04-13-20 Regular City Commission - Draft Agenda Packet
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
via videoconference
Monday, April 13, 2020 - 6:30 p.m.
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A. Approve minutes of the Board and Committee Member Training on December 5 - 7
10, 2019.
12-10-19 DRAFT Board and Committee Member Training Minutes
1.B. Approve minutes of the Board and Committee Member Training on December 9 - 10
18, 2019.
12-18-19 DRAFT Board and Committee Member Training Minutes
1.C. Approve minutes of the Commission Workshop on February 10, 2020. 11 - 14
02-10-20 DRAFT Commission Workshop Minutes
1.D. Approve minutes of the Education Forum on February 11, 2020. 15 - 17
02-11-20 DRAFT Education Forum Minutes
1.E. Approve minutes of the Commission Workshop on February 24, 2020. 19 - 20
02-24-20 DRAFT Commission Workshop Minutes
1.F. Approve minutes of the Regular Commission Meeting on February 24, 2020. 21 - 26
02-24-20 DRAFT Regular Commission Meeting Minutes
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Instructions on providing public comments
A. 27 - 28
3. CITY MANAGER REPORTS
3.A.
Page 1 of 97
Regular City Commission - 13 Apr 2020
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4.A. Proclamation recognizing April as Water Conservation Month (Mayor Glasser) 29
Proclamation - Water Conservation Month April 2020
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A. Acknowledge receipt of the Monthly Finance Report for February 2020. 31 - 33
Finance Report Feb. 2020
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
RESOLUTION NO. 20-14
8.A. 35 - 36
A RESOLUTION OF THE CITY OF ATLANTIC BEACH ENDORSING
AND SUPPORTING EMERGENCY DECLARATIONS PERTAINING TO
THE CORONAVIRUS, COVID-19 PANDEMIC, ISSUED BY THE
MAYOR OF THE CITY OF JACKSONVILLE AND BY THE MAYOR
AND CITY MANAGER OF THE CITY OF ATLANTIC BEACH;
ENDORSING AND SUPPORTING THE EMERGENCY ORDERS
ISSUED BY THE MAYOR AND CITY MANAGER OF THE CITY OF
ATLANTIC BEACH SUSPENDING ALCOHOL SALES AND TIME,
PLACE AND RULES OF CONDUCT OF THE COMMISSION AND
OTHER BOARDS AND COMMITTEES PERTAINING TO THE
PANDEMIC; AUTHORIZING THE MAYOR AND CITY MANAGER OF
THE CITY OF ATLANTIC BEACH TO CANCEL EMERGENCY
DECLARATIONS AND OTHER EMERGENCY ORDERS PERTAINING
TO THE PANDEMIC AS THEY DEEM APPROPRIATE AND
NECESSARY; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 20-14
9. ACTION ON ORDINANCES
ORDINANCE NO. 90-20-245 - Public Hearing and First Reading
9.A. 37 - 83
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, TRANSMITTING PROPOSED
AMENDMENTS TO THE GOALS, OBJECTIVES AND POLICIES OF
THE COMPREHENSIVE PLAN
Page 2 of 97
Regular City Commission - 13 Apr 2020
VARIOUS AGENCIES FOR REVIEW AND COMMENT; PROVIDING
FOR ADOPTION OF SAID AMENDMENTS UPON RECEIPT OF SAID
COMMENTS AND COMPLETION OF THE STATE COORDINATED
REVIEW PROCESS; PROVIDING FOR PURPOSE AND INTENT;
PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;
AND PROVIDING AN EFFECTIVE DATE.
(Continuing Public Hearing previously set for Feb. 10, 2020 and March 23,
2020)
Link to Notice of Meeting and Instructions for public comments.
Ordinance No. 90-20-245
10.MISCELLANEOUS BUSINESS
10.A. Façade Improvement Grant Request - 797 Mayport Road 85 - 97
Grant Request - 797 Mayport Rd
11.CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12.CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13.ADJOURNMENT
Please note: This meeting will be live-streamed and videotaped. The video recording will be posted
To access it, click on the Meeting
Video tab on the home page.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter
is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
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Agenda Item #1.A.
13 Apr 2020
MINUTES
Board and Committee Member Training
Tuesday, December 10, 2019 - 6:00 PM
Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Candace Kelly, Commissioner - Seat 4 (District 1306)
Kevin Hogencamp, Deputy City Manager (DCM)
Donna Bartle, City Clerk (CC)
Lori Diaz, Deputy City Clerk
Paula O'Bannon, CARAC Member
Sally Clemens, BMRC Member
Jennifer Lagner, CDB Member
Bruce Bole, G-PBOT Member
Mark Tingen, CDB Member
An Oskarsson, CARAC Member
CALL TO ORDER
Commissioner Kelly opened the meeting at 6:00 p.m.
She thanked everyone for coming and explained these presentations are aimed at providing
professional development for Atlantic Beach boards/committees:
Community Development Board (CDB)
Environmental Stewardship Committee (ESC)
Cultural Arts and Recreation Advisory Committee (CARAC)
Pension Boards (G-PBOT and P-PBOT)
Board Member Review Committee (BMRC)
TOPICS
The following presentations were given.
