07-16-18 Commission Workshop MinutesMINUTES
Commission Workshop Meeting
Monday, July 16, 2018 - 5:30 PM
Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1 (left from 6:29 to 7:59 pm)
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
John Stinson, Commissioner - Seat 2
Also Present: Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Donna Bartle, City Clerk (CC)
CALL TO ORDER
Mayor Glasser called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance.
Introductions were made.
1. TOPIC: STORMWATER MASTER PLAN
A. Presentation of Stormwater Management Master Plan Update by Jones Edmunds
and Associates, Inc.
B. Commission — Questions and Answers
C. Public — Questions and Answers
D. Breakouts for Neighborhood Questions
CM Gerrity introduced Brian Icerman from Jones Edmunds.
Mr. Icerman recapped the history of the project, spoke about ongoing improvements,
the steps to be taken going forward, and accessing available grants. He introduced a
PowerPoint presentation (which is attached and made part of this Official Record as
Attachment A) on recapping primary tasks, conceptual stormwater improvements,
major drainage outfalls with aerial views of City hot spots. He also spoke about the
level of service the City has agreed to provide to its' citizens through the plan and
getting up to current regulations.
Recommendation for Phase I of the plan would be to increase the culverts in Aquatic
Gardens, increasing storage by pond extents/volume and the creation of a permanent
pump station. He explained once the Phase I improvements are complete the reduction
should be about 18 inches of a ten-year event and a 9 inch reduction in a twenty-five
Commission Workshop
July 16, 2018
year event. He explained the complexity of the project along with a cost of
approximately $9 - $14 million for the land acquisition, engineering, design fee,
permitting, construction, and materials.
Mr. Icerman went on to the next phase of his presentation, the Hopkins Creek Outfall.
He explained where the constriction is taking place, plans for future improvements and
appropriating the funds. All questions were answered.
The next phase focused on was Hopkins Creek Basin at Stanley Road. Mr. Icerman
explained the issues with pipe sizes and a lack of water retention areas. The first would
be to increase the pipe size in certain areas. However, there are concerns with the
constructability of this option because the pipes run between homes. The second option
would be a planned acquisition action, cutting off land from road access. The cost
estimate is $500,000 in terms of the project being a normal "tough -build" scenario.
Mr. Icerman answered questions from Commissioners regarding the capacity of the
downstream throughout Neptune Beach, the percentage increase needed in the
retention ponds in Aquatic Gardens, whether any research was done on a "gating -type
system" (allowing water to flow out with an outgoing tide but preventing water coming
in on an in -coming tide), how many properties the recommended solution would affect,
and Neptune Beach ditch improvements.
Mayor Glasser excused herself from the meeting at 6:29 PM. She deferred her duties
to Mayor Pro-Tem/Commissioner Waters.
Public Speakers:
• Steve Rifkin asked about water flow.
• Chris Griffith asked about the viability of making pipes bigger.
• Cathy McGuiness asked about re-routing the pipes.
• Kerry Varkonda asked about the Master Plan scope of study.
All questions were answered. Mr. Icerman informed everyone he will be available
after the meeting for any neighborhood -specific questions.
Mr. Icerman moved on to the next area of the study for potential improvements -
Mary Street. It has drainage issues and has no outfall. The history of the area shows
the drainage got moved from the original flow to the North. The recommendation for
this area is to re-establish its' original drainage pattern to the North and out Dutton
Island to the Intracoastal Waterway through a series of driveway culverts and swales.
The cost for new driveway culverts and swale modifications is approximately
$250,000.
The next area is West Plaza with drainage concerns particularly during high -tide
events. This area is directly connected to the Intracoastal and a manhole would be put
into an existing pipe along with a backflow prevention valve. He explained this would
prevent the tide from coming in and filling up the current limited storage. The cost
Commission Workshop
July 16, 2018
estimate for this project is approximately $75,000.
Mr. Icerman continued to the next area of concern, Sherman Creek (South Seminole
Road). The issue is old pipes that have collapsed in some sections and roots growing
through it in other sections. It is not functioning well. He stated the best
recommendation would be to increase the size of the pipes. The cost assessment is
approximately $750,000. All questions were answered.
Public Speakers:
• Rick Carper asked if the above -estimated cost for pipes includes curb and
gutter work.
• Mary Fleming asked about the issue of water coming down from Pine Street
not entering the collapsing swales and culverts.
All questions were answered.
