08-08-19 Minutes Budget WorkshopATTENDANCE:
Present:
Also Present:
MINUTES
Budget Workshop Meeting
Thursday, August 8, 2019 - 6:00 PM
Commission Chamber
Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Joe Gerrity, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Melissa Bums, Director of Finance
CALL TO ORDER
Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at
6:00 p.m.
1. REVIEW OF PROPOSED FISCAL YEAR 2019-2020 BUDGET
City Manager Joe Gerrity presented a slide show titled Fiscal Year 2019-20 Budget Commission
Workshop #2 August 8, 2019, which is attached hereto and made part of this Official Record as
Attachment A.
CM Gerrity reviewed the budget highlights. Previously the budget presented on July 17, 2019
reflected an approximate $79,000 shortfall. CM Gerrity explained there is an additional $92,000
in ad valorem revenue projected for FY 2019-20 and the proposed budget is now balanced with
a surplus of $12,546.
Commissioner Waters arrived at 6:03 p.m.)
As detailed on the slides, CM Gerrity reviewed the Capital Projects and their funding sources.
The City received approximately $2.3 million in Grants/Appropriations which helped with the
completion of the projects.
The next slide, Pending Commission/Departmental Requests, was taken out of sequence and
will be returned to later.
CM Gerrity continued with the slide titled Projected Fund Balances 9-30-20 and noted the
potential projects. The General Fund Reserves reflect approximately $7.327 million, 53.4%.
Budget Workshop
August 8, 2019
CM Gerrity, DCM Hogencamp, and Finance Director Burns answered questions about the
Sanitation Reserves, the Fire Department contract, Recycling, the Flyover Mural, the Tree
Protection Fund, parking enforcement, Mayport Road/Complete Streets, Donner Road
Improvements, bicycle lane/path accommodations, legal fees, City vehicle purchases,
Professional and Contract services, managing employee overtime, and City buildings and
employee/public safety upgrades.
The Commission returned to Pending Commission/Departmental Requests and reviewed the
projects not yet funded.
2. COMMISSION QUESTIONS/DISCUSSION
Discussion ensued about the Aquatic Dog Park improvements, the Selva Marina median path,
the Tree Protection fund, basketball/racquetball/tennis/pickleball courts, the Parks Master Plan,
and a bicycle playground (Safety Town).
CM Gerrity suggested setting aside $200,000 available from the Better Jax Fund (for road
paving) to incorporate the bicycle Safey Town and the paved Selva Marina median path, with
the balance to be used for paving additional streets.
A lengthy discussion ensued about the costs related to the basketball court rehab, a bicycle
playground, the dog park improvements, and the Selva Marina median path. CM Gerrity
suggested using $100,000 from the Better Jax Fund, along with $100,000 from the Local Option
Gas Tax Fund and designating those funds for Selva Marina median path, the dog park
improvements, and the bicycle playground (Safety Town). The balance remaining can be
used to pave additional streets. There was CONSENSUS from the Commission to accept this
for the budget.
Discussion ensued about the Flyover mural and there was CONSENSUS from the Commission
to allocate $50,000 for the budget.
Mayor Glasser provided copies and spoke about the requests for charitable contributions from
Neptune Beach Senior Activity Center and Foundation, Dial -a -Ride, and Beaches
Emergency Assistance Ministry. Mayor Glasser also provided copies of the Code, Sec. 2-2. -
Charitable contributions prohibited.
There was discussion about Code Sec. 2-2 and the process for approval. There was
CONSENSUS from the Commission to direct staff to budget $2,000 each as a line item.
3. PUBLIC COMMENT
Rick Carper spoke about the Russel Park basketball court, Dial -a -Ride, Senior Center, Beaches
Resource Center, recycling, Advanced Disposal sanitation contract, contractual services, Town
Center maintenance, Selva Marina median path, Marsh Fest, Parks Master Plan, Veterans Park
amenities, and budget modifications.
Budget Workshop
August 8, 2019
CLOSING COMMENTS
CM Gerrity stated Jerry Holland has requested to give a presentation at 5:30 PM, prior to the
September 9, 2019 Budget Hearing meeting. This will be about Personal Property Tax.
Following this presentation, CM Gerrity will provide a budget update to review changes.
CM Gerrity inquired about the Commission's interest in the basketball court rehab for
80,000, funds to be allocated from the Better Jax Fund. There was CONSENSUS from the
Commission to accept this for the budget.
ADJOURNMENT
There was no further discussion and Mayor Glasser adjourned the meeting at 7:45 PM.
Attest:
0.(14 vn?0 lY
Donna L. Bartle, City Clerk
Date Approved:
16/2//2_ '
El en lasser, Mayor
Budget Workshop
August 8, 2019
ATTACHMENT
A
1
ATTACHMENT A
8-8-19 Minutes
Fiscal Year 2019-20 Budget
Commission Workshop #2
August 8, 2019
TLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
June Review state of proposed budget with Commissioners (individually) City Commission, City
Manager
June 23 to July 31 State Revenue Sharing Estimates provided
Receive Certification of Taxable Value
Department of Revenue
Property AppraiserJuly1
July 17 Budget Workshop #1 DH, DF, CM, CC
July 22 City Manager to propose millage rate on DR -420 and schedule a public hearing to consider
the Tentative Millage and Tentative Budget. This information is to be presented to the
property appraiser within 35 days from the date of certification
City Manager
August 2 Proposed Budget submitted to the City Commission CM, DF
August 8 Budget Workshop #2 to present and finalize budget DH, DF, CM, CC
August 20 Tax notifications to be mailed within 55 days of Certification, (TRIM notice of proposed
property taxes).