A. Professional Development 2020
Commissioner Kelly spoke about the importance of volunteers to the City and spoke about:
Board selection process
Member terms, duties and obligations
Effective meetings
Duties of the Chair
She reminded members to notify staff in writing should they resign. She asked all members to
make sure they read the legislative documents (resolution, statute, and/or ordinance) related to
Miscellaneous Public Meeting
December 10, 2019
Page 1 of 3
Page 5 of 97
Agenda Item #1.A.
13 Apr 2020
their particular board/committee. Commissioner Kelly reiterated the importance of basing
decisions on City Code and facts.
There were questions and discussion regarding ex parte communications.
Commissioner Kelly also spoke about:
Filing of Form 1
Gift disclosure
Memorandum of voting conflict
City Staff assignments and Commissioner liaisons
Questions and discussion ensued regarding agendas/minutes. All questions were answered.
B. Robert's Rules of Order
Commissioner Kelly spoke about:
Parliamentary Procedures
Roles of Members/Chair
Conflict of Interest
Agendas
Motions
Ms. O'Bannon provided a pamphlet titled; Mr. Chairman, a Handbook on Parliamentary
Procedure, and requested the Clerk's office to make copies for her committee, Cultural Arts and
Recreation Advisory Committee (CARAC) and any other Board/Committee that may benefit
from it. Commissioner Kelly continued to speak about meeting procedures.
C. Ethics
DCM Kevin Hogencamp gave an overview that included:
Florida Ethics Laws Top 10 Danger Areas
Solicitation or acceptance of gifts
Financial Disclosure and Voting Conflicts Forms
D. Social Media
DCM Hogencamp spoke about:
Guidelines for Elected Officials and Board Committee Members Using Social Media
Making a clear distinction between official accounts, campaign accounts, and personal
accounts
Knowing when social media is a public record or constitutes a public meeting, and gave
examples
DCM Hogencamp stated our Guidelines will be provided as a handout at this meeting. He
continued to speak about social media guidelines and best practices.
E. Sunshine Law and Public Records
CC Bartle spoke about:
Miscellaneous Public Meeting
December 10, 2019
Page 2 of 3
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Agenda Item #1.A.
13 Apr 2020
The Three Basic Requirements of the Sunshine Law
Scope of the Sunshine Law
What constitutes a "meeting" for Sunshine Law purposes, questions and answer session
followed
Penalties for Violating Sunshine Law.
CC Bartle stated she has handouts that contains membership lists, financial disclosure and voting
conflict forms, Guide to Sunshine Amendment and Code of Ethics, and Frequently Asked
Questions from the Attorney General.
Deputy City Clerk Diaz spoke about:
The Florida Statutes Definition of a "Public Record"
What to do to ensure public records are being properly retained
Providing Public Records/Right of Access to Records
Questions and discussion ensued regarding public records. All questions were answered.
ADJOURNMENT
The training ended at 7:43 p.m.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ____________________
Miscellaneous Public Meeting
December 10, 2019
Page 3 of 3
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Agenda Item #1.B.
13 Apr 2020
MINUTES
Board and Committee Member Training
Wednesday, December 18, 2019 - 6:00 PM
Commission Chamber
ATTENDANCE:
Present: Candace Kelly, Commissioner - Seat 4 (District 1306)
Donna Bartle, City Clerk (CC)
Lori Diaz, Deputy City Clerk
Daniele Giovannucci, Vice Chair, Environmental Stewardship Committee (ESC)
William (Bill) Tomson, Chair
Tony Pooley, Chair, Environmental Stewardship Committee (ESC)
Kirk Hansen, Chair
James Moyer, Member
CALL TO ORDER
Commissioner Kelly opened the meeting at 6:00 p.m.
TOPICS
The following presentations were given.
A. Professional Development 2020
Commissioner Kelly spoke about:
Board Selection Process
Member terms, duties, and obligations
Effective Meetings
Duties of the Chair
Commissioner Kelly explained City Staff and Commissioner liaisons assigned to each Board
and Committee.
B. Robert's Rules of Order for Small Boards
Commissioner Kelly spoke about:
Parliamentary Procedures
Roles of Members/Chairs
Conflict of Interest
Agendas
Motions
Questions and discussion ensued regarding quorum, agendas, and procedures. Additional
training on Robert's Rules was requested by an Environmental Stewardship Committee (ESC)
member. Commissioner Kelly stated she would reach out to the staff liaison and suggest a mini
Miscellaneous Public Meeting
December 18, 2019
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Page 9 of 97
Agenda Item #1.B.
13 Apr 2020
training session. CC Bartle suggested that every board and committee acknowledge and discuss
Robert's Rules during a meeting.
C. Sunshine Law and Public Records
CC Bartle spoke about:
The Three Basic Requirements of the Sunshine Law
Scope of the Sunshine Law
What constitutes a "meeting for Sunshine Law purposes, questions and answer session
followed
Penalties for Violating Sunshine Law
Deputy Clerk Diaz spoke about:
The Florida Statutes Definition of a "Public Record"
What to do to ensure public records are being properly retained
Providing Public Records/Right of Access to Records
Questions and discussion ensued regarding public records and sunshine laws. All questions were
answered.
D. Ethics
Commissioner Kelly spoke about:
Florida Ethics Laws Top 10 Danger Areas
Solicitation or acceptance of gifts
Financial Disclosure and Voting Conflicts Forms
Commissioner Kelly briefly spoke about social media guidelines and best practices.
ADJOURNMENT
The training ended at 7:16 p.m.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ____________________
Miscellaneous Public Meeting
December 18, 2019
Page 2 of 2
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Agenda Item #1.C.
13 Apr 2020
MINUTES
Commission Workshop Meeting
Monday, February 10, 2020 - 5:30 PM
Commission Chamber
Present:Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
Also Present:Brenna Durden, City Attorney (CA)
Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
CALL TO ORDER
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:30 P.M.
Commissioner Waters arrived at 5:35 p.m.
1.TOPIC
A.Comprehensive Plan Update
CM Corbin addressed the Commission and briefly reported on changes made to the
Comprehensive Plan. He introduced Planning and Community Development Director
(PCDD) Amanda Askew to detail updates and proposed changes to the plan.
PCDD Askew explained that the Comprehensive Plan is a guiding, long range
instrument for future growth in COAB. The City has taken first steps and presented the
plan and changes to the Community Development Board (CDB); the CDB suggested
further public input. PCDD Askew presented a slide show that outlined the purposed
changes, reasons for the purposed changes and long-range goals. The presentation
slides and the staff report are included in the agenda packet; PCDD Askew discussed
the following:
St. John's Water Management District Supply Plan; comprehensive plan for the
water supply
Water Supply Facilities Work Plan
Capital Improvement Projects
Changes approved by the CBD
Future Land Use Changes
Residential Density
Commercial Districts Floor Area and Impervious Surface Ratios
Commission Workshop
February 10, 2020
Page 11 of 97
Agenda Item #1.C.
13 Apr 2020
Bonus Density for Affordable Housing for the Marsh Oaks Business District
Transportation Element
Safer Alternative Transportation Options
Mayor Glasser requested more information regarding the floor area ratio.
PCDD Askew defined the floor area ratio as the gross square footage of the building
divided by the gross square footage of the property. She gave examples of how the
floor ratio would change by the number of stories a dwelling had and explained that
this would encourage redevelopment and high intensity reuse of a property.
Kirk Hansen, CDB Chairman, expressed concerns about floor to area ratios,
affordable housing, increased density, traffic congestion, and safety issues. He
requested additional public input.
CM Corbin suggested community workshops as a way to gather additional input from
the public.
Commissioner Waters questioned the mechanism to prevent large warehouse type
buildings and requirements for storm water retention.
PCDD Askew explained that the central business district has relaxed setbacks to
encourage community engagement. COAB code language could be amended to include
architectural features to deter warehouse type buildings. Land development regulations
could be written in the comprehensive plan to address architectural relief. Storm water
could either be stored above or below ground.
Commissioner Norris questioned if the floor to area ratio could be increased as an
incentive if the property were to provide additional upgrades.
PCDD Askew replied that increased incentives regarding floor to area ratio could be
incorporated in the COAB code language and supported as previously stated with
architectural relief code language.
Discussion ensured regarding:
How COAB Code control mechanisms could support increased density and
pedestrian safety.
Redevelopment of small parcels and mixed use redevelopment and floor to area
ratio requirements.
Bonus density and percent amount for affordable housing.
Proposed time limits for affordable housing incentives based on a specific
number of years.
Incentives managed through deed restrictions.
Family and income level information, included in the agenda packet, based on a
family of four.
Traffic congestion on Mayport Road resulting from bonus density.
Commission Workshop
February 10, 2020
Page 12 of 97
Agenda Item #1.C.
13 Apr 2020
Mayor Glasser discussed the need for affordable housing stating the Beaches Action
Team will host a University of Florida speaker to address the housing needs of the
beaches and she invited anyone interested to attend. She suggested inviting a speaker to
educate the Commission on housing related needs at the beach.
Commissioner Norris echoed support for inviting a speaker to address the Commission
highlighting the housing needs at the beaches. She offered supporting data from the
Cathedral Arts Project, Local Initiatives Support Corporation (LISC) and Beaches
Action Team to CM Corbin regarding the need for affordable housing at the beach.
Commissioner Waters attested to how COAB businesses are affected by the lack of
affordable housing for staff.
Kirk Hansen expressed concern for an increasing percentage ratio of
affordable housing in regards to increased congestion.
Discussion ensued stating that the area for Affordable Bonus Density is currently
limited to the area on the map presentation displayed by PCDD Askew and attached in
the agenda. The percentage of units set aside for very low, low, and moderate income is
still under consideration. CM Corbin proposed a time frame of six weeks for open
dialogue and reflection on best practices regarding proposed changes.
