08-13-18 Comm. Meeting Minutesri'yv`�r MINUTES
s,
Regular City Commission Meeting
= Monday, August 13, 2018 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIENCE
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
John Stinson, Commissioner — Seat 2
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Also Present: Joe Gerrity, City Manager (CM)
Scott Williams, Public Works Director (PWD)
Shane Corbin, Planning & Community Development Director (PCDD)
Derek Reeves, Planner
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
1. APPROVAL OF MINUTES
Mayor Glasser asked if there were any corrections or changes needed. There were no corrections
to the minutes.
A. Approve minutes of the Regular Commission Meeting on July 9, 2018.
B. Approve minutes of the Commission Town Hall Meeting on July 14, 2018.
C. Approve minutes of the Commission Workshop on July 16, 2018.
D. Approve minutes of the Commission Workshop on July 23, 2018.
The above minutes were approved as submitted.
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle called each speaker to the podium.
Regular City Commission
August 13, 2018
Page 1 of 11
Diane Letta-Brandstaetter spoke about the truths and myths of coyote attacks.
Kathy Kenelly expressed her concerns about coyotes.
Eelsye Viola spoke about coyotes and their threat to domestic animals.
3. CITY MANAGER REPORTS
A. City Manager's Report
CM Gerrity spoke about an upcoming meeting with Advanced Disposal due to
construction and household trash not being picked up.
He asked the Commissioners to attend a workshop on August 201h at 5:00 PM, for a
report by Vanasse Hangen Brustilin, Inc. (VHB) on the Mayport Road Survey.
He spoke about the meeting he attended in Jacksonville Beach regarding beach re -
nourishment resulting in a construction contract agreement
He announced a Police training exercise is scheduled for Friday, August 171h , from 8:00
AM to 1:00 PM, and reminded everyone about the diversion of traffic on Seminole Road.
He spoke about the City replacing about 1,000 water meters this week.
CM Gerrity spoke about the Federal Police JAG Grant.
The Police department's lip -sync challenge video was shown.
B. Accept the 90 -Day Calendar (September through November 2018)
Consensus was given to accept the 90 -Day Calendar with the addition of the workshop
on Monday, 5:00 PM, August 20, 2018.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Stinson:
• Thanked all for their prayers over the past week.
• Spoke about the coyote issue and the various options available.
Commissioner Waters:
Spoke about how coyotes hunt and their desensitization based on human behavior.
Announced an offer from an anonymous resident for a donation of $55,000 to the City
to design a path through Selva Preserve, applying for Grants for future improvements to
the property, and the process involved to accept the donation.
Commissioner Kelly:
• Spoke about the Commissions work on the budget.
• Announced she is hosting a Rotary exchange student from Peru.
Commissioner Norris:
Regular City Commission
August 13, 2018
Page 2 of 11
® Encouraged citizens to contact Florida Fish and Wildlife concerning the coyotes.
Mayor Glasser:
Announced that Bill Eierman, the Jacksonnville Beach Police Officer who was shot last
week, is recovering.
Spoke about coyotes, fencing permits, her communications with Jacksonville authorities,
and addressing the coyote problem in a partnership.
Invited everyone to the Commission Workshop on Monday, August 20th, especially if
interested in the Planned Unit Developments in the northern part of the City. The
Commission welcomes public input to help with the issue of zoning.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge Receipt of the Monthly Legal Report for April and Financial Reports
for May and June 2018.
MOTION: To accept the Consent Agenda as presented.
Motion: John Stinson
Second. Brittany Norris
Ellen Glasser
For
Blythe Waters
For
Candace Kelly
For
Brittany Norris (Seconded By)
For
John Stinson (Moved By)
For
Motion passed unanimously.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
A. RESOLUTION NO. 18-27
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING
BID #1718-07 FOR THE LEVY ROAD SIDEWALK REPLACEMENT.
Regular City Commission
August 13, 2018
Page 3 of 11
CM Gerrity presented the bid and is asking the Commission for permission to go forward
with the project.
PWD Scott Williams reported on the bids and answered all questions.
MOTION: To adopt Resolution No. 18-27 with an amendment to the Staff Report to read
"ADA sidewalk ramp at 10`h Street and East Coast Drive. "
Motion: Brittany Norris
Second: Candace Kelly
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Ellen Glasser
For
Blythe Waters
For
John Stinson
For
Motion passed unanimously.
