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10-22-18 Minutes Regular Comm. MeetingMINUTES Regular City Commission Meeting Monday, October 22, 2018 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIENCE City Clerk Bartle administered the Oath of Office (which is attached hereto and made part of this Official Record as Attachment A) to Cindy Anderson. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:33 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Joe Gerrity, City Manager Kevin Hogencamp, Deputy City Manager Brenna Durden, City Attorney Donna Bartle, City Clerk Shane Corbin, Director of Planning and Community Development (PCDD) Derek Reeves, City Planner Phyllis Nadeau, Associate City Clerk/Recording Secretary 1. 2. APPROVAL OF MINUTES Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. A. Approve minutes of the Regular Commission Meeting on September 24, 2018. B. Approve minutes of the Public Meeting between Mayor Ellen Glasser and Commissioner John Stinson on October 2, 2018. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Regular City Commission October 22, 2018 Dale Wappes - Commended Commissioner Stinson for his service to the City, and spoke about the parking recommendations made by 18th Street Sub -Committee. Betsy Cosgrove - Welcomed Commissioner Anderson, complimented the Recreation Department on the great job done this weekend with the City Campout, and spoke about the Stormwater Management Plan. 3. CITY MANAGER REPORTS A. City Manager's Report CM Gerrity: • Congratulated and welcomed Commissioner Anderson. • Reminded everyone that the next Regular Commission Meeting will be held on Tuesday November 13, 2018, as City Hall will be closed on November 12, 2018 for the Veterans Day Holiday. • Announced the Volunteer Appreciation Dinner at Adele Grage. • Congratulated Timmy Johnson and Staff for the success of the City Campout this weekend. • Received an email from Jacksonville Emergency Management acknowledging the approval of seven (7) Hazard Mitigation Grant Program (HMGP) Grants for which the City has applied. B. Accept the 90 -Day Calendar Commissioner Anderson will be out of the country for the Commission Workshop in January, 2019. CONSENSUS was given to accept the 90 -day Calendar. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly: • Welcomed Commissioner Anderson. • Thanked everyone who supported the 18th Avenue parking redesign. • Spoke about Small Government Week. • Reminded everyone to think carefully about voting in favor of Amendment 1 in the upcoming mid-term election. Commissioner Norris: • Reminded citizens to research the upcoming midterm amendments before voting. Commissioner Waters: • Welcomed Commissioner Anderson. • Informed everyone about a guide for the upcoming midterm election amendments on the Florida League of Women Voters' website. Regular City Commission October 22, 2018 Commissioner Anderson: • Explained the referendum on changing the vote for elected officials in the City from a majority to plurality vote. Mayor Glasser: • Welcomed Commissioner Anderson. • Asked for prayers for Commissioner Waters and CA Durden and their families as they are dealing with personal tragedies. • Announced the second meeting of the Youth Council. • Announced Donna Deegan will be coming to the next regular commission meeting in November. • Spoke about Amendment 1 in the upcoming election. • Explained the Charter Amendment and how it would benefit the City. • Spoke about mosquito -control spraying and the use of chemicals. • Apologized for comments made at the Special Called Meeting of October 15, 2018. A. Proclamation in Recognition of National Long -Term Care Residents' Rights Month Mayor Glasser explained the Proclamation. She has been working with the Beaches Council on Aging on an event to take place this month to highlight activities available to our aging population. The Proclamation has been forwarded to assisted living facilities in the City. B. Proclamation in Recognition of Florida Government Week DCM Hogencamp presented and explained the Proclamation and gave an overview of events in recognition of Florida Government Week: • A "Government 101" Class is on Wednesday, October 24th at 3:00 p.m. • A Volunteer Appreciation Reception for the City's committees and boards on Thursday, October 25th. • An essay contest entitled "If I Were Mayor" for local school children. • A Speaker's Bureau is being organized wherein schools, civic groups, and other organizations may invite staff and elected officials to speak. Mayor Glasser thanked Kevin for his hard work in putting together these events. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS A. 18th Street beach access parking CM Gerrity presented a slideshow of various options and recommendations for reconfiguring parking on 18th Street from the Parking and Pedestrian Safety Advisory Resource Committee (PPSARC) and City Staff. He asked Chief Cook to present and address safety concerns and to report on the calls for service and accidents in this area. Regular City Commission October 22, 2018 Chief Cook researched the number of calls and the types of written reports that have come in for police service since January of this year for the 18th Street area. The results showed a total of 36 calls including minor crashes, suspicious persons, vandalism, illegally parked cars, loud noise, drugs, and mental illness. Of those 36 calls, 5 police reports were written including stolen tags, drug arrests, open containers, and suspicious vehicles. She stated she does have concerns about citizens walking on the roadway there and believes a walkway would be beneficial to that area. Discussion ensued about the significance of Chief Cook's findings. Mayor Glasser thanked the PPSARC for their hard work on 18th Street and 10th Street. She stated the next step should be a Town Hall or Workshop to gain public input before making a decision. Mayor Glasser asked Chief Cook to research the possibilities for reconfiguring 10th Street as well. Commissioner Anderson asked Chief Cook for her opinions on the various options that have been submitted by the PPSARC and City Staff. Chief Cook voiced her concerns about the parallel parking option with regard to traffic flow and safety. She expressed the crosswalk option as being viable as it gets pedestrians off the road when walking to the beach. CM Gerrity spoke about the City not being able to widen the width of the road due to plantings in the right-of-way. Discussion ensued about the location of the right-of-way on 18th Street, which recommendation is the safest for pedestrians, verification on which recommendations will not affect beach re -nourishment, getting Florida Department of Transportation (FDOT) recommendations for two-way traffic, making 18th Street a one-way street with parallel parking, and making a decision based on the best beach access for ALL citizens of Atlantic Beach and not just those residents that live near the beach. Mayor Glasser reiterated the importance of getting citizens input on this issue and making sure the ultimate decision complies with beach re -nourishment. CM Gerrity asked the Commission to study the recommendations presented and let him know of any alternative recommendations they may have. He also stated it is the City's full intention to introduce Paid Parking on 19th Street by the beginning of the next beach season. Commissioner Kelly commended the PPSARC 18th St. Subcommittee for their work and reiterated the importance of the Commission hearing their input. The November 19th Workshop Agenda has already slotted for other topics, but CM Gerrity stated he will schedule a meeting specifically for the 10th Street and 18th Street parking reconfigurations as soon as possible in order to allow PPSARC members and citizens to give their input. Regular City Commission October 22, 2018 B. 10th Street beach access parking. Chief Cook presented a slideshow and explained the safety issues. She went over the possible reconfiguration recommendations for 10th Street and lighting on both 10th and 18th Streets. All questions were answered. CM Gerrity stated the City spoke with the representatives from the Island Club Association who expressed the Association's disapproval of moving the parking spaces; therefore, when the City got close to the date of building the ramp, it was decided to research the lease. The terms of the lease state the lease can be terminated within thirty (30) days by notice from either party. CM Gerrity reiterated that the City does not want to terminate the lease but only to modify it. Discussion ensued regarding ground lighting to be used in the reconfiguration of 10th and 18th Streets. 