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05-21-18 Commission Workshop MinutesMINUTES Commission Workshop Monday, May 21, 2018 - 6:00 PM ,R Commission Chamber CALL TO ORDER: Mayor Glasser called the meeting to order at 6:00 PM and led the Pledge of Allegiance. Introductions were made and the format was explained. ATTENDANCE: Present: Mayor Ellen Glasser, Seat 1 Commissioner Candace Kelly, Seat 4 Commissioner Brittany Norris, Seat 5 Absent: Commissioner John Stinson, Seat 2 Commissioner M. Blythe Waters, Mayor Pro Tem, Seat 3 Also Present: City Manager Joe Gerrity Deputy City Manager Kevin Hogencamp City Attorney Brenna Durden City Clerk Donna Bartle Mayor Glasser spoke about the recent school shooting in Santa Fe, Texas. She acknowledged those students, teachers, and families who have suffered losses and extended condolences to their community. Also, Mayor Glasser acknowledged the loss of JSO Officer Lance Whitaker, who served 17 years with the JSO. Mayor Glasser stated that Officer Whittaker shared a connection with the City of Atlantic Beach, having started his career with our City, and she extended condolences. 1. TOPICS A. LEED for Cities — Presentation by Sarah Boren, member of Environmental Stewardship Committee (ESC) Sarah Boren, ESC, explained LEED as detailed in the agenda memo and presented a slide show titled LEED for Cities (which is attached hereto and made part of this Official Record as Attachment A). Discussion ensued and Ms. Boren and Community Development Director, Shane Corbin, answered questions from the Commission about the intent and benefits of LEED certification, gathering data, performance measurement, certification levels, and available funding sources. Commission Workshop May 21, 2018 Page 1 of 5 B. Backyard Hen Ordinance, set to expire in January 2019 — Brief presentation by Shane Corbin, Community Development Director (CDD) Backyard Hen Ordinance Jan. 23 2017 CDD Corbin reviewed Ordinance No. 95-17-113 and gave a status report on the pilot program which is in place for two years, scheduled for sunset on January 23, 2019. To date there are seven (7) active permits and the locations are displayed on the map. Mr. Corbin reported there have not been any Code Enforcement or Animal Control complaints. His recommendation will be to adopt a permanent ordinance. CDD Corbin stated reports have shown many communities across the country are adopting urban agriculture and urban backyard livestock programs. He will research our neighboring communities and provide data on similar programs/ordinances. CM Gerrity agreed that the pilot program is working well and suggested bringing back an ordinance with the same language when it is time to do so. C. 10th Street Beach Walkover City Manager (CM) Gerrity explained the history and advantages about the beach walkovers and explained it is the City's goal to do one beach walkover, ADA accessible, per year. This location fits the $70,000 budget allocated and he reviewed the grant application process, explaining those funds will be available October 1 st. The design is 95% completed and construction will start after turtle season, on or about November V. CM Gerrity distributed copies of the beach walkover design and stated that Jacksonville Beach has four of this exact design that are in their bid process. CM Gerrity spoke briefly regarding a complaint filed with the Department of Justice citing the three beach Cities — Jacksonville Beach, Neptune Beach, Atlantic Beach - for not having accessible facilities for people with challenges. CA Durden referred to a letter that was sent to the City of Jacksonville Beach and reported we have not received our letter yet. CM Gerrity reviewed the Work Plan, detailing the Project Description, Design/Permitting/Construction, and Project Need and Benefit. Of the 15 beach access locations, 10th Street is the third most frequented with 10-12 parking spaces. This location is the best for this strong, durable design, which will not interfere with neighboring site lines. 2. PUBLIC COMMENT Mayor Glasser explained the process for public comment. City Clerk Bartle called the speakers as follows: Heather Sheppard spoke about Item 113, Backyard Hens, stating she is a permitted chicken owner in Atlantic Beach and is in favor of keeping the Ordinance. She asked, for future consideration, to allow the chickens to be contained in the backyard, outside of the coop, so Commission Workshop May 21, 2018 Page 2 of 5 they can walk about the whole backyard. Genora Crain -Orth, River City Chicks, Inc. of Jacksonville, spoke about Item IB, Backyard Hens. She stated Neptune Beach passed their Ordinance in July 2017 for a pilot program to allow 25 permits. Jacksonville initially approved their pilot program for 300 permits and Ms. Crain -Orth stated they have since removed the limit. Ron McBride, spoke about Item IC, 10th Street Beach Walkover, ADA accessibility, converting regular parking spaces to ADA regulations, ADA beach wheelchairs, and the walkover design being confusing — a straight ramp is preferred. Meade Coplan, spoke about Item 1 C, 10th Street Beach Walkover, agreed with Mr. McBride's comments, suggested considering a less -busy location, spoke about using mats for ADA beach access and getting input from other beach communities, ADA, and the Corps of Engineers. Dan Sizemore, spoke about Item 1C, 10th Street Beach Walkover, stating this