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11-25-19 Regular CommissionMINUTES Regular City Commission Meeting Monday, November 25, 2019 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Brenna Durden, City Attorney (CA) Shane Corbin, City Manager Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Special -Called Commission Meeting on September 11, 2019. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. Mayor Glasser asked to deviate from the order of the agenda to allow the Pension reports to go before the Commissioner reports. (allow Item 7A after Item 3B) MOTION: To deviate from the order of the agenda and allow Item 7A to be heard after Item 3B. Motion: Candace Kelly Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed unanimously S to 0. Regular City Commission November 25, 2019 2 COURTESY OF FLOOR TO VISITORS Mayor Glasser announced there will be a presentation for Reverend Golden, given by Mike Whalen. Mr. Whalen addressed the Commission and presented Thanksgiving Gift Certificates for needy families to Reverend Golden, on behalf of Specialty Marine and C & C Fisheries. Reverend Golden expressed his gratitude for reaching out to the community. 2A. Introduction of Youth Council Mayor Glasser stated the Youth Council is shadowing the Commission tonight and spoke about their organization. The two advisors are Dawn Pope - CARAC, and Carrie Ferguson - parent advisor. Ms. Glasser stated there are approximately 20 members who've volunteered at numerous community events, coordinated a Spring beach clean- up, partnered with Fletcher High School Marine Biology group to plant sea oats, and sponsored a community holiday toy collection. Mayor Glasser introduced the Teen Council Officers as follows: President: Parker Rosenyal Vice Presidents: Payton Gray and Anna Ferguson Secretary: Abby Pope Treasurer: Brett Tolbert Communications/Social Media Coord.: Emily Pope PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle stated there were no speaker cards. 3 CITY MANAGER REPORTS 3A. City Manager Report CM Corbin reported on the following: Whistleblower Policy - Update/amend the Employee Manual. LEEDs Initiatives - ESC Recommendations, Adaptation Plan, Education/Outreach Sea Level Rise, Solar Analysis/Installations, Composting, Basketball Goals in ROWs. BTC Paid Parking rollout and feedback. Received a Leadership Award from the Northeast Florida Regional Council for work done on Sea Level Rise Vulnerability Assessment. 3B. Accept the 90 -Day Calendar (December 2019 through February 2020) Mayor Glasser proposed a 5:30 PM Workshop prior to the December 9, 2019 Commission meeting to discuss Paid Parking. (not on the calendar) There was CONSENSUS by the Commission to hold the workshop. There was CONSENSUS by the Commission to accept the 90 -Day Calendar, adding the workshop. Regular City Commission November 25, 2019 7. COMMITTEE REPORTS 7.A. Report of the General and Police Officers' Pension Board of Trustees by its Chairs: Bill Tomson, Police Officers' Pension Board of Trustees and Ray Brandstaetter, General Employees' Pension Board of Trustees Mr. Tomson reported on the objectives and performance evaluation of the Police Officers' retirement system as detailed in the staff report which is part of the agenda. There were some questions and discussion about the status of this fund. Mr. Tomson confirmed this report is based on data through September 30, 2018. Mr. Brandstaetter reported on the objectives and performance evaluation of the General Employee's retirement system as detailed in the staff report which is part of the agenda. Finance Director Melissa Burns addressed the Commission. FD Burns spoke about a Fund Balance policy and drafting the same. FD Burns reported on the Market Commentary and Outlook, the Composite Report, Additional Investment Performance, and Update and Recommendations as detailed in the staff report which is part of the agenda. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Glasser stated the Teen Council reports will go first as follows: Abby Pope - Secretary, attends Fletcher HS, 10th grade, interested in keeping the beaches clean, being involved with the community and making it a better place. Brett Tolbert - Treasurer, attends Fletcher HS, 11th grade, interests are keeping Jacksonville and the beaches clean, and being helpful in the community. Payton Gray - Vice President, attends Fletcher HS, 10th grade, interests are keeping the homeless safe, the beaches and the community clean, and being involved in Atlantic Beach. Anna Ferguson - Vice President, attends Fletcher HS, 10th grade, interested in keeping the beaches clean, and preventing hunger. Emily Pope - Communication/Social Media Coord., attends Fletcher HS, 11th grade, interested in helping families during the holidays by sponsoring a Toy Drive, and hopes to continue throughout the year. Mayor Glasser and the Commissioners thanked the members of the Teen Council for attending and participating. 4A. Congressman Rutherford - U.S. Postal Service Request (Commissioner Norris) Commissioner Norris opened discussion for the City to address beautification of the U.S. Postal Service property on Mayport Road. She explained the requirement for each Commissioner to complete the Privacy Release form. There was CONSENSUS from the Commission to proceed and instead of providing Social Security Numbers the COAB Tax ID number can be provided on each form. Regular City Commission November 25, 2019 4B. Mayport Road (Commissioner Anderson) Commissioner Anderson opened discussion proposing a re -naming of Mayport Road that is in the COAB city limits. Discussion ensued about the pros and cons of changing the name of part of the road. There was CONSENSUS from the Commission to gather citizen input ( via emailst etc.) and discuss at the January Town Hall meeting. 