6. CONSENT AGENDA N/A 7. COMMITTEE REPORTS N/A 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-43, Public Hearin A RESOLUTION PROVIDING FOR THE ISSUANCE BY THE CITY OF ATLANTIC BEACH, FLORIDA OF ITS HEALTH CARE FACILITIES REVENUE BONDS (FLEET LANDING PROJECT), SERIES 2018, IN ONE OR MORE SERIES OR SUBSERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $140,000,000, AND FOR A LOAN BY THE CITY TO NAVAL CONTINUING CARE RETIREMENT FOUNDATION, INC., A FLORIDA NOT FOR PROFIT CORPORATION, IN A PRINCIPAL AMOUNT EQUAL TO THE AGGREGATE PRINCIPAL AMOUNT OF SAID SERIES 2018 BONDS, FOR THE PURPOSES OF (A) FINANCING OR REFINANCING, INCLUDING THROUGH REIMBURSEMENT, ALL OR PART OF THE COSTS OF CERTAIN CAPITAL PROJECTS FOR THE CONTINUING CARE RETIREMENT FACILITIES KNOWN AS "FLEET LANDING" AS DESCRIBED IN THIS RESOLUTION, (B) FUNDING DEBT SERVICE RESERVES FOR THE SERIES 2018 BONDS, (C) FUNDING CAPITALIZED INTEREST WITH RESPECT TO THE SERIES 2018 BONDS AND (D) PAYING ALL OR A PORTION OF THE COST OF ISSUING THE SERIES 2018 BONDS; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF THE SERIES 2018 BONDS AND FOR THE PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE AND LOAN AGREEMENT; AUTHORIZING A NEGOTIATED SALE OF THE SERIES 2018 BONDS, AND APPROVING THE CONDITIONS AND CRITERIA FOR Regular City Commission October 22, 2018 SUCH SALE; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT WITH RESPECT TO THE SERIES 2018 BONDS; AUTHORIZING A PRELIMINARY OFFICIAL STATEMENT AND A FINAL OFFICIAL STATEMENT WITH RESPECT TO THE SERIES 2018 BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF THE SERIES 2018 BONDS AND OTHER RELATED INSTRUMENTS AND CERTIFICATES; MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION WITH THE ISSUANCE OF THE SERIES 2018 BONDS; AND PROVIDING FOR AN EFFECTIVE DATE. Link to Full Resolution with attachments Mayor Glasser read the Resolution. She read the purposes for a Hearing as follows: This is a Hearing for purposes of the Federal Tax Equity and Fiscal Responsibility Act ("TEFRA') as required by Section 14769 of the Internal Revenue Code, regarding the proposed issuance by the City of Atlantic Beach, Florida (the "City of Atlantic Beach') of one or more series of its Health Care Facilities Revenue Bonds (Fleet Landing Project), Series 2018, in an aggregate principle amount of not to exceed $140, 000, 000 (the "Bonds'). This Public Hearing is being held by the City of Atlantic Beach, on behalf of the City of Atlantic Beach and the City of Jacksonville, Florida (the "City of Jacksonville'). Notice of this Public Hearing was published on October 8, 2018, in the Daily Record, a newspaper of general circulation in the City of Atlantic Beach and the City of Jacksonville, and on October 11, 2018, in the Beaches Leader, a newspaper of general circulation in the City of Atlantic Beach. The publisher's affidavits for the above- described publications are on file with the City Clerk. " Mayor Glasser opened the Public Hearing. There were no speakers and Mayor Glasser closed the Public Hearing. CM Gerrity introduced Jack McWilliams, the City's bond counsel representative and Chauncey Lever, representative of Fleet Landing. Mr. McWilliams explained his role as bond counsel representative for the City. He introduced Mr. Lever from the law firm of Foley & Lardner. Mr. Lever gave a brief history of the bond request process to date. He introduced Cynthia Hack, Controller for Fleet Landing, and stated she is here to answer any questions from the Commission. Mr. Lever also introduced Mike Kelly, the Underwriter from Ziegler Capital Markets, to address the structure of the bonds and the bond process. Michael Kelly, Ziegler Capital Markets, presented a handout with information about Fleet Landing bond issues, Series 2018 sources/uses, working group members, remaining transaction timeline, and information on Ziegler and Company. He spoke about the credit worthiness of Fleet Landing. Mr. Kelly answered all questions from the Commission. Regular City Commission October 22, 2018 Discussion ensued about portions of Fleet Landing not being within the City of Jacksonville. CA Durden confirmed this process is lawful in the State of Florida. She stated this is also a coordinated event with the City of Jacksonville as well, but the City of Atlantic Beach is the conduit. Mr. Lever explained how the bond process works with regard to part of Fleet Landing being in the City of Jacksonville. Commissioner Norris asked if Fleet Landing offers any type of program with regard to affordable housing. Cynthia Hack replied that Fleet Landing is regulated by Statute 651 in the State of Florida. Fleet Landing has insurance products, such as an internal benevolent fund, that provides for residents who run out of money through no fault of their own. She stated Fleet Landing is one of the biggest donators to Habitat For Humanity. MOTION: To approve Resolution No. 18-43 as read by title. Motion: Blythe Waters Second: Candace Kelly Mayor Glasser opened discussion rounds and CC Bartle called on the Commissioners. Commissioner Norris spoke about the good relationship between Fleet Landing and the