B. RESOLUTION NO. 18-30
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, SUPPORTING THE
MISSION, PROJECTS, INITIATIVES, AND LEADERSHIP OF THE NORTHEAST
FLORIDA REGIONAL COUNCIL.
CM Gerrity reported on the Resolution supporting the Northeast Florida Regional
Council.
MOTION. • Motion to adopt Resolution No. 18-30
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser
For
Blythe Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
John Stinson
For
Motion passed unanimously.
C. RESOLUTION NO. 18-31
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA EXTENDING
TO MARCH 31, 2019 THE TERMS OF CERTAIN MEMBERS OF THE CODE
ENFORCEMENT BOARD, COMMUNITY DEVELOPMENT BOARD, THE
Regular City Commission
August 13, 2018
Page 4 of 11
PENSION BOARD OF TRUSTEES -GENERAL EMPLOYEES, THE BOARD
MEMBER REVIEW COMMITTEE AND THE CULTURAL ARTS & RECREATION
ADVISORY COMMITTEE; WAIVING THE PROVISIONS OF SECTION 2-131(b)
OF THE CODE OF ORDINANCES AS MAY BE APPLICABLE; AND PROVIDING
FOR AN EFFECTIVE DATE.
CA Durden spoke about various committees currently having members whose terms are
soon to expire or are due to expire within the next six months. The Board Member
Review Committee (BMRC) is currently working on changes that will apply to all
Boards and Committees. In an attempt to make a smoother progression between the
expirations and the changes to be made, the members in question were contacted and
have agreed to extend their terms through March 31, 2019. She explained that some may
extend beyond March 31, 2019, but this will allow the BMRC time to bring their final
selection of changes applicable to all of the Committees and Boards to the Commission
for review and approval.
CC Bartle explained she was not able to contact all of the members in question.
Commissioner Stinson read the names of members with expiring terms:
Code Enforcement Board: Benjamin de Luna, Don Sasser
Community Development Board: Kelly Elmore, Brea Paul, Sylvia Simmons
Pension Board of Trustees: Ray Branstaetter
Board Member Review Committee: John Stinson
Cultural Arts and Recreational Advisory Committee: Grant Healy, Marina Kaplan,
Beverly Norman, Dawn Pope
MOTION: To adopt Resolution 18-31
Motion: Brittany Norris
Second: Blythe Waters
Ellen Glasser
For
Blythe Waters (Seconded By)
For
Candace Kelly
For
Brittany Norris (Moved By)
For
John Stinson
For
Motion passed unanimously.
D. RESOLUTION NO. 18-32
Regular City Commission
August 13, 2018
Page 5 of 11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING
RESOLUTION 10-08 TO CHANGE THE REQUIREMENTS FOR COMPOSITION,
NUMBER AND TERM LIMITS OF MEMBERS ON THE CULTURAL ARTS AND
RECREATION ADVISORY COMMITTEE AMENDING RESOLUTION 02-13 TO
CREATE A NEW TEEN COUNCIL; PROVIDING FOR QUALIFICATIONS AND
GOVERNANCE; SPECIFYING PURPOSE AND DUTIES; AND PROVIDING FOR
AN EFFECTIVE DATE
Mayor Glasser invited Timmy Johnson and Dawn Pope to give their presentation on the
Teen Council.
Dawn Pope explained her vision for the teen council.
Discussion ensued about the reasons for eliminating the original teen council.
MOTION. • To adopt Resolution No. 18-32
Motion: Brittany Norris
Second. Blythe Waters
Blythe Waters (Seconded By)
For
Brittany Norris (Moved By)
For
Ellen Glasser
For
Candace Kelly
For
John Stinson
For
Motion passed unanimously.
E. EMERGENCY RESOLUTION NO. 18-33
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO THE 2017-2018
JUSTICE ASSISTANCE GRANT CONTRACT
CM Gerrity explained why the Resolution (which is attached and made part of this
Official Record as Attachment A) is considered an "emergency" and how the process
should proceed.
MOTION. • To make Resolution No. 18-33 an Emergency Item.
Motion: Candace Kelly
Second. Brittany Norris
Regular City Commission
August 13, 2018
Page 6 of 11
9.
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Ellen Glasser
For
Blythe Waters
For
John Stinson
For
Motion passed unanimously.
