11-14-18 Minutes Special Called MeetingMINUTES
Special Called Meeting of the City Commission
5'
-- r Wednesday, November 14, 2018 - 5:00 PM
% Commission Chamber
CALL TO ORDER:
Mayor Glasser called the meeting to order at 5:00 p.m. City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Absent:
Brenna Durden, City Attorney
Also Present: Joe Gerrity, City Manager (CM)
Donna Bartle, City Clerk (CC)
Russell Caffey, Finance Director (FD)
Phyllis Nadeau, Associate City Clerk/Recording Secretary
1. COURTESY OF FLOOR TO VISITORS
There were no speakers.
2. ACTION ON RESOLUTIONS
A. RESOLUTION NO. 18-50 (revised)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND ENTER INTO AN AGREEMENT WITH
TO PERFORM STATE LOBBYIST
SERVICES AS OUTLINED IN REQUEST FOR PROPOSALS 19-01;
AUTHORIZING A ONE-YEAR AGREEMENT THAT AUTOMATICALLY
EXTENDS FOR SUCCESSIVE ONE-YEAR TERMS, UNLESS TERMINATED
BY EITHER PARTY WITH A WRITTEN 60 -DAY NOTICE, SUBJECT TO
AVAILABILITY OF ANNUAL FUNDING PURSUANT TO AN APPROVED
CITY BUDGET; AUTHORIZING THE EXPENDITURE OF UP TO $50,000
FROM THE GENERAL FUND FOR THIS PURPOSE; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mayor Glasser read the title of the revised Resolution No. 18-50 (which is attached
hereto and made part of this Official Record as Attachment A).
Special Called Meeting of the City Commission
November 14, 2018
0
Attest:
CM Gerrity stated the Commission allocated $50,000 in the budget for services of a
lobbyist. The City sent out a Request for Proposal (RFP) for which we have received
three responses. He asked FD Caffey to explain how he has developed the matrix and
the process the City has used to rank the three candidates.
FD Caffey stated RFP No. 19-01 went out and the City received three responses. Three
individuals scored the proposal; DCM Hogencamp, FD Caffey and Patty Drake,
Procurement Manager. The first scoring criteria was to make sure all three met the
minimum requirements, with the price being the biggest factor. He stated it was the
consensus that all three were capable. He explained the proposals are now being brought
before the Commission for the final decision.
Discussion ensued regarding the pros and cons of the three candidates and the contract
process. All questions were answered.
MOTION. • To enter into an agreement with The Fiorentino Group pursuant to the revised
Resolution No. 18-50.
Brittany Norris (Seconded By)
For
Candace Kelly
For
Blythe Waters
For
Ellen Glasser
For
Cindy Anderson (Moved By)
For
Motion passed S to 0
Commissioner Waters explained how she went about ultimately deciding on The Fiorentino
Group.
Mayor Glasser expressed the great job all of the applicants did in submitting their
proposals. She asked for confirmation on Patrick Krechowski no longer working for Gray -
Robinson. FD Caffey confirmed Mr. Krechowski is no longer with Gray -Robinson but is now
with the firm of Jimerson & Cobb. Mr. Krechowski works contractually for Gray -Robinson as a
Lobbyist in the Jacksonville area.
ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 5:24 p.m.
1
Donna L. Bartle, City Clerk
/2'/0 -/8
Date Approved:
Ellen Glasser, Mayor
Special Called Meeting of the City Commission
November 14, 2018
RESOLUTION NO. 18-50
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH
TO PERFORM STATE LOBBYIST
SERVICES AS OUTLINED IN REQUEST FOR PROPOSALS 19-01;
AUTHORIZING A ONE-YEAR AGREEMENT THAT AUTOMATICALLY
EXTENDS FOR SUCCESSIVE ONE-YEAR TERMS, UNLESS
TERMINATED BY EITHER PARTY WITH A WRITTEN 60 -DAY
NOTICE, SUBJECT TO AVAILIBILITY OF ANNUAL FUNDING
PURSUANT TO AN APPROVED CITY BUDGET; AUTHORIZING THE
EXPENDITURE OF UP TO $50,000 FROM THE GENERAL FUND FOR
THIS PURPOSE; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, on November 2, 2018, three proposals were opened for City Of Atlantic
Beach Request for Proposals 19-01 for state lobbyist services; and
WHEREAS, the proposals were evaluated and ranked by the Deputy City Manager,
Director of Finance, and the Procurement Manager; and
WHEREAS, the ranking criteria, as presented in Request for Proposals 19-01, was as
follows:
• Ability to meet objectives (10%)
• Experience in state legislative lobbyist services (15%)
• Proposed reports and communication with city staff (15%)
• Past performance — references (20%)
• Relationships, resources and capabilities (10%)
• Proposed cost (30%)
WHEREAS, the City of Atlantic Beach's fiscal year 2018-19 budget includes $50,000 in
the General Fund for this purpose; and
WHEREAS, at its November 14, 2018, meeting, the City Commission will select a firm
from among the respondents to Request for Proposals 19-01 for state lobbyist services; and
WHEREAS, the agreement for state lobbyist services shall be for one year according to
terms established in Request for Proposals 19-01, unless terminated by either parry with a written
60 -day notice, subject to availability of annual funding pursuant to an approved City budget.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby selects
from among the respondents to Request for Proposals 19-01 for state lobbyist services at the City
Commission's Nov. 14, 2018, meeting.
SECTION 2. The City Commission hereby authorizes the City Manager to negotiate and
execute a one-year agreement with the selected firm in accordance with and as necessary to
effectuate the provisions of this resolution. This agreement will automatically extend for
successive one-year terms, unless terminated by either party with a written 60 -day notice, subject
to availability of annual funding pursuant to an approved City budget.
SECTION 3. The City of Atlantic Beach's fiscal year 2018-19 budget includes $50,000 in
the General Fund for this purpose.
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of November,
2018.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney