Amended Item 6A- Resolution No. 18-06RESOLUTION NO. 18-06
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
THE LEASE-PURCHASE OF A NEW 2018 V AC-CON VACUUM TRUCK WITH
FREIGHTLINER CHASSIS.
WHEREAS, many municipalities, including our neighboring cities, own and operate jet-vac trucks
to perform regular maintenance on their stormwater and sanitary sewer infrastructure, and to respond to
specific emergency situations; and
WHEREAS, City staff has dete1mined we will benefit from an operational standpoint, and more
efficiently and economically perform at our high level of service by purchasing this equipment; and
WHEREAS, this equipment will allow the Public Works and Public Utilities crews to effectively
clean and maintain sewer and stmmwater lines. Both Departments have outsourced similar services for
both routine/preventive maintenance and emergency response situations such as flooding and sewer
backups; and
WHEREAS, having this equipment available in-house will be invaluable for both scheduled and
reactive/emergency maintenance activities. On the preventive maintenance side, it will reduce costs over
outsourcing and allow for a more comprehensive scheduled maintenance program. In addition, having the
equipment in-house, emergency response time will dramatically improve for call-outs and emergency
situations; and
WHEREAS, Option 1 of a five year lease-purchase with Leasing 2, Inc. of a new 2018 V ac-Con
Vacuum Truck with Freightliner Chassis allows for five annual payments of$73,675.46 for a total amount
of$368,377.30 (equipment plus finance cost).
WHEREAS, The first year's payment will require a budget mod transferring the necessary funds
into the 6400 accounts (Machinery & Equipment) within the Sewer and Stormwater Funds, while
additional year payments will be similarly budgeted; and
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1. The City Commission hereby authorizes the City Manager to execute the lease to
purchase a new 2018 Vac-Con Vacuum Truck with Freightliner Chassis through Leasing 2, Inc.;
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 26th day ofFebruary, 2018.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Amended Item 6A
February 26, 2018
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Lease-Purchase a New 2018 Vac-Con Vacuum Truck with Freightliner
Chassis
Scott Williams, Public Works Director
Kayle W. Moore, P.E., Public Utilities Director
February 8, 2018
Many municipalities, including our neighboring cities, own and operate
jet-vac trucks to perform regular maintenance on their stormwater and
sanitary sewer infrastructure, and to respond to specific emergency
situations. City staff has determined we will benefit from an operational
standpoint, and more efficiently and economically perform at our high
level of service by purchasing this equipment.
This equipment will allow the Public Works and Public Utilities crews to
effectively clean and maintain sewer and stormwater lines. Both
Departments have outsourced similar services for both routine/preventive
maintenance and emergency response situations such as flooding and
sewer backups.
Having this equipment available in-house will be invaluable for both
scheduled and reactive/emergency maintenance activities. On the
preventive maintenance side, it will reduce costs over outsourcing and
allow for a more comprehensive scheduled maintenance program. In
addition, having the equipment in-house, emergency response time will
dramatically improve for call-outs and emergency situations.
RECOMMENDATION: Approve Option 1, a five year lease-purchase of a new 2018 Vac-Con
Vacuum Truck with Freightliner Chassis (options detailed in the Vac-
Con Specification attachment from Southern Sewer Equipment Sales)
in the total amount of$368,377.30 (equipment plus fmance cost). This
option allows for five annual payments of $73,675.46.
ATTACHMENTS: Vac -Con Specifications from Southern Sewer Equipment Sales
Lease Financing Proposal
Chassis Quote from Florida Sheriffs Contract
BUDGET: The annual payments of$73,675.46 will be funded from the Sewer Fund
410-5506-535-6400 ($36,837.73) and the Stormwater Fund 470-0000-
538-6400 ($36,837.73).
The first year's payment will require a budget mod transferring the
necessary funds into the 6400 accounts (Machinery & Equipment) within
the Sewer and Stormwater Funds.
REVIEWED BY CITY MANAGER: g.._ &f
Amended Item 6A
February 26, 2018
2018 FLORIDA SHERIFFS CONTRACT
SPEC 15
LOU BACHRODT/SBL FREIGHTLINER
LOW BID ON THIS SPEC
Daimler Truck Financial
Financing that works for you.
Application Version 9 .3.011
Data Version PRL-16D .007
ATLANTIC BEACH VAC CON SINGLE
Prepared by:
Drew Ellison
LOU BACHRODT FREIGHTLINER
2840 CENTER PORT CIRCLE
POMPANO BEACH, FL 33064
Phone: 407-886-6704
See your local dealer for a competitive quote from Daimler Truck Financial, or
contact us at lnformation@dtfoffers .com .
