01-13-20 Regular Commission Meeting Adopted MinutesMINUTES
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Regular City Commission Meeting
Monday, January 13,2020 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Mayor Pro Tem f Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission Meeting on August 26, 20X9.
1 B. Approve minutes of the Town Hall meeting on October 5, 2019.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
COURTESY OF FLOOR TO VISITORS
2A. Proclamation for Arbor Day
Mayor Glasser invited Environmental Stewardship Committee (ESC) member Marl
Gabrynowicz, to join her as she read and presented him with the Annual Arbor Day
Proclamation. He accepted on behalf of the ESC.
CM Corbin invited Community Planning and Development Director (CPDD) Amanda
Askew to speak regarding an Arbor Day event January 17, 2020.
CPDD Askew displayed a slide that outlined the event time, location and details, She
invited the public to attend.
Regular City Commission
January 13, 2020
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle called each speaker to the podium.
Don Wolfson, former Mayor of COAB, spoke about the commitment, dedication and
legacy of Lyman Fletcher.
John November spoke remembering lasting impressions and instilled lessons of Mr.
Lyman Fletcher.
Mathew Whidden spoke about the inspiration Mr. Lyman Fletcher provided to members
of the legal community.
Mayor Glasser welcomed and recognized the family of Mr. Lyman Fletcher. She expressed her
appreciation for their attendance.
Joanna Fletcher expressed her gratitude on behalf of her family for the recognition
bestowed to her husband, Lyman Fletcher.
Mayor Glasser closed the Courtesy of the Floor.
3 CITY MANAGER REPORTS
3A. City Manager's Report
CM Corbin addressed the Commission and reported the following:
• The Town Hall Meeting, January 11, 2020, was well attended.
• Discussed Main Street bicycle, pedestrian travel lanes, and safety concerns.
• Speed limit and physical changes to roadway regarding enhanced safety.
• Logistics, costs, and time frames regarding Main Street.
• Priority Setting for Commission review.
• The Police Department has scheduled a community meeting to discuss Sturdivant
Avenue parking and traffic concerns January 21, 2020 at Community
Presbyterian Church.
• Paid parking officially enforced January 15, 2020.
• COAB website overhaul; please submit suggestions for improvements.
• New shower installed at 19th Street beach access.
Police Chief Michelle Cook addressed the Commission regarding her intent to step
down as COAB Chief of Police to campaign for Sheriff in Clay County, her home. She
expressed gratefulness to the staff, elected officials and community. She formally
recommended Vic Gualillo to serve as Interim Chief of Police.
The Commission expressed gratitude for Chief Cook's service to Atlantic Beach and
welcomed Interim Chief of Police Victor Gualillo.
Regular City Commission
January 13, 2020
3B. Accept the 90 -Day Calendar (January 2020 through March 2020)
There was CONSENSUS from the Commission to accept the 90 -day Calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Proclamation in Appreciation and Gratitude for our Friendship with Atlantic
Beach, N.C. (Mayor Glasser)
Mayor Glasser entered into the official record the Proclamation in Appreciation and
Gratitude for our Friendship with Atlantic Beach, N.C.
4B. Balloon Releases (Mayor Glasser)
Mayor Glasser proposed an ordinance restricting outdoor balloon releases. This
ordinance would protect our rivers, streams and marshes as well as our oceans and edible
resources. The City of Fernandina Beach has implemented a similar ordinance imposing
a $100 fine per violation.
There was CONSENSUS from the Commission for staff to draft a similar
ordinance restricting balloon and lighted lantern releases under the classification
of litter for Commission consideration.
4C. Proclamation for Dr. Martin Luther King, Jr. Day 2020 (Mayor Glasser)
Mayor Glasser will present the Proclamation for Dr. Martin Luther King, Jr. Day 2020,
included in the agenda packet, January 20, 2020 at the Third Annual MLK Appreciation
Event, Atlantic Beach Assembly of God Church. This year's recipients include Reverend
Mattie Freeman, Orpah L. Jackson and Deacon Robert Lawrence. Everyone is
encouraged and welcome to attend.
4D. Add 5 -way Stop (Mayor Glasser)
Mayor Glasser informed the Commission that the house on the corner of Seminole Road
and Plaza is for sale. She suggested that purchase of this property by the City could assist
in alleviating traffic congestion on North Seminole by providing a right turn lane for
traffic heading west onto Plaza.
CM Corbin requested Commission approval for a $5000 to $10,000 traffic engineering
study to determine feasibility of the property.
Discussion ensued citing possible benefits for acquiring the property including
accessibility and assistance in storm water drainage, building a senior citizen center and
the alleviation of traffic.
There was CONSENSUS by the Commission for CM Corbin to proceed with a
traffic engineering study and to contact the property owner to express the City's
interest in the property.
