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01-22-18 MinutesCITY OF ATLANTIC BEACH CITY COMMISSION MEETING JANUARY 22, 2018 -6: 30 PM MINUTES IN ATTENDANCE Mayor Ellen Glasser City Attorney Brenna Durden Commissioner Candace Kelly City Manager Joe Gerrity Commissioner Brittany Norris City Clerk Donna Bartle Commissioner John Stinson Recording Secretary Nancy Pyatte Commissioner M. Blythe Waters Invocation and pledge to the flag Mayor Glasser announced Commissioner Norris will introduce the person who will do the invocation. Commissioner Norris introduced Mr. Wells Todd and stated she considers him to be a modern civil rights leader and invited him to lead the meeting. This was followed by the Pledge of Allegiance to the Flag. Call to order Mayor Glasser called the meeting to order at 6: 35 PM. City Clerk Bartle called the roll and Mayor Glasser noted that a quorum was present. Mayor Glasser acknowledged the Jacksonville Jaguars and thanked them for a great season. 1. Approval of minutes A. Minutes of the regular Commission Meeting on December 11, 2017. There were no corrections to'the minutes. Mayor Glasser stated the minutes stand as submitted. 2. Courtesy of floor to visitors Mayor Glasser welcomed former Mayor Mitch Reeves and Representative Cord Byrd' s office representative. Mayor Glasser acknowledged attendance of the new Community Development Director Shane Corbin. City Manager Gerrity provided a brief introduction of his background and experience. Mayor Glasser opened Courtesy of the Floor and explained the process for public comments. City Clerk Bartle stated there was one speaker request: Mitch Reeves, spoke about agenda item 8E Rules of Conduct and Procedure at meetings, and spoke about making changes, about communicating with citizens, and about transparency. Mayor Glasser closed Courtesy of the Floor. 3. Unfinished business from previous meetings None. 1 REGULAR COMMISSION MEETINGJanuary 22, 2018 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. Mayor Glasser read the consent agenda into the record. A. Acknowledge receipt of the Building Department Monthly Activity Report for December 2017 and Monthly Financial Reports for November and December 2017. B. Approve the contribution request as recommended by the Cultural Arts and Recreation Advisory Committee. C. Declare this list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. Motion: To approve Consent Agenda items A, B, and C as read. Moved by Waters, Seconded by Norris Roll call votes: Aye: 5 Kelly, Norris, Stinson, Waters, Glasser Nay: 0 MOTION CARRIED 5. Committee Reports A. Environmental Stewardship Committee ( ESC) report on Beaches Town Center landscaping project. Bruce Andrews, ESC Vice Chairman, addressed the Commission. As detailed in the agenda memo, he presented a summary of the ESC meetings held December 13, 2017 and January 10, 2018, wherein they addressed the proposed landscaping renovation at the Beaches Town Center. The total estimated cost is 130,000 and the City of Atlantic Beach is requested to contribute one third, with the remaining amount coming from the City of Neptune Beach ( 1/ 3) and the Beaches Town Center Agency ( 1/ 3). It was noted that Atlantic Beach property occupies less than one third of the Town Center. The proposed plan is to replace all the existing plants in Town Center public areas, install new irrigation, some hardscaping, i.e. retaining walls, large coquina boulders and ground rock cover. Mr. Andrews stated the plan includes a large, multi-trunk palm and surrounding freeze/weather tolerant plants to be planted in the circle at the end of Atlantic Blvd. The planting of the multi-trunk palm may preclude having the traditional holiday tree, and there are concerns it could be viewed negatively by the citizens. The ESC feels, if this becomes an issue, it should be addressed by Staff or Commission. Mayor Glasser stated this can be addressed later in this meeting by City Manager Gerrity. 