Property Appraiser
August 18 to
September 1
Advertise in newspaper for public hearing on adoption of Tentative Budget and Proposed
Millage (The property appraiser also notified property owners)
Director of Finance City
Clerk
Property Appraiser
September 9 Hold Public Hearing to adopt the Tentative Budget and Millage (F.S. 200.065) City Commission
September 21 Publish TRIM notice in newspaper Director of Finance
September 23 Hold Final Hearing to approve Budget and Millage Rate City Commission
TLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
FY 2019-2OBudget Highlights
Maintains ad valorem rate of 3.2285 mills
No increase in General Fund positions
3% salary increase for non -sworn personnel
Negotiating contract for sworn personnel
A balanced 2019-20 budget
ATLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
A Balanced FY 2019-20 Budget
As of July 17, the FY 2019-20 budget shortfall was ($79,471).
An additional $92,017 in revenue is now projected in FY 2019-20.
The proposed FY 2019-20 budget now has a surplus of $12,546.
ATLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
Capital Projects
Project Funding Source(s) Amoun
Aquatic Gardens
stormwater mitigation
HMGP 1,500,000
State Appropriation 300,000
Stormwater Fund 200,000
TOTAL $2,000,000
ATTACHMENT A
8-8-19 Minutes
ATLANTIC BEACH
Capital Projects
Project Funding Source(s) Amount
Donner Road
improvements
Stormwater Fund 400,000
Local Option Gas Tax 325,000
CDBG 200,000
Better Jax 100,000
Utility Fund 100,000
Capital Projects Fund 35,000
TOTAL $1,160,000
ATLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
Capital Projects
Project Funding Source(s) Amount
Water plant ground
storage improvements
Seminole Road pipe
replacement
D Completing the
Marshside septic -to -
sewer project
TOTAL (Utilities Fund)
TOTAL (Stormwater Fund)
System Development Fund
SJRWMD Grant
TOTAL
1,002,000
700,000
400,000
133,000
533,000
ATTACHMENT A
8-8-19 Minutes
ATLANTIC BEACH
Capital Projects
Project Funding Source( Amount
Dune walkover
construction,
improvements
TOTAL (Convention Development Tax) 270,000
Three generators (City HMGP
Hall, Public Works,
Camelia Lift Station)
200,912
General, Stormwater and Utility Funds 67,170
TOTAL 268,082
Four police vehicles TOTAL (General Fund) 223,334
ATLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
Capital Projects
Project Funding Source(s) Amount
Participation in Complete TOTAL (Better Jax)
Streets funding
200,000
SCADA upgrade
at wastewater plant
Public safety/public works TOTAL (Better Jax)
storage building
18th Street enhancements TOTAL (Better Jax)
TOTAL (Water & Sewer Funds) 150,000
150,000
125,000
Selva Preserve purchase TOTAL (Convention Development Tax) 118,457
payment
ATTACHMENT A
8-8-19 Minutes
ATLANTIC BEACH
1 Grants/Appropriations
Grant Project Amount
HMGP Aquatic/Hopkins Creek stormwater
mitigation
1,500,000
State Appropriation Aquatic/Hopkins Creek stormwater
mitigation
CDBG Donner Road improvements
300,000
200,000
SJRWMD Septic -to -sewer conversion 133,000
107,710
HMGP Public works generator 49,605
43,897
Justice Assistance Grant Computer-aided dispatch and drone 64,783
HMGP funding requires a 25 -percent local match
HMGP City Hall generator
HMGP Camelia lift station generator
ATTACHMENT A
8-8-19 Minutes
ATLANTIC BEACH
Pending Commission/Departmental Requests
Department/Division
Beautification
Project
Flyover mural
Amount
100,000
Park Maintenance Russell Park basketball court rehab 80,000
Park Maintenance Aquatic Dog Park improvements 30,000
Public Works Glass crusher 25,000
City Manager Beach shuttle 20,000
Park Maintenance Donner Park bicycle playground ???
Park Maintenance Selva Marina median path ???
Tree Protection fund Tree planting ???
TOTAL $255,000+
69,43E
ATLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
Projected Fund Balances 9-30-20
Fund Potential Projects Projected Balance
General Fund Reserves (Restricted) 3,426,806
General Fund Reserves (Unrestricted)
Public Utilities
Stormwater Reserves
Better Jax
Sanitation
Drainage
Transportation; quality of life /
economic dev. / public facilities
3,900,316
4,609,903
1,583,543
1,203,738
443,049
100,000
81,638
Local Option Gas Tax Road and drainage systems
Tree Protection Tree planting/preservation
Convention Development Tax Park acquisition/dev.; lifeguard
stations; ballfields; tourism promo
Projected balance as of 9-30-20
TLANTIC BEACH
ATTACHMENT A
8-8-19 Minutes
General Fund Reserves At -A -Glance
General Fund
Operating Budget
13,707,224 of General Fund
General Fund Reserves
Restricted)
3,598,440 25%
General Fund Reserves
Unrestricted)
3,900,316 28.4%
General Fund Reserves
TOTAL
7,327,122 53.4%
Projected balance as of 9-30-20