MOTION. To adopt Resolution No. 18-33 as read
Motion: Candace Kelly
Second: Blythe Waters
Ellen Glasser
For
Blythe Waters (Seconded By)
For
Candace Kelly (Moved By)
For
Brittany Norris
For
John Stinson
For
Motion passed unanimously.
ACTION ON ORDINANCES
A. ORDINANCE NO. 95-18-116, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER
4 OF THE CODE OF ORDINANCES, ANIMALS, TO ADD ARTICLE III,
BACKYARD HENS, INCLUDING PURPOSE AND INTENT, DEFINITIONS,
PERMIT REQUIRED, PERMITTED LOCATIONS, GENERAL REQUIREMENTS,
REQUIRED IMPROVEMENTS, EFFECTS ON OTHER PARTS OF THIS CHAPTER,
AND VIOLATIONS OF THIS ARTICLE; AMENDING SECTION 4-7(A), KEEPING
OR MAINTAINING CERTAIN ANIMALS IN THE CITY; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
PCDD Shane Corbin explained the history of the Ordinance and stated it is now being
presented for permanent status. All questions were answered.
MOTION: To amend Ordinance No. 95-18-116
Motion: Brittany Norris
Second: Candace Kelly
Commissioner Norris: Has spoken with citizens who received permits and reports they have
done an excellent job. She explained urban agriculture is consistently changing and this is just
the start of an uptake of people wanting to keep hens, gardens, etc. She feels positive about the
Commission finding a way to regulate it in a fashion that allows people to be successful at it.
Regular City Commission
August 13, 2018
Page 7 of 11
10.
Commissioner Stinson: Expressed concern about using City resources to draft an Ordinance that
only a minimal percentage of residents believe is important.
Commissioner Waters: Spoke about this starting as a small pilot program, and that it has proven
to be a desirable activity.
Mayor Glasser: Reminded the Commissioners about the workshop held on this Ordinance
wherein residents had positive opinions about the program. She thanked the City staff for their
work on the Ordinance.
Ellen Glasser
For
Blythe Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
John Stinson
Against
Motion passed with a 4 to I vote.
B. ORDINANCE NO. 20-18-149, Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2017 AND ENDING SEPTEMBER 30, 2018 FOR APPROPRIATING ADDITIONAL
FUNDS TO THE POLICE PENSION FUND; AND PROVIDING AN EFFECTIVE
DATE.
Finance Director Russell Caffey presented the history of the Ordinance and stated that
by passing the Ordinance there would be an additional $109,000 contribution to the
Police Pension fund. It is currently 72 % funded.
MOTION: To adopt Ordinance 20-18-149 as read.
Motion: John Stinson
Second. Candace Kelly
Ellen Glasser
For
Blythe Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris
For
John Stinson (Moved By)
For
Motion passed unanimously.
MISCELLANEOUS BUSINESS
A. ZVAR18-0013, Public Hearing
Request for a waiver from City Code Section 19-7 Driveway Limitations to Allow a
Circular Driveway at 482 Mako Drive.
Regular City Commission
August 13, 2018
Page 8 of 11
PWD Scott Williams reported on the Waiver, the applicant's property, the need for a
circular driveway, and the permeable materials used to build the driveway.
The property owner, James West, spoke about keeping cars from parking on an already
congested residential street. He stated his home is scheduled to be documented on a
television program (WJXT) titled "Ready, Set, Renovate" in January.
Mayor Glasser opened the Public Hearing. There were no speakers.
Discussion ensued about setting a precedent for future circular driveway Waivers.
MOTION. To amend ZAR18-0013 to include turf -black and the planting of two mature trees.
Motion: Brittany Norris
Second. Blythe Waters
Ellen Glasser
For
Blythe Waters (Seconded By)
For
Candace Kelly
For
Brittany Norris (Moved By)
For
John Stinson
For
Motion passed unanimously.
MOTION: To approve ZVAR18-0013 as amended.
Motion: Brittany Norris
Second. Candace Kelly
Ellen Glasser
For
Blythe Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
John Stinson
For
Amended motion passed unanimously.
B. WAIV18-0005, Public Hearing
Request for a waiver from City Code Section 19-7 Driveway Limitations to Permit an extra wide
driveway in City Right-of-way at 1590 Maritime Oak Drive.