2 REGULAR COMMISSION MEETINGJanuary 22, 2018 6. Action on Resolutions A. Resolution No. 18-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $ 43, 334 FOR BEACHES TOWN CENTER LANDSCAPING; APPROPRIATING $20,000 FROM THE PUBLIC WORKS DEPARTMENT STREET DIVISION ACCOUNT AND $23,334 FROM THE CITY' S CONVENTION DEVELOPMENT TAX ACCOUNT FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NECESSARY CONTRACTS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. City Manager Gerrity explained there is $ 20,000 allocated in the Public Works budget for anticipated landscaping and the balance will be allocated from the Convention Development Tax account. He asked the Commission to approve this proposed project to participate with Neptune Beach and Town Center. There were inquiries from the Commission about the maintenance, about the new plantings being suitable for this area/ weather, about the one-third cost share, about the reasoning for complete plant removal/ replanting and landscape redesign, about the rocks, and about the multi-trunk palm being adaptable to the area/weather. City Manager Gerrity stated the City maintains the medians (and will continue) on Atlantic Blvd. and splits the landscaping costs at the flyover with Neptune Beach. Moving forward Neptune Beach will be responsible for the maintenance at Town Center. The Town Center Agency states the Town Center is old, not well maintained, and in need of a new look. Sarah Dark, ESC, responded and confirmed all the plant species are appropriate for our weather/environment. It was confirmed the multi-trunk palm will be a Sylvester Palm, which is displayed in the proposal from Rockaway Landscape Design. Motion: To adopt Resolution No. 18-02 authorizing the expenditure of an amount not to exceed $ 43,334 for Beaches Town Center Landscaping; appropriating $ 20,000 from the Public Works Department Street Division Account and $23,334 from the City' s Convention Development Tax Account for this purpose; authorizing the City Manager to execute any necessary contracts as necessary to effectuate the provisions of this Resolution; and providing an effective date. Moved by Waters, Seconded by Kelly Commissioner Norris thanked the ESC for an excellent job with this proposal. Ms. Norris expressed her only concern is about removal of the Christmas Tree. Commissioner Stinson expressed his concern about removal of the Christmas Tree. He spoke about repurposing some of the removed landscape and inquired about the landscape maintenance for Town Center. City Manager Gerrity stated their will be a new landscape maintenance company for Town Center. Commissioner Waters spoke about the landscaping needing improvement. She stated there can be a palm tree lighting for the holidays. Ms. Waters stated she supports the partnership with Neptune Beach and Town Center to refresh this area. 3 REGULAR COMMISSION MEETINGJanuary 22, 2018 Commissioner Kelly expressed appreciation for the ESC and this proposal. She thanked the City Manager for providing the budget sources. She spoke about repurposing the removed plants and using elsewhere. Mayor Glasser commended the ESC for their action on this. She spoke about the partnership of Atlantic Beach, Neptune Beach, and Town Center for this area and is pleased there will be a new landscape maintenance company. Ms. Glasser stated the holiday tradition can continue, now with a Christmas Palm Tree lighting. Discussion continued about the maintenance and if that is also a three way split for costs, the possibility for merchants to participate, Town Center wanting to upgrade, and new irrigation costs in the proposal. There were some unanswered questions about identifying what plants can be repurposed and verification of improvements with new watering resources. Motion: To defer action on adopting Resolution No. 18-02 to February 12, 2018 to allow time for answers to fmal questions. Moved by Stinson, Seconded by Norris Mayor Glasser questioned City Attorney Durden, asking if it is appropriate to call on an expert in the audience to answer these questions? Ms. Durden responded yes. Mayor Glasser called on Joshua Messenger to address the Commission. Joshua Messenger, 220 Hopkins St., Neptune Beach, addressed the Commission stating he has been involved with this from the beginning. He explained the current irrigation system is in disrepair, causing a lot of waste. The new system will have drip irrigation and low flow fixtures which have less water evaporation, less waste, and less water usage. He stated the plants are appropriate for the area and noted that Rockaway has agreed to do the design work for free. Mr. Messenger spoke about the plants and saving what is healthy to repurpose. He stated to install new irrigation they have to rip out all plant beds. Also, conduit for lighting will be installed under the new plantings and be ready when funding is available at a later date. There was a brief discussion about the water source and location of wells. Commissioner Stinson withdrew his motion. Commissioner Norris withdrew her second. Roll Call Votes: Aye: 5 Norris, Stinson, Waters, Kelly, Glasser Nay: 0 MOTION CARRIED 7. Action on Ordinances None. 8. Miscellaneous Business A. Public Hearing-UBEX17-0004 Request for a use-by-exception as permitted by Section 24-111( c)( 3), to allow on-premises consumption of alcoholic beverages in accordance with Chapter 3 of the code at 461 Atlantic Boulevard. Mayor Glasser read the request. 