FINAL-Comm Budget Workshop Minutes 8-5-10 MINUTES OF THE BUDGET WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN COMMISSION CHAMBER, ON AUGUST 5, 2010.
City Commission Members present:
Mike Borno, Mayor
John Fletcher,
Mayor Pro Tem
Jonathan Daugherty, Commissioner
Paul Parsons, Commissioner
Carolyn Woods, Commissioner
Staff present:
Jim Hanson, City Manager
David Thompson, Assistant City Manager
Nelson
VanLiere, Finance Director
Donna Kaluzniak, Public Utilities Director
Rick Carper, Public Works Director
Mike Griffin, Building Official
Donna L. Bartle, City Clerk
The meeting, which
was held for the purpose of discussing the following items, was called to order at 5:50 pm by Mayor Borno. Mayor Borno welcomed the visitors.
Public Works (Handouts: Public Works Budget
FY 10-11- PW Admin, Streets, Fleet maintenance Parks and Beautification Sanitation , Storm Water (Attachment A))
Mr. Carper explained the PW Admin, Streets, Fleet Maintenance, Parks
and Beautification all come under the General Fund. Sanitation is its own fund as well as Storm Water.
Mr. Carper reported on General Fund Issues and explained the following are not
funded: Pedestrian paths or new sidewalks; Replacement emergency generator for PW; Russell Park ball field lighting upgrade (possible Energy Grant); City Hall parking lot lighting upgrade
(may include with Police Building Project); Skate Park Security Camera System - $8,000; Pave Stewart Street - $25,000; Parks Master Plan, including River Branch Preserve - $25,000;
Replacement Christmas decorations for Atlantic Blvd. and Mayport Rd. - $12,500; Russell Park drainage improvements - $10,000; Rose Park upgrades - $161,750 (evaluation requested by
Comm. Daugherty in Strategic Planning); Kayak launch; north end of Dutton Island Preserve - $32,000 (evaluation requested by Comm. Daugherty); Water fountain for Russell Park - $5,000
(evaluation requested by Comm. Fletcher); Tree Fund subsidy - $6,000 (Possible commercial Adopt Tree program for Mayport Road); Sidewalk / concrete and storm water point repair funds
continue at reduced levels; Beach Access and Medians Beautification matching funds reduced – no funds for new adoptions; and Town Center Christmas Decorations. He explained the Contractor
works for AB, and reimbursed by Town Center Agency. He added that there is a three year plan and this is the second year of the proposed expansion. He showed a diagram of the proposal
placement of the Christmas Decorations in Town Center and discussion ensued.
Mr. Carper reported on the Parks Projects for the proposed budget. He explained and answered questions
regarding the following projects: Replace / refurbish Howell Park Bridges - Refurbish one bridge (three complete, three remaining); Donner Park Improvements (CDBG Funded) - Court and
Security Lighting, Sod Baseball and portion of Soccer Fields, Parking Addition; Veteran’s Memorial Park - Flagpole funded by grants from VFW and Rotary, additional grant
from COJ being processed; and Tideviews Canoe / Kayak Launch - Bed Tax and FIND Grant Funded. Mr. Thompson addressed the status of the grants. Mr. Carper reported that the Dog Park
project is in the budget and should have been on the list. He explained the project.
(Break at 6:25pm) (Back at 6:35 pm)
Mr. Carper explained and answered questions on Stormwater
Capital Improvements – Royal Palms Drainage Rehabilitation. He reported that Construction began August 2009, scheduled completion October 2010 (8 weeks added by change order), additional
CO being processed; Approved budget $3,197,824 – includes replacing or rehabbing CM pipe, removing underground gas tanks, and resurfacing ~2/3rds of subdivision; and $86,000 in Gas Tax
funding needed to complete planned resurfacing. He explained and answered questions on the Stormwater FY 10/11 Plan. He reported on the Stormwater Master Plan Update – (deferred from
FY 07/08) - $100,000; Purchase new Menzi Muck (deferred from FY08/09) - $245,000; Replace undersized drain line on East Coast Drive (Atlantic to Ahern) - $50,000; Replace corrugated
metal pipe on Saturiba Road (Seminole to Sea Oats) - $42,000; Undesignated Point Repair budget - $25,000; and not included - Headwall improvements for Robert St ditch - $30,000.
