adopted on September
11, 2006 by Ordinance Number 90-06-195, shall be deemed a Vested Development, and
any Single-family or Two-family Dwelling shall be considered a lawful permitted
Structure within the Lot or parcel containing the Vested Development. Furthermore, an
existing Single-family or Two-family Dwelling for that particular Structure, shall not be
considered as a Nonconforming Structure such that it may be fully replaceable in its
existing footprint and of the same size and architectural design, subject to all applicable
building codes and other Land Development Regulations controlling Development and
redevelopment of such Lots or parcels. Any construction that exceeds the existing
footprint shall be in compliance with all applicable provisions of this Chapter including
minimum Yard Requirements.
ii. Structures damaged, destroyed or demolished or expanded, by any means resulting
from the actions of the property owner or authorized agent for a property owner.
Single-family or Two-family Dwellings, which are rebuilt or renovated, or expanded by
more than twenty-five percent (25%) in Floor Area, shall be subject to applicable
provisions of these Residential Development Standards for that portion of the Structure
that is rebuilt, renovated or expanded.
SECTION 2. This Ordinance shall take effect immediately upon its final passage and
adoption and shall be recorded in a book kept and maintained by the Clerk of the City of Atlantic
Beach, Duval County, Florida, in accordance with Section 125.68, Florida Statutes.
Passed upon first reading and public hearing by the City Commission of the City of Atlantic
Beach this 28th day of August, 2006. Passed upon final reading and public hearing this 1 lth day
of September, 2006.
Apprved as to fo and correctness:
AN C. y : N, ESQUIRE
City Atto - e
ATTRST :
ftlAita
DONNA BUSSEY
City Clerk
Page 7 of 7
llU ALIS NI. TOLES N
Mayor/Presiding Office
Ordinance Number 90-06-195
Effective Date: 9/11/06
Ordinance 90-06-195 ATTACHMENT A
City of Atlantic Beach
Area subject to section 24-1172_ Residential Development Standards
AGENDA ITEM # 7A
OCTOBER 9,2006
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2,000 Feet
AGENDA ITEM # 8A
OCTOBER 9,2006
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
REPORT
AGENDA ITEM: Discussion and related action on the City Manager's
Compensation
SUBMITTED BY: Mike Borno, Commissioner LL
DATE: October 3, 2006
BACKGROUND: Article III of the City Charter established the City Manager
as appointed by the City Commission and states that the
City Manager shall be compensated at a rate set by the City
Commission.
ATTACHMENT: List of City Accomplishments as provided by the City
Manager.
RECOMMENDATION: Consider the pay of the City Manager and the effective date
of any changes per Article III of the City Charter.
AGENDA ITEM #8A
OCTOBER 9,2006
City of Atlantic Beach Accomplishments
October 2005 through September 2006
✓ Class 3 fire rating received; improved scores for both fire and water since
last evaluation in 1996; lower insurance costs for many policy holders in
COAB
✓ Post Office access; completion of improvements at Post Office to get
public access from Plaza Drive
✓ Hopkins Creek; agreement with Sunrise Church to purchase property for
construction of retention pond; approved by commission 8/06
✓ Hopkins Creek grant; approved agreement w/ state for $400,000
10/10/05
✓ Other Grants Received;
➢ Homeland Security; $139,000 for security in city buildings
➢ Homeland Security; $45,000 for SWAT vehicle
➢ Regional Domestic Security; $20,000 for SWAT and tactical
equipment
➢ Bulletproof Partnership; $4,500 for vests
➢ JAG I; $73,000 for Crime Suppression Unit
➢ JAG Il; $65,000 for computer aided dispatch program
➢ Wastewater reuse from DEP $920,000
➢ Walkover for 3rd St. beach access; grant approved from
Jacksonville to pay 100% cost $48,000 construction awaiting
DEP approval after sea turtle nesting season)
✓ Community character process completed on 9/11/06 after 8 meetings
open to public participation, 4 joint workshops with Community Development