4 REGULAR COMMISSION MEETINGJanuary 22, 2018 Planner Derek Reeves addressed the Commission, stating this application is to allow for the sale of liquor for on-premises consumption for a new restaurant located on Atlantic Blvd. and Sturdivant Ave. Mr. Reeves referred to the drawings and site plan on display explaining this is new construction on an existing vacant lot for a proposed 150 seat BBQ restaurant serving beer, wine, and liquor. He stated this will be the only full service restaurant with on-premises services between Town Center and Sailfish Dr. in Atlantic Beach. The Community Development Board (CDB) had this application before them on January 16, 2018 and they voted to recommend approval of this use-by-exception which is now before the Commission for consideration. The applicant' s Attorney, Steve Diebenow, took the floor to address the Commission. Mr. Diebenow stated the CDB also approved a parking variance application in addition to the use-by-exception application. He stated the application meets all the requirements as per the Code and Mr. Diebenow displayed renderings of the proposed restaurant that showed the exterior elevation and the interior design. Public Hearing Mayor Glasser opened the Public Hearing. There were no speakers and Mayor Glasser closed the Public Hearing. Mayor Glasser requested the Commission to give any disclosures of ex parte communication pertaining to this application. Commissioner Stinson stated he knows a couple of the applicants and one of their representatives, and has been aware of the proposed project. He stated his only conversations with them have been to let them know who they should contact in the City regarding their plans. There were no additional reports of ex parte communication. Commissioner Norris stated she received emails from citizens who reported there was incorrect information submitted for the parking variance, stating the church should not be considered for parking spaces for this restaurant. Planner Reeves said he also heard that. He stated there are other properties included in the parking variance request for providing a shared parking agreement for off-site parking in connection with the Town Center Agency (TCA). One is the former Kmart shopping center, and when that property gets developed the TCA has committed to tracking their parking. Planner Reeves explained that in the event that full parking for the 150 seat restaurant is no longer available to the restaurant, the restaurant will be required to remove seating to comply based on the number of parking spaces available to them. Their seating count could also affect the type of state alcohol license issued. Discussion ensued inquiring how the TCA will track parking. Planner Reeves spoke about the affidavit submitted by the applicant for the parking variance application that identifies all available parking, who they have commitments with, and the number of spaces left daily. Mr. Reeves stated there are at least 177 parking spaces available. Commissioner Waters inquired about the shared parking agreement, the use of valet services, and the 600 ft. distance for off-site parking. Planner Reeves referred to the map on display to confirm the 600 ft. distance and the parking variance approved by the CDB. Commissioner Kelly had questions about the liquor license being dependent upon parking, and the parking being dependent upon the church and former Kmart shopping center. Ms. Kelly asked what the parking plan is in the event the church or Kmart lots were no longer available. 5 REGULAR COMMISSION MEETINGJanuary 22, 2018 City Attorney Durden addressed the Commission to provide clarification about the variance approved by the CDB which was to allow for off-site parking within 600 ft. of the restaurant. If the off-site parking was within 400 ft. then no variance would be required. Ms. Durden stated that the applicant identified the four sites located within 600 ft. are the Community Presbyterian Church, an adjacent office building, the former Kmart shopping center, and the Amerus Bank. City Attorney Durden explained the variance was approved and is final, unless there is an appeal as per the Code. Ms. Durden stated the CDB can make a recommendation to the Commission for a use-by-exception, which is before you, to allow for the sale of liquor for on-premises consumption. Commissioner Stinson asked how many