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03-25-19 Minutes Regular Commission MeetingMINUTES Regular City Commission Meeting Monday, March 25, 2019 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Pastor Kennetta Carter of the Roberts Mt. Pisgah African Methodist Episcopal Church of Atlantic Beach. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:44 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Cindy Anderson, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Brittany Norris, Commissioner - Seat 5 Ellen Glasser, Mayor - Seat 1 Also Present: Joe Gerrity, City Manager (CM) Michelle Cook, Police Chief Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Shane Corbin, Community Development Director (PCCD) Brian Broedell, City Planner Lori Diaz, Records Clerk/Recording Secretray 1. APPROVAL OF MINUTES A. Approve minutes of the Regular Commission Meeting on February 25, 2019 B. Approve Minutes of the Commission Workshop on March 11, 2019 C. Approve Minutes of the Regular Commission Meeting on March 11, 2019 Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. ACTION: The minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS A. Presentation by Sandra Harper of Dare2Dream Sandra Harper explained that a vehicle struck the side of the church sanctuary a couple of years ago. Dare2Dream would like to donate and help raise funds by hosting a block Regular City Commission March 25, 2019 Page 1 of 9 party to rebuild the sanctuary. Ms. Harper then explained how local businesses and community members can get involved. Pastor Kennetta Carter shared the story of how the sanctuary became damaged, shifting the foundation and leaving the building condemned. Mayor Glasser stated, even though the project will not be funded by the City, it is an opportunity for community and relationship building. She encouraged the support of stakeholders in Atlantic Beach to get involved in this project to raise the church. B. Presentation of Certificate to Commissioner Cindy L. Anderson for Completion of the 2019 Institute for Elected Municipal Officials (IEMO) held in Jacksonville, Florida on January 25-27, 2019. CM Gerrity extended his congratulations and presented a Certificate of Completion of the 2019 Institute for Elected Municipal Officials to Commissioner Cindy Anderson. C. Proclamation in Recognition of Water Conservation Month Mayor Glasser invited Deidre Irwin, Water Conservation Coordinator for the St. Johns River Water Management District and Bruce Andrews, Chairman of the Environmental Stewardship to join her at the podium for the reading of the Proclamation and declaring the month of April as water conservation month in Atlantic Beach. Mayor Glasser read the Proclamation for the record. Diedre Irwin expressed appreciation to the City of Atlantic Beach for adopting this Proclamation encouraging citizens to reduce water usage. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Michael Hoffman thanked the Commission for getting the speed limit lowered on Mayport Road. He spoke about adding a Charter Referendum Item to the November 2020 general election ballot to create single -member commission districts. Sandy Golding, District 3 Representative for the City of Jacksonville Beach (COJB), spoke in favor of Item 8C and the safety concerns on Penman Road, the COJB research done concerning Penman Road, recommendations for improvements coming from that research, the recent amendments made to the COJB Resolution regarding Penman Road, and a current petition circulating to show support of improvements to Penman Road. Commissioner Waters asked Representative Golding to state for the record where to access the petition. Representative Golding stated the petition can be accessed through the Change.org website. Regular City Commission March 25, 2019 Page 2 of 9 3. CITY MANAGER REPORTS A. City Manager's Report CM Gerrity gave an update on projects in progress: • The City is reviewing the only application received in response to the Request for Proposal (RFP) for a Special Magistrate submitted by Jeb Branham. CM Gerrity informed a recommendation will be presented to the Commission at the first Commission meeting in April. • There is a change to the calendar regarding a Town Hall Meeting originally scheduled for April 12, 2019. CM Gerrity would like to reschedule that meeting for April 4, 2019 at 6:00 pm at the Home Plate Diner. There was discussion about the place and the time. It was decided to postpone the Town Hall and discuss the time and place at a later date. • Spoke about the variance hearing tonight and City Staff s role in these types of hearings. B. Accept the 90 -Day Calendar (April through June 2019) ACTION. Consensus was given to accept the 90 -day calendar with the postponement of the Town Hall Meeting originally scheduled on April 12, 2019. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS A. Proclamation in Recognition of AmeriCorps Week (Mayor Glasser) Mayor Glasser reported that AmeriCorps week was March 10th through March 16th. She spoke about her meeting with five AmeriCorps volunteers on March 13th, who are working with Beaches Habitat on building affordable housing in our community, and presented them with the Proclamation. Mayor Glasser recognized the following AmeriCorps members • Sheika Allen • Keegan Pabst • Ashlee Shelton • Lisa Willliams • Chace Thomas Commissioner Kelly: • Spoke about the low turnout for the February 27, 2019 training session held for current and new committee members, and how to improve attendance in the future. Regular City Commission March 25, 2019 Page 3 of 9 Commissioner Norris: • Requested the Commission consider scheduling meetings at a time most accessible to the general public. • Requested the Mayport Road/Complete Streets topic be placed on the April 8, 2019 Commission agenda. Commissioner Waters: • Thanked the Dare2Dream Foundation and all the churches in the community that provide places of worship. Commissioner Anderson: • Had no reports or requests. Mayor Glasser: • Spoke about scheduling a series of joint public Workshops and a meeting with the City of Neptune Beach in order to gain public input on the Paid Parking Program. • Addressed the single district voting topic brought up by Mr. Hoffinan during Public Comments. She explained the issue was raised in the past by other commissioners and, at that time, she consulted with CA Durden about recusing herself from the discussion and/or not participating in the vote. CA Durden has informed her that she cannot do either. Mayor Glasser clarified that if the issue passed in November it would not take affect until after the next elected mayor's term. Discussion ensued regarding the mayoral term issue. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA A. Acknowledge receipt of the Monthly Building and Financial Reports for February 2019 B. Declare the list of property as surplus so that the items may be disposed of in the most beneficial way to the City. CM Gerrity gave an explanation as to why the following low mileage vehicles are on the surplus list: Chevy Malibu (police vehicle) with only 62,000 miles has a bad transmission and no air-conditioning. Ford Escape that has been at the Public Works yard for about four (4) years and does not operate. Regular City Commission March 25, 2019 Page 4 of 9 Q MOTION: To accept consent agenda as written. Motion: Brittany Norris Second: Candace Kelly Cindy Anderson For Candace Kelly (Seconded By) For Blythe Waters For Brittany Norris (Moved By) For Ellen Glasser For Motion passed S to 0. COMMITTEE REPORTS None. ACTION ON RESOLUTIONS A. RESOLUTION NO. 19-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A 75 -HORSEPOWER LIFT STATION PUMP FROM XYLEM WATER SOLUTIONS USA, INC., FOR $41,698; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Gerrity stated the City is one (1) pump down out of a total of three (3) pumps. The pump is critical to the City's sewer operation and there are budgeted funds available in the Collection Transmission Sewer Infrastructure Fund to replace it. CM Gerrity explained that much of the equipment used by the City is sole source (single supplier) equipment and not interchangeable. MOTION: To approve Resolution 19-18 as read. Motion: Blythe Waters Second. Candace Kelly Candace Kelly (Seconded By) For Blythe Waters (Moved By) For Cindy Anderson For Brittany Norris For Ellen Glasser For Motion passed S to 0. Regular City Commission March 25, 2019 Page 5 of 9 RESOLUTION 1 1 OF ATLANTIC BEACH, FLORIDA, FLOODTHE AMERICAN COALITION; 1 PROVIDING DATE Mayor Glasser read the Resolution by title. Mayor Glasser explained the Resolution came about from communications with the three (3) Beach Mayors regarding planning a forum to address sea level rise globally and locally. Though nothing has been scheduled, a meeting should be taking place around June 19th at Fletcher High School, but the date is not definitive yet. Mayor Glasser stated the City wishes to join the American Flood Coalition as they can help with best practices in terms of vulnerability assessment. In order to join the coalition, a Resolution must be adopted. Discussion ensued explaining the American Flood Coalition's resources and membership. All questions were answered. MOTION: To adopt Resolution 19-19 to join the American Flood Coalition. Motion: Candace Kelly Second: Brittany Norris Cindy Anderson For Candace Kelly (Moved By) For Blythe Waters For Brittany Norris (Seconded By) For Ellen Glasser For Motion passed S to 0. C. RESOLUTION NO. 19-20 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING IMPROVEMENTS TO PENMAN ROAD TO ADDRESS PEDESTRIAN AND BICYCLIST SAFETY, VEHICLE TURNING MOVEMENTS AT VEHICLEXEDESTRIAN CONFLICT POINTS, DRAINAGE AND AESTHETICS; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Gerrity reported the City of Jacksonville Beach (COJB) requested this Resolution be placed on the agenda. It is his belief that being in collaboration with the three (3) beach communities allows the COAB to have a louder voice in terms of Jacksonville government. He announced the COAB will be asking COJB and the City of Neptune Beach (CONB) to help with the Resolution for Complete Streets on Mayport Road. Regular City Commission March 25, 2019 Page 6 of 9 Mayor Glasser read the relevant Section of the Resolution (page 62) in part. There were no questions. MOTION. Approve Resolution No. 19-20 as read with two amendments. The first is that there be no additional travel lanes added to Penman Road, only safety improvements like a multi- purpose path and second, that the beaches communities are included in the decision-making process for any improvements proposed to Penman Road. Motion: Blythe Waters Second. Brittany Norris Blythe Waters (Moved By) For Brittany Norris (Seconded By) For Cindy Anderson For Candace Kelly For Ellen Glasser For Motion passed 5 to 0. D. RESOLUTION NO. 19-21 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE DESIGN (50%) FOR DRAINAGE IMPROVEMENTS FOR SEMINOLE ROAD. Mayor Glasser read the Resolution by title. CM Gerrity explained the stormwater drainage pipe improvements to Seminole Road include removing the crushed pipe that is currently there and putting in bigger pipe to handle a stronger amount of drainage. He stated the the first half of the engineering will be $37,000.00. All questions were answered. MOTION. To approve Resolution 19-21 as read. Motion: Blythe Waters Second: Candace Kelly Discussion ensued about flooding on Seminole Road, past beautification efforts being postponed Mayor Glasser gave a history of the beautification effort launched years ago, the postponement of those efforts due to the underlying infrastructure not being sound, using funds from the tree fund to plant trees in the area, and the current budget for this project Regular City Commission March 25, 2019 Page 7 of 9 Candace Kelly (Seconded By) For Blythe Waters (Moved By) For Cindy Anderson For Brittany Norris For Ellen Glasser For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Waters: • Is encouraged by the ongoing Complete Streets Project. Commissioner Anderson: • Is against the Paid Parking Program and will not be voting for it. Commissioner Kelly: • Spoke about the beach cleanup and Rise Against Hunger taking place this past weekend, and is proud of the good work going on in our community. Commissioner Norris: • Responded to comments by Mr. Hoffinan on Single Member Districts versus At -Large Districts, and stated she would like to hear from him about this issue. Mayor Glasser: • Is in favor of discussion regarding the topic presented by Mr. Hoffinan, but she will not discuss it in the context of what is already on the ballot (Mayoral Term). • Announced she will be in Tallahassee part of this week with the Florida League of Cities (Legislative Days). 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:44 p.m. Regular City Commission March 25, 2019 Page 8 of 9 Attest: Donna L. Bartle, City Clerk � /-/� 6 Ellen Glasser, Mayor Approval Date: 4/6/11 Regular City Commission March 25, 2019 Page 9 of 9