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08-06-18 Presentation - Staff • 8/6/2018 447N ATLANTIC BEACH 101.7 Budget Workshop #2 Fiscal Year 2018-19 August 6, 2018 evw. ATLANTIC BEACH . wor Public Utilities Fund 1 • 8/6/2018 ,;,�„,�. ATLANTIC BEACH 7: 9� Overview Public Utilities Fund FY 2018-19 budget decreased $1,331,703 from $10,909,693 to $9,274,990 • Proposed budget maintains rate structure • A data management specialist position was added • The capital budget is lower in FY 2018-19 by $1.6M • Atlantic Beach has the lowest combined water/sewer rates in the area • Although the reserve balance is healthy ($3.4M), significant capital projects/expenditures are on the horizon •1 ATLANTIC BEACH Public Utilities Fund Cash Balance FY 2018- 19 Projected Cash Balance $ 6,644,359 Reserve for Customer Deposits(estimate) 596,764 Debt Service 1,016,951 Renewal and Replacement 225,000 25%Operating Reserve 1,571,493 $ (3,410,208) Projected Unrestricted Cash Balance $ 3,234,151 2 8/6/2018 Oi? ; Combined Water& Sewer Bill (6,000 gallons per month) St.Augustine $90.74 Beaches Energy Services Jacksonville Beach $86.59 Orange Park 40147 i Fernandina Beach $446 t7 0 St.Johns County $74.17 St.Augustine Beach 7 Nassau County Jacksonville(JEA) $86.36 Atlantic Beach ' 2U c, -iun i. 590 nu _.. Water Bill (6,000 gallons per month) b--- Nassau County Atlantic Beach Jacksonville(JEA) Fernandina Beach St.Johns County St.Augustine Beach Orange Park IIIIIIIIIIIIMIIIIIIIMIMIIIIIIalliIllnr 0 Beaches Energy Services Jacksonville Beach - - St.Augustine 5 55.00 $10.00 515.00 $20.00 525.00 $30 00 535.00 $40.00 3 • 8/6/2018 A 2 Sewer Bill (6,000 gallons per month) Nassau County Beaches Energy Services Jacksonville Beach Fernandina Beach St.Augustine Orange Park Jacksonville(JEA) Atlantic Beach St.Johns County St.Augustine Beach s Public Utilities Expenditures Overview Budget Budget 2017-18 2018-19 Difference Water Utility Water Plant $ 1,085,272 $ 868,890 $ (216,382) Water Distribution 1,776,577 1,289,486 (487,091) Administrative/Non Div. 1,279,452 1,320,167 40,715 Total 4,141,301 3,478,543 (662,758) Sewer Utility Sewer Collection 1,347,449 1,274,279 (73,170) Sewer Treatment 2,729,321 2,072,485 (656,836) Administrative/Non Div. 2,388,622 2,449,683 61,061 Total 6,465,392 5,796,447 (668,945) Total Expenses $ 10,606,693 $ 9,274,990 $ (1,331,703) Resource Allocation: Personnel Services 2,139,994 2,219,337 79,343 Operating Expenses 3,248,136 3,322,414 74,278 Capital Outlay 2,756,200 1,169,100 (1,587,100) Debt Service 1,818,143 1,819,919 1,776 Transfers 644,220 744,220 100,000 Total Resource Allocation: $ 10,606,693 $ 9,274,990 $ (1,331,703) 4 • 8/6/2018 Public Utilities Capital Projects: Water Fund SEA OATS DR(SYS DEVELOPMENT$300k) $ 300,000 Truck (x2) 50,000 REPLACE ROOF PUMP ROOM WTP3 30,000 PAINT BOTH GROUND STORAGE TANKS WTP3 30,000 REPLACE SECURITY SYSTEM ALL DOOR AND GATE CONTROLS 25,000 REPLACE SCREENING ON BOTH AERATORS AT WTP3 22,000 GENERATOR SWITCH GEAR WTP1 20,000 GIS PLOTTER/SCANNER 16,000 REPLACE TON SCALES AND LOAD CELLS ONE SET WTP3 12,500 AUTOMATIC PACING VALVES FOR 3 WTPS 10,000 REPLACE CHLORINE REGULATORS AT PLANTS 2&3 10,000 COMPUTER REPLACEMENT 1,200 $ 526,700 Public Utilities Capital Projects: Sewer Fund SEWER SYSTEM EXPANSION-MARSH OAKS(Sys Dev$250K) $ 200,000 