08-06-18 Budget Workshop Minutesj r1i/ j\ MINUTES
= r ri•
Budget Workshop Meeting
= Monday, August 6, 2018 - 5:30 PM
?r all Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
John Stinson, Commissioner - Seat 2
Also Present: Joe Gerrity, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Russell Caffey, Director of Finance
Scott Williams, Director of Public Works
Timmy Johnson, Dir. of Rec. & Spec. Events
Keith Randich, I.T. Manager
Mayor Glasser led the Pledge to the Flag.
1 CALL TO ORDER
Mayor Glasser called the meeting to order at 5:30 pm.
2 FY 2018-19 BUDGET WORKSHOP #2 PRESENTATION
Finance Director Russell Caffey explained the handout titled Budget Workshop 42 - Fiscal
Year 2018-19 - August 6, 2018 (which is attached hereto and made a part of this Official
Records as Attachment A).
A. Enterprise Funds
i. Public Utilities
Overview Public Utilities Fund
FY 2018-19 budget decreased $1,331,703 from $10,909,693 to $9,274,990
Proposed budget maintains rate structure
A data management specialist position was added
The capital budget is lower in FY 2018-19 by $1.6M
Budget Workshop
August 6, 2018
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Atlantic Beach has the lowest combined water/sewer rates in the area
Although the reserve balance is healthy ($3.4M), significant capital
projects/expenditures are on the horizon
(Commissioner Waters arrived at 5:40 pm)
Public Utilities Fund Cash Balance
Chart - Combined Water & Sewer Bill (6,000 gallons per month)
Chart - Water Bill (6,000 gallons per month)
Chart- Sew Bill (6,000 gallons per month)
Table - Public Utilities Expenditures Overview
Table - Public Utilities Capital Projects: Water Fund
Table - Public Utilities Capital Projects: Sewer Fund
iii. Sanitation
Overview Sanitation Fund
FY 2018-19 budget increased $20,527 from $ 1,883,796 to $1,904,323
Proposed budget maintains rate structure
In FY 2017-18, the Sanitation Fund was reimbursed $292,052 for Hurricane
Matthew
Hurricane Irma reimbursement is estimated at $754,221
Table - Sanitation Fund Cash Balance
ii. Stormwater
Slide - OverviewStormwater Fund
FY 2018-19 budget increased $136,145 from $1,619,979 to $1,756,124
Proposed budget maintains rate structure
An additional stormwater maintenance employee is budgeted
Budgeted capital projects include:
Orangeburg pipe on Seminole Road -- $400,000
Neighborhood improvements -- $150,000
Generator purchase -- $130,000 (75% grant -funded)
Stormwater master plan is being developed
Table - Stormwater Fund Cash Balance
B. Special Revenue Funds
Table - Half -Cent Discretionary Sales Tax Fund
This fund is restricted to the following capital projects as defined in the Better
Jacksonville Plan: Transportation/Drainage; Environment/Quality of Life; Targeted
Economic Development; Public Facilities
Budget Workshop
August 6, 2018
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Table - Local Option Gas Tax Fund
Capital outlay and maintenance for local roads and drainage systems
Table - Convention Development Tax Fund
The City of Atlantic Beach, through Resolution 91-5, has authorized these funds to be
used to acquire and develop municipal parks, lifeguard stations, and/or athletic fields.
Contributions to promote tourism in the Beaches communities is also an approved use
of these funds.
C. General Fund
Table - Modifications to Proposed Budget
Table - Unfunded Department Request (Updated)
D. Review of Funded/Unfunded Requests
Slides - Mayor/Commissioner Requests
Mayor/Commissioner Requests
Capital Improvements
Adele Grage marquee (funded)
Bicycle pump track (funded)
Bike paths
Donner Road improvements (funded)
Gateway signage (funded)
Howell Park gazebo
Jordan Park fence replacement
Lightning prediction system (funded)
Mayor/Commissioner Requests
Capital Improvements (cont'd)
Lift station aesthetic improvements (funded in current and upcoming budget)
Mayport Road Complete Streets
Panic buttons at Adele Grage, community centers (funded in current budget)
Sidewalks (funded)
Russell Park — gaps in baseball fencing
Seminole Road (north) guardrail extension
Town Center parking lot purchase
Mayor/Commissioner Requests - Initiatives
Branding, beautification, signage (funded)
Hire a COAB government relations consultant (funded)
Pay -for -performance compensation strategy
Budget Workshop
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3
4
k
Attest:
Recreation programming/partnerships enhancements for youth, seniors
Recycling refocus (i.e. reconfiguring our program, repurposing recycling funds for
green initiatives, composting)
Table - Revenue / Expenditures Overview
COURTESY OF THE FLOOR
Rick Carper spoke
Paula O'Bannon spoke
DISCUSSION
No further discussion
ADJOURNMENT
Mayor Glasser adjourned the meeting at 7:00 p.m.
Donna L. Bartle, City Clerk
�l
Ellen Glasser, Mayor
Budget Workshop
August 6, 2018
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