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04-23-18 Reg. Comm. MinutesMINUTES Regular City Commission Meeting Monday, April 23, 2018 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER Mayor Glasser called the meeting to order at 6:30 P.M. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor Blythe Waters, Mayor Pro Tem/Commissioner John Stinson, Commissioner Candace Kelly, Commissioner Brittany Norris, Commissioner Honorary Youth Commissioner, Savannah Beeler Honorary Youth Commissioner, Teh'Lajah Brooks Honorary Youth Commissioner, John Dion Honorary Youth Commissioner, Grace Lyod Honorary Youth Commissioner, Parker Rossignal Also Present: Brenna Durden, City Attorney City Manager, Joe Gerrity Donna Bartle, City Clerk Phyllis Nadeau, Associate City Clerk/Recording Secretary Invocation and pledge to the flag Mayor Glasser introduced Commissioner Waters who gave the invocation, followed by the pledge of allegiance. Call to order Mayor Glasser called the meeting to order at 6:30 P.M. City Clerk Bartle called the roll and Mayor Glasser noted that a quorum was present. Mayor Glasser acknowledged the Youth Commissioners from Duncan U. Fletcher High School Interact Club and the former Mayor of the City of Atlantic Beach, Mitch Reeves. 1. APPROVAL OF MINUTES A. Approve minutes of the Regular Commission Meeting on April 9, 2018. Mayor Glasser asked if there were any corrections to the above minutes. There were no changes or corrections. ACTION. • Minutes stand as submitted. Regular City Commission April 23, 2018 2. COURTESY OF FLOOR TO VISITORS A. Arbor Day Proclamation Mayor Glasser read the Proclamation into the record and presented it to the Chair of the Environmental Stewardship Committee, Judith Leroux Ms. Leroux invited everyone to the Arbor Day Celebration at the Atlantic Beach Elementary School on Friday April 27, 2018 at 8:30 a.m. B. Presentation of Certificate to Commissioner Stinson for Completion of the 2018 Institute for Elected Officials III: The Leadership Challenge. City Manager (CM) Joe Gerrity congratulated and thanked Commissioner Stinson for his completion of the Institute for Elected Municipal Officials (IEMO) Leadership Challenge III Training through the Florida League of Cities. Commissioner Stinson thanked the citizens of Atlantic Beach and urged everyone to support the Florida League of Cities. C. Proclamation in Recognition of Fletcher High School Interact Club Honorary Youth Commissioners. Mayor Glasser read the Proclamation into the record and presented it to the members of the Duncan U. Fletcher Interact Club and explained their role in "shadowing" the City Commissioners in the meeting. Proclamation in Recognition of the Interact Club Sponsor, Doug Brown. Mayor Glasser read and presented a Proclamation to Doug Brown, the Interact Club sponsor at Duncan U. Fletcher High School recognizing him for his service. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Mark Tingen spoke in favor of the Selva Preserve purchase and the Police volunteer training programs. Sandy Thomas spoke about illegal parking. Devon Ritch from Dig Local Network invited everyone to their Tenth Anniversary Celebration. Woody Winfree spoke in support of Selva Preserve, Arbor Day Proclamation, and the Proclamation for the Environmental Stewardship Committee. John November, Executive Director of the Public Trust Environmental Legal Institute of Florida, spoke in support of the purchase of Selva Preserve. Jeff Weil spoke in opposition to the proposed changes to the I Oth Street Beach Access. Romy Vann spoke in favor of the Arbor Day Proclamation and in support of Selva Preserve. Mitch Reeves, former Mayor of Atlantic Beach, spoke about the Letter of Intent for Selva Preserve and his concerns over the millage rate. Kelly Erhayel is opposed to the Letter of Intent for Selva Preserve and spoke about the Mayport Road Corridor. City Clerk Bartle read the name and comment from the citizen who did not want to speak as follows: Mary Emerson Smith in support of the Selva Preserve Letter of Intent. Mayor Glasser closed Courtesy of the Floor. Regular City Commission April 23, 2018 3. CITY MANAGER REPORTS A. City Manager's Report City Manager Joe Gerrity announced Chief Cook and several other officers will be representing the City of Atlantic Beach at the funeral of the two deputies shot and murdered in Gilchrist County, Florida. Jacksonville Electric Authority (JEA) will be starting to move the electric poles on Sherry Drive, and the Medical Marijuana and Gas Station Ordinances are scheduled next month. He thanked the City Attorney and staff for the work on the Ordinances. B. Accept the 90 -Day Calendar (May - July 2018) ACTION. • Consensus to approve the City Calendar as presented. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly • Spoke on Oceanside Rotary members. Encouraging everyone to plant trees. • Reported the water meters on their street have all been replaced and the contractors were tidy and efficient. Youth Commissioner Teh'Lajah Brooks • Spoke about the importance of volunteerism. Commissioner Norris • Spoke about attending the advanced Institute for Elected Officials in Tampa. • Reported she received an email from a citizen who recently resigned from CARAC. Youth Commissioner Grace Lyod • Spoke on the homeless population in Atlantic Beach. Commissioner Stinson • Spoke about the 10'h Street walkover and the American Disabilities Act (ADA) ramp. • Clarified the Commissioners' right to put items on the agenda. Youth Commissioner Parker Rossignal • Thanked the Commission for the opportunity to "shadow" the meeting. • Spoke about the Selva Preserve Letter of Intent. • Spoke about Aquatic Drive parking issues. Commissioner Waters • Thanked everyone who attended the tree planting at Bennett's Landing. • Spoke about the importance of conservation and beautification on both sides of Mayport Road. Regular City Commission April 23, 2018 Youth Commissioner Savannah Beeler • Spoke on the crime in Atlantic Beach. Mayor Glasser • Spoke about the relocation of Atlantic Beach Experimental Theater (ABET) and encouraged everyone to go to the last show in May and wished them success. • Stated Atlantic Beach to be a Purple Heart City. • Announced the passing of Lamar West Minton, former Atlantic Beach Commissioner, and thanked him for his service. • Read a statement about a fair and respectful workplace in the City of Atlantic Beach. There will be a Workforce Climate Survey performed. Youth Commissioner John Dion Spoke on environmental issues, the effects of storm water runoff, and dune restoration. Invited all to join the Public Trust and the Interact Club on Memorial Day at the Atlantic Town Center for an event to raise awareness for the dunes and why sea oats are important. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS A. Pledge for the City Commission (Commissioner Norris) Commissioner Norris read the Pledge on Civility and Respect for the City Commission into the record and asked the Commissioners to sign. Motion: To sign the Pledge for Civility as a Joint Commission Moved by Waters, Seconded by Kelly Roll Call Votes: Aye: 5 Felly, Norris, Stinson, Waters, Glasser Nay: 0 MOTION CARRIED B. Approval to enter into Letter of Intent regarding Selva Preserve. CM Gerrity reported there is a negotiated price of $1.35 million for the Selva Preserve property. It is his recommendation to obtain a bank loan for the purchase. He referred any questions to the City Attorney (CA) Brenna Durden. CA Durden explained the LOI and the steps required before the property can be purchased. The appraisals will become available no less than thirty (30) days prior to the June 11, 2018 City Commission Meeting. A Notice will be published on May 4, 2018 and will require bringing the Purchase and Sale Agreement back to the Commission for formal approval on June 11, 2018. She spoke about costs, timelines, the negotiation process, Statute Chapter 166.045, items for the next Agenda related to the LOI, the number of lots to be purchased, the post -transaction Plat, and the proposed waiver of the Regular City Commission April 23, 2018 Code requirement for mitigation to wetland impact to occur outside the City. The feasibility period begins the day after the Purchase Agreement is approved and the close of the feasibility period will be July 27, 2018. The closing would be about ten (10) days thereafter. CA Durden and CM Gerrity answered all questions from the Commissioners regarding financing, mitigation outside the City of Atlantic Beach, budget, and costs. CM Durden acknowledged the law firm of Holland & Knight for their assistance (pro bono) on the Selva Preserve project. Motion: To Allow the City Manager to enter into a Letter of Intent (LOI) for the Purchase and Sale of Lots 1-6 of Selva Preserve as described therein. Moved by Norris, seconded by Waters Commissioner Norris spoke in favor of increasing land and adding to our existing Parks system. Commissioner Stinson spoke about the City's pension fund being underfunded, the Mayport Road Community Redevelopment Code that prohibits mitigation of wetlands outside the City, financial responsibility and how the purchase fits into the original vision of the Commission, and the cost of the property. Commissioner Waters spoke about mitigation outside City limits, the timetable involved with steps that need to be taken before it can be considered mitigation property, and cost comparison for developable land. She reiterated that the purchase of the property should not prohibit the development of the Mayport Corridor and that both projects should be considered investments for the City of Atlantic Beach. Commissioner Kelly spoke in favor of both the Mayport Corridor project and the purchase of Selva Preserve. Mayor Glasser spoke about the limited window of opportunity to buy Selva Preserve, the critical needs of the Mayport Road Corridor, and the many emails she has received from citizens in favor of the LOI. A lengthy discussion continued about Mayport Road and Selva Preserve and how the two projects should not be compared to one another, but looked at as investments for the City. Concerns were expressed about the underfunded pensions, storm drainage, a tax increase, and lack of a proposed plan for the use of Selva Preserve. Commissioner Waters inquired about the City's Stormwater Bond payoff date. Finance Director Caffey responded fine is in 2026 and the other is in 2032. Discussion ensued about how bonds are used for funding City projects, being responsible when making purchases, and setting priorities. Regular City Commission April 23, 2018 Roll Call Votes: Aye: 5 Norris, Stinson, Waters, Kelly, Glasser Nay: 0 MOTION CARRIED 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. Honorary Youth Commissioner John Dion read the title into the record. A. Acknowledge receipt of the Building Department Monthly Activity