2.PUBLIC COMMENT
Rich Trendel, Atlantic Beach resident and real estate developer, addressed the
Commission and gave his perspective regarding bonus density affordable housing. He
stated it was a financial challenge to offer comparable housing at an affordable rate on
Mayport Road. He stated that in order to lower the financial risk to developers there
would have to be an increase in the number of units. He offered knowledge recounting
that other cities similar in size to Jacksonville incorporate a number of smaller studio
options at the affordable rate. He stated that parking requirements and restrictions
could deter developers.
CM Corbin invited Mr. Trendel to work with the City regarding affordable housing incentives.
Mr. Trendel accepted CM Corbin's offer.
ADJOURNMENT
Mayor Glasser adjourned the meeting at 6:28 P.M.
Attest:
Donna L. Bartle, City ClerkEllen Glasser, Mayor
Commission Workshop
February 10, 2020
Page 13 of 97
Agenda Item #1.C.
13 Apr 2020
Dated Approved ______________________________
Commission Workshop
February 10, 2020
Page 14 of 97
Agenda Item #1.D.
13 Apr 2020
MINUTES
Education Forum
Tuesday, February 11, 2020 - 6:00 PM
Commission Chamber
Present: Ellen Glasser, Mayor Seat 1
Cindy Anderson, Commissioner Seat 2
Elizabeth Andersen, Duval County Public School Board Vice Chairman
Kim Flower, Records Clerk
CALL TO ORDER
Mayor Glasser opened the meeting at 6:00 PM.
1 TOPICS
Education Forum Presentation and discussion with Duval County Public School (DCPS) Board
Vice Chairman Elizabeth Andersen.
Duval County Public School Board Vice Chairman Elizabeth Andersen presented
A.
a PowerPoint which is attached and made part of this Official Record as
Attachment A. Education Forum Presentation
2 PUBLIC COMMENT
Mayor Glasser opened the discussion for public comment.
Nancy Staats inquired how citizens can voice concerns regarding the Sales Tax
Referendum and the option to decide whether to convert the office of the Superintendent
of Schools to an elected position; Local Bill J-1.
Ms. Andersen encouraged citizens to contact District 2 City Councilman Diamond to voice
concerns regarding current legislation. Ms. Andersen stated Councilman Diamond has been
very supportive with providing assistance on items that do not fall under the jurisdiction of the
DCPS Board including signage, sidewalks and lights.
Nancy Staats asked Ms. Andersen for her comments regarding lock down and active
shooter drills and DCPS policy regarding arming teachers.
Ms. Andersen stated legislation for the drills originated from the 2018 Marjory Stoneman
Douglas High School Public Safety Act. Schools are now required by law to perform mandatory
monthly lock down drills. The School Board continues to work with Chief Edwards and Duval
County Public School Police watching legislation that may reduce the number of monthly drills
and whether the drills can be announced prior to execution. Ms. Andersen's goal is to reduce
trauma while creating a learning experience for students within the confines of the law. DCPS
Board elected not to arm teachers and to ensure school safety through Safety Assistants working
together with the Jacksonville Sheriff's Office.
Bob Rutter inquired if the School Board would address name changes to schools named
after Confederate Generals.
Miscellaneous Public Meeting
February 11, 2020
Page 1 of 3
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Agenda Item #1.D.
13 Apr 2020
Ms. Andersen stated that current DCPS Board policy states schools are not to be named after
individuals. DCPS policy requires specific procedures for renaming a school. Mayport Middle
School recently went through the process and was renamed Mayport Coastal Sciences Middle
School. Ms. Andersen stated she could not initiate the renaming process; however, she would
support the school community with their school renaming decision.
Michael Hoffmann commended Ms. Andersen for doing a great job. He supports
teacher/staff pay increases and is in favor of prior notice of code red drills. He voiced
concerns about the amount of money going to school vouchers.
Ms. Andersen voiced her own concerns regarding the school voucher program including:
Expansion of Charter schools diverting money from traditional public schools.
Conflicts with equity, accountability measures and standards.
Tim Cheney expressed his concern regarding the "temporarily postponed" status of
Senate Bill 62 identified on Senate Tracker.
Ms. Andersen stated that SB 62 had been postponed due to weather delays and has been
rescheduled. Contact Senators Bean and/or Gibson on the Appropriations Committee with
concerns. Ms. Andersen was optimistic based on revenue projections that all DCPS projects for
school improvements could be accomplished.
Tim Miller voiced concerns regarding the lack of visibility of the Sales Tax Referendum
and the impact that it could pose with the forward momentum of the bill.
Discussion ensued about the role of DCPS acquiring legal counsel in regards to the Sales Tax
Referendum. Ms. Andersen is hopeful and stated that Mayor Curry has voiced support for DCPS
Board and the Sales Tax Referendum.
