Exh 3DAGENDA ITEM #3D
MAY 14, 2001
May 8, 2001
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hans
~eityl ager
SUBJECT: Follow-u terns
The following are responses to questions and requests for additional information that were
made in recent City Commission meetings.
Community Center Study; A report was made in the City Commission meeting of February 15,
2001 which included estimated costs for the renovation of the Pic-N-Save building at 725
Atlantic Boulevard, information about the YMCA organization, the capital costs of the YMCA
in Ponte Vedra, the possible cost of construction of a new community center in Atlantic Beach
and several points to consider as to the feasibility of such a center. It was recommended in that
report that the commission should conduct afeasibility/market study at an estimated cost of
$20,000 to $25,000 and to solicit funding from other government and private sources to share in
the cost of such a study.
Since that time, two other entities have committed to sharing a portion of the cost: The Boselli
Foundation has committed to pay $2500 and the City of Neptune Beach has committed $2000.
The balance of money needed to perform afeasibility/market study is estimated to range from
$15,500 to $20,000.
The money in the Police Department's Drug Forfeiture and Contraband Fund can be spent for
this purpose: A major consideration for a community center for Atlantic Beach is in providing
recreational activities for teenagers which should reduce drug and alcohol use.
If the City Commission wishes to proceed with the study, it is recommended that we use the
City's Drug and Contraband Forfeiture Funds to pay the balance of costs not covered by other
entities for the feasibility/market study.
Law Enforcement Block Grant; The City has received notice of approval of a $10,000 Law
Enforcement Block Grant for upgrading the so$ware for the Police Records Management
System. The City Commission had previously authorized the Mayor to sign the grant paperwork
for the application.
AGENDA ITEM #3D
MAY 14, 2001
Waterline Relocation on Mayport Road Completed Under Budget; Last year the City
Commission authorized the contract with Superior Construction, Inc for the relocation of a
waterline on Mayport Road in connection with the Flyover Project. Superior Construction is the
contractor being used by JTA for the Flyover construction. The contract price authorized was
$387,914.00 However, the fmal construction cost totaled $271,708.00 which was $116,206.00
under the contract amount. Much of this savings is made possible by working closely with the
JTA to identify construction cost savings during the project.
Boil Water Notice; Another boil water notice was issued in the Mayport Road azea. On May
3`d, a notice was given to residents of the Atlantic Arms Apartments to boil water as a
precautionary measure. The boil water notice has since been rescinded. The problem occurred
when valves were shut to allow for the annual meter testing. The valves at this location were a
very old type which broke when they were shut off. They have since been replaced with more
modern devices.
"Dump" Complaint at 457 Sailfish Drive; At the January 22"d City Commission meeting, Mr.
Evan Odgan of 528 Royal Palms Drive complained that the resident at 457 Sailfish Drive was
operating a dump. The owner of the property was brought before the Code Enforcement Boazd
on May 1 ~` and found guilty of illegal outside storage and running a junkyazd (scrape metal
business) in a residential azea. At the time of the heazing Mr. Brown's property was cleaned up.
However, as a repeat offender Mr. Brown was fined $7,500 and assessed $815.50 in
administrative fees. The fine was deferred pending any future repeat violation at which time it
would become retroactive, and would be separate from any additional Boazd actions. Mr. Brown
was given three months to pay the administrative fees.
Other Reports; Submitted as sepazate staff reports for follow-up by the Police Department
include the petition from residents in the Magnolia Street area for installation of speed bumps
and a report on the possible use of a jet ski for Atlantic Beach lifeguazds.