Report for March 2018, Monthly Financial Report for March 2018, and Monthly Legal Report for February 2018. Motion: Approve Consent Astenda Item A as written. Moved by Waters, Seconded by Kelly Roll Call Votes: Aye: 5 Stinson, Waters, Kelly, Norris, Glasser Nay: 0 MOTION CARRIED 7. COMMITTEE REPORTS A. Parking and Pedestrian Safety Advisory Resource Committee (Commissioner Stinson) Commissioner Stinson introduced Paula O'Bannon from the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC). Paula O'Bannon addressed the Commission about the issues the PPSARC is addressing: • The PPSARC recommends a temporary No Parking sign on Ahern between East Coast Drive and Sherry Drive to prevent parking on the sidewalk. • Striping of parking places and purchase of a striping machine for the Public Works Department, at an approximate cost of $6,500.00 for next year's budget. • A sidewalk on Ahern Street between Ocean Boulevard and East Coast Drive. • Relocation of shower located in the middle of 18th Street. • Moving the handicapped parking from 18th Street to 19th Street. Regular City Commission April 23, 2018 She reported the PPSARC is working on crosswalk streets that need marking and lighting and she also spoke about the high -visibility signs being ordered for next year. Paula O'Bannon answered questions from the Commission. Commissioner Stinson reported the recommendation to relocate the shower and asked for consent from the Commission. Discussion ensued regarding parking and shower relocation. There was Consensus from the Commission to relocate the shower; location undetermined at this time. Commissioner Stinson presented a recommendation to make the north side of Ahern a No Parking Zone, noting that Sargent Jevic has reported that the officers spend an inordinate amount of time on ticketing this section of Ahern. He answered questions from the Commission. Lieutenant Cameron of the Atlantic Beach Police Department recommended signs vs. striping for parking spaces. There was consensus from the Commission to install temporary No Parking signs. Discussion ensued regarding the 10`h Street Beach Access, and CM Gerrity explained the history and how the decision came about. 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING THE THEW FRIDAY OF JANUARY AS ARBOR DAY IN THE CITY OF ATLANTIC BEACH FROM THIS DAY FORWARD. Honorary Youth Commissioner John Dion read the title into the record. Motion: To Adopt Resolution No. 18-16 as written. Moved by Stinson, Seconded by Norris Roll Call Votes: Aye: 5 Waters, Kelly, Norris, Stinson, Glasser Nay: 0 MOTION CARRIED 9. ACTION ON ORDINANCES There are no ordinances. 10. MISCELLANEOUS BUSINESS A. Impervious/Pervious Ratio (Mayor Glasser). Regular City Commission April 23, 2018 Mayor Glasser spoke about maximum lot coverage and the changes made through the years due to concerns about flooding and surface stormwater runoff not being processed. She would like the Commission and the Community Development Board (CDB) to consider whether it is time to change the lot coverage to range from 35% to 50% maximum, and to look at data available on past flooding issues. Discussion ensued about permeable surfaces, pools, and involving the CDB in permeable and impermeable limits for commercial developments. Motion: To recommend the City Commission request the Community Development Board (CDB) consider private and commercial pervious and impervious ratios and follow up with a recommendation for amendments or changes to those ratios to the City Commission. Moved by Stinson, Seconded by Norris Roll Call Votes: Aye: 5 Kelly, Norris, Stinson, Waters, Glasser Nay: 0 MOTION CARRIED B. Discussion regarding Workshop schedule. A. Discussion regarding Workshop schedule Mayor Glasser reiterated all of the issues regarding the current Workshop schedule and the low attendance. Discussion ensued regarding various days and times that might accommodate everyone involved, including staff. Consensus from the Commission was to hold the Workshop meetings on the third Monday of the month at 6:00 pm. Commissioner Waters and Commissioner Kelly stated they will not be able to attend the first Workshop meeting on May 21, 2018. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Youth Commissioner Parker Rossignal • Thanked Commissioner Stinson and expressed his appreciation for the opportunity. Commissioner Stinson • Thanked the Interact Club members and expressed the importance of young people being involved in local government. Commissioner Waters • Thanked the Interact Club and commented on the reports presented by the Youth Regular City Commission April 23, 2018 13. Commissioners to the Commission. Youth Commissioner Beller • Expressed her enjoyment and appreciation for the opportunity. Commissioner Kelly 0 Spoke about the wide range of topics and needs of the City on the Agenda. Youth Commissioner Teh'Lajah Brooks • Thanked the Commissioners for the wonderful opportunity. Mayor Glasser • Thanked everyone for their participation and thanked Mr. Brown for bringing the Interact Club members. Youth Commissioner John Dion • Spoke on behalf of the Interact Club as a whole, thanked the Commissioners for their invitation, and encouraged the Commission to reach out to the Interact Club for help with anything going forward. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:38 p.m. Attest: Donna L. Bartle, City Clerk ILI / Ellen Glasser, Mayor Regular City Commission April 23, 2018