4C. JEA Franchise Agreement (Mayor Glasser) Mayor Glasser opened discussion about JEA franchise agreements and referred to the JEA service map and samples of other franchise agreements which is part of the agenda. She is proposing the hiring of an attorney and/or a lobbyist specializing in utilities, limiting their services to the following: Review of our franchise agreements. Obtain a valuation of our infrastructure. Provide guidance on an updated franchise agreement or other options to incorporate moving forward. There was CONSENSUS from the Commission to budget $20,000.00 for attorney/consultant/lobbyist fees for CM Corbin to move forward. Commissioner Kelly Spoke about Dutton Island Stated the Board/Committee member annual training is scheduled for December 10 and 18, 2019. Mayor Glasser asked to deviate from the order of the agenda to allow the Septic -to -Sewer Update to go before Action on Ordinances. (allow Item 10 before Item 9) MOTION: To move Item 10A. Septic -to- Sewer Update before Item 9. Motion: Candace Kelly Second: Brittany Norris Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed 5 to 0. Regular City Commission November 25, 2019 10. MISCELLANEOUS BUSINESS 10.A. Septic -to -Sewer Update PW Director Bill Pittman addressed the Commission and presented a slide show including the background of the City's septic tank conversions since 2000, Phase I and Phase II project goals, conversion costs and options, as detailed in the staff report which is part of the agenda. He asked the Commission for feedback regarding financing options and assisting homeowners to connect to the City sewer system. Questions and discussion ensued regarding costs per household, grant funds, previous conversion process and the need for expanding our central sewer system. All questions were answered. Mr. Pittman suggested reaching out for citizen input then make recommendations. There was CONSENSUS from the Commission to defer recommendations until further research is provided. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES 9.A. Ordinance No. 20-19-154, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. FD Melissa Burns addressed the Commission stating this is to amend the 2019 budget and there are no changes since the first reading. Mayor Glasser opened the Public Hearing. There were no speakers. Mayor Glasser closed the public hearing. Regular City Commission November 25, 2019 MOTION: To adopt Ordinance No. 20-19-154 as read. Motion: Candace Kelly Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 9.B. Ordinance No. 20-19-155, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin stated this is pertaining to the $200,000.00 transferred to the Police Pension Fund to cover the additional employer contributions. Mayor Glasser opened the Public Hearing. There were no speakers. The public hearing was closed. MOTION: To approve Ordinance No. 20-19-155 as read. Motion: Blythe Waters Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 9.C. Ordinance No. 75-19-22, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II — STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY, DIVISION 3, CONTROLLED AND METERED PARKING BY ADDING A NEW SECTION 21-46 - PAY FOR PARKING Regular City Commission November 25, 2019 REVENUE FUND; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin reviewed the Ordinance which reflects the requested amendments to Sec. 21-46 made at the first reading and detailed in the staff report which is part of the agenda. Mayor Glasser opened the Public Hearing. There were no speakers. The public hearing was closed. MOTION: To adopt Ordinance No. 75-19-22 as read by title. Motion: Brittany Norris Second: Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle reported the need to appoint a new liaison to the Board Member Review Committee. The position/term expires at the end of this year and asked that the item be placed on an upcoming agenda. Commissioner Norris volunteered for the position. CA Durden spoke about the Board/Committee member annual training, including an Ethics Review, and encouraged attendance. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Waters Spoke about the upcoming holidays and supporting families in need. Spoke about volunteering. Commissioner Anderson Asked the City not to put a fence on Park Terrace East, stating the fence would block people from walking into Johansen Park and it is an unnecessary expense. It was suggested to place the topic on an upcoming agenda. Regular City Commission November 25, 2019 Mayor Glasser Spoke about recognizing BMRC members at an upcoming Commission meeting. Spoke about the septic -to -sewer program and suggested establishing a fund like 'Atlantic Beach Cares' to assist those residents. Stated the Turkey Trot is scheduled for Thursday morning. Stated the Tree Lighting is scheduled for Saturday evening. Spoke about the Paid Parking workshop and obtaining feedback. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:07 PM. Attest: arm., Donna L. Bartle, City Clerk ' en Glasser, Mayor 2/2-ii/20DateApproved: Regular City Commission November 25, 2019