Tim Cheney stated that J. Allen Axson School PTA was informed all blinds remain
closed on all windows and he questioned if this policy was consistent in all DCPS
schools.
Ms. Andersen stated that safety directives come from Chief Edwards. The blinds remain closed
to prevent and/or limit visibility into the classrooms. The goal is to deter access for a perpetrator
consequently translating into lives saved. In a school walk-through with a fire official, certain
windows were identified as points of access and/or visibility and those windows are to have
blinds closed at all times.
Mayor Glasser asked for an explanation of DCPS Threat Assessment Teams.
DCPS Ms. Taylor replied that Threat Assessment Teams are mandated as a result of the Marjory
Stoneman Douglas High School Public Safety Act and implemented in all DCPS school. The
goal of the team includes:
Teams are comprised of an administrator, a teacher, a law enforcement officer, and a
mental health professional or school counselor.
Miscellaneous Public Meeting
February 11, 2020
Page 2 of 3
Page 16 of 97
Agenda Item #1.D.
13 Apr 2020
Teams are required to meet at least once a month to review and identify resources for
students who threaten to harm themselves, others, the school and/or community.
Take action when a student threatens to harm himself/herself or others at school level.
Contact the Crisis Rapid Response Team when a student threatens to harm
himself/herself and refer student for interventions/resources.
Contact the School Resource Officer/JSO when a student threatens someone other than
himself/herself.
Commissioner Anderson requested clarification regarding the protocol of locking the gates on
school campuses.
Scott Schneider, DCPS Region Superintendent, responded that each school safety needs are
addressed individually including the locking of gates and how those safety procedures contribute
to traffic congestion. Mayor Glasser informed the group that the Beaches communities/schools
work together and share resources to best serve all children.
A lengthy discussion ensued about:
Increase in the number of students who are car riders contributing to traffic concerns.
School safety is a priority.
Sidewalk refurbishing between Mayport Elementary and Mayport Middle schools.
Mayport Coastal Science Middle School "School Zone for installation
Summer 2020.
Discussion continued regarding the amount of time spent on safety procedures which must be
attended to daily. Safety drills can take up to two hours to document. Any student who brings a
gun to campus is not allowed to return to campus for at least a full school year depending on the
infraction, by law. Expelled students are offered alternative support both educationally and
emotionally. A comprehensive plan is developed regarding how to best support expelled
students with a successful transition back to the traditional setting.
Mayor Glasser thanked everyone for attending the Educational Forum.
ADJOURNMENT
Mayor Glasser adjourned the meeting at 7:04 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ______________________
Miscellaneous Public Meeting
February 11, 2020
Page 3 of 3
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Agenda Item #1.E.
13 Apr 2020
MINUTES
Commission Workshop Meeting
Monday, February 24, 2020 - 5:30 PM
Commission Chamber
ATTENDANCE:
Present:Ellen Glasser, Mayor - Seat 1
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
Absent:Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 (District 1307)
Also Present:Brenna Durden, City Attorney (CA)
Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
CALL TO ORDER
Mayor Glasser called the meeting to order at 5:30 P.M.
1.TOPICS FOR DISCUSSION
A.Sign Code Update
CM Corbin addressed the Commission regarding the changes to the COAB sign code
as a result of a Supreme Court ruling in 2015. CM Corbin introduced the Planning and
Community Director Amanda Askew who gave a slide presentation, included in the
agenda packet, and discussed the following:
Historic background regarding sign code regulations.
Proposed changes to COAB sign and flag code regulation, and
Number of sign comparisons to nearby communities.
Ms. Askew emphasized that sign regulations must be updated to allow for freedom of
speech and must remain content neutral. Purposed changes to the sign code are open
for discussion from both the commission and the public. Sign code regulations would
pertain to those signs visible from the street.
Discussion and questions ensued regarding:
Regulation of the size, number, content, location and duration of signs.
Requirements for multi-unit dwellings.
Household signs.
Public art.
Flag regulations.
Commission Workshop
February 24, 2020
Page 19 of 97
Agenda Item #1.E.
13 Apr 2020
There was CONSENSUS for staff to proceed by lowering the number of proposed
signs per property and clarification regarding small signs.
CA Durden spoke about the importance of incorporating the "whereas clause" into the
new sign code. Sign code law experts state that the use of the "whereas clause”,
demonstrates the City's intent to remain content neutral and comply with federal law.
State statue regulates and defines obscene content and would supersede local City
code.
2.PUBLIC COMMENT
None.
ADJOURNMENT
Mayor Glasser adjourned the meeting at 6:16 P.M.
Attest:
Donna L. Bartle, City ClerkEllen Glasser, Mayor
Date Approved ________________________________
Commission Workshop
February 24, 2020
Page 20 of 97
Agenda Item #1.F.
13 Apr 2020
MINUTES
Regular City Commission Meeting
Monday, February 24, 2020 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll.
