4 - Professional Services Agreement1-KOFESSIONAL SERVICES AGREEMI=N 1
THIS AGREEMENT is made and entered into thisq day of /�1a, ; 4019, by and
between City ot Neptune Beacf-i, a municipal corporation pursuant to the Florida
Constitution (the City), and Robert ivi. Rimmer ds uirector of RTA Consulting, Inc., a
Florida corporation (the Contractor).
WHEKtAS, the Contractor is engaged in the business ot MANAGING AND
MAINTAININu t-ARKING FACILITIES AND RELATED 13USINt55E5.; and
WHEREAS, the City desires to entei into this Agreement with the
Contractor tor piotessional consulting services related to the City's proposed pay -for -
parking plan; and
NOvv, TIIERtFORE, the parties agree as follows:
1. Term. This Agreement shall have a term of one (1) year Seyinnirr9 on March 4; 2019
unless terminated prior to that date as sot torch herein.
2. Duties or Contractor. Pursuant to this Agreement, the
Contractor snail have the full and complete obligation and responsibility tot tfle
perror menus of Th. duties and/or work descried in the attached Exhibit "7V'.
3. Time Requirements. Pursuant to this Agreement, tile Contractor snail devote such
time, energy, and skill as is necessary in the performance of the duties set forth herein
and attaehed heietu dud shall periodically, or at any time, upon the request of the City,
submit data as to the time requirements if vvorK performed in connection with this
Agreement.
4. Fees. The City shall pay tile Contractor for services rendered in conn'ctiun with this
Agreement, the exact amount agreed upon in writing by the City and the Contractor; per
the attached Exhibit "B". During the term of this Agreement, the Contractor shall invoice,
and the City shall reimburse tho Contractor for all reasonable and approved out-of-
pocket expenses which are ;man cd in connection with the performance of the duties
herein.
5. Relation ot the Parties. The Contractor is retained by the City fur the limited and
specific purposes and to the extent SF forth in this Agreement and the Contractor's
relationship to the City shall, dui ing the term or this Agreement, be tnat of en
The City snail not witnnold, TiOm sums becoming payables to
the Contactor nereunder, any amounts tor State or i-ederal Income i ax, or for FICA
(Social Security) Taxes; during the term of tl9is Agreement. The Contractor shall be free
to dispose of such portions of his entire time, energy and skill as he is not obligated to
devote hereunder to the City in such manner as he deems advisable. The Contractor
shall not be considered as having an employee status or as being entitled to participate
in any plans, an-anyements or distri6utior rs ny the City pertaining to or in connection with
arty ponsion, retirement savings, health savings, insurance or other benefit extended to
the City's employees.
1
6. Professional Responsibility. Notning in this Agreement snail be construed to interffere
with ur otherwise affect tne rendering of services by tne Contractor in accurdance with
hi3 independent and processional judgment. The Contractor shall perform his services
substantially in accoraance with generally accepted practices and principles or his trade.
This Agreement snail be subject to the rules arra regulations of any and all organizations
and associations to vvhich the Contractor may from time to time belong and to the taws
arid regulations 9,eming the practice of the contractor's trade in this State.
9. Indemnity. The City hereby inderrrnifiee and holds harmless tMe Contractor, as
permitted by State law, against any loss or liability which the Contractor may sustain by
reason of performance or the duties and obligations require pursuant to this Agreement;
unless the act or omission involved willful negiigei ice or wanton conduct.
10. Termination. This Agreement may be terminated at any time with or without cause,
by either party upon thirty (30) days written notice. Notice shall be considered given
when received via U.S. Mail at the appropriate address as contained herein. In addition:
it the c;untractor is convicted of ai ry crime or offense, tails or refuses to comply with the
vvi itten policies or reasonable directive ,Jf the City, is guilty of seriuus misconduct in
connection with perrrormance of this Agreement, or materially breaches any or all
provisions of this Ajreement, the City may terminate tne Agreement immediately and
without pr for written notice.
11. Notice. Notice shall be served at the following addresses:
City of Neptune Beach
116 First Street
Neptune Beach, FL 3z -z66
RTA Consuiting, inc.
Robert M. Rimmer
221 Nortn Hooan Street, Suite 376
Jacksonville, FL 32202
1z. income Tax Designation. In the event that the Internal Revenue Service Should
determine that the Contractor is, according to I.R.S. guidelines, an employee of the City
subject to withholding ana sudial security contributions, the Contractor hereby
acknowledges that all payments to the made by the City to the i✓ontractor are gross
payments, and tne Contractor is solely responsible fur all income taxes and social
secui ity payments thereon.
