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05-28-19 Minutes Regular Commission MeetingMINUTES ES Regular City Commission Meeting Tuesday, May 28, 2019 - 6:30 Phl Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Associate Pastor Holly Inglis, Palms Presbyterian Church, Atlantic Beach. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Absent: Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Also Present: Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Phyllis Nadeau, Associate City Clerk/Recording Secretary 1. APPROVAL OF MINUTES A. Approve Minutes of the Regular City Commission Meeting on May 13, 2019 B. Approve Minutes of the Joint Commission/Community Development Board Workshop on May 15, 2019 Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. ACTION. • The minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Regular City Commission May 28, 2019 Page 1 of 6 Lisa Herrold spoke about the Atlantic Beach Police Department (ABPD) escorting children to school and the great job that Chief Cook and the Police Department do for the community. 3. CITY MANAGER REPORTS A. City Manager's Report CM Gerrity stated the City received $105,000 from FEMA for hurricane reimbursement. This leaves approximately $307,000 pending to the City from FEMA. Mr. Gerrity stated that the milling and paving projects will start June 3, 2019. The streets scheduled for resurfacing are listed on the Public Works website. The Skate Road sidewalk project is underway and expected completion in a couple weeks. The ThorGuard Lightning Protection System is installed and scheduled for testing. CM Gerrity stated there will be a new Planner joining the City on June 10, 2019. CM Gerrity and Chief Cook spoke about the recent parking issues in the areas around Saturiba Drive and 18th Street. The immediate short-term solution is posting 'No Parking' signs on Saturdays and Sundays. The long-term solution is to install fencing to prohibit parking. There was a brief discussion about right-of-way parking, street parking and the various definitions and terms used for streets and roadways in the Ordinance. All questions were answered. B. Actuary Reports - Police and General Employee's Pension Plans Russell Caffey, Director of Finance, reported on the Police and General Employee's Pension Plans as detailed in the agenda Staff Report. Mr. Caffey also provided a copy of the Florida Department of Management Services Pension Analysis for the three beaches cities for the previous year, showing the funded ratio, actual market value, and the rate of return. Mr. Caffey answered all questions. C. Accept the 90 -Day Calendar (June - August 2019) There was a brief discussion about scheduling a speaker from Senator Bean's office to attend a Town Hall meeting. Consensus was given to accept the 90 -Day Calendar. Regular City Commission May 28, 2019 Page 2 of 6 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Felly ® Spoke about the legislative changes and those affecting our City. City Attorney Durden ® Spoke about the Legislative changes affecting financial issues, the Building Department, Land Development Regulations and several others that will go into effect July 1, 2019. Mayor Glasser ® Spoke about Memorial Day traditions of recognizing our fallen soldiers. ® Stated the plaque at Bull Memorial Park includes four local names - Solomon Sturdivant, Richard Bull, Jack Ahern, and Robert David. Mayor Glasser stated a soldier who died in Viet Nam, Leroy Everett, will also be memorialized. The City will continue to update our records for honoring our Veterans. ® Commended the Police Department and spoke about children's safety. ® Proposed re -naming the theatre at the Adele Grage Cultural Center to "Gulliford Hall" via a Resolution. This was also the site of the old City Hall where Mr. Gulliford served as a Commissioner, and then as Mayor. ® Stated there will be a reception at the Adele Grage Cultural Center honoring the retiring Jacksonville Councilman, Bill Gulliford. It will be hosted by the three Beaches Mayors and Rory Diamond, his replacement on Jacksonville City Council. This will be held on June 24, 2019, 4:00 PM - 5:30 PM. ® Announced a Sea Level Rise Symposium is scheduled, hosted by the three Beaches Mayors, on June 19, 2019 at Fletcher High School Auditorium. ® Stated there is an Open House on May 30, 2019, for the results of our City's Vulnerability Assessment. ® Spoke about adding part-time, in-house legal counsel for the City and is proposing this for an upcoming budget workshop session. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None 6. CONSENT AGENDA None 7. COMMITTEE REPORTS None 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 19-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE ONE POLICE FLEET VEHICLE TO REPLACE A CAR THAT WAS DAMAGED IN A TRAFFIC CRASH. Mayor Glasser read the Resolution by title. Regular City Commission May 28, 2019 Page 3 of 6 CM Gerrity stated this vehicle was involved in an accident, the City was not at fault, and the vehicle needs to be replaced. MOTION. • To adopt Resolution No. 19-23 authorizing the Police Department to purchase one police fleet vehicle to replace a car that was damaged in a traffic crash. Motion: Cindy Anderson Second. Brittany Norris Cindy Anderson (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Candace Kelly For Motion passed 4 to 0. B. RESOLUTION NO. 19-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A NEW SCHEDULE OF GARBAGE RATES IN ACCORDANCE WITH THE CITY'S FRANCHISE AGREEMENT WITH ADVANCED DISPOSAL FOR SOLID WASTE, YARD WASTE AND RECYCLING COLLECTION AND DISPOSAL SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Gerrity reviewed the contract language for a rate adjustment as detailed in the Staff Report of the agenda. This will equate to an additional 17 cents per household per month. MOTION. • To adopt Resolution No. 19-29 as read. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Cindy Anderson For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 4 to 0. Regular City Commission May 28, 2019 Page 4 of 6 C. RESOLUTION NO. 19-22 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO CONTRACT WITH SAFERWATCH, LLC. Mayor Glasser read the revised Resolution by title. Chief Cook spoke about the current system, "Code Red," and a new system called SaferWatch. As detailed in the Staff Report of the agenda, Chief Cook explained how the SaferWatch system works in real time, how it is monitored, and the many benefits to both law enforcement and the community. Chief Cook answered all questions. CA Durden reviewed the contract language, noting the contract is subject for approval each year in the budget. Mayor Glasser stated for the record there is a revised Resolution No. 19-22 (which is attached hereto and made part of this official record as Attachment A) before the Commission for action. MOTION: To adopt revised Resolution No. 19-22 as read. Motion: Candace Felly Second. Brittany Norris Ellen Glasser For Cindy Anderson For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 4 to 0. D. RESOLUTION NO. 19-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE FINAL DESIGN FOR DRAINAGE IMPROVEMENTS FOR SEMINOLE ROAD. Mayor Glasser read the Resolution by title. CM Gerrity reported on bringing the design up to 100% and getting a return on the investment, as detailed in the Staff Report of the agenda. All questions were answered by CM Gerrity. MOTION: To adopt Resolution No. 19-31 as read. Motion: Candace Kelly Second: Brittany Norris Regular City Commission May 28, 2019 Page 5 of 6 Ellen Glasser Cindy Anderson Candace Kelly (Moved By) Brittany Norris (Seconded By) Motion passed 4 to 0. 9. ACTION ON ORDINANCES None 10. MISCELLANEOUS BUSINESS None For For For For 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS City Attorney Durden: • Reminded the Commissioners about the July l't deadline for Ethics Training and an opportunity for training on June 5, 2019 at 8:30 a.m. downtown Jacksonville City Hall 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commission Kelly: • Thanked City Staff for the Memorial Day display at City Hall. Mayor Glasser: • Spoke about a public hearing held by the Department of Transportation (DOT) on June 18, 2019 for the concept of Third Street and Atlantic Boulevard. • Informed that Jacksonville Transit Authority (JTA) has sent notification about holding public hearings regarding their rate increases for their bus and ferry travel. • Stated Jacksonville Electric Authority (JEA) is doing their second round of switching to LED lights. There was a brief discussion about JEA. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:38 PM. Attest: Donna L. Bartle, City Clerk lJ t Ellen Glasser, Mayor Approval Date: 6-10-119 Regular City Commission May 28, 2019 Page 6 of 6 ATTACHMENT A RESOLUTION NO. 19-22 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO CONTRACT WITH SAFERWATCH, LLC. 2018-2019 FISCAL YEAR. WHEREAS, each year the Atlantic Beach Police Department continually seeks out and evaluates the technologies available to assist in public safety and provide for efficient and timely communication with our residents in response to emergency situations; and WHEREAS, the Police Department has evaluated this technology platform for use within our community and deemed it to be valuable; and WHEREAS, the Police Department has determined that this technology is sole source from SaferWatch; and WHEREAS, this technology is being made available to the City of Atlantic Beach and the Atlantic Beach Police Department for use at no charge for the first 18 months of this contract; and WHEREAS, the City of Atlantic Beach or the Atlantic Beach Police Department may terminate the contract, with written notice, at any point during the first 18 months of this contract; and WHEREAS, After the initial 18 -month Term and contingent the City of Atlantic Beach nor the Atlantic Beach Police Department does not cancel the agreement, the Atlantic Beach Police Department shall pay Provider for 18 months -worth of service in advance, Eleven Thousand Two Hundred Fifty and 00/100 Dollars ($11,250), which will cover the initial three (3) of six (6) year Term, inclusive, of Seven Thousand Five Hundred and 00/100 Dollars ($7,500.00) per year. For years four (4), five (5), and six (6), the annual fee will be invoiced in advanced on each anniversary of the effective date for a total cost of THIRTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS $33,750. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to engage in the necessary process to approve the contract. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 28th day of May, 2019. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney