01-27-20 Commission Workshop Adopted MinutesATTENDANCE:
Present:
Also Present:
MINUTES
Commission Workshop Meeting
Monday, January 27, 2020 - 5:30 PM
Commission Chamber
Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 (District 1307)
arrived at 5:34 PM
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Commissioner - Seat 5 (District 1312)
arrived at 5:32 PM
Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
CALL TO ORDER
Following the Invocation and Pledge of Allegiance to the Flag, Mayor Glasser called the
meeting to order at 5:30 PM.
1. TOPICS
A. Infrastructure and Planning Projects
CM Corbin addressed the Commission and stated that included in the agenda packet is
a spreadsheet with a list of projects by department and also included is a project map
showing where the projects are located. He stated that as requested staff is providing a
status of the larger Public Works and Public Utilities projects. City Engineer (CE)
Steve Swann presented a PowerPoint titled 2020 Capital Projects Public Works &
Public Utilities (which is attached hereto and made part of the official record as
ATTACHMENT A).
CE Swann reported on the major capital projects of the Public Works Department ,
including:
Commissioner Norris arrived at 5:32 PM)
Commissioner Waters arrived at 5:34 PM)
12th Street Dune Walkover Construction. Dune walkover- ramp will begin at
the end of existing sidewalk and continue over the dune to the beach.
Commission Workshop
January 27, 2020
16th and 20th Street Dune Walkover Rehabilitation. These beautification
projects will include re -decking and painting of walkovers. They are to take
several weeks to complete and citizens will be notified of the process.
Discussion and questions ensued regarding options, costs, citizen notification and time
frames for the projects. Public Works Director (PWD) Scott Williams spoke to the
Commission regarding 16th Street, inquiring if re -decking of the section that goes onto
the sand is permissible.
18th Street Beautification and Enhancements. Commissioner Anderson and
Mayor Glasser are in favor of parking space redistribution in an effort to
increase safety and beautification. Commissioner Norris is in favor of
relocating the parallel parking spots and prefers to keep as much parking spaces
as possible.
Discussion ensued regarding creating an additional sidewalk, bike rack, an improved
buffer, and a crosswalk on Seminole Road. Commissioner Norris suggested green
screening to create a tall barrier and to coordinate a plant pallet with the Environmental
Stewardship Committee (ESC). The City will be providing opportunities for public
input.
Donner to Dutton Island Road Drainage Improvements. This is a planning
project designed to improve drainage/control flooding along Francis Road,
Mayport Road, and Donner Road to Dutton Island Road. CE Swann spoke
regarding gaining easements from land owners in order to clean, deepen and
widen ditches and replace smaller pipe with larger pipe in order to ease
drainage.
Hopkins Creek Drainage Expansion. Project proposes to deter water backup
during heavy rain. The plan is to replace the culvert into the shopping center
with a larger culvert, and clean and widen the drainage ditch.
Donner Park Parking Expansion. The City has applied for a Community
Development Block Grant (CDBG) through the City of Jacksonville for
creating additional parking at Donner Park and Gail Baker Center. The Grant
will not be awarded until October 2021 and Mayor Glasser stated she would
prefer the improvements to begin sooner. CM Corbin stated this project for
additional parking is a result of the charrette with the landscape architects.
Donner Road Realignment. This project will realign and upgrade Mayport Road
to Sandpiper Road. Proposal includes an 8' pathway from Sandpiper to Francis
and moving the sidewalk off the pavement from Mayport Road to Francis
Road. Commissioner Anderson questioned the proposal of the City replacing
the fences of private citizens and requested a cost analysis for landscaping
options vs. a fence. Mayor Glasser recalled Chris Lambertson, a developer,
being interested in assisting to offset the cost of the fence. Proposed date to start
project is June with a projection completion date of January/February 2021.
Commission Workshop
January 27, 2020
Citizen notification would occur upon approval of the project.
Aquatic Gardens Drainage Improvements. Improvement for the pumping
system at the Aquatic Gardens pond to improve drainage and alleviate standing
water. This project will be completed in two phases.
Seminole Road Drainage and Mulit-Use Path. Project goal is to improve water
drainage from the south end of the park down to David Street on Seminole.
This will be accomplished by replacing the old pipe with larger pipe. Sidewalk
will be replaced by an 8' multi -use path. In order to save the seven mature live
oaks and cut costs, the contractors are required to hand dig around the trees and
use air to blast the dirt out from under the roots and thread the pipe under the
tree roots. CM Corbin suggested an informational web -page and/or a P.R. blitz
to keep citizens informed of the project's progress.