CONTROL COMPONENT UPGRADE FOR MASTER LS'S(4) 100,000 GENERATOR AND SWITCH GEAR FOR 302 CAMELIA L/S 90,000 GENERATOR FOR LS 75%GRANT FUNDED 60,000 REPLACE SUCTION LINES AT 4 LIFT STATIONS 52,000 REPLACE CATWALK AND HAND RAILS DAVCO 40,000 ELECTRIC HOIST FOR CENTRIFUGE 25,000 REPLACE TWO WETWELL TOPS WITH OPEN HATCHES 24,000 INSTALL FENCES AT ABCC AND 2200 FAIRWAY VILLA 15,000 TON SCALES AND LOAD CELL ONE SET 12,500 REPLACEMENT DISKS FOR KRUGER DISFILTER 6,500 AUTO SAMPLER REFRIDERATED 6,500 REPLACE SULFUR DIOXIDE REGULATORS 5,000 NEW POLYMER SEEPEX MD 0015 PROGRESSIVE PUMP 3,500 COMPUTER FOR LS TECH 1,200 REPLACEMENT COMPUTER 1,200 $ 642,400 5 • 8/6/2018 ATLANTIC BEACH Sanitation Fund 4 "\ ATLANTIC BEACH •nyr Overview Sanitation Fund FY 2018-19 budget increased $20,527 from $ 1,883,796 to $ 1,904,323 • Proposed budget maintains rate structure • In FY 2017-18, the Sanitation Fund was reimbursed $292,052 for Hurricane Matthew • Hurricane Irma reimbursement is estimated at $754,221 6 • 8/6/2018 C- 't , ATLANTIC BEACH 2 Sanitation Fund Cash Balance FY 2018 - 19 Projected Cash Balance $ 679,524 25% Operating Reserve 408,900 $ (408,900) Projected Excess Cash Balance $ 270,624 - ATLANTIC BEACH Stormwater Fund 7 8/6/2018 ATLANTIC BEACH Overview Stormwater Fund FY 2018-19 budget increased $136,145 from $1,619,979 to $1,756,124 • Proposed budget maintains rate structure • An additional stormwater maintenance employee is budgeted • Budgeted capital projects include: Orangeburg pipe on Seminole Road -- $400,000 Neighborhood improvements -- $150,000 Generator purchase -- $130,000 (75% grant-funded) • Stormwater master plan is being developed ATLANTIC BEACH Stormwater Fund Cash Balance FY 2018- 19 Projected Cash Balance $ 863,636 25% Operating Reserve 408,774 $ (408,774) Projected Excess Cash Balance $ 454,862 8 8/6/2018 ATLANTIC BEACH Special Revenue Funds Half-Cent Discretionary Sales Tax Fund This fund is restricted to the following capital projects as defined in the Better Jacksonville Plan: Transportation/Drainage; Environment/Quality of Life; Targeted Economic Development; Public Facilities Projected Beginning Balance $ 508,209 Estimated Revenue 1,032,072 Estimated Other Expense (200,000) CROSSWALK LIGHTS (50,000) PW FORD F150 WORK TRUCK (25,000) RUSSELL PARK IMPROVEMENTS (156,000) BASKETBALL COURT RESURFACING (22,000) HOWELL PARK BRIDGE REPLACEMENT (50,000) DONNER TENNIS/PICKLEBALL COURT REHAB (120,000) GENERATOR MATCH —CITY HALL (42,500) DONNER ROAD IMPROVEMENTS (57,000) MARSHSIDE IMPROVEMENTS (100,000) SIDEWALK IMPROVEMENTS (160,000) Projected Balance $ 557,781 9 • 8/6/2018 ATLANTIC BEACH Local Option Gas Tax Fund • Capital outlay and maintenance for local roads and drainage systems Projected Beginning Balance $ 15,515 Estimated Revenue 483,288 Estimated Other Expense (260,000) STREET RESURFACING (225,000) Projected Balance $ 13,803 Convention Development Tax Fund The City of Atlantic Beach, through Resolution 91-5, has authorized these funds to be used to acquire and develop municipal parks, lifeguard stations, and/or athletic fields. Contributions to promote tourism in the Beaches communities is also an approved use of these funds. Projected Beginning Balance $ 260,629 Estimated Revenue 138,366 SELVA PRESERVE (35,000) BEACH WALKOVER (90,000) TOWN CENTER TOURISM