ROLL CALL:
Present:Ellen Glasser, Mayor - Seat 1
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
Absent:Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 (District 1307)
Also Present: Brenna Durden, City Attorney (CA)
Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
Mayor Glasser announced agenda Item 10A. Public Hearing - Request for a waiver, has been deferred
until March 23, 2020, as requested by the applicant. Anyone wishing to speak may do so today during
Public Comment, when the Public Hearing opens toward the end of today’s meeting, or at the March
23rd meeting.
1APPROVAL OF MINUTES
1A.Approve minutes of the Commission Workshop on November 18, 2019.
1B.Approve minutes of the Regular Commission Meeting on November 25, 2019.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
Regular City Commission
February 24, 2020
Page 21 of 97
Agenda Item #1.F.
13 Apr 2020
2COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the
Floor to Visitors. City Clerk Bartle called each speaker to the podium.
Scott Fosko spoke regarding item 10A. and expressed concerns that the existing lot is already
a non-conforming lot, and approving the waiver would create two non-conforming lots. He
stated his biggest concern is the precedent that would be set should the City start subdividing
properties with non-confirming dimensions.
Mayor Glasser closed Courtesy of the Floor.
Mayor Glasser advised anyone wishing to share their concerns to email the Commission at
www.coab.us.
3CITY MANAGER REPORTS
3A. City Manager’s Report
CM Corbin reported:
Wished happy birthday to Mayor Glasser.
Attended first Legislative Action Day in Tallahassee and met with elected
officials from throughout the state.
Took first class to obtain Redevelopment Administrator Designation.
COAB nominated for the U.S. Green Building Council’s Leadership award
based on our LEED for Cities designation last year, award ceremony will be
held on March 4th.
Proposal for a Budget amendment will be forthcoming and will include the cost
of the traffic study at the 5-way, and an amendment for the Police Department.
Questions and discussion ensued regarding the charge for resident parking at Town
Center and tree removal permits.
3B.Accept the 90-Day Calendar (March through May 2020)
There was CONSENSES to accept the 90-Day Calendar.
4REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A.Leroy Everett Day Proclamation (Mayor Glasser)
Mayor Glasser reported on the event in which SFC Everett was honored with
dedication of the “U.S. Army Sergeant First Class Leroy Everett Memorial Parkway"
at Dutton Island Preserve. The day included reflections, presentations and a reception.
She expressed gratitude for the work of City staff and everyone in the community who
contributed to the beautiful event.
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February 24, 2020
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Mayor Glasser reported that:
Weed Wrangle will take place on Saturday morning at Howell Park.
Wellfest will also take place on Saturday morning at Johansen Park.
Dreams "A Dream Differed" Play took place last week, it was a great
production, Mayor Glasser thanked everyone involved.
Mayor Glasser commented on paid parking spaces and beach re-nourishment and
legislation regarding tree trimming and tree removal.
5UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6CONSENT AGENDA
6A.Acknowledge receipt of the Monthly Finance Report for January 2020.
MOTION: To Accept Consent Agenda
Motion: Candace Kelly
Second: Brittany Norris
Candace Kelly (Moved By)For
Brittany Norris (Seconded By)For
Ellen GlasserFor
Motion passed 3 to 0.
7COMMITTEE REPORTS
7A.Environmental Stewardship Committee (ESC)
Mayor Glasser stated that the ESC asked to defer this item to a future meeting. The
item will be moved to the March 9, 2020 Regular Commission meeting.
8ACTION ON RESOLUTIONS
8A.RESOLUTION NO. 20-12
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE MAYOR TO EXECUTE FEDERALLY-FUNDED SUBAWARD AND
GRANT AGREEMENT NUMBER Z1612 AND ANY AMENDMENTS
THERETO; AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin addressed the Commission in regards to our Federal Emergency
Management Agency (FEMA) reimbursements for Hurricane Dorian. Commissioner
Kelly recommended the grant funds be deposited into the Police Pension Fund. Mayor
Glasser responded she is not sure if that is allowed. Mayor Glasser spoke about the
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February 24, 2020
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request for reimbursement, and grant agreement which is included in the agenda
packet. Finance Director Ms. Burns to further research how the funds may be used.
MOTION: To approve Resolution No. 20-12.
Motion: Brittany Norris
Second: Candace Kelly
Ellen GlasserFor
Candace Kelly (Seconded By)For
Brittany Norris (Moved By)For
Motion passed 3 to 0.
9ACTION ON ORDINANCES
9A.ORDINANCE NO. 95-20-118 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND
PARKS, BY AMENDING SECTION 5-4, LITTERING, ADOPTING NEW
SECTION TO PROHIBIT THE OUTDOOR RELEASE OF BALLOONS AND
SKY LANTERNS; PROVIDING FOR ENFORCEMENT AND PENALTIES;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
Planning and Community Development Director (PCCD) Amanda Askew addressed
the Commission and reported on the background and proposed ordinance as outlined in
the staff report in agenda packet.
There were questions and discussion regarding educating the public and enforcement
by the Police Department.
Chief Gualillo addressed the Commission and stated the way the Code is written it is a
civil infraction which will result in a fine.