Discussion ensured regarding extending the multi-purpose path to both sides of
Seminole south to Atlantic Blvd and north to the Police Station. PWD Williams
addressed the Commission regarding extension of the sidewalk. He stated it would
require a separate contract as the bid for the current project has been completed. The
Commission requested proposed costs of extending the sidewalk. Commissioner Norris
suggested the use of a web -page become standard procedure on all new projects. PWD
Williams spoke regarding costs and bids.
CE Swann reported on the major capital projects of the Public Utilities Department ,
including:
Waste Water Treatment Clarifier Drive Replacement. Project to perform
maintenance work replacing classifier drives.
All Water Treatment Plants High Service Pump Upgrades. Project will provide
maintenance/replacement of pumps to maintain reliability.
Water Treatment Plant #2 - New Water Storage Tank. Install a 1/2 million
gallon water storage tank to improve reliability, water quality, and increased
pressure throughout the City.
Discussion ensued regarding additional projects including:
Improvements to the Dog Park
Donner Park Safety Town Bicycle Park
Selva Marina
DCM Hogencamp addressed the Commission and provided clarification of the budget
for the three projects. Any money left over would go to road resurfacing.
ATTACHMENT A- 2020 Capital Projects Public Works & Public Utilities
Commission Workshop
January 27, 2020
2. PUBLIC COMMENT
None.
ADJOURNMENT
Mayor Glasser adjourned the meeting at 6:20 PM.
Attest:
00,01141,4_ viSulte.
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved:
Commission Workshop
January 27, 2020
ATTACHMENT A
January 27, 2020 Minutes
2020
Capital Projects
Public Works & Public Utilities
2020 PUBLIC WORKS PROJECTS January 27,
1 - DONNER RD IMPROVEMENTS
2 - PUBLIC WORKS STORAGE BUILDING
3 - 18TH ST ENHANCEMENTS
4 - 12TH ST DUNE WALKOVER
5 - 16TH & 20TH DUNE WALKOVER IMPROVEMENTS
5 - BACKUP GENERATOR
7 - AQUATIC GARDENS DRAINAGE IMPROVEMENTS
3 - SEMINOLE RD STORMWATER UPGRADE
HOWELL PARK BRIDGE REPLACEMENT
10 - DONNER PARK - PARKING IMPROVEMENTS
2020 PUBLIC UTILITIES PROJECTS
1 - WTP #2 - POTABLE WATER STORAGE TANK
2 - MARSHSIDE SEPTIC -TO -SEWER
3- SCADA UPGRADE AT WWTP
SCADA UPRADE AT WATER TREATMENT PLANTS
5- WTP HIGH SERVICE PUMP REPLACEMENT
3- WWTP DIGESTER BRIDGE REPLACEMENT
7 - WWTP CLARIFIER DRIVE REPLACEMENT
3- VALVE MAINTENANCE - CITY WIDE
3- HYDRANT REPLACEMENT - CITY WIDE
TTACJ-IMEPJT A
2020 Minutes
45TH ST
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ATTACHMENT A
January 27, 2020 Minutes
2020
Public Works Projects
ATTACHMENT A
January 27, 2020 Minutes
12t" Street Dune Walkover
ATTACHMENT A
January 27, 2020 Minutes
16t" Street Walkover Rehabiliation
ATTACHMENT A
January 27, 2020 Minutes
20t" Street Walkover Rehabiliation
ATTACHMENT A
January 27, 2020 Minutes
18t" Street Beautification
ATTACHMENT A
January 27, 2020 Minutes
Donner to Dutton Island Road
Drainage Improvements
ATTACHMENT A
January 27, 2020 Minutes
Hopkins Creek Drainage Improvements
ATTACHMENT A
lanuary 97 91191) Mini itPs
Donner Park Parking Expansion
ATTACHMENT A
January 27, 2020 Minutes
Donner Road Realignment
ATTACHMENT A
January 27, 2020 Minutes
Aquatic Gardens Drainage Improvements
Seminole Rd Drainage and Multi -Use Path
ATTACHMENT A
January 27, 2020 Minutes
2020
Public Utilities Projects
ATTACHMENT A
January 27, 2020 Minutes
WWTP Clarifier Drive Replacement
ATTACHMENT A
January 27, 2020 Minutes
All Water Treatment Plants
High Service Pump Upgrades
ATTACHMENT A
WTP #2 - New Water Storage Tank