spaces are confirmed at the church and the adjacent office, and if there is a time limitation, and what the hours of operation are for the restaurant. Planner Reeves responded there are 60 to 120 spaces at the church, dependent on the day and time, 15 spaces at the office and use is limited to weekdays after 6: 00 PM, more hours on weekends. The restaurant is open for lunch and dinner service. Mayor Glasser stated she also received emails questioning if the TCA has access and control of parking at the Community Presbyterian Church. Ms. Glasser inquired about code restrictions for crossing arterial roads for accessing off-site restaurant parking. Planner Reeves responded there are no restrictions. The use of valet service and/or Beachside Buggies moving people across the street is not violating the code. Mayor Glasser expressed concerns about the agreements made for parking. City Attorney Durden explained the approved variance allows the applicant to choose from the four identified parking locations where the parking can occur. City Staff will negotiate a final agreement with the applicant specifying the four locations, and that off-site parking will be at one or more of the four locations, and that the applicant is obligated to immediately advise the City of any changes to the parking. Ms. Durden stated this agreement will include the provisions of the variance granted by the CDB. City Attorney Durden further explained the need for the number of parking spaces is based on the restaurant seating, and their State alcohol license to serve liquor requires a minimum seating number. Failure to comply with the City and/or the State will affect the restaurant operation. Motion: To approve Use-by-Exception UBEX17-0004 as read by title, per Section 24-111( c)( 3) to allow On-Premises Consumption of Alcoholic Beverages in accordance with Chapter 3 of the Code at 461 Atlantic Blvd. Moved by Stinson, Seconded by Norris Discussion ensued about the alcohol service being in line with the operation of the restaurant and about the challenging parking issues in Atlantic Beach. It was noted the CDB is satisfied and granted the parking variance and, in addition, City Staff will negotiate a final agreement with the applicant specifying the four locations for off-site parking. There was agreement that alcohol service will not be detrimental to the surrounding businesses. Roll Call Votes: Aye: 5 Stinson, Waters, Kelly, Norris, Glasser Nay: 0 MOTION CARRIED B. Public Hearing- WAIV18-0001 Request for a waiver as permitted by Section 24-46(d) to waive the prohibition of pawn shops within the Commercial Limited zoning district as required by Section 24-110( a) at 1487 Mayport Road. 6 January 22, 2018 REGULAR COMMISSION MEETING Mayor Glasser read the request. Planner Derek Reeves addressed the Commission, stating this application is to allow a pawn shop located at 1487 Mayport Rd., in the existing Mayport Square shopping center ( B & K Properties), which is part of the Mayport Business Overlay District. Mr. Reeves stated this business has a State of Florida pawn broker license and is currently operating in Jacksonville Beach and looking to relocate to Atlantic Beach. He referred to the drawings and site plan on display showing the location and that it is in the Commercial Limited (CL) zoning district. Mr. Reeves stated the business is strictly a retail jewelry and pawn shop and does not deal with weapons/guns, and he stated their hours of operation. There are two other pawn shops in Atlantic Beach. Public Hearing Mayor Glasser opened the Public Hearing. City Clerk Bartle called the speakers: Sally Harper spoke in favor of this application. Ms. Harper stated she is the owner of the proposed pawn shop,A l A Prestige Jewelry and Pawn. Kelly Erhayel, representing Mayport Square shopping center, spoke in favor of this application. She also spoke about a negative Facebook posting that referred to this area as ` undesirable'. Mike Townsend spoke in opposition to this application and suggested the business just open as a retail jewelry store. Mayor Glasser closed the Public Hearing. Motion: To deny WAIV18-0001 as read, to waive the Prohibition of Pawn Shops within the Commercial Limited Zoning District as required per Section 24-110( a) at 1487 Mayport Rd. Moved by Waters, Seconded by Norris Commissioner Kelly inquired if this application went before the CDB. Planner Reeves responded that the CDB does not receive requests for waivers. Commissioner Norris stated she lives in and represents this district in Atlantic Beach. She spoke about the perception problem in this