*"si NATURE PAGE TO FOLLOW -
2
THE CITY OF NEPTUNE BEACH, FLORIDA
j Date: L 2019
Andrew E. Byatt
City Manayei
City of Neptuna Bach
Approvea as
By:
• Form and Content
gr 'MEP
RTA Consulting, Inc.
Data: c3/7V , 2019
Date:
. 2019
xHiBtT "A"
Duties and/or Work to be Perrot used by Contrautur
General Scope it Wu!k to be Pertoiined
Perform duties as listed and defined tu but not be limited tu;
Develop ar ,a implement policies and prcedures for the Parking and Mt;piiIty
Management Prograrrr.
• lirtervicvv, nice, train, supervise; discipline: and schedule work of stall perTurming parking
control duties.
• Soper vise absigned operatiorrs related to parking space/lot control, irmiuding provision of
appropriate Starr appearance and equipment; parking enforcement; public outreacn and
education; and handling speeiai parking projects as required.
▪ Coordinate w to legal staff the negotiation, implementation and administration or paling
agreements witn panie5.
• Advise supervisor regarding problems, unsafe lot conditions, mainterrance dencisncies,
signage requirements, ell.
• mise and recommend ways to enhance the effectiveness of parking prcedu, es to
ensure maximum castorrer facilitation.
• OrganrLa and implement resident parking registration program.
• MaRe recommendations regarding adjudication of parking tickets; issue temporary
parking permits, Applications and appeal forms; al d accept payment for fees/fines.
• 57/pci viae Tow and Hold program Tor vefiieies illegally parked after explr atlon of time
limit, as IC4QirEn.
• tie responsible for monitorir rg, procurement, and installation of all pay Ring/traffic signs.
Maintain necessary records, reports, and files.
• Assist in parking responsibilities duri% speciai programs and everts.
Responsible for daily reporting of parking for each area and supn,It sports as needed.
• Responsible sur weekly collection and deposit r r ionie5.
• Naupond to public inquiries acrd provide relevant information regarding pay king
protocols.
• Operate motor vehicles, radio transmitters, receivers, and/or other tools and equipment
US Ielyuirea.
I- holm utnei related duties as assigned to include, but r rot be limited to tFie
following items/issues to De studied, reviewed and addressed TUI the Beaches
Town Center and sarriunding Beach Communities;
• Turnover of prime storefruntion-street parking spaee5 — the value of one single
par king Space is enough to irr rpaut the bottom line for many of the smaller retailers in
the ti I C. Flaying l.ars parked all day long in any of those spots, regardless of how
much they might payIr rr parRir g tees would be detrimental to the Bush lassos in the
C.
• Residents — they a nocd5 to be a method to insure visitors and othars coming to the
e i C or beach don't start converging on residential areas. Need to understand mere
will DM auditional parking management der nand Tor r,earoy residential streets, and that
the ilea& or tha i esidents are not necessarily the same as those or the r3 i C
businesses. Residantiai Permitting which can be managed thrugd tine appropriate
Parking Management software can provide an effective solution. Residents would
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also have access to the tseacnside Shuttle for door to doii, on demand service
between their homes and the various business in the BTC and surroondi..y area, once
again dully CI my more foot traffic with no impact ri
o...;sting parking inventory inside
the BTC footprint
•
IQIGwfiaut vaiiaatiun Programs — the Nigra.. needs to allow for an "across the
board' validation wrier...eitnei the merchant nor the customsi needs to worry about
exactly which lot it was or space wino' a me customer parked. The Validation
applivatio.t and any associated billiny would be nan'aied thru the Program
Management.
• Signage vunutiun -- the Program needs to be as oi.iversal as possible in order to
minimize the amount of siynaye. instructions for how to use the pay !dig need to be
simple; and not something different witn each block. It is desirable to have col isistent
signage on City Riynt or vvay as well the Private I'rperty tuts.
• Seamless the Program must be;neiusive, to include as many properties aria
parKi..y Spaces as can be assembled Linde. 'min umbrella. The BTC is too .pact to
have multiple opeiadu..s where the rules, rates, hours or upe.atiens and payment
options vary from one block to the lext.
Friendly; Profes6ioiiat aua Reassuring — the staff/attendants pflysically running the
Program will, in many cases be the first anWor last opportunity to insoi a the
uustun.errvisitor has a positive impression of them visit too the BTC. They need to not
only be Parking Enforcement, not akin serve as Ambassadors who ale able to assist
our viditors, customers, employees and otne. s vvitn any issues that might arise, or to
answer any yuestiuns tney may have. We cannot have these positions filled with un-
skilled, poorly trail ped, 1. lenpe, ienaed entry level personnel. t Fief. importance requires
they have some professional t.aini..y and experience in customer su Vice, atm the
maturity to handle a variety of situations Mat may arise.