is already a very busy location, has concerns for safety. Jeff Weil, spoke about Item 1 C, 10th Street Beach Walkover, existing pedestrian safety and vehicle traffic issues will be increased with this type of walkover, lack of resident input, and provided a handout of varying concept plans for consideration for the 10th Street Improvements. Paula O'Bannon spoke about Item 1 C, 10th Street Beach Walkover, shared the same concerns stated by the previous speakers, suggested using 1St Street at Ahern Street and the Lifeguard Station, or use 8th Street (by Adele Grage), and is in favor of the submitted design. Mayor Glasser allowed discussion and questions from the Commission and citizens at this time. Discussion ensued about the Backyard Hen Ordinance and how to go about making changes to the specifications. Mayor Glasser explained Staff will research our neighboring communities and their programs/ordinances and use that data for comparison and consideration to make changes. She encouraged Ms. Sheppard and Ms. Crain -Orth to email the Commission with their supporting information regarding suggested changes to the Ordinance. Mayor Glasser extended her appreciation to the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC) for their efforts and work on the 10th Street Beach Walkover. Discussion and questions ensued about the 10th Street Beach Walkover as follows: Jeff Weil inquired if it will be designed before or after the next dune/beach renourishment, considering the dune height. Mayor Glasser responded it will be after turtle season, on or about November 1St, so after the renourishment is completed. Commission Workshop May 21, 2018 Page 3 of 5 Laurel Weil questioned if the parking will change the way people drive in and back out of parking spaces on 10th Street and if the City planned to take residents' property for this proposed walkover. CM Gerrity responded there will be no changes to the way people have been entering and leaving the parking spaces (since 1975) and confirmed that the City is not taking residents' property for this project. Paula O'Bannon asked if street accesses other than 10th Street could be considered. CM Gerrity stated the engineering is for l Oth Street and that has been paid. At this time there is no contract in place for hiring a contractor to build the walkover. If moved to another location it would have to be reengineered for that specific street -end. There are plans to provide more ADA accessible walkovers in the future. Ron McBride asked if other locations can be presented when the Commission is presented with the request for consideration to approve a contract to hire a contractor to build the walkover. Commissioner Kelly stated the City received a grant for the 10th Street Beach Walkover. Discussion ensued about the current beach ramps in the City. It was noted by Commissioner Norris the City's goal is to provide more ADA accessible walkovers and 10th Street will be on that list — now or in the future. Mayor Glasser stated research has been done on the use of mats (Mobi Mats) and they do not make the ramps ADA compliant, although they do make it easier to roll a wheel chair over. Also, they are very costly. Meade Coplan suggested working with Neptune Beach to create an ADA accessable ramp to the beach at Town Center. Commissioner Norris spoke about the complaint citing the three beach Cities — Jacksonville Beach, Neptune Beach, Atlantic Beach - for not having accessible facilities for people with challenges. All citizens deserve the right to access all of the beach and the City is trying to rectify this issue, starting with 10th Street, with the goal to provide more ADA accessible walkovers. Ms. Norris expressed concern about the discussion suggesting moving this project to another location and reiterated that all citizens deserve the right to access all of the beach. Mayor Glasser asked City Attorney (CA) Durden to address what the complaint is citing regarding the beach access ramps in the City. CA Durden stated her understanding is that the angle/slope of the ramps creates issues with the wheel chairs/beach chairs. We are aware of the complaint filed but the City has not received correspondence from the Department of Interior as yet. CA Durden stated the City is researching if there are other options to retrofit the existing beach ramps to provide additional access. Commission workshop May 21, 2018 Page 4 of 5 93 Laurel Weil questioned why this 10th Street project was pushed through without any input from the community and why there were not other choices. Mayor Glasser responded the purpose of this workshop is to allow for public input. CM Gerrity stated Staff chose 10th Street and he chose the design of the walkover. Ron McBride made a statement about the City's website, for Ocean Access/Beach Wheel Chairs, noting he called the phone number listed, spoke to staff who explained the chairs are delivered to the walkover requested and the code is provided for the padlock — the whole process was very easy. Jeff Weil spoke about issues on 10th Street with traffic and pedestrian safety and questioned why there was not more communication with the 10th Street residents regarding this project. Paula O'Bannon inquired what the cost is for this project and what the total number of beach ramps is going forward. CM Gerrity stated $70,000 has been budgeted, plus a $30,000 grant, making it a total