MOTION: To approve Ordinance No. 95-20-118
Motion: Brittany Norris
Second: Candace Kelly
Ellen GlasserFor
Candace Kelly (Seconded By)For
Brittany Norris (Moved By)For
Motion passed 3 to 0.
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February 24, 2020
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10MISCELLANEOUS BUSINESS
10A.Public Hearing - WAIV 20-0001
Request for a waiver as permitted by Section 24-66 to waive the provision of a
minimum 75 foot lot width as required by Section 24-105 to allow the subdivision
of an existing nonconforming lot into two lots. The current lot is 72.60’ x 600’ (1
acre) in size.
Mayor Glasser opened the Public Hearing, there were no speakers present.
The Public Hearing to remain open and continued to March 23, 2020.
Mayor Glasser stated for the record, those in attendance earlier in the meeting were
informed of the ability to speak during public comment, email the elected officials
and/or return on March 23rd.
MOTION: To continue the Public Hearing to March 23, 2020.
Motion: Brittany Norris
Second: Candace Kelly
CA Durden addressed the Commission and asked that any emails regarding this item be
forwarded to CC Bartle to be included in the public record. This includes past emails on this
item.
Mayor Glasser requested CC Bartle communicate this to the other Commissioners .CC Bartle
to add the emails to the agenda packet of the March 23rd meeting.
Ellen GlasserFor
Candace Kelly (Seconded By)For
Brittany Norris (Moved By)For
Motion passed 3 to 0.
11CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Kell y Inquired about the legal fees acquired during the time of non-
compliance for 198 Poinsettia Street and if they would be recouped from Wells Fargo. CM
Corbin replied that in negotiations to complete the resolution of the case, the City would
request the Special Magistrate release the fines.
CA Durden spoke about our Code related to City Attorney fees in the matter of 198 Poinsettia
Street.
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Mayor Glasser- Expressed being pleased with the mediation and outcome of the 198
Poinsettia Street situation.
13ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:09 p.m.
Attest:
Donna L. Bartle, City ClerkEllen Glasser, Mayor
Date Approved:_____________________
Regular City Commission
February 24, 2020
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NOTICE OF REGULAR CITY COMMISSION MEETING
BEING HELD VIA VIDEOCONFERENCE
Notice is hereby given that the Atlantic Beach City Commission will hold its regular meeting at 6:30 p.m. on
Monday, April 13, 2020.
Due to these extraordinary times, the City Commission will not be meeting in person; rather, the meeting
will be held via videoconference.
Pursuant to Governor Executive Order Number 20-69, issued on March 20,
government bodies may utilize communications media technology, such as telephonic and video
conferencing, as provided in SPursuant to Section 2-403, Code of
Ordinances, and to an emergency order executed March 27, 2020 as re-instituted by the Mayor and City
Manager, the City Manager has adopted administrative rules that are necessary and appropriate to
implement communications media technology, and to set the time, place, rules of conduct and procedure
for the April 13 electronic regular City Commission meeting. Public input may be made in advance by email;
by placing written comments in the drop box in front of City Hall; or during the meeting via video
conference. Instructions are provided at the bottom of this notice.
This meeting will be live-streamed and video recorded, as usual. The video recording with closed captioning
www.coab.us. To live-stream the meeting
or to access the video recording afterward, click on the Meeting Videos tab on the home page.
In accordance with the Americans with Disabilities Act, persons needing a special accommodation for this
proceeding should contact Donna Bartle, City Clerk, at 247-5809 or at dbartle@coab.us by noon, Friday,
April 10, 2020.
INSTRUCTIONS FOR VIEWING AND PROVIDING PUBLIC COMMENTS:
APRIL 13, 2020 CITY OF ATLANTIC BEACH ELECTRONIC REGULAR COMMISSION MEETING
The April 13, 2020 regular City Commission meeting will be a webinar conducted electronically (or
with no public in attendance in the City Hall Commission Chamber.
Members of the public may provide written comments (1) to be read during the meeting or (2) to be
entered into record without being read during the meeting. To do this:
1. Email your comments and/or materials to City Clerk Donna Bartle by noon, April 13, 2020 at
dbartle@coab.us, or place them in the Drop Box outside of City Hall, 800 Seminole Road, by noon,
April 13,
2. Title your comments:
for Courtesy of the Floor - for Courtesy of the Floor, City Commission
Meeting, April 13
for Public Hearing on Comp Plan Amendment Public Hearing Comp Plan Amendment- Written
Comments/Materials,
3. Provide your name (required), address and email address, and
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4. If you desire for your written comments to be read into the record during the meeting, please
indicate so and limit them to 300 words. Only written comments of 300 or fewer words will be read
into the record during the meeting. All other written comments received by the deadline will be
entered into the meeting record and distributed to the City Commission and the appropriate staff
before the start of the meeting.
Members of the public who opt to comment during the electronic meeting rather than providing written
comments before the meeting -- may do so provided they register. To register, click on
https://www.coab.us/506/Meeting-Videos. It is requested, but not necessary, that
members of the public register by noon, on Monday, April 13, 2020.