Daimler Truck Financial offers a variety of finance, lease and insurance solutions to
fit your business needs . For more information about our products and services, visit
our website at www.daimler-truckfinancial.com .
01/16/2018 3:06PM
Page 2 of 15
Amended Item 6A
February 26, 2018
2018 FLORIDA SHERIFFS CONTRACT
SPEC15
LOU BACHRODT/SBL FREIGHTLINER
LOW BID ON THIS SPEC
Engine
Data Code
AA3-034
AF3-2BP
101-22V
Description
SEWER/INDUSTRIAL VACUUM BODY
VAC CON
CUM L9 370 HP@ 2000 RPM, 2 100 GOV RPM,
1250 LB/FT@ 1400 RPM
Electronic Parameters
79A-072 72 MPH ROAD SPEED LIMIT
79B-OOO CRUISE CONTROL SPEED LIMIT SAME AS ROAD
SPEED LIMIT
79K-009 PTO MODE ENGINE RPM LIMIT-1200 RPM
79L-011 PTO MODE THROTTLE OVERRIDE-LIMIT TO
1400 RPM
79M-001 PTO MODE BRAKE OVERRIDE-SERVICE
BRAKE APPLIED
79P-009 PTO RPM WITH CRUISE SET SWITCH-1200
RPM
79Q-009 PTO RPM WITH CRUISE RESUME SWITCH -1200
RPM
79S-001 PTO MODE CANCEL VEHICLE SPEED -5 MPH
79U-006 PTO GOVERNOR RAMP RATE -200 RPM PER
SECOND
79W-002 TWO REMOTE PTO SPEEDS
79X-001 REMOTE PTO SPEED 1 SETTING -700 RPM
79Y-001 REMOTE PTO SPEED 2 SETTING -900 RPM
80G-002 PTO MINIMUM RPM -700
80J-002 REGEN INHIBIT SPEED THRESHOLD -5 MPH I Engine Equipment
99C-017 2016 ONBOARD DIAGNOSTICS/2010
EPA/GARB/FINAL GHG17 CONFIGURATION
99D-011 2008 GARB EMISSION CERTIFICATION -CLEAN
IDLE (INCLUDES 6X4 INCH LABEL ON LOWER
FORWARD CORNER OF DRIVER DOOR)
13E-001 STANDARD OIL PAN
105-001 ENGINE MOUNTED OIL CHECK AND FILL
014-1 B5 SIDE OF HOOD AIR INTAKE WITH DONALDSON
HIGH CAPACITY AIR CLEANER WITH SAFETY
ELEMENT, FIREWALL MOUNTED
124-1D7 DR 12V 160 AMP 28-SI QUADRAMOUNT PAD
ALTERNATOR WITH REMOTE BATTERY VOLT
SENSE
Application Version 9.3 .011
Data Version PRL-16D.007
ATLANTIC BEACH VAC CON SINGLE
@ti&tliiiNti)
Prepared by:
Drew Ellison
LOU BACHRODT FREIGHTLINER
2840 CENTER PORT CIRCLE
POMPANO BEACH, FL 33064
Phone : 407-886-6704
01/16/2018 3:06PM
Page 4 of 15
Amended Item 6A
February 26, 2018
2018 FLORIDA SHERIFFS CONTRACT
SPEC 15
LOU BACHRODT/SBL FREIGHTLINER
LOW BID ON THIS SPEC
Data Code
701-001
703-005
170-015
130-033
702-002
739-033
285-013
280-007
324-011
655-005
284-023
756-1J3
760-1J3
711-004
758-036
761-036
763-101
532-002
540-015
Description
STANDARD HVAC DUCTING
MAIN HVAC CONTROLS WITH RECIRCULATION
SWITCH
STANDARD HEATER PLUMBING
DENSO HEAVY DUTY AIR CONDITIONER
COMPRESSOR
BINARY CONTROL, R-134A
STANDARD INSULATION
SOLID -STATE CIRCUIT PROTECTION AND
FUSES
12V NEGATIVE GROUND ELECTRICAL SYSTEM
DOME DOOR ACTIVATED LH AND RH , DUAL
READING LIGHTS, FORWARD CAB ROOF
LH AND RH ELECTRIC DOOR LOCKS
(1) 12 VOLT POWER SUPPLY IN DASH
BASIC HIGH BACK AIR SUSPENSION DRIVER
SEAT WITH MECHANICAL LUMBAR AND
INTEGRATED CUSHION EXTENSION
BASIC HIGH BACK AIR SUSPENSION
PASSENGER SEAT WITH MECHANICAL LUMBAR
AND INTEGRATED CUSHION EXTENSION
LH AND RH INTEGRAL DOOR PANEL ARMRESTS