Regular City Commission
January 13, 2020
Commissioner Kelly
• Board/Committee Member Training in December- was not well attended;
however, a benefit to those members who did attend.
Commissioner Waters
* Recognized the Christmas lights display by the Leibecki family in Oceanwalk.
Their contribution and positive impact to the Atlantic Beach community was a
lasting gilt of spirit.
Commissioner Anderson
Discussed Senate Bill 1128 regarding Short -Term Rentals and suggested
contacting our local representatives to voice opposition.
Mayor Glasser
* Thank you to Public Works Director Scott Williams for the shower at 19th Street
beach access. The community is grateful for the beautification and the HDA
accessibility for their children in wheelchairs. The community has embraced it.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
SA. Septic to Sewer Financing
CM Corbin invited Public Utilities Director (PUD) Bill Pittman, and Finance Director
(FD) Melissa Burns to respond to questions from the November 25th, 2019 Commission
meeting regarding previous financing for City residents affected by the septic to sewer
project. FD Burns presented a PowerPoint on the Marsh Side Septic -to -Sewer
Project, which is attached and made part of this Official Record as Attachment A.,
and discussed past City policy. PUD Mr. Pittman continued the presentation and
identified area section H on reap (19-21 residents) homes with septic tanks in the Public
Utility service area, septic tank conversion costs and options for the future. He also stated
that the League of Cites offers an insurance policy to customers for their plumbing.
Mayor Glasser thanked staff for the additional requested information and opened the
discussion to the Commission.
Discussion ensued including requesting a list of residents living in area H and ways to
offset costs and impact fees to residents.
Attachment A - Marsliside Septic -to -Sewer Projcct
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
None,
Regular City Commission
January 13,2029
ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 20-01
A RESOLUTION OF THE CITY OF ATLANTIC BEACH STATING ITS SUPPORT FOR THE
DEVELOPMENT OF U.S. BICYCLE ROUTE 1.
Mayor Glasser read the Resolution by title.
CM Corbin presented Resolution No. 20-01 as an official designation of U.S. Bicycle
Route 1, a bike corridor through the U.S. promoting bike travel and promoting
communities as bicycle tourism destinations. The proposed route is shown on the map
included in the agenda packet. Changes to the route can be made twice per year.
MOTION: To adopt Resolution No. 20-01 as read.
Motion: Brittany Norris
Second: Candace Kelly
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Ellen Glasser
For
Cindy Anderson
For
Blythe Waters
For
Motion passed 5 to 0.
8B. RESOLUTION NO. 20-02
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING THE RUSSELL
PARK BASKETBALL RECONSTRUCTION PROJECT.
CM Corbin stated that the previously budgeted item has exceeded the project funding.
The City is requesting approval for additional funds to come from the Public Works
Department budget.
Discussion ensued including the previous projects the contractor has successfully
completed work for COAB including pickle ball courts at Donner Park, requests for
funding assistance to offset project costs were denied by Jacksonville City councilmen
and ADA compliance options.
MOTION: To adopt Resolution No. 20-02 as read.
Motion: Candace Kelly
Second: Blythe Waters
Regular City Commission
January 13, 2020
Ellen Glasser
For
Cindy Anderson
For
Blythe Waters (Seconded By)
For
Candace Kelly (Moved By)
For
Brittany Norris
For
Motion passed S to 0.
8C. RESOLUTION NO. 20-03
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 59 INCH -
DIAMETER LIVE OAK TREE ON SATURIBA DRIVE AS A HERITAGE TREE.
Mayor Glasser read the Resolution by title.
PCDD Askew, addressed the Commission and presented slides, included in the agenda
packet that included the location, history and age of the tree considered for designation
as a Heritage Tree. The owner of the tree will be publicly thanked during the Arbor Day
celebration.
PCDD Askew, also informed the Commission of the air potato leaf beetle who feeds on
the indigenous, invasive vine. In May, the Florida Department of Agriculture and
Consumer Services will send beetles to COAB to be released into the community. They
will serve to diminish next year's air potato vine growth.
MOTION. To adopt Resolution No. 20-03 as read.
Motion: Cindy Anderson
Second: Candace Kelly
Cindy Anderson (Moved By)
For
Candace Kelly (Seconded By)
For
Ellen Glasser
For
Blythe Waters
For
Brittany Norris
For
Motion passed S to 0.
8D. RESOLUTION NO. 20-04
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #1920-02
FOR BEGONIA STREET GRAVITY SEWER EXTENSION.
Mayor Glasser read the Resolution by title.
PUD Pittman addressed the Commission on Phase 1 of the Septic- to- Sewer Project. He
referenced the Bid Analysis table included in the agenda packet, and discussed the six
submitted bids.