PWD Scott Williams explained the need for the Waiver.
The property owner, David Tate, explained his driveway issues.
Mayor Glasser opened the Public Hearing. There were no speakers.
Regular City Commission
August 13, 2018
Page 9 of 11
Discussion ensued about setting a precedent in the area and the Code regarding the width
of the property.
MOTION. To approve WAIV 18-0005.
Motion: John Stinson
Second. Candace Kelly
Ellen Glasser Against
Blythe Waters For
Candace Kelly (Seconded By) For
Brittany Norris For
John Stinson (Moved By) For
Motion passed with a 4 to I vote.
C. PLAT17-0005, Public Hearing
Request for plat approval as required by Chapter 24, Article of the Code of Ordinances
within the Residential General zoning district at RE#172095-0000 and 171081-0050
(previously known as 56 Dutton Island Road West and 0 Dudley).
Planner Derek Reeves presented the Plat for approval and explained the proposed plan
for subdividing the property. He stated the Community Develop Board (CDB)
considered this Plat at their June 2018 meeting and there was unanimous
recommendation for approval.
Jim Joyce, Builder and Partner at Epic Custom Homes, spoke about the conditions made
by the CDB and getting these conditions met before bringing to this Commission for
approval.
Mayor Glasser opened the Public Hearing. There were no speakers.
Discussion ensued regarding easements, the types of houses to be built and the sizes of
the lots.
MOTION. To adopt PLAT 17-0005
Motion: John Stinson
Second. Blythe Waters
Ellen Glasser
For
Blythe Waters (Seconded By)
For
Candace Kelly
For
Brittany Norris
For
John Stinson (Moved By)
For
Regular City Commission
August 13, 2018
Page 10 of 11
Motion passed unanimously.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Norris:
Spoke about the price of homes in the area and the "pricing out" of citizens in their own
neighborhoods.
Commissioner Stinson:
• Thanked all for their prayers.
• Expressed his belief that the homes being built are a positive step in the development of
the Mayport Corridor.
Commissioner Waters:
• Spoke about having affordable workforce housing as part of a well-rounded development
in the community.
Mayor Glasser:
• Spoke about affordable housing and Habitat for Humanity.
• Spoke about her meeting with the North Florida Planning Association and informing
them of her desire to start discussions on a "Complete Street" approach for Mayport
Road.
• Spoke about her desire to start discussions on the naming protocol.
It was agreed to place Resolution No. 18-33 on the next agenda.
13. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:51 PM.
Attest:
Date Approved: qh oh o
ACM4 ZA&W,&
Donna L. Bartle, City Clerk
DLB/pn
C.'
en Glasser, Mayor
Regular City Commission
August 13, 2018
Page 11 of 11
ATTACHMENT A
8-13-18 Minutes
RESOLUTION NO. 18-33
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO THE
2017-2018 JUSTICE ASSISTANCE GRANT CONTRACT
WHEREAS, Justice Assistance Grant Countywide (JAGC) have been established by the
Federal Government and are administered by the State of Florida, The Florida Department of Law
Enforcement (FDLE), Office of Criminal Justice Grants; and
WHEREAS, allocation of JAGC funds provided to each County in Florida must be
approved by at least one half of the local law enforcement agencies in that county; and
WHEREAS, the Atlantic Beach Police Department has met with the other local law
enforcement entities in the county and all have agreed to the funding levels as defined in the
attached letter; and
WHEREAS, the Atlantic Beach Police Department is requesting authorization to; partially
fund the salary of one Crime Suppression Detective with $42,000 of said JAGC funds and to
partially fund one Variable Message Board with the remaining $14,427 apportioned to the City of
Atlantic Beach; and
WHEREAS, the submission of a JAGC application requires CEO and CLO certification
and the application and management of the grant process must be completed by a city department
and miscellaneous grant amendments must be authorized by a city official; and
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby authorizes; Mayor Ellen Glasser to execute
the 2017 — 2018 JAGC contract agreement with the State of Florida and for the Chief Legal Officer
for the city to execute any necessary certifications required during the grant cycle and for staff of
the Atlantic Beach Police Department to apply for and manage the grant process and authorizes
City Manager Joe Gerrity to have signatory authority for any miscellaneous actions necessary for
management of this grant during its lifecycle.
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 13th day of August, 2018.
ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna" D •den, City Attorney