As always, members of the public may view meeting electronically by visiting
https://www.coab.us/506/Meeting-Videos and by clicking on the live feed link. This live feed link will be
available on April 13.
For additional information or assistance, please contact the following before the meeting:
For questions regarding the proposed Comprehensive Plan Text Change (Ordinance No. 90-20-245):
Amanda Askew, Planning and Community Development Director, aaskew@coab.us or (904) 247-
5841.
For other public comment questions: Donna Bartle, City Clerk, dbartle@coab.us. or (904) 247-5809.
For questions on connecting to the electronic meeting: Bob Cimon, IT Senior Systems Engineer,
rcimon@coab.us or (904) 518-0783.
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Proclamation of the
City of Atlantic Beach
in Recognition of
Water Conservation Month
WHEREAS, water is a basic and essential need of every living creature; and
WHEREAS, the State of Florida, Water Management Districts and City of Atlantic Beach are
working together to increase awareness about the importance of water conservation; and
WHEREAS, the City of Atlantic Beach and the State of Florida has designated April, typically a
to educate
WHEREAS, the City of Atlantic Beach has always encouraged and supported water
conservation, through various educational programs and special events; and
WHEREAS, every business, industry, school and citizen can make a difference when it comes
to conserving water; and
NOW, THEREFORE, I, Ellen Glasser, Mayor of the City of Atlantic Beach, Florida, do hereby
proclaim the month of April 2020, as
WATER CONSERVATION MONTH
in Atlantic Beach and urge all citizens to join me in this important observance.
IN WITNESS WHEREOF, I have set my hand and
caused the Official Seal of the City of Atlantic
Beach to be affixed this 13th day of April 2020.
__________________________________________
Ellen Glasser, Mayor
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RESOLUTION NO. 20-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH ENDORSING AND
SUPPORTING EMERGENCY DECLARATIONS PERTAINING TO THE
CORONAVIRUS, COVID-19 PANDEMIC, ISSUED BY THE MAYOR OF
THE CITY OF JACKSONVILLE AND BY THE MAYOR AND CITY
MANAGER OF THE CITY OF ATLANTIC BEACH; ENDORSING AND
SUPPORTING THE EMERGENCY ORDERS ISSUED BY THE MAYOR
AND CITY MANAGER OF THE CITY OF ATLANTIC BEACH
SUSPENDING ALCOHOL SALES AND TIME, PLACE AND RULES OF
CONDUCT OF THE COMMISSION AND OTHER BOARDS AND
COMMITTEES PERTAINING TO THE PANDEMIC; AUTHORIZING THE
MAYOR AND CITY MANAGER OF THE CITY OF ATLANTIC BEACH TO
CANCEL EMERGENCY DECLARATIONS AND OTHER EMERGENCY
ORDERS PERTAINING TO THE PANDEMIC AS THEY DEEM
APPROPRIATE AND NECESSARY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Coronavirus, COVID-19 Pandemic threatens to disrupt normal city
activities and services throughout the City of Atlantic Beach; and
WHEREAS, the Pandemic has created a disaster emergency, endangering the safety,
health, and welfare of the City of Atlantic Beach and Duval County, its citizens, and its visitors;
and
WHEREAS, as such, the Mayor of Jacksonville, has instituted the statutorily required
steps for activation of the City of Jacksonville's Declaration Emergency Proclamation and the
State of Preparedness Procedures pertaining to the Pandemic for the consolidated government; and
WHEREAS, the Mayor of Atlantic Beach and City Manager of Atlantic Beach, by the
authority vested in them under Chapter 2, "Administration", and Article VIII. "Emergency
Management", of the Code of Ordinances of the City of Atlantic Beach, issued a Proclamation
Declaring a State of Local Emergency due to the Pandemic on March 13, 2020; and
WHEREAS, additionally, as authorized by the Cdinances, the Mayor and
City Manager of Atlantic Beach have ordered alcohol sales within the city limits be prohibited
between the hours of midnight and 8:00 a.m. each day; and have ordered a suspension of time,
place and rules of conduct p
City Commission, City boards and City committees meetings.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission endorses and supports the emergency declarations
issued by the Mayor of the City of Jacksonville and by the Mayor and City Manager of Atlantic
Beach and the reinstitution of said declarations as may occur.
01264707-1
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SECTION 2. The City Commission also endorses and supports the orders to prohibit
certain alcohol sales and to suspend the time, place and rules of conduct for City Commission and
other City board and committee meetings, and the reinstitution of said orders as the Mayor and
City deem necessary and appropriate.
SECTION 3. The City Commission hereby authorizes the Mayor and City Manager of the
City of Atlantic Beach to cancel the Proclamation Declaring a State of Local Emergency due to the
Pandemic, and terminate the orders to prohibit certain alcohol sales and to suspend time, place and
rules of conduct for City Commission, boards and committees meetings, as they deem appropriate
and necessary.
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 13th day of April, 2020.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
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