Mr.
Carper explained and answered questions on Stormwater CIP Modifications. He reported on the Stormwater Master Plan Update – to focus on Wet Ditches; Begonia St (W. 6th to W. 9th) -
deferred to FY 12/14; Main Street (Levy to Stewart) – deferred to FY 13/15; and Magnolia / Poinsettia Street Upgrades – deferred to FY 16/17. He explained the projects will be re-evaluated
as part of Stormwater Master Plan Update and additional area of study may include refining on-site storage requirement for new development.
Mr. Carper referred to the drawing as he
explained and answered questions on Stormwater Ditch Maintenance. He reported that hatched streams are FEMA Floodways, ditches downstream of Atlantic Beach limits are not maintained
by COJ- their policy is if no run-off from city owned property private owner is responsible for maintaining flow path, and A1A ditch is FDOT’s maintained by AB to salt marsh under annual
contract. He explained Florida Statute 298.66, Obstruction of drainage canals, etc., prohibited; damages; penalties and the City of Jacksonville Ordinance Code, Sec. 320.102 - Maintenance
and use of buildings and property, (d) Obstructing flow of water.
Mr. Carper referred to and explained the chart titled Storm Water Utility which shows amounts for Personal Services,
Operating Expenses, Capital Outlay, Debt Services, Transfers and Revenues. He answered questions from the Commission.
Mr. Carper explained the Resurfacing Program, in addition to
Stormwater, is another major use of our Gas Tax Fund. In FY10/11, there is $203,000 budgeted and we will use $86,000 to complete Royal Palms Project Resurfacing. He explained that
each year he goes with his street division director and drives each street in the city and gives them a grade. He reported that this year the inspections have been completed and the
Overall Condition Index (OCI) for the entire city is 71 (Very Good). He indicated that 3 segments were poor and 124 were excellent and there is a total of 293 (public only). He referred
to the map showing the City Street Resurfacing History Since 2005 as he explained the history.
Mr. Hanson referred to the Gas Tax Fund chart and explained the Operating Expenses, Capital Outlay, Transfers and Revenues.
Mr. Carper explained Sanitation and reported that the estimated
revenues this year is $1.8M, the estimated cost of Pick-up and Haul Contract is $1.25M, and the additional Expense to be paid to COJ for Commercial Tippage is $50,000 ($44,000 current
FY). He further reported the Contractor’s current Residential Rate is $15.13/month. This is below the initial contract rate ($15.25) due to the quarterly fuel rate adjustment. He
indicated we have four years left on the contract.
Mr. Hanson referred to and explained the chart titled Sanitation Fund which shows amounts for Personal Services, Operating Expenses,
Capital Outlay, Debt Services, Transfers and Revenues. He answered questions from the Commission.
Mr. Carper showed a photo of Rose Park and explained his concept of what could be
done there in response to what Commissioner Daugherty had spoken to him about. He indicated that Parks could be studied through a Parks Master Plan to find out where the wants and needs
are. He showed a photo of the guard rails at Dudley Street and a photo of the restroom at Donner Park.
(Break at 8:14 pm) (Back at 8:19 pm)
Grants; not otherwise covered (Handout:
Updates 2010-11 Grants (Attachment B))
Mr. Thompson referred to his handout and explained the details and the status on the CDBG Grant, Energy Grants, Veterans Memorial Park Grant,
and Urban Area Strategic Initiative Grant. He answered questions from the Commission. Discussion ensued about the Assistant City Manager position and about the amount of time and
energy spent on writing grants and the benefit to the city. He also gave details about additional grant applications.
Mayor Borno reminded everyone about the next budget meeting
on Thursday, August 26, 2010 at 5:00 pm. Mr. Hanson stated that every one of you should come in with a firm idea of how you what to change the budget.
There being no further discussion
by the City Commission, the Mayor declared the meeting adjourned at 9:00 pm.
___________________________________
Donna L. Bartle, CMC
City Clerk