• Responsive — the Proyram Management needs to be available and respunsiva at any
ti...e 'auri..g which the businesses in the BTU are open. The parkers are their
custo...ers_ a..a so lu..g as they are present there needs to be Someone in a position
of authority available.
Representative — all B i u stakeholders (CONB, COAB, BTC Ayency, merchants, and
Residents) should be represented a. .d nave direct input on decisions.
Policy Priority—vvlilie;t;6 understood and agreed that revenue ;s of Ray;portance,
it must also be understood that all of tFie poi, its listed above have equal weiyht witn
I venue wnen policy is being developed. Pa. King is an asset that can benefit our
tammonities ai A'' we need to ensure that we treat it Els such.
Additional external iiitpauts uiu parking to be reviewed, advised, and aid in
working with the BTC stakedoldeis (CU1v6, uuAB, BTC Agenoy, Meiui9 lits, attd
Kesiderits) to include, but not be limited to;
• shared Parking Solutio,.— an I..vei.tn y or exist', ig surrace level parklny throughout
both cities needs to be conduuted to aetei mine the available parking inventory for all
existiny business and new business. Parking Facility License i reements must be
entered into and a parking management se. �icG structured. A shared parkiny solutiui.
most be adopted by both cities to provide a logical policing Solution that provides
shuttle aria valet to a,.'a r. am parking in the off-site parklny inventor y. i. oi der to
continue growing and maintain the LFia. m mid walkability characteristics that make the
6 l desirable we need to avoid devotiny valuable p• operty to asphalt wherever and
Whencve. Tea.bie.
• BEaeti0ide Shuttle — the current Beachside tsuyytes se. vire 6 convenient for
residents: vis;to.s and employees. The service needs to continue a.d be expanded
as it brinys more rot tialliC vvltn ..o t,arnc impact. It is critical to the success of an
Employee parking program, Desiynated tseaun Satellite Parking and events that are
Field within the BTC, as welt as vital r. residents vvai d;.visit the g i v.
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Community Valet Service — the concept of an on -demand 'front door" valet service
ailoti,r3 1.13 to utilize peripheral parking locations for visitors and customers. M witn tne
Beachside 5nuttle tris brings more foot traffic witnoat any impact on parking inventlDr yy
in the BTC footprint.
Beach Access valet service — providing the potential tu, an -demand valet service for
beach visitors allows us to utilie.e pe,ipneral parking locations for beacn visimrs. The
t3eacn access Valet Service would meet the Bean visitor at the designated tseacn
Access point mid nuip Unload beach necessities from the ramily car and move the
vehicle to the designated beach valet parking lot. When the visiting buo0 family is
Imlay to Leave they simply text the valet and tne;I taiidly car is returned to the
designated Beach access point. This service would be in conjunction with the
Beacn3ide Snuttle and again brings more TOM t, affic without any impact on pd, Ring
invent0,—y in the rs i footprint.
Beach Visitors — while those visiting the beach may not always stop in one or the
tuTu ausi lesses we understand it is critical for them to Rave a positive impression of
the area and to hopefully come crack to shop or eat at another time. mai iy of the
pe,sons visiting the beach for the day co paten Ilse t3 I D businesses already, their
experience ,bast njoyanie. Appropriate Designated team Satellite Parking and
the requisite Shuttles to dna norm tne uesignated Beach Satellite Parking is a I,ece3slty
for all BTC businesses
a Employee ParKirig PIo—gram — employees are as critical as customers to any
business, and providing safe; convenient parking at no cost to the employee is
sometning tnat must be provided. Appropriate tmpwyee Satellite Parking and the
requisite 5hattle to and from the BTC Employee Parkiny lot is a I,euessity Tor all BTC
businesses.
Management and Administrative Support ser471 a
Management and Ad,I,inistrative Support Services Tasks as may be assigned from till Ie to time
oy Contractor to include; but not be limited to providing aata analysis services, to assist in
reviewing, cleating, implementing and overseeing parking and transportation operating plans and
maintenance prugrdms tur hotels: retail locations, office and mixed use facilities, residential
developments and neighborhoods, event venues, Sports complexes and stadiums, on -street
uperativns, y,,vernment and municipal complexes, theaters, transportation centers, public
recreational mollities_ airports, shuttle programs, valet facilities, hospitals al id medical raciiities.
