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07-27-20 Regular City Commission Draft Agenda
City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, July 27, 2020 - 6:30 p.m. via Videoconference INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Notice and Instructions for viewing the meeting and providing public comments 5 - 6 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 3.B. Update on Police Procedures 3.C. Accept the 90-Day Calendar 90-Day Calendar (August through October 2020) 7 - 10 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for June 2020. Financial Report as of June 30, 2020 11 - 14 6.B. Acknowledge receipt of the Building Department Activity Report FY2020 through Q3. Building Report FY2020 Q3 15 - 19 Page 1 of 38 Regular City Commission - 27 Jul 2020 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 20-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING A FUND BALANCE POLICY AND PROVIDING AN EFFECTIVE DATE Resolution No. 20-27 21 - 26 8.B. RESOLUTION NO. 20-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT NUMBER Z1612 AND ANY AMENDMENTS THERETO; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 20-28 27 - 28 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 70-20-20 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE V, ADDITIONAL HOMESTEAD EXEMPTION; AMENDING SECTION 20-82, ADDITIONAL HOMESTEAD EXEMPTION; INCREASING THE AMOUNT OF THE ADDITIONAL HOMESTEAD EXEMPTION; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 70-20-20 29 - 31 9.B. Code revision for parades and processions will be in the final agenda. 10. MISCELLANEOUS BUSINESS 10.A. Public Hearing - WAIV 20-0001 (2446 Seminole Rd) Request for a waiver as permitted by Section 24-66 to waive the provision of a minimum 75 foot lot width as required by Section 24-105 to allow the subdivision of an existing nonconforming lot into two lots. The current lot is 72.60’ x 600’ (1 acre) in size. (Please Note: The applicant requested that this item be rescheduled for September 28, 2020, after the public hearing was advertised for July 27, 2020; therefore, public hearings will be held at both meetings.) Staff Report 33 - 35 10.B. Setting Preliminary Millage Rate for Fiscal Year 2021 Budget Preliminary Millage Rate and Budget Calendar 37 - 38 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Page 2 of 38 Regular City Commission - 27 Jul 2020 13. ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by Noon, the Friday prior to the meeting. Page 3 of 38 Page 4 of 38 NOTICE OF REGULAR CITY COMMISSION MEETING BEING HELD VIA VIDEOCONFERENCE Notice is hereby given that the Atlantic Beach City Commission will hold its regular meeting at 6:30 p.m. on Monday, July 27, 2020. Due to these extraordinary times, the City Commission will not be meeting in person; rather, the meeting will be held via videoconference. Pursuant to Governor DeSantis’ Executive Order Number 20-69, issued on March 20, 2020, “Local government bodies may utilize communications media technology, such as telephonic and video conferencing, as provided in Section 120.54(5)(b)2. Florida Statutes.” Pursuant to Section 2-403, Code of Ordinances, and to an emergency order executed March 27, 2020 as re-instituted by the Mayor and City Manager, the City Manager has adopted administrative rules that are necessary and appropriate to implement communications media technology, and to set the time, place, rules of conduct and procedure for this electronic regular City Commission meeting. Public input may be made in advance by email; by placing written comments in the drop box in front of City Hall; or during the meeting via video conference. Instructions are provided at the bottom of this notice. This meeting will be live-streamed and video recorded, as usual. The video recording with closed captioning will be posted within four business days on the City’s website at www.coab.us. To live-stream the meeting or to access the video recording afterward, click on the “Meeting Videos” tab on the City’s home page. In accordance with the Americans with Disabilities Act, persons needing a special accommodation for this proceeding should contact Lori Diaz, Deputy City Clerk, at 247-5821 or at ldiaz@coab.us by noon, Friday, July 24, 2020. INSTRUCTIONS FOR VIEWING AND PROVIDING PUBLIC COMMENTS: July 27, 2020 CITY OF ATLANTIC BEACH ELECTRONIC REGULAR COMMISSION