The next area presented by Mr. Icerman was where Sherman Creek leaves the City
limits and is out of the City's control. Parts of Sherman Creek back up into Howell
Park. The recommendation is to work with the Florida Department of Transportation
(FDOT) to get improvements into their work plan for this section. The model in this
report will build the case of the impact FDOT is creating on the City system. All
questions were answered.
Public Speaker:
• Mark Tingen asked for the Director of Public Works' opinion on priority areas
and the cost of the projects.
Public Works Director Scott Williams answered Mr. Tingen's question. He also
reminded citizens not to put out tree debris and/or trash cans when City workers are
preparing for an oncoming storm or during a storm as it may go into the storm drain.
Public Speaker:
• Susan Walsh elaborated on Mr. Williams' reminder above. She spoke about
people not maintaining (trimming) their trees making it more difficult for the
Jacksonville Electric Authority (JEA) to clean up after a storm.
Mr. Icerman gave a brief overview of Johansen Park. He stated increasing the pipe
from 24 inches to 48 inches would reduce the flooding approximately 6 inches through
the park to nearly eliminating the flooding around Country Club Lane. However, this
pushes more water down to Sherman Creels. Assuming we can work with FDOT, the
cost of the pipe would be around $350,000.
Moving on to Saltair and Howell Park, Mr. Icerman indicated there is a backflow issue
in this area. This project would depend on whether we can bring FDOT to the table.
He explained there are two pipes at Plaza and Seminole that become constricted, and
Commission Workshop
July 16, 2018
this area will not see benefits without additional improvements. The improvements
would double the capacity. He is proposing this be done as a combined project with
FDOT both in design and in building. The cost to improve the two crossings would be
approximately $750,000. All questions were answered.
Mr. Icerman continued the presentation focusing on flooding along 9th, 10th, 11th and
12th Streets (East of Seminole Road), stating there are some undersized pipes
throughout this area. It is recommended this should be a two -phased process. The pipes
should be increased from 24-36 inches to 48-60 inches due to the lack of outfall in the
area. The cost of this improvement would be approximately $1.5 million to $2 million.
Mr. Icerman explained that should this project be undertaken without FDOT
cooperation, it would raise stages along Sherman Creek almost 6 inches. All questions
were answered.
Public Speaker:
• Kay Lawson commented on the water levels around Sherman Creek being
much higher than in past years, and any additional flood water going into
Sherman Creek is going to create flooding on Selva Marina Drive and Lakeside
Drive where it does not now exist.
The last area presented by Mr. Icerman was the area North of Seminole Road. He
recommended re -grading some of the ditches and firming up the outfall structure (from
earthen to concrete). All questions were answered.
Public Utilities Director Kayle Moore explained some of the history in the area. He
informed that at the time Sea Gardens Condominiums and the complex South of
Tiffany were built, onsite storage and treatment of stormwater were not required. They
did not have to meet the standards we have today for retention and treatment. When
Tiffany was constructed they had to provide onsite storage and treatment of storrnwater
and had to be permitted through the Water Management District. He stated some of
that infrastructure may need improvements as it does not function as it was originally
designed for Tiffany. He explained the City will be working with Tiffany and the
homeowners' association (HOA) to share improvements based on the results of this
study.
Mr. Icerman defined "volume -sensitive" areas as areas where there is nowhere for the
water to go. He explained volume -sensitive areas are not currently regulated by the
Water Management District in the City of Atlantic Beach. All questions were
answered.
Public Speaker:
• Jennifer Fortune asked about timelines on plans for solutions in the future.
Discussion ensued about permeable versus impermeable surfaces, the level of rainfall
that is considered retention on property, the expectations of citizens with regard to the
Commission Workshop
July 16, 2018
outcome of these projects, guidelines for future improvements, the limited options
available to a fully built -out community without direct connection to its' ultimate
outfalls that were developed prior to the current Land Development Code (LDC),
onsite storage areas, guidelines for future development, Land Development Requisition
(LDR) re -writes, neighboring cities' codes, priority list ranking, stormwater bond rate
study/balance, and the Hazard Mitigation Grants applied for to -date (for Gladiola,
Stanley Road and Aquatic Drive).
Commissioner Stinson offered to provide a priority list within 24 to 48 hours and
suggested getting more input from Mr. Williams and Mr. Moore who can provide
professional perspectives, as well the City's grant consulting firm.
Mayor Glasser returned to the meeting at 7:59 PM.
ADJOURNMENT
The meeting was adjourned at 8:08 PM, followed by breakouts for neighborhood questions.
Attest:
Donna L. Bartle, City Clerk
/Attachment
DLB/pn
Ellen Glasser, Mayor
Commission Workshop
July 16, 2018
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