Contractor will assist in developing alternative transportation programs; shuffle, bicycle and
pedestrian programs as requested. C:ontractol wGi assist in developing and implementing
marketing and other business development programs as requested. Cuntraoter will assist in
budget preparation; per%rmai nca or audita, research and presentation development as regnusted.
Otner services To Be Provided Upon Request
Contractor shall provide support and services as requested tor progiarns listed above, surface
parking lots and garages to include; but not be to ttie p, ovision of data analysis,
administrativeiaookKeeping services, clerical assistance, operations stdffiny aS requested_
provision of maintenance Starr to perrorm routine/regularly scheduled maintenance and janitu, iai
tasks, staff for special projects such as pail ti„g or p, e3aurm washing, staff to perform Day Porter
duties and staffing as necessary to assist in all other parRi, ig and transportation related functions
as , equested.
All work to 6e pertoi meq by Lor rtreutor vvitnin the time limits specified by
Cvntrar.tor at time tasks ale assigned.
6
EXHIBIT "B"
Fee Arraiigement
Manager lei it eti iq Haministr Live Support Sei vices teas
Guy aractur to be paid a fee equal to $24,000.00 (twee rty-tour thousand dollars) per year plus
approved ielm-Rarsa�ie expenses for all Consultiny, Mandyemer it am Agministrative support
.orvices performed in conjunctiorr with the implementation of an appiovert 'raid Parking
Po'. This fee shall cover all serviceb associates vvitm implementation of the Paid Parking
Nryrar ri for up to 1 (one) year after approval of the Paid Parking proyr a This fee shall be paid
as follows;
• $12,000.00 (twelve thousand dollars) to be paid to Contractor upon 0AeeCution of this
agreement a - an o erating Avarice equal to one half of the first years fees for se. vies.
• Beyinning L% "i z'ujEand continuing throughout the flret year or this Agreement
a fee of $1,000.00 (one thousann duua,$) per month will be paid to Contractor.
Beginning with the 15( month of the second year ut this Agreement a fee of $2,000.00
(two thousand dollars) per mentn will be paid to Contractor.
• Apo' oven reimnursaoie expenses shall be billed to Contractor mit* and hall be paid
to contraGtoi witnin 30 nays.
Additional Fees For UtFiei/Unquiiiq 5eiviees it Requested By City
Sancunvactor 6e paid a monthly fee equal to 50(p (fifty cents) per average daily car for data
analysis Services, plus apprven rel i ureable expenses. Average daily car counts snali ne
determined by the average vehicle occupar goy per nay or the parking facilities/spaces beiny
analy1.ed fur tie Subject month.
Subcontractor shall be paid a fee equal to $1/.50 per nuur Tur clerical and staffing services, plus
appiuvea 1eimnursanie expanses.
Subcontractor shall be paid a fee equal to $25.00 per hour fur administrative/bookkeeping
Services; piu6 appruvea reimbursable expenses.
Other Services and associated reimbursable expenses SFidil ne niiien on a monthly basis at an
ayreea to rate.
rets ale ici UOIIIiQl:iUr TO be paid to within 30 business days OT 5ubi•iissiu•i of
approved invoices to the City.
1
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(Roy, Qatober201a)
pepadinenlofthe Tremors
Internal Savanna Service
qui t for Taxpayer
Number xCat
ideiltifi1O91 and Certification ertificationl
l'" G.-• to wWW,irs,got7FOFnrWa for instrociions and (lie tatesi int on nation,
cif vu FmIC,t �its
reytto..t�r, D.... riot
3Sod to the IRS.
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1 Name (as shown on your Income tax return). Panels r.yulred on Ills rine; do :;at leave this line blank.
RTA Cpnsuting, Inc.
2 8uslness name/disregarded entity nam., if different from above
o CM.,( opFr.,priate firm Tor raaerel fax niassiiicatlen of the person whose [oma Is entered an Iln_ 1. Cfluch
following seven boxes.