of $100,000. The cost could vary depending on the slope of the dune and the length of the ramp. CM Gerrity stated there should be as many dune walkovers as possible, for beach access as well as for storm hardening and dune protection. Commissioner Kelly asked Ms. O'Bannon, PPSARC member, what the status was for pedestrian safety with the Committee. Ms. O'Bannon stated they have a street list and are in the process of checking lighting, signs, crosswalks, and sidewalks and making recommendations for upgrades/replacements/repairs. Commissioner Norris inquired how she could obtain the original 10th Street project information from Commissioner Stinson. CM Gerrity stated he will request Commissioner Stinson to provide a written statement. ADJOURNMENT There being no further business, Mayor Glasser adjourned the workshop at 7:55 PM. ATTEST: W0X4LII--, VrAit& Donna L. Bartle, City Clerk Ellen Glasser, Mayor Commission Workshop May 21, 2018 Page 5 of 5 ATTACHMENT A LEED for Cities certification program was launched in December 2016 (one minute video). It certifies cities and communities for performance based on 14 metrics, giving them an opportunity to compare and compete with cities across the world (details). This program is offered on Arc platform, on which cities can track performance on hundreds of parameters of their interest, including tracking climate action plan, sustainability plan, smart city activities or a resilience plan and much morel The program complements ongoing efforts undertaken by cities on improving sustainability and quality of life (e.g. with STAR, ICLEI, C40, 10011C, Biophilic Cities, CPS, ISO 37120, Bioregional), so that cities can leverage strategies from diverse rating systems, standards, protocols and guidelines to improve performance. In summary, the program: • Provides a LEED-based framework for measuring, managing and improving performance of, economies, environment and quality of life; • Offers a robust platform for Integrating plans, strategies and data interconnecting diverse aspects of community operations; • Makes reporting easier on various city needs (e.g. ACEEE, C40, CDP, State/National requirements); • Scores performance, which offers a unique and easy way for cities across the world to compare, benchmark and compete; and • Recognizes and rewards leadership of cities and communities. Washington DC, Phoenix/AZ, Arlington County/VA, Savona Italy, Atlanta International Airport and Son do SKorea are already Certified/Precertified, whereas more than 30 cities and communities; including Chicago/IL, Denver/CO, Atlanta/GA, San Jose/CA, Newark/NJ, San Diego County/CA, Lancaster/PA, Hoboken/N1, Lake Placld/NY, Franklin/TN, Rochester/MN, Schenectady/NY, the Knowledge City/Panama, Surat/India, Beijing Third International Airport Economic Zone/China, Meilan Airport Industrial Development Zone/China and others, have registered to certify. Why Certify with LEED for Cities and Communities? • Obtain a baseline • Help decide priorities • Help make better informed decisions • Benchmarking and comparison with other cities, sharing resources and best practices (avoiding recreating the wheel and getting right to what works because someone else has done it) • Getting all your departments and authorities measuring the same vital, useful metrics and in the same way • All your metrics in one place where you can do holistic tracking and analyzing • Keeping collaboration and advancement progressing forward • Early adopter and leader— have more flexibility, support and limelight • Risk mitigation (e.g., Moody's score; proactive assessment) • Help other small coastal cities LC:eu Tor `.lues ritioi I rerrormance score To Chiu Certification Possible 100 points Intent , To encourage all cities to measure and improve performance, focusing on outcomes from ongoing sustainability efforts. To leverage a globally consistent method of performance measurement for a streamlined and data -based pathway to LEED certification for cities. Background Measuring city metrics and generating a Performance Score in the Arc platform will evaluate the results of best practices and serve as a pathway to LEED for Cities certification under the pilot rating system. Requirements City project teams 1) register their city in Are, 2) complete all precertification requirements listed below, and 3) provide data to receive a Performance Score In Arc. To generate a Performance Score, participants input data across five categories — Energy, Water, Waste, Transportation, and Human Experience. Cities must complete all precertification requirements and may provide additional Information to achieve points to Increase the Base Score, which contributes to the total Performance Score. Details 1. PRECERTIFICATION: Earn all precertificalton requirements listed below, by completing and submitting information through the Arc platform. 2. DATA and PERFORMANCE SCORE: Input city data In the performance categories (energy, water, waste, transportation, and human experience) through the Are platform. Maintain accurate documentation that verifies the data. 3. BASE SCORE: Achieve an optional Base Score of up to 10, by pursuing strategies listed below under Base Scare and submitting Information through the Are platform. 