MEETING The July 27, 2020 regular City Commission meeting will be a webinar conducted electronically (or “virtually”) with no public in attendance in the City Hall Commission Chamber. Members of the public may provide written comments (1) to be read during the meeting or (2) to be entered into record without being read during the meeting. To do this: 1. Email your comments and/or materials to City Clerk Donna Bartle by noon, Monday, July 27, 2020 at dbartle@coab.us, or place them in the Drop Box outside of City Hall, 800 Seminole Road, by noon, Friday, July 24, 2020, 2. Title your comments: for Courtesy of the Floor - “Written Comments for Courtesy of the Floor, City Commission Meeting, July 27, 2020”, or for Public Hearing on WAIV 20-001 – “Public Hearing - WAIV 20-001, Written Comments/Materials”, City Commission Meeting, July 27, 2020.”, and 3. Provide your name (required), address and email address, and Agenda Item # 27 Jul 2020 Page 5 of 38 4. If you desire for your written comments to be read into the record during the meeting, please indicate so and limit them to 300 words. Only written comments of 300 or fewer words will be read into the record during the meeting. All other written comments received by the deadline will be entered into the meeting record and distributed to the City Commission and the appropriate staff before the start of the meeting. Members of the public who opt to comment during electronic meetings – rather than providing written comments before the meeting -- may do so by registering to provide public comment. To register, click on the “Register to Provide Public Comment” link at https://www.coab.us/506/Meeting-Videos. Please register only for the meeting you wish to provide public comment on at least one hour before each meeting starts. If you wish to provide public comment on other meetings, you must register for and join each meeting separately. When you connect, you will see the message “Please wait, the meeting host will let you in soon”. Due to new security guidelines, you will not be able to connect after the meeting starts. For additional information or assistance, please contact the following before the meeting: For public comment questions: Donna Bartle, City Clerk, dbartle@coab.us or (904) 247-5809. For questions regarding the Waiver request: Amanda Askew, Planning and Community Development Director, aaskew@coab.us or 904-247-5841. For questions on connecting to the electronic meeting: Bob Cimon, IT Senior Systems Engineer, rcimon@coab.us or (904) 518-0783. Agenda Item # 27 Jul 2020 Page 6 of 38 O-.H<AVE:u?un.-L>2H.~Aunwnwxrnumm 0.44OO7E<-ummuolH<—..mH.HnZO w.—.>_..—.;5-w10~n..; >Aw—m2U>-.n..w?n“co-Umu.AuN—0..:uwHnow90ZmwonmamOO5.>3..mmwmO5 mCE<l..:H.wUW4"<<o3:oOw.<o:ov..mxan:z<a>mmmm»u:.no:5Om?_<_E§mm..\R\ -U>.H-Nu.::<Ifmono nw.?AU-?Huu.N?vA.H7:UuA170Wounwvx0N_05QN~mmm-...0—Enm0Q0!EnwmwndhwW01~70U?aomoO»:mon?i? DumnnmlmQ?n?m.Q?gnnujm?m?m:30_OODnm0~uu:309.3.<<TG»~:u..0..50..no<mQnOnE—uWmmumommlDanonmdmmWEE <<On_nw_..O~Um2.500o3.:7mmo:n—GmmH0m. 1-45“..O_:3mWCIQNVOW_0HunuNn.<3:.70n0<mmnmNEE-.HWOnm<m...mm???n$.0303%m?w?n.9.1-nmLamAuOHDnlmmmmO... EDD41:T0m=o.:aon_miWNGNHNWGIQNWONoO:wmQmHm-Z05. wmooxtZ039>wcmmn.<<o:nmrou.mmormn_:.on_wonanrcamamvc>r.WCmnmN»m.85 muCUO—w.-JZOUG -wm00?-?IwZU>H.~O2u>UUnO<nSu?WOLUNVOW—0Dn—E..».O..>:W:m»ZHHOEWEOOn0.u?nMONO >Ha.H.PAuH.—7i:mu2.HuC7\—mu~O..Bin.Oon?lammmmolDOIUNV?uN_?:n—N1nbrzm?mn?.:.O...W5oCnO70HNONOV OHHJN_<—>2>Q~m-_rRHVKI Agenda Item #3.C.27 Jul 2020Page 7 of 38 MAYOR ANDCOIVIMISSION Agenda Item #3.C.27 Jul 2020Page 8 of 38 MAYOR AND COMMISSION 2 pm 7 a 9 10 u CARAC ESC Medmg City omen 6 pm 6 pm C""°"Ncwslem:'Du: (Wins) 14 15 I6 ESC Oumach 17 13 Community Subeommiuee CommissionMtg Development 6:30 pm 53°?"3°“DueD:wfor9f28 (‘Invoc-Mayor)6 pm A3,,“[um 21 22 25 24 25 Commission Workshop 6 pm (Tenmive) 23 D so Due Dam Rn- Commission Mtg 10112Agni: 6:30 pm ‘Items (Invoc-Watcns)Agenda Item #3.C.27 Jul 2020Page 9 of 38 MAYOR AND COMMISSION Agenda Item #3.C.27 Jul 2020Page 10 of 38 AH—|—.<0-n>....:>7.....OW-m>AU: —u.Z>Zn.>F.?.m-unvna... >M01._CzMND.NOND Qmwa01(M)!M-l>1MMuv <J“U4on2.?_n<<<..un.minmnn l:n_non<mn...no.UwnmN .an<a::am0wmkonawmo«Mmkuohmumubwa mXva:a:a..:.au«..o..»wu._mw«_.w.mmm.uvwAwhwn _?m<m...:mmN10W2:..:::_:mu=nn_mvmzinlamVmuwvmxnmanwmm.._.:.mnu:-umMnn1_Vr_nmn. 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