area and acknowledged everyone, residents and businesses, works hard to make improvements. Ms. Norris stated she supports the current code prohibiting this type of business in this location. Commissioner Stinson spoke positively about current growth in the shopping center and that no tenants are protesting this prospective business. He acknowledged this is a tough decision but stated it is important to uphold the City' s code. Commissioner Waters spoke about the City code and that it does not state how a pawn shop can look on the outside and most have bars on windows, neon lighting, etc. Ms. Waters stated she supports the current code prohibiting this type of business in this location. Mayor Glasser spoke about using restraint on social media and that it disturbed her to hear there were negative social media comments made pertaining to this request. Ms. Glasser stated the code provisions do not allow pawn shops in this zoning district and this application does not meet the specific criteria set out to consider a waiver. 7 REGULAR COMMISSION MEETINGJanuary 22, 2018 A brief discussion ensued about studies conducted on pawn shops and the results showed no causality between pawn shops and crime. Roll Call Votes: Aye: 5 Waters, Kelly, Norris, Stinson, Glasser Nay: 0 MOTION CARRIED (to deny) C. Appointment to the Board Member Review Committee Mayor Glasser addressed the Commission and provided background stating the purpose of this committee is to fill vacancies on the various citizen committees. A vacancy was created when Commissioner Kelly was elected to the Commission; she was previously on this committee. Candidates were interviewed and it is recommended to appoint Kenneth Reeves to serve for the term beginning January 26, 2018 to January 25, 2020. Kenneth Reeves addressed the Commission and provided a brief history of his life in Atlantic Beach. He thanked everyone for this opportunity, stating he will fulfill the goals and objectives of the Board Member Review Committee. Motion: To appoint Kenneth Reeves to the Board Member Review Committee for a term as stated . Moved by Stinson, Seconded by Norris Congratulations were extended to Mr. Reeves by the Commission. Roll Call Votes: Aye: 5 Kelly, Norris, Stinson, Waters, Glasser Nay: 0 MOTION CARRIED D. Restriction of Tree Mitigation Funds Collected from Tree Removal Permitting( discussion) Commissioner Stinson addressed the Commission about the Tree Mitigation Fund ( Tree Fund) and his recommendation to have the Environmental Stewardship Committee ( ESC), including the Tree Subcommittee, have oversight of proposed expenditures of the Tree Fund. As detailed in his memo, he reviewed the Finance Department audit of expenditures of the Tree Fund and the description of those expenditures. Mr. Stinson reviewed and spoke about the Tree Study done in 2014. Commissioner Waters inquired if the ESC would be provided guidance for use of the funds, i.e tree canopy maintenance, arborist services, etc. Commissioner Stinson stated the ESC could provide suggestions for use of the Tree Fund. Commissioner Norris stated this was a creative idea. Commissioner Kelly stated it could be an option for the Tree Committee to oversee the Tree Fund. She is in favor of a volunteer citizen committee being involved with the tree ordinance but not for them to oversee the Tree Fund. Commissioner Kelly inquired if there was staff assigned to oversee the tree ordinance. City Manager Gerrity responded that Planner Derek Reeves oversees the tree ordinance now, and this will move to the new Director of Community Development. 8 January 22, 2018 REGULAR COMMISSION MEETING Mayor Glasser stated she is comfortable with the ESC providing recommendations to the Commission for uses of the Tree Fund. The ESC is an advisory committee, not a regulatory committee. City Attorney Durden spoke about required changes to the ordinance in order to add provisions for how the Tree Fund could be used. Not only would this provide clarity in the code regarding these funds, it will allow for these funds to become a budgeted line item. Then the ESC could make recommendations to Staff for proposed uses and budgeting. Planner Reeves read from the code where it states how the Tree Fund can be used and distributed, as designated by the City Commission and following the City' s purchasing procedures. Mr. Reeves then read the listed definitions for how the Tree Fund can be used. Commissioner Stinson inquired if the City planted trees behind the Dollar Tree using the Tree Fund. Mr. Reeves responded the Commission approved this in 2016, authorizing a grant