Regular City Commission
January 13, 2020
Discussion ensued regarding the large variance between bid amounts. PUD Pittman and
Mayor Glasser attested to the reputation of the contractor who reported the lowest bid.
The construction company has been vetted by COAB and successfully performed a
number of projects for COAB.
MOTION. To adopt Resolution No, 20-04 as read.
Motion: Candace Kelly
Second: Brittany Norris
Ellen Glasser
For
Cindy Anderson
For
Blythe Waters
For
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Motion passed 5 to 0.
8E. RESOLUTION NO. 20-05
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
HONORARILY DESIGNATING THE BOARDWALK, FISHING PIER, AND
KAYAK LAUNCH AT THE NORTH END OF DUTTON ISLAND PRESERVE
IN THE CITY OF ATLANTIC BEACH, AS "LYMAN'S POINT"; DIRECTING
CITY STAFF TO ERECT AND PROUDLY DISPLAY A SUITABLE MARKER
TO HONOR ATLANTIC BEACH RESIDENT AND FORMER MAYOR LYMAN
FLETCHER, WHO WAS INSTRUMENTAL IN THE CITY'S CONSERVATION
ACQUISITION OF, AND IMPROVEMENTS TO, DUTTON ISLAND
PRESERVE; AND PROVIDING AN EFFECTIVE DATE.
Commissioner Waters read the Resolution by title.
She made remarks regarding the legacy and integrity of Lyman Fletcher recognizing his
relentless efforts, dedication and service to our City. The placement of the marker at
Dutton Island serves to honor and preserve the memories of Mr. Lyman Fletcher and
recognizes his relentless pursuit to preserve Dutton Island.
Mayor Glasser acknowledged the accomplishments of Mr. Lyman Fletcher for acquiring
and preserving the land for COAB and requested that this Resolution to supersede the
previous (Resolution No. 02-20) as it will properly honor the former Mayor. She
suggested installing a sign marking the route to Lyman's Point and the previous marker
presented to the family.
Discussion ensued including the history of Dutton Island Preserve's and the benefits the
preserve provides the community.
Regular City Commission
January 13, 2020
Mayor Glasser concluded by expressing her gratitude and love to the Fletcher family and
asked them to share the information regarding Resolution 20-05 with Mr. Fletcher who
was unable to attend. She gave a special thank you to Commissioner Waters and John
November for their dedication to this project.
MOTION. To adopt Resolution No. 20-05 with the amendment that it will supersede
Resolution No. 02-20.
Motion: Brittany Norris
Second. Cindy Anderson
Brittany Norris (Moved By)
For
Ellen Glasser
For
Cindy Anderson (Seconded By)
For
Blythe Waters
For
Candace Kelly
For
Motion passed S to 0.
8F. RESOLUTION NO. 20-06
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, CONTINUING CONTRACT
FOR ENGINEERING FOR BEGONIA STREET GRAVITY SEWER EXTENSION.
Mayor Glasser read the Resolution by title.
PUD Pittman discussed Phase II Engineering Design for Septic to Sewer Project. This
portion of the project involves multiple roads and includes laying the ground work for
future projects.
Mayor Glasser referenced the staff report, included in the Agenda Packet, and noted the
benefit to the City for Mr. Swann, City Engineer who contributed greatly to this project.
MOTION. To adopt Resolution No. 20-06 as read.
Motion: Candace Kelly
Second: Brittany Norris
Ellen Glasser
For
Cindy Anderson
For
Blythe Waters
For
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Motion passed S to 0.
Regular City Commission
January 13, 2020
9 ACTION ON ORDINANCES
9A. ORDINANCE NO. 65-20-40, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 19
OF THE CODE OF ORDINANCES, STREETS, SIDEWALK AND OTHER PUBLIC PLACES, BY
AMENDING SECTION 19-1, CONSTRUCTION WITHIN AND/OR USE OF RIGHT-OF-WAY,
TO PROHIBIT PERMANENT BASKETBALL GOALS; AND PROVIDING AN EFFECTIVE DATE.
(Please Note: This public hearing will be opened during this meeting and continued
to the January 27, 2020 meeting.)
Mayor Glasser read the Ordinance by title.
Mayor Glasser requested CM Corbin to provide background and next steps relating to
Ordinance No. 65-20-40.
CM Corbin informed the Commission:
• The ordinance originated from citizen complaints regarding basketball goals in
the rights of way.
• City collaborated with the Police Department amending an ordinance that allows
temporary recreation structures.
• Changes were made and approved by the Commission on the first reading.
• The second reading, due to improper public noticing, will continue at the Public
Hearing on January 27, 2020.
• Text change prohibits all permanent recreation structure in public rights of way.