VINYL WITH VINYL INSERT DRIVER SEAT
VINYL WITH VINYL INSERT PASSENGER SEAT
BLACK SEAT BELTS
ADJUSTABLE TILT AND TELESCOPING
STEERING COLUMN
4-SPOKE 181NCH (450MM) STEERING WHEEL
765-002 DRIVER AND PASSENGER INTERIOR SUN
VISORS
Instruments & Controls
732-004
734-004
87L-003
870-001
486-001
840-002
GRAY DRIVER INSTRUMENT PANEL
GRAY CENTER INSTRUMENT PANEL
ENGINE REMOTE INTERFACE WITH PARK
BRAKE AND NEUTRAL INTERLOCKS
BLACK GAUGE BEZELS
LOW AIR PRESSURE INDICATOR LIGHT AND
AUDIBLE ALARM
2 INCH PRIMARY AND SECONDARY AIR
PRESSURE GAUGES
Application Version 9.3.011
Data Version PRL-16D.007 @&WIIIU&fi)
ATLANTIC BEACH VAC CON SINGLE
Prepared by:
Drew Ellison
LOU BACHRODT FREIGHTLINER
2840 CENTER PORT CIRCLE
POMPANO BEACH, FL 33064
Phone : 407-886-6704
01/16/2018 3 :06PM
Page 13 of 15
Amended Item 6A
February 26, 2018
2018 FLORIDA SHERIFFS CONTRACT
SPEC 15
LOU BACHRODT/SBL FREIGHTLINER
LOW BID ON THIS SPEC
Data Code
198-025
149-013
156-007
811-042
160-038
844-001
148-071
163-001
33U-004
856-001
864-001
830-017
852-002
679-001
746-115
747-001
750-002
753-001
810-027
817-001
812-001
813-998
162-018
Description
INTAKE MOUNTED AIR RESTRICTION
INDICATOR WITHOUT GRADUATIONS
ELECTRONIC CRUISE CONTROL WITH
SWITCHES IN LH SWITCH PANEL
KEY OPERATED IGNITION SWITCH AND
INTEGRAL START POSITION; 4 POSITION
OFF/RUN/START/ACCESSORY
ICU3S, 132X48 DISPLAY WITH DIAGNOSTICS, 28
LED WARNING LAMPS AND DATA LINKED
HEAVY DUTY ONBOARD DIAGNOSTICS
INTERFACE CONNECTOR LOCATED BELOW LH
DASH
2 INCH ELECTRIC FUEL GAUGE
ENGINE REMOTE INTERFACE WITH
INCREMENT/DECREMENT
ENGINE REMOTE INTERFACE CONNECTOR AT
BACK OF CAB
PREWIRE PACKAGE FOR VAC CON CONTROL
MODULE AND CHASSIS INTERFACE
ELECTRICAL ENGINE COOLANT TEMPERATURE
GAUGE
2 INCH TRANSMISSION OIL TEMPERATURE
GAUGE
ENGINE AND TRIP HOUR METERS INTEGRAL
WITHIN DRIVER DISPLAY
ELECTRIC ENGINE OIL PRESSURE GAUGE
OVERHEAD INSTRUMENT PANEL
AM/FM/WB WORLD TUNER RADIO WITH
BLUETOOTH AND USB AND AUXILIARY INPUTS,
J1939
DASH MOUNTED RADIO
(2) RADIO SPEAKERS IN CAB
AM/FM ANTENNA MOUNTED ON FORWARD LH
ROOF
ELECTRONIC MPH SPEEDOMETER WITH
SECONDARY KPH SCALE, WITHOUT
ODOMETER
STANDARD VEHICLE SPEED SENSOR
ELECTRONIC 3000 RPM TACHOMETER
NO VEHICLE PERFORMANCE MONITOR
IGNITION SWITCH CONTROLLED ENGINE STOP
WITH CONTROL MOUNTED AT FIREWALL
Application Version 9.3.011
Data Version PRL-16D.007
ATLANTIC BEACH VAC CON SINGLE
® @?j@IW?f@
Prepared by:
Drew Ellison
LOU BACHRODT FREIGHTLINER
2840 CENTER PORT CIRCLE
POMPANO BEACH, FL 33064
Phone: 407-886-6704
01/16/2018 3:06PM
Page 14 of 15
Amended Item 6A
February 26, 2018
REQUEST TO PROCEED:
When you are ready to proceed with Leasing 2 towards finalizing this lease financing arrangement, please indicate so by signing below
and completing the requested information. We will immediately email you our application. Thank you for your confidence and
consideration.