application from the Forestry Program, for planting trees on public roadways, not specifically for the Dollar Tree. Commissioner Stinson continued to speak about setting parameters for staff and the ESC to follow, working together for recommendations for use of the Tree Fund, and improving transparency. City Manager Gerrity explained that, going forward, when spending from the Tree Fund it will be in the budget and will come before the Commission for permission. CONSENSUS: Ask the ESC for their recommendation. Mayor Glasser called for a recess at 9: 11 PM. The meeting reconvened at 9: 19 PM. E. Sec. 2-19. Rules of conduct and procedure at meetings. ( discussion) In this section, Rule 7 addresses the order of business at the meetings. Mayor Glasser spoke about making changes to the order of agenda, the workshop where this was discussed, and that changes have been tried at a few meetings. Mayor Glasser stated one of her goals was to include and involve the City Manager at the beginning instead of at the end of the meetings. Another goal was to hear from Commissioners at the beginning instead of the end of the meetings. Mayor Glasser stated her research on changing the order of the agenda revealed it can be done with the agreement of the Commission, or it can be done by a motion and a vote. Also her research revealed, due to the Sunshine Laws, it is beneficial to have Commissioners heard early in the meetings when there is full attendance by our citizens, as opposed to later in the evening. Mayor Glasser stated it has never been her intention to obstruct transparency, only to provide information to the people we represent. Mayor Glasser stated her recommendation is to adjust Sec. 2-19 to allow the Commission to set the order of business, subject to the approval of the Commission, to place City Manager reports and reports of the City Commissioners to follow Courtesy of the floor. City Manager Gerrity expressed his frustration with the order of the agenda. Commissioner Waters stated she agrees with the proposal to move City Manager reports and reports of the City Commissioners to follow Courtesy of the floor. Her question was to the process used to achieve this— should it be done at each meeting or done by a rule change in the ordinance. Mayor Glasser commented that the process needs to be simple and flexible. Commissioner Stinson expressed opposition to changing the agenda order, allowing only three minutes for 9 REGULAR COMMISSION MEETINGJanuary 22, 2018 speakers during Courtesy of the floor, and stopping the meetings at 10: 00 PM with the carryover of unfinished business. Mr. Stinson stated the public is allowed the opportunity to speak on each agenda item that requires action by the Commission. Mayor Glasser clarified that a deadline for meeting times and a time allowed for public comment are not addressed in Sec. 2-19 in the Rules. City Attorney Durden addressed the Commission about proposing changes to Rule 7 in order to provide the maximum flexibility, but still having an order established for the agenda. She suggested doing both of the following simultaneously: 1) Change to the ordinance by adding language that would indicate the order is set periodically by the Commission by resolution, and 2) Have a resolution establishing the order of the agenda. She commented about the importance of having the City Manager and City Clerk advise and make recommendations about the order. Discussion ensued and City Attorney Durden summarized her understanding of the discussion since she would be the one drafting the documents. Mayor Glasser asked for consensus. CONSENSUS: To direct the City Attorney to draft the changes needed for moving the City Manager Reports and Reports from City Commissioners to after Courtesy of the Floor, leaving the City Attorney Reports at the end, and allowing an opportunity for closing comments. 9. City Manager A. City Manager' s Report City Manager Gerrity stated the Selva Preserve Plat will be on the February 12, 2018 agenda for discussion. Mr. Gerrity spoke about the proposed BBQ restaurant and parking issues discussed previously. He stated that he has heard there is no parking agreement with the Presbyterian Church and the Town Center. Regarding the fallen trees in Shermans Creek from the 2016 and 2017 hurricanes, the City Manager stated correspondence has been sent to homeowners advising that the City is in the process of removing the trees and cleaning up the area. The letters are letting the residents know we will need to access their property. City Manager Gerrity reported a letter has been sent to the owner of the blue house about addressing the construction issues (next to Adele Grage Center). Mr. Gerrity stated there have been major plumbing issues at the Adele Grage Center. Work is underway. He stated the Town Hall meeting will be on Saturday, January 27, 2018 at 10: 00 AM, in the Commission Chamber. City Manager Gerrity expressed his thanks to Planner Derek Reeves for the work he has done and continues to do for the City. He is very knowledgeable and will be a big help to the new Community Development Director, Shane Corbin. City Manager Gerrity asked for the ESC to look into tree planting practices. Deputy City Manager Hogencamp will follow up on this request. B. Accept the 90-Day Calendar( February 2018 through April 2018). 10 REGULAR COMMISSION MEETINGJanuary 22, 2018 City Clerk Bartle inquired if there will be a February Roundtable meeting on February 9, 2018, at 1: 00 PM. Mayor Glasser responded yes and spoke about the concerns about the scheduled time. She asked for patience while trying to coordinate everyone' s busy schedules. With the exception of Commissioner Stinson, the Mayor and Commissioners confirmed they will be in attendance at that meeting. CONSENSUS: To accept the 90-Day Calendar as submitted. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Norris Addressed the comment about the negative posting on a FB page. Commissioner Stinson Requested the City Manager share the resume of the Community Development Director, Mr. Shane Corbin. City Manager Gerrity stated he will forward a copy to the Commissioners. Stated he enjoyed hearing about the Institute of Elected Municipal Officials conference attended by fellow Commissioners Commissioner Waters Welcomed the new Community Development Director, Mr. Shane Corbin. Spoke about the Continental Hotel Event Historical Marker. Commissioner Kelly Spoke about the League of Cities training, stating it was very informative. Spoke about the Martin Luther King Day celebration and awards presented. Stated she will be attending Legislative Days next week in Tallahassee. Stated when she is watching live-streamed City meetings at home she cannot see what is on the TV screens, only the picture below. Spoke about the accomplishments made at the City' s goal setting exercise and inquired what was next. City Manager Gerrity responded that Kevin Hogencamp is preparing a summary to make available. Mr. Gerrity stated there are plans for a laminated poster to be on display in the Chamber listing the goals. Mayor Glasser Stated that the camera does not capture Commissioner Stinson. Thanked Commissioner Waters for mentioning the Continental Hotel event. Commented that the goal planning session was very productive. Spoke about the Martin Luther King Day celebration, and recognition for Recreation Director Timmy Johnson and the work he has done. City Attorney Durden 10A. Appeal petition submitted by Lori Gaglione City Attorney Durden stated that a hearing needs to be scheduled by the City Commission at a time specific, prior to a regularly scheduled Commission meeting. To ensure a quorum, Ms. Durden requested 11 January 22, 2018 REGULAR COMMISSION MEETING 12th 26th availability confirmation for either the February or the February meeting dates, at 4: 30 PM or 5: 00 PM, taking at least one hour. This hearing is for an appeal of a variance, a request for a six ft. fence instead of the allowed four ft. fence. Spoke about the upcoming Town Hall meeting. She will present a draft ordinance for medical marijuana and a draft ordinance for automotive service that will need an extension. Spoke about the revisions to Sec. 24-51, the notices of hearings and signs for land use hearings. The CDB reviewed and made some suggestions and it will go back to the CDB in February for final recommendations. Spoke about the FLOC materials received at the conference and stated the City Clerk will make copies for staff. Extended her thanks to Planner Derek Reeves for his work and welcomed the new Community Development Director, Shane Corbin. Extended her thanks to Commissioner Waters for her help on the draft ordinance for retail pets and provided copies to the Commission. Spoke about the Legislature and provided copies of the FLOC report to the Commission. Stated she will be working on the Comp Plan and LDR Rewrite with Shane Corbin and Derek Reeves in order to provide an update to the Commission. Adjournment There being no further discussion, Mayor Glasser declared the meeting adjourned at 10: 10 PM. ATTEST: a Glasser Mayor, Presiding Officer 04,74-z-0--1t&7 yt.dt­4,14/ DonnaDonna L. Bartle, CMC City Clerk DLB/njp 12