• Does not allow temporary recreation structure on the same streets that do not
allow parking on the rights of way.
• Violations are regulated case by case based on nuisance calls.
MOTION. To continue the Public Hearing on Ordinance No. 65-20-40 to January 27, 2020.
Motion: Cindy Anderson
Second: Blythe Waters
Cindy Anderson (Moved By)
For
Blythe Waters (Seconded By)
For
Ellen Glasser
For
Candace Kelly
For
Brittany Norris
For
Motion passed 5 to 0.
10 MISCELLANEOUS BUSINESS
None.
Regular City Commission
January 13, 2020
12
13
CITY ATTORNEYICITY CLERK REPORTS AND/OR REQUESTS
CA Durden:
Informed the Commission of the commencement of the Legislative session.
Distributed a handout provided by the Environmental and Land Use Law Section
documenting Bills that have been introduced.
CC Bartle:
+ Informed the Commission of the Board/Committee Member Training.
2020 Outlook invites sent to Commissioners regarding meeting and Invocation
assignments for the New Year.
Please welcome our new Records Clerk, Mrs. Flower.
CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Mayor Glasser:
Invited Duval County Public School Board Vice -Chairman Elizabeth Andersen to speak
at the Education Forum February 11, 2020.
Discussed having a legislative strategy for voicing Commission Concerns to legislators.
Requested, on next agenda, further discussion regarding the House Bill 1079 to elect a
superintendent for Duval County Public School.
CM Corbin welcomed everyone into the New Year.
ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 10.30 p.m.
Attest:
40M14'.�3fte-e—
Donna L. Bartle, City Clerk -
El en Glasser, Mayor
Date Approved �f/I`27/12C
Regular City Commission
January 13, 2020
ATTACHMENTA
January 13,2020 Minutes
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ATTACHMENTA
January 13,2020 Minutes
Marshside Septic -to -Sewer Project
• 2 Phase Project
• Phase I out to bid within several weeks
• Phase II under design
■ Project Goals
• Eliminate 19 Existing Septic Tanks
• Provide sewer service to 11 Developable Parcels
■ Future Project Expansion
• Eliminate an additional 12 existing Septic Tanks
• Provide sewer service to -12 Developable Parcels
ATTACHMENT A
January 13,2020 Minules
Marshside St Septic -to -Sewer Project
• Project Budget
• Sewer System Extension only
• Phase l - $190,000
• Phase II - $343,000
• Project Funding
• System Development Funds - $400,000
• SJRWMD Grant - $133,000
• Grant Summary
• Funding from SJRWMD District -Wide Cost -Share Program
• Reimburses 1/3 of construction cost up to $133,000
• Funds can be used for any construction related activities associated with
eliminating septic tanks in the Marshside Project Area
Legend
Existing Septic Tanks
Septic Tanks to be Eliminated
Developable Parcels to be Served
Potential Septic Tanks to Be Eliminated
Potential Developable Parcels to be Served
Existing Sewer
Sewer Line Extension
ATTACHMENTA
'Janus 13,2020 Minutes
Marshsi a �- Phase I
Legend
• Existing Septic Tanks
Septic Tanks to be Eliminated
Developable Parcels to be Serve
Potential Septic Tanks to Be Elrn
Potential Developable Parcels to
Existing Sewer
Sewer Line Extension
ACHMENTA
Marshsid
esPha✓ + 11
ATTACHMENT A
January 13,2620 Minutes
Septic Tank Conversions
• In 2000 there were 400 Septic Tanks within the City Limits
• By 2019 only ^46 Remaining within- the City Limits
Marshside Project to Eliminate an Additional 19=
• Future expansion of will Eliminate an Additional 12 _
ATTACHMENT A
January 13,2020 Minutes
Past CityPolicy
• Property owners must be notified 1 year prior to sewer availability (F.S.)
• Property owners must connect to City sewer within 1 year of sewer
availability (F.S.)
• Minimum $4,050 System Development Fee per property (Sewer Only)
• Must connect to City water if available
• Financing by the City available @ 5% interest, 4% if included in sewer bill
• 10 Previous conversions are currently being financed by the City with outstanding
balances from $500 to $5,500 and average monthly charge of $80
ATTACHMENT A
January 13,2020 Minutes
Conversion Costs & Options
• Septic Tank Conversion (decommissioning, sewer tap, etc.) _ $6,000 - $8,000
• System Development Fee = $4,050
Options to Consider:
• Property owner pays 100% of Conversion and System Development Fee
• Property owner pays System Development Fee, grant funds used on a first-come,
first-served basis for Conversion
• In the past, City has financed 100% of Conversion costs and SDF
■ Under either option, City could hire contractor for Conversion work resulting
in potentially lower costs to property owner