4. REVIEW and CERTIFY: (Optional step) Submit supporting documentation for the Precerililcallon to GBCI for review. Upon successful review, GBCI can award LEED for Cities Precertification, which lasts for one year. { Submit supporting documentation for the Precertification requirements to GBCI for review, achieve a performance score of 40 or more based on a year of data, and submit performance data documentation to GBCI for review. Upon successful review, GBCI can award LEED for Cities certification. Points and Certification Level Certification levels remain consistent with the LEED rating system. A project team's Performance Score determines the level of LEED certification. Performance Score and Certification Levels: 40.49 is Cerlilfed 50-59 Is Silver 60.79 is Gold 80-100 is Platinum 1. PRECERTIFICATION, Projects pursuing LEED for Cities certification through this pathway need to achieve all precertification requirements, listed below: 1. Commit to Sharing Data a, Commit to measuring metrics In the performance score on an ongoing basis, 2. Project Boundary a. Upload a map showing the limits of the area that will receive a performance score and Certification. b. Describe the city and the land use types and building types It Includes. 3. Governance a, Describe the body or entity that conducts the policies, actions, and affairs for the city. b. Describe the level of conlrollinfluence over infrastructure, operations, policies, and Individual buildings for the project. c. Upload or link to the relevant community charter documents. 4. Stakeholders a. Project Team. Identify the names of Individual stakeholders within the city who will work on the certification and describe their role. b. Community Engagement. Identify key stakeholder groups within the city that the oily has engaged or will engage as part of Its planning. 6. Roadmap a. For communities with existing plans: f. Upload or link to relevant planning documents. if. Upload a crosswalk between goals or strategies in the relevant planning documents and categories in the performance score. b. For communities that are developing plans: f. Upload a document that: 1. Lists goals 2. Lists strategies under each goal 3. Lists the performance score metric associated with each strategy 2. DATA and PERFORMANCE SCORE. The Performance Score in Are measures outcomes in the following categories: CATEGORY __ ' METRIC UNIT Energy 1, Greenhouse Gas Emissions (COzequivalent) Tons/Year/Porson Water 2. Domestic Water Consumption AmounVYear/Person Waste 3. Municipal Solid Waste Generated AmounVYear/Person 4. Municipal Solid Waste Diverted from Landfill % of Total Amount Collected Transportation 5. Distance Traveled in Individual Vehicles Daily Distance per Day Human Experience - 6. Population with (at least) a High School Degree % of Population 25 Years And Over 7. Population with (at least) a Bachelors Degree % of Population 25 Years And Over Equitabillty 8. Median Gross Rent as%of Household income S. Gini coefficient Number between zero (0) and one (1) Prosperity 10. Median Household Income US Dollars per Year 11. Unemployment rate % of Population 16 Years And Over Health & Safety 12. Median Air Quality Index (AOI) Number between zero (0) and 500 13. Air Quality Days Unhealthy for Sensitive Groups Number of Days between (0) and 365 14. Violent Crime Per cantle per Year 3. BASE SCORE. Cities have the option to pursue the strategies listed below to increase the Base Score of their Performance Score by up to 10 points. Cities achieve these strategies by completing and submitting information to GBCI for review. OPTION A Submit specific plans listed below, created within the past three years. Available points are in parentheses: 1. Submit a plan to achieve certification for a site or building within the city using at least one of the following systems: LEED, ParkSmart, PEER, SiTES, TRUE, WELL, or STAR Communities (2) 2. Submit a plan for henchmarking and performance evaluation for at least three (3) basic services (2) 3. Submit a carbon reduction plan (2) 4. Submit a disaster preparedness and climate resilience plan (2) 5. Submit a healthy community plan (1) 6. Submit a plan for affordable provision of basic services, including power, clean water, waste management, safe shelter, and healthcare for people living in slums or other informal settlements (1) 7. Submit a blodiverslty and/or watershed management and conservation plan (1) 8. Submit a culture and heritage action plan (1) 9. Submit a green Infrastructure plan (1) OPTION B Commit to measuring and tracking a minimum of two (2) metrics in addition to those required to generate a Performance Score. Earn one (1) point for every two (2) additional metrics shared. Project teams can choose from a list of 1001- options OR can create their own. Share the following information about the metric: _ Sources. What organization compiled the data or performed the calculations? If available, which person or group of people at those organizations had primary responsibility for compiling the data or performing the calculations? o Methods. Who determined the value and how did they determine it? Which protocols or standards did they use? estimation, and trio challenges and garners to providing complete and accurate data. Identify the primary Arc project team member responsible for measuring, tracking, and inputting the data. Resources Are website Video about Arc; LEER for Cities and Communities Guide to LEES Certification for Cities and Communilias r Email contact@areskoru.com with any questions you may have.