Board, 4 other meetings of CDB, and 3 focus group meetings
✓ Rezoning of Selva Marina subdivision to new RS -L district w/ 100'
minimum frontages
✓ Board Member Review Committee amendments passed by mayor and
commission at 2/13/06 meeting; note by advertising increased to 17
applicants for CD Board in 9/06
✓ Ped paths;
➢ completion of Plaza Rd. path w/ bridge connection to 5 -points;
April 2006
➢ Seminole Rd. ped path; completion between Garden Lane and
Oceanforrest Drive
➢ Rose Park to Main St.; plan approved and construction
authorized
✓ Jordan St Community Center; agreement w/ Habitat for expansion of
center and expansion of after school tutoring program approved
✓ Skate park competition; 1st annual; held on Saturday May 13th
✓ Other New events;
➢ Bicycle Tour of City Parks
1
AGENDA ITEM # 8A
OCTOBER 9,2006
> Zoo Outreach at Dutton and Tideviews Parks
➢ Unity Festival at Donner Community Center
➢ Landscape Classes at Adele Grage Community Center
✓ New sidewalks installed on Frances, Royal Palms and Sailfish
✓ Adopt a Tree program expanded for Royal Palms Planted 110 trees in
ROW with money from tree fund
✓ Post Office drop boxes
➢ returned to Adele Grage after removal by Post Office
➢ Mandalay Park island constructed by City and drop box installed
by Post Office
✓ Cable TV franchise agreement and ordinance completed; joint
negotiations with Comcast and Jacksonville Beach took over 3 years
✓ Completion of 5 -points intersection improvements; including improved
traffic flow
✓ Hurricane protection for commission chambers complete
✓ Welcome signs improved by relocation, repainting, lighting (new sign on
Atlantic Blvd. received but yet to be installed)
✓ Drainage improvements at Ocean/ 13th St. complete
✓ Sewer Master plan update completed, presentation to Mayor &
commission at budget workshop in August, 2006
✓ Security system enhancements installed at water & wastewater plants,
other city buildings (including card readers for doors)
✓ IT infrastructure; improved to increase reliability; including back up
server and fiber line being installed to Public Works
✓ Ordinances passed
➢ Sexual offenders/ predators 10/05
➢ Establishing RS -L Zoning requiring minimum 100' frontage and
10,000 s.f. lots, then rezoning Selva Marina subdivisions 2/06,
4/06
➢ Amending subdivision regulations to eliminate pervious
treatment for most types of pavers 3/06
> Amendments to Dangerous Dog Ordinance 2/06, 4/06
> Amendments to Park rules 4/06
> Changing general employee contribution rate to pension funds
4/06
> Short term rentals; clarifying ordinance 5/06
> Cable TV Franchise ordinance 5/06
> Height referendum 7/06
> Community Character Zoning standards 9/06
2
AGENDA ITEM # 9A
OCTOBER 9, 2006
October 2, 2006
MEMORANDUM
TO: The Honorable Mayor
and Members of the Commission
FROM:
Jim Hanson
City Manager
SUBJECT: City Manager's Report
Hazardous Waste Collection Dav: The next Hazardous Waste Collection Day has been
scheduled in the City Hall parking lot in Atlantic Beach on Saturday, March 10, 2007. Past
hazardous waste collection events at the beaches have set records for the amount of turnout in
Duval County.
Hemline and Green Waste Collections: The city's sanitation company collects approximately
12,400 tons of solid waste per month in Atlantic Beach. Of that amount, approximately 2400
tons (19.25%) is green waste which is sent to a special landfill site and another 1,150 tons (9.3%)
is recycled. Consequently, almost 30% of the waste stream originating in Atlantic Beach is
being kept out of the regular landfill. This certainly implies a commitment of Atlantic Beach
residents to use environmentally sound solid waste disposal practices.
Jeff Minton moves on to another lob: Jeff Minton has announced that he will be leaving the
Beaches Leader to take a job with a private company in the Jacksonville area. He has worked as
the government reporter for the Leader since May of 2001. As of the date of the writing of this
report, there has been no announcement about who will take his place.