❑ Ineiw3uairsoie proprietor or ❑ 0 Corporation IJ 6 Cn• eo,otlert ❑ rartnarshrp
single -mamba, LLL`
Limited ilabllit? com,.,,ny. enter ala- re:...L.,aIfl.atien (C=u eurporario.„ sets corporation, r-rannnrsnig)
Not.: Crest the a prop ter,. bop In tna rue aoove iorute t x classdfcaitcn of Me single -member owner,
1.[C 11 Me LCC is classifiers as a sInytc-rncntbe, LLC that Is disregarded from the owl=r enI. ss the
another LW Thal Is n,.t. disreysraea from lira owner for 0,0, Lae, -..i iW purposes. utnarwise, a shtgie-member
rs oisre7artl.,0 (rant Ms owngr snoui3 Mean Ilia nppropnato nom tar uie tax classiflcetion at its owner,
❑ Oil.er (sea Instructions)r-
only one of the
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4 Exompllons
certain emftfes,
Instructions
exempt pages
mevaptIon
crus (d tiny)
1/00441,,
)a5e, *pi, ..any to
liar Individuals; see
on Maya 3);
code (II any)
iron, FATvA raporih,g
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5 Address (rtumler, street, and apt, or suits no.) sea instructions,
221 Nnrtn Hogan Street, St,itu#376
Requester's name ane address (opllonel)
'v City, stale. and ZIP code
Jacksonville, FL 32202
7 List uccouni number(s) here (optional)
r Fart
li Taxpayer identification Number (TIN)
Enter your TIN in the appropriate o,.;t. Tile TIN ,,rovI eo most match the name given on line i to avoid
ba..r(ui, Withholding, For Inolviduals, lifts is ,enerelly your social security number (osN). However, iron' a
resident eller,, sole proprieto,. or dinreyarded enllly, see the lnsirw.dnns For Part I, later, Far other
entitles, it is your employer identification „umbar (IN), If ro.r do not have a number, see rtoeW ro gel a
TiN, later,
Nose: It iso accauni Is In more Inert one [mine. see the instructions for line t. Alsu sae What Nanta and
Numuer (o Uive the requester for guidelines on whose number to enter.
Social security number
or
employer icentitfoaiion numner
MIS Certification
undo' ponaltles of por)Ury, i .,.#rllry (het:
1. The number shown on this form Is my 0on'act taxpayer ides ttitIcadon number (ort alit waitli 19 fora number to be iss,.ed to me): and
2. I am nor suojeet t t7a ieup wiihholaing 17aoao..e: (a) I ..m exempt iron backup withnoldIng, or (b) I have not been notified by Ilia li stair al Revenue
Service (1Ro) tht I am suolect to backup wrlhh..laing as a recut! or a fairu,e to report all interest or dividends, or (o) ilia Iran has no tiled me that I am
no toryersub)e..tto'oacI up wiihh..ioing; anti
J. I am - 0.s. ciu«n or anter U,a. person (ae(inea uelow); an❑
4. The FATCA codo(s) entered on This form ((l a„y) i, tclicatii,g (Rat I am 9,,e„ipt from FATCA rep„ rdl,y la co, rect.
Cernfioodon instructions. r oS must cross oat item n al7ove if you have been notified by the IRS Ilial you Etre currently subject to backup withholding because
you have failed to repos all Interest ane Rivldands an your lax return, For real estate transactions, item 2 doer not apply. For mortgage i items( paid,
acgafsiiion or auandonmeni of seoureu propel ry, eancellatiun of debt, contrihodons to en individual rawernent arrangement (IRA), and gel terelly, payments
other th .n interest ant, dividends, you are not required to stolid -le certification, het you must provide your correct TIN. See the instnictiov is for Pari II, hater.
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Gerarca) 019stitAkaiull�
Section re(oronces are to me Internal Revenue Code unless otherwise
notcr.I,
Future developments. Fot the latest informatIon about developments
related to From W-9 end its inst,aetfons, such as legislation enacted
after Day Wena hublleuea go to www.no.gov/FonnW9.
Purpose of Fofl'trt
An Individual or entity (For, n W-9 requeste,) who Is t conked to file an
information return Will (lio IRS must obtain your correct (expayer
idenli(ioalioir numner (TiN) Vile', muy bo your social sea0rlly dumber
(SSM), ranpayer Idenlificattmnumber (MN), euopuon
tanpayer Identification t sen tber (MIN), 01 employer identification nut ibet
(EIN), to report on an bdomlatlen retch[ ilia emuunt paid la you, 0r miller
emoenl reportable on a„ Information return, Enamples ofl'fort nation
rrturns !outride, Oct( are not Iln dtcd to, tRc tullawIrtR.
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Dare
• Form 1099 -DIV (dividends, Including hose trout stocks ra mutual
rut ds)
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proceeds)
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transactions by brokers)
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o roam 10009-K (merchant pard and third pasty network trattseciioris)
Fon[ 1098 (home mortgage interest), 1179E -E (stueent loan interest),
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If y017 (7D norl'ctunr Form W-9 in rile reyue0f—cr ovith a 1)f0, y01:1 nognr
he suo)ect fe oackup withholding_ one What is backup withholding,
tater:
rm. laza in
l nrnr W-9 (Rev, t0-3318)