ENHANCEMENTS (40,000) LIFEGUARD STATION PHASE 2 (8,000) LIFEGUARD STORAGE FOR JET SKI &ATV (15,000) ADELE GRAGE MARQUEE (25,000) BICYCLE PUMP TRACK (15,000) LIGHTNING PREDICTION SYSTEM (25,000) BRANDING/BEAUTIFICATION/SIGNAGE (50,000) Projected Balance $ 95,995 10 • 8/6/2018 .t. ''` ATLANTIC BEACH General Fund Update _, ATLANTIC B EAC H ,, ) Modifications to Proposed Budget CCTV FDLE -JAG Grant $ 15,000 Second dispatch position FDLE -JAG Grant 30,000 Variable message board FDLE - JAG Grant 10,000 Analyst position FDLE -JAG Grant 7,300 $ 62,300 Cargo van Building Maintenance $ 25,000 Government relations consultant General Government 50,000 Additional professional services General Government 10,000 Additional part-time salary Recreation 7,520 $ 92,520 11 8/6/2018 ATLANTIC BEACH Unfunded Department Requests (Updated) Funded Unfunded EQUIPMENT FOR SECOND PD DISPATCH STATION $ 30,000 $ PW 55' LIFT FOR TREE TRIMMING, ETC. 70,000 MISC PARKS SIDING AND FENCING 20,000 PW CARGO VAN FOR BUILDING MAINTENANCE TECH 25,000 - PW RUBBER TIRE BACKHOE 70,000 PW FORD F750 DUMP TRUCK 65,000 ADDITIONAL RUSSELL PARK IMPROVEMENTS 76,000 - ADDITIONAL HOWELL PARK IMPROVEMENTS 80,000 $ 131,000 $ 305,000 f-c---P*''`111 ATLANTIC BEACH Mayor/Commissioner Requests .-.,, ____ _.•_ 4r- .. :.. ,4_ it, . .,,,/ ....: „, - _ __ ___ : - I , , ..,, .,:i. , 12 8/6/2018 Y' ATLANTIC BEACH _ Mayor/Commissioner Requests Capital Improvements • Adele Grage marquee (funded) • Bicycle pump track (funded) • Bike paths • Donner Road improvements (funded) • Gateway signage (funde(i) • Howell Park gazebo • Jordan Park fence replacement • Lightning prediction system (funded) ;J.' '° ATLANTIC BEACH Mayor/Commissioner Requests Capital Improvements (cont'd) • Lift station aesthetic improvements (funded in current and upcoming budget) • Mayport Road Complete Streets • Panic buttons at Adele Grage, community centers (funded in current budget) • Sidewalks (funded) • Russell Park—gaps in baseball fencing • Seminole Road (north) guardrail extension • Town Center parking lot purchase 13 • 8/6/2018 ATLANTIC BEACH Mayor/Commissioner Requests Initiatives • Branding, beautification, signage (funded) • Hire a COAB government relations consultant (funded) • Pay-for-performance compensation strategy • Recreation programming/partnerships enhancements for youth, seniors • Recycling refocus (i.e. reconfiguring our proram, repurposingrecycling funds for green initiatives, compostin ) A Revenues / Expenditures Overview Budget Budget 2017-2018 2018-2019 Diff Taxes $ 6,142,060 $ 6,633,071 $ 491,011 Licenses and Permits 910,856 915,989 5,133 Intergovernmental Revenues 1,970,840 2,039,907 69,067 Charges for Services 2,351,137 2,262,011 (89,126) Fines and Forfeitures 124,926 112,890 (12,036) Miscellaneous 189,389 219,383 29,994 Interfund Transfers 1,135,245 1,272,945 137,700 Total General Fund Revenue $ 12,824,453 $ 13,456,196 $ 631,743 City Administration $ 2,936,747 $ 2,970,261 $ 33,514 Community Development 326,715 354,212 27,497 General Government 845,704 658,346 (187,358) Public Safety 6,091,856 6,459,291 367,435 Public Works 1,866,706 1,637,605 (229,101) Parks,Recreation&Beautification 1,404,703 1,374,040 (30,663) Total General Fund Expenditures $ 13,472,431 $ 13,453,755 $ (18,676) Surplus/(Deficit) (647,978) 2,441 650,419 14