MINUTES
Board Member Review Committee Meeting
September 20, 2006
1. Call to order
AGENDA ITEM # 10A
OCTOBER 9,2006
The meeting was called to order by Mayor Pro Tem Dezmond Waters at 5:00 pm. Those in attendance
were Mayor Pro Tem Dezmond Waters, City Manager Jim Hanson, Member Glen Fisher, Member Casey
Quinif, City Clerk Donna Bussey, Community Development Board Chair Sam Jacobson and Community
Development Director Sonya Doerr.
City Manager Hanson reminded the Committee this is the remainder of applicants for consideration .to the
Community Development Board and that the previous two groups are also to be considered.
2. Discuss/review new applicants for the Community Development Board
A. Robert Gray
B. Jerome Hixon
C. Paul Sapia
D. Jeff Turner
E. Carol F. Anderson
F. Christopher `Slane" Adams
The Committee interviewed each of the applicants except Jeff Turner who did not show. The purpose of
the interview and an overview of the duties and responsibilities of the Community Development Board
were provided to each candidate. The candidates explained their personal accomplishments, their goals
and their interest in the community. The Committee offered each applicant the opportunity to ask
questions. The Committee responded to those questions.
After the interviews were conducted, the committee discussed those candidates.
3. Discuss and review current members of the Community Development Board
A. Samuel Jacobson
B. Craig Burkhart
C. Carolyn Woods
Sonya Doerr explained that three of the current members, Samuel Jacobson, Craig Burkhart and Carolyn
Woods, whose terms have expired, are interested in being reappointed. She noted that Steven Jenkins is
not interested in reappointment.
Ms. Doerr gave her evaluation of Samuel Jacobson. Mr. Jacobson and Ms. Doerr gave their evaluation of
Craig Burkhart and Carolyn Woods. They discussed each member's attendance record and contribution
to the Community Development Board. The Committee expressed absenteeism is a concern and
emphasized the importance for members to attend the meetings in order to have a quorum. Further
evaluation and discussion ensued.
The consensus was to recommend reannointinn Samuel Jacobson, Cram Burkhart and Carolyn
Woods to serve on the Community Development Board for an additional term.
Minutes of the Board Member Review Committee Meeting on September 20, 2006 Page 1 of 2
AGENDA ITEM # 10A
OCTOBER 9,2006
The committee discussed all the new applicants and believed to have a strong applicant pool.
The consensus was to recommend appointing David Boyer to the Community Development Board.
The Committee suggested information be sent out to each member of boards explaining the roles and
expectations to include attendance and notification if unable to attend. Also, behavior and public
expression of personal views were discussed and believed to be an important issue to address in that
information.
4. Adjournment
There being no other business, the meeting adjourned at 7:45 pm.
Donna L. Bussey, City Clerk
Minutes of the Board Member Review Committee Meeting on September 20, 2006 Page 2 of 2
CITY OF ATLANTIC BEACH
BOARD / COMMITTEE MEMBER APPLICATION FORM
Please check (Al) beside each Board or Committee that you are applying to serve on:
(A summary of each board/committee is available on page 2 of this form.)
AGENDA ITEM # 10A
OCTOBER 9,2006
Code Enforcement Board ; Community Development Board
Pension Board of Trustees ❑ Tree Conservation Board
C Cultural Arts and Recreation Advisory Committee ❑ Board Member Review Committee
APPLICANT'S NAME: �, `( tT ` 14. "--Be) CIZ.
ADDRESS: N.,( -- ?> E l\ e iA Ik
DAYTIME PHONE: — 4 q 1 EVENING PHONE:
E-MAIL ADDRESS:` y�4\ t j -j -2 L FAX: }.`I, )
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the board/committee applying for.
L'Tt i2 CT) t?_cs , t c= -t �,c�Z �. y t f›.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
' - '- ? p rP a (-i cr-e," t) j?_ [G.L.-C- 6. \\I 'pi iI /Th%&6 t
J, C r: j) t7 L, \v7, V PO ti -` 1 I T>!7/pp i T Tdf_.,,-
7)--D 15 l" V--Pt .? . T i`� _) c4- P, t..1( ,i 6 n .11 71.1'
L% V.
Please return completed form to
Donna L. Bussey, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
1