Proposal date: January -26 , 2018 Option Chosen : ___ (where applicable)
Upcoming Governing Body meeting date for lease approval:-------------
City of Atlantic Beach. FL
Name of Lessee
Authorized Signature
Printed Name Of Authorized Signature
Contact Name (If Different Than
Authorized Signature)
Contact E-Mail Address
Date
Title
Contact Phone
Last month of your budget year? _______ _
Please complete the above information and fax or email all pages of the proposal to
813-258-9333 I rcarney@leasing2.com
** Important: A Resolution will be required with the lease contract **
In the event that you require board action to sign this proposal,
please call us so that we may forward the preferred form for the meeting.
Amended Item 6A
February 26, 2018
12 Month Standard Warranty
Base Bid Price:
Optional Equipment:
Downgrade to 9 Yard Debris Tank to be Mounted on Single Rear Axle
Chassis
600' x 1" Hose Reel Capacity
50 GPM @ 3,000 PSI Water System with 400' x %" Hose
Articulating Hose Reel (includes Hose Footage Counter)
Wireless Remote
Variable Flow Water System, Includes 2 Additional Nozzles
Dual Engine Configuration: Gas Auxiliary Engine, Includes High Volume
Hydrostatic Pump Upgrade and Auxiliary Engine Remote Oil Drain
10' Telescoping Boom Assembly with Pendant Control Station
Municipal Performance Package # 1: Storage Box Behind Cab, Debris Body
Power Flush System, 50' Capacity Hand Gun Hose Reel, Low Water Alarm,
Body Load Limit Alarm, Back Up Alarm, 2.5" Water Drain Valve, 6" Knife
Valve
Hydro Excavation Package: 50' Retractable Hose Reel with 50'x W' High
Pressure Hose, Heavy Duty High Pressure Unloader Valve, Main Control Ball
Valve & 72" x 1/2" Lance with Quick Disconnect
Gravity Drain: Plumbing to Mid-Passenger Side of Unit, Allowing Return of
Liquids to Manhole
600' x %''High Pressure Rodder Hose in lieu of 400' (unpublished option,
includes 2% discount)
Rear Splash Guard, Tank Mounted 2-10 O'clock Position (unpublished option,
includes 2% discount)
Remote Boom Grease Zerk Assembly (unpublished option, includes 2% discount)
Remote Debris Tank Grease Assembly (unpublished option, includes 2% discount)
Hand Held LED Spot Light (unpublished option, includes 2% discount)
LED Arrowstick (unpublished option, includes 2% discount)
1) Mirror Mounted Strobe Light with Limb Guard (unpublished option, includes
2% discount)
Omnibus Precision Power System: Electronic Controller System with a
Color Monitor, Electronic Footage Counter and Pressure Compensated
Hydraulics (unpublished option, includes 2% discount)
Lazy Susan Pipe Rack, Holds 5 Pipes (unpublished option, includes 2% discount)
Final Model After Options: V390LHAP/IOOO
$176,562.00
($8,096.00)
($2,623.00)
No Charge
$14,245.00
$5,208.00
$1,275.00
$2,132.00
$13,825.00
$8,962.00
$6,494.00
$1,901.00
$845.74
$2,504.88
$2,263.80
$2,440.20
$568.40
$2,668.54
$879.06
$5,203.80
$2,434.32
Price for Vac-Con Body: $239,693.74
New 2018 Freightliner 114SD Single Rear Axle Chassis,
43,000 GVW, 370 HP Diesel Engine, Allison 3000 RDS Transmission: $94,850.00
(Quote from Lou Bachrodt Freightliner)
TOTAL PRICE FOR BODY & CHASSIS: $334,543.74
The body price includes mounting the Vac-Con body to the chassis. Please review the Florida
Sheriffs Contract for chassis options. The chassis supplier should drop ship the chassis to V ac-Con
Amended Item 6A
February 26, 2018
in Green Cove Springs, FL. The specifications should be approved by Vac-Con before ordering the
chassis.
We appreciate the opportunity to provide this equipment to the City of Atlantic Beach. Please feel
free to contact Bill Stinson at (772) 216-2173, if you have any questions.
Sincerely,
~~~
Jenny Mitchem
Executive Sales Coordinator
jm/mjc
Amended Item 6A
February 26, 2018