City of Atlantic Beach. She commended the organization for taking care of their established residents, but would like to see more programs to help citizens that struggle to afford entry into the Fleet Landing community. Commissioner Waters spoke about the inherent limitations associated with 'elder care' organizations. She believes, because Fleet Landing benefits a certain segment or protected class of individuals within the Atlantic Beach Community, it would be beneficial to the City to offer the tax exempt status. Commissioner Anderson spoke about the service benefits Fleet Landing has provided to Atlantic Beach citizens. Her hope is that, in the future, the Fleet Landing Corporation will be a better corporate partner with the City of Atlantic Beach considering that the City has almost thirty (30) years of issuing these types of bonds. Mayor Glasser spoke about potential future annexing which would make all of Fleet Landing within the Atlantic Beach City limits. She stated the citizens of Fleet Landing have generated a lot of revenue for the City over the years, and she considers Fleet Landing a tremendous asset. She stated Fleet Landing is the gateway in terms of the Mayport Corridor improvements. Regular City Commission October 22, 2018 Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Ellen Glasser For Cindy Anderson For Motion passed 5 to 0. B. RESOLUTION NO. 18-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE MEMBERS OF THE PARKING AND PEDESTRIAN SAFETY ADVISORY RESOURCE COMMITTEE; REVISING PROVISIONS REGARDING CHAIRPERSON OF COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read and explained the Resolution. She explained the history of the PPSARC and their persistent issues with not meeting quorum. Commissioner Stinson chaired the Committee. Mayor Glasser met with Commissioner Stinson before he stepped down in order to get a status update and to decide how best to move forward. The Resolution is to lower the number of members from 11 to 7 to retain all of the members that are still on the committee, and recommend a Chairperson. The committee is to Sunset at the end of February. She proposed having Jennifer Lagner and Michael Tari as co-chairs. Since Mayor Glasser referenced the appointment of two co-chairs, CA Durden recommended modifying the Resolution to read "The Mayor shall select the Committee Chairperson or Co -Chairs. " MOTION: To approve Resolution No. 18-42 with the recommended amendment from CA Durden, "The Mayor shall select the Committee Chairperson or Co -Chairs. " Motion: Candace Kelly Second. Brittany Norris Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. No comments were given. Blythe Waters For Brittany Norris (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Cindy Anderson For Motion passed S to 0. Regular City Commission October 22, 2018 C. RESOLUTION NO. 18-44 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FOUR POLICE FLEET VEHICLES DURING THE 2018-2019 FISCAL YEAR. Mayor Glasser read the Resolution. CM Gerrity informed the Commission that the four police vehicles have been budgeted for in this year's budget. Three of the vehicles are all -wheel -drive SUVs and one is a four-wheel-drive pickup truck. He explained the Ford Motor Company is changing their production line and without the Letter of Intent the City would have been unable to get these utility vehicles. The Letter of Intent was sent on August 10, 2018, in anticipation of having these items budgeted. CM Gerrity asked the Commission's permission to purchase these vehicles. MOTION: To approve Resolution No. 18-44 as read. Motion: Blythe Waters Second. Brittany Norris Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. No comments were given. Blythe Waters (Moved By) For Brittany Norris (Seconded By) For Candace Kelly For Ellen Glasser For Cindy Anderson For Motion passed S to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS MOTION. • To move Item IOB to the first position under Miscellaneous Business. Motion: Cindy Anderson Second: Candace Kelly Regular City Commission October 22, 2018 Candace Kelly (Seconded By) For Cindy Anderson (Moved By) For Blythe Waters For Brittany Norris For Ellen Glasser For Motion passed S to 0. B. Appoint Chair to the Parking and Pedestrian Safety Advisory Resource Committee. Mayor Glasser nominated Jennifer Lagner and Michael Tari to serve as Co -Chairs of the PPSARC. MOTION: To approve the Mayor's appointments for Co -Chairs of the Parking and Pedestrian Safety Advisory Resource Committee. Motion: Blythe Waters Second. Candace Kelly Mayor Glasser opened the discussion rounds. CC Bartle called the Commissioners. Mayor Glasser stated the changes are effective immediately. Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Ellen Glasser For Cindy Anderson For Motion passed S to 0. A. Potential annexation of property north of Dutton Island Road. CM Gerrity spoke about his and Mayor Glasser's visit with Mayor Curry and his executive staff wherein they proposed this potential annexation. This was done in order to have more control over the Mayport Corridor development. CM Gerrity and Mayor Glasser presented Mayor Curry with a report from Community Development. Mayor Curry requested that he run it by his General Counsel and the Planning Department. Approximately one month later Mayor Curry's General Counsels' Office requested a conference call, and they were very complimentary about the work the City's staff produced. Mayor Curry's Office gave the City permission to proceed. CM Gerry is bringing this to the Commission for their input. Regular City Commission October 22, 2018 PCDD Corbin presented a slideshow including boundary maps, parcels, acreage, taxable values, exemptions, utilities, current land use, water/sewer system, combined Mayport Road zoning, permitted uses, and the processes involved in annexation. CP Reeves presented a slideshow showing the processes involved which include: • A Resolution initiating negotiations with the defined area. • The City of Jacksonville passes a Resolution regarding negotiations. • Negotiations start. • An agreement is signed. • The Ordinances get enacted. • Amend local coordination element to recognize the agreement. • Amend the Charter to reflect new City boundaries. • A comprehensive plan and all elements to reflect the new area, services, etc. • Add zoning. • Setting up of Commissioner Districts. CP Reeves invited questions from the Commissioners. Mayor Glasser asked CP Reeves about annexation requiring a request from a third party. CP Reeves replied he did not come across this requirement in the State Statute. CA Durden stated there are several ways for annexation to take place. There is "Voluntary Annexation" which is when a landowner requests that his/her land be annexed into the City. Discussion ensued about residents' possible opposition to the annexing. CA Durden suggested we follow up with the City of Jacksonville to make sure they are in agreement with whichever process the City follows. Consensus was given to further pursue the annexation. C. Appointment of Commissioner as Chair to the Board Member Review Committee. Mayor Glasser stated Commissioner Kelly has volunteered to Chair the Board Member Review Committee. MOTION. To appoint Commissioner Kelly as Chair to the Board Member Review Committee immediately to serve the unexpired term ending November 30, 2018, and an additional term ending November 30, 2019. Motion: Brittany Norris Second. Cindy Anderson Mayor Glasser opened the discussion rounds. There were no comments., Regular City Commission October 22, 2018 Brittany Norris (Moved By) For Blythe Waters For Candace Kelly For Ellen Glasser For Cindy Anderson (Seconded By) For Motion passed S to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden welcomed Commissioner Anderson. She stated she will not be able to attend the Board Member Appreciation Dinner on Thursday night as she will be attending the Florida Redevelopment Association Conference in Fort Meyers. She reminded residents of the Charter Amendment on the upcoming ballot. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Waters: • Thanked the Fire & Rescue Department for their quick response to her recent family tragedy. Commissioner Kelly: • Stated she attended the League of Cities Dinner and is available for any questions about the proceedings. Mayor Glasser: • Spoke about the many donated work items for Hurricane Michael victims. • Reminded everyone about the re -nourishment project coming up in November. CM Gerrity: • Announced the Diversity Training for Department Heads and Supervisors tomorrow and invited everyone to attend. • Attended the opening of Neptune House and stated it is a very nice facility. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:35 p.m. Attest: Donna L. Bartle, City Clerk Date Approved: /�7 �l Ellen Glasser, Mayor Regular City Commission October 22, 2018 October 22, 2018 I, Cindy L. Anderson, solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Chatter and Ordinances of the City of Atlantic Beach, and will faithfully discharge the duties of the office of Commissioner -Seat 2. Cind derson Commissioner — Seat 2 Oath of office administered by: 4)6xK� e &ad& Donna L. Bartle City Clerk