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12-04-18 CARC Meeting MinutesCULTURAL ARTS AND RECREATION ADVISORY COMMITTEE CITY OF ATLANTIC BEACH Meeting Minutes Tuesday, September 4, 2018 @ 6:00 pm City Hall Commission Chambers Present: Grant Healy, Paula O'Bannon, Bob Burch, Marina Caplan, Beverly Norman, Timmy Johnson (Liaison), Jennifer Stemack (Recording Secretary), Mayor Ellen Glasser Excused Absent: Dawn Pope 1. Call to Order Chairperson Grant Healy called the meeting to order at 6:00 pm 2. Recognition of visitors Grant recognized Mayor Glasser 3. Ongoing Business a. Jazz Festival Update Recreation Director, Timmy Johnson reported that the Guest MC for the event is Nikki Kimbleton WJXT Morning Show, she is also a sideline reporter for the Jags. Everything else is set to go ..... food vendors and musicians are all on board. b. Artisans' Faire Recreation Director, Timmy Johnson reported that 18 artists have been invited to participate in the art show scheduled for December 6. Ten artists have confirmed their attendance. Timmy will send out a list of things to do for the committee's assistance. c. Arts in the Park 2019 Recreation Director, Timmy Johnson reported that registration started September 1. d. Contribution Presentations Recreation Director, Timmy Johnson reported that an email was sent to the organizations presenting on Friday. The presentations will begin at 4:05 pm and the organizations will have a total of 10 minutes including questions and answers. Grant suggested that the committee members review and understand the schools proposals. He also suggested that each committee member be the champion for the following organizations: • Deck the Chairs — Marina • Beaches Fine Arts — Paula • Yesha — Dawn • FACE — Beverly • Turkey Trot — Grant • Youth Empowerment —Bob 4. New Business a. Election of Vice -Chairperson Bob motion to have Marina serve as Vice -Chairperson, Beverly seconded and the motion carried 5-0. 5. Other Agenda Items/Announcements a. Grant requested an update on committee vacancies at the next meeting. b. The committee will make a report to the City Commission at the October 8 Commission Meeting on the Henry Flagler Train Day and Bike Festival as well as the contribution requests. c. Dawn has been working on the Youth Council and could have as many as twelve teens for the meeting. d. Items for the next agenda • Committee's Responsibilities • Arts in the Park Update • Artisans' Faire Update • Train Day and Bike Ride 6. Adjournment a. Beverly motioned to adjourn the meeting at 6:35 pm, Bob seconded and the motion carried 5- 'r(y1`Jr ri CITY OF ATLANTIC BEACH CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE Meeting Minutes Friday, August 31, 2018 City Hall Commission Chambers Present: Paula O'Bannon, Dawn Pope, Grant Healy, Bob Burch, Marina Kaplan, Beverly Norman, Timmy Johnson (Liaison) 1. Call to Order Chairperson Grant Healy called the meeting to order at 6:03 pm 2. Approval of minutes of the CARAC meeting—July 26, 2018 Beverly motioned to accept the minutes as submitted, Dawn seconded and the motion carried. 3. Recognition of Visitors None 4. New Business a) Contribution Guidelines for City Supported Organizations and Schools Recreation Director, Timmy Johnson explained that six organizations submitted an application for funding that are not schools. Bringing the total of applications to nine. Last year, there were a total of 12 applications. Grant mentioned giving the organizations a total of 10 minutes for the presentations. If approved, there is a total of $48,300 budgeted. The schools will present first. Marina mentioned calculating a per person per hour figure. The information will be submitted to the Recreation Director for distribution. Marina mentioned having a conflict of interest with the Youth Empowerment Organization and would not score the application. b) Henry Flagler Train Day & Bike Festival Bob reported that the Community Presbyterian approved parking for 100 spaces, an application has been submitted to Atlantic Beach Elementary for overflow parking, the Church has approved the event and the $100 charge is primarily for clean-up. The event will take place at Community Presbyterian Church on March 9, 2019. This event will take the place of Bocce Ball and the budget for Bocce Ball is $800. Bob motioned to approve the Henry Flagler Train Day & Bike Festival as a committee event to replace Bocce Ball. Marina seconded and the motion carried. 5. New Business a) Committee Term Limit Extension The Committee members term limit have been extended to March 2019. 6. Other Agenda Items/Announcements 7. Adjournment Marina motioned to adjourn the meeting at 6:57 pm. Dawn seconded and the motion carried. )Grant ealy, Chairperson l J �r CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE CITY OF ATLANTIC BEACH Meeting Minutes Friday, September 7, 2018 @ 6:00 pm City Hall Commission Chambers Present: Grant Healy, Dawn Pope, Paula O'Bannon, Bob Burch, Marina Caplan, Beverly Norman, Timmy Johnson (Liaison), Jennifer Stemack (Recording Secretary) Visitors: Latrise Smith, Brooke Hitzenar, W. Kevin Brown, Karen Demuth, Thomas Smith, Kristin Price, Kurtis Loftus, Kathy Wallis, Martha Gerding, Charles Walter, Buck Kaplan, Kirk Farber, Anne Marie Tucker, and JoAnn Wallace 1. Call to Order Chairperson Grant Healy called the meeting to order at 4:00 pm. 2. Recognition of visitors Grant recognized all visitors present for the meeting. 3. Contribution Presentation The following organizations made presentations to the committee requesting funds for programs or events: Mayport Middle School, Neptune Beach Elementary, Atlantic Beach Elementary, Deck the Chairs, Beaches Fine Arts, Yesha, FACE, Tony's Turkey Trot, and Youth Empowerment. After the presentations and scoring the non -school organizations, Grant motioned to give each non - school organization the maximum amount of the category in which they fell into, according to the contribution distribution chart. Marina seconded and the motion carried .... 6-0. Organizations • Tony's Turkey Trot $1,500 • Deck the Chairs $1,200 • Beaches Fine Arts $2,370 • Youth Empowerment Summit $1,800 • FACE $1,975 • Yesha $1,800 Dawn motioned to give each school the maximum amount of the category in which they fell into, according to the contribution distribution chart. Bob seconded and the motion carried ..... 6-0. Schools • Atlantic Beach Elementary $12,246 • Neptune Beach Elementary $ 4,000 • Mayport Middle School $10,000 4. The next committee meeting is scheduled for Tuesday, December 4 at 6:00 pm. 5. Adjournment Daw m tioned to ad' urn t meeting at 7:42 pm. Marina seconded and the motion carried ... 6-0. A, .J ant Healy, Chairperson