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08-10-20 Regular City Commission Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, August 10, 2020 - 6:30 p.m. via Videoconference INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting on May 11, 2020. Regular City Commission - 11 May 2020 - Draft Minutes - Pdf 3 - 26 1.B. Approve minutes of the Commission Workshop on May 11, 2020. Commission Workshop - 11 May 2020 - Draft Minutes - Pdf 27 - 36 2. COURTESY OF FLOOR TO VISITORS Notice and instructions for viewing the meeting and providing p ublic comments 37 - 38 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 3.B. Accept the 90-Day Calendar (August through October 2020) 90-Day Calendar - Aug. thru Oct. 2020 39 - 42 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS Page 1 of 45 Regular City Commission - 10 Aug 2020 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 70-20-20, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE V, ADDITIONAL HOMESTEAD EXEMPTION; AMENDING SECTION 20-82, ADDITIONAL HOMESTEAD EXEMPTION; INCREASING THE AMOUNT OF THE ADDITIONAL HOMESTEAD EXEMPTION; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 70-20-20 43 - 45 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 2 of 45 Regular City Commission May 11, 2020 MINUTES Regular City Commission Meeting Monday, May 11, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Commissioner Anderson. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) - connected at 5:36 PM Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Priority-Setting/Visioning Workshop on January 8, 2020. 1B. Approve minutes of the Town Hall Meeting on January 11, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Presentation by North Florida TPO, report on the Transportation Improvement Program (TIP) for Fiscal Years 2020/2021 through 2024/2025. Denise Bunnewith, Planning Director with North Florida Transportation Planning Organization (TPO), addressed the Commission and reported on the projects planned for the area as detailed in the agenda packet. Page 1 of 24 Agenda Item #1.A. 10 Aug 2020 Page 3 of 45 Regular City Commission May 11, 2020 • Atlantic Boulevard (SR 10) at Third Street (SR A1A) - Intersection (Modify) • Atlantic Boulevard (SR 10) at San Pablo River -Bridge - Repair/Rehabilitation (2021-2022) • JTB/Intracoastal Waterway (SR 202) Bridge - Repair/Rehabilitation (2022- 2023) • Mayport Road (SR 101) from Atlantic Boulevard (SR 10) to Naval Base - Safety Project (2021-2022) • SR A1A/SR 10/ Atlantic Boulevard/3rd Street from 2nd Avenue North to Bay Street - Pedestrian Safety Improvements (2020-2021) • Wonderwood Drive (SR116) from Wompi Drive to E of ICWW Bridge - Resurfacing (2021-2022) (Commissioner Kelly virtually connected at 5:36 PM) Mayor Glasser opened the floor to the Commissioners for questions. All questions were answered. Commissioner Waters inquired about status of moving the Mayport Road Project- Lane Diet, higher on the priority list. Ms. Bunnewith explained that the process consists of first adopting the priority list, next the Department of Transportation (DOT) programming the dollars. At that point, we can work with DOT to get the project advanced. Ms. Bunnewith will forward a copy of the Complete Streets Guide and send Zoom invitation information for the next North Florida TPO meeting this Thursday to the City. Mayor Glasser inquired about the Mayport to Naval Station corridor safety improvements. Ms. Bunnewith will coordinate scheduling a meeting with DOT. PUBLIC COMMENT Mayor Glasser explained the process for public comments for electronic meetings and opened the Courtesy of the Floor to Visitors. Senior Systems Engineer, Bob Cimon stated there were no registered speakers at this time. DCM Hogencamp stated written comments were received from one person, Terri L. Ray (which are attached hereto and made part of this official record as ATTACHMENT A). DCM Hogencamp read the written comments. Mayor Glasser closed Courtesy of the Floor. ATTACHMENT A - Written Comments, City Commission Meeting, May 11, 2020 Page 2 of 24 Agenda Item #1.A. 10 Aug 2020 Page 4 of 45 Regular City Commission May 11, 2020 3 CITY MANAGER REPORTS 3A. City Manager’s Report CM Corbin presented slides and reported on the following: • COAB COVID - 19 current implementations, guidelines, and recovery plan. • Staff working with DIG Local to deliver food to AB residents. • Farmers Market moved to City Hall has been a huge success. • Estimate submitted to Federal Emergency Management Agency (FEMA). • Mayport Road Corridor Stakeholders Zoom meeting was held on May 8th. 3B. Accept the 90-Day Calendar There was CONSENSUS to accept the 90-Day Calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Proclamation Recognizing Kids to Parks Day (Mayor Glasser) Mayor Glasser proclaimed May 16, 2020 as the tenth Kids to Parks Day and provided a brief background. Commissioner Norris • Requested staff to review the "My Town Buys American Initiative" for utilization in our procurement policy to prioritize buying from American businesses. • Requested a formal presentation by Finance Director Burns on status of rectifying past City budgets and steps to finalize. • Informed that the BEAM "Keep Their Homes Campaign" is underway to help fund rent for beaches residents. If interested in participating, supporting or sharing go to www. Jaxbeam.org/homes. Commissioner Waters • Thanked City staff and Police amid COVID-19. • Keep in mind the safety of our at-risk in society, masks are a sign of courtesy and concern for our neighbors. • Any contributions to BEAM are appreciated. Commissioner Anderson • Reminded all of our citizens to respond to the Census. • Complimented resident’s flowers/ gardens. • Requested Chief Gualillo to provide a public announcement regarding bicycles/bicyclists rules, to include that bicyclists are subject to the same rules as a vehicle, and to alert motorists to be aware of bicyclists. Commissioner Kelly • Requested a status of how COVID- 19 might affect next year’s City's budget. Page 3 of 24 Agenda Item #1.A. 10 Aug 2020 Page 5 of 45 Regular City Commission May 11, 2020 Mayor Glasser • Held a zoom meeting with merchants of Beaches Town Center, and provided a status on the businesses. • Reported Atlantic Beach at (7) COVID -19 active cases. • Prayers for Fleet Landing. • BEAM, AB Cares • Recognized National Police Week, honoring those in Law Enforcement who have lost their lives. • Requested a report on COAB's budget/finance discrepancies which were flagged by our auditors. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. Appointments to the Environmental Stewardship Committee (Commissioner Norris) Commissioner Norris reported on the recommendation to make appointments to fill the two current vacancies of the Environmental Stewardship Committee (ESC) as detailed in the staff report which is included in the agenda. MOTION: To appoint Romy Vann to the ESC as an At-Large member to fill an unexpired term beginning immediately and ending December 31, 2021 and to appoint Deborah Andrews to the ESC as a District 1308 member to fill an unexpired term beginning immediately and ending December 31, 2020. Motion: Candace Kelly Second: Blythe Waters Candace Kelly (Moved By) For Brittany Norris For Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Motion passed 5 to 0. Commissioner Norris inquired about the request by ESC Chair Tony Pooley to speak regarding recommendation #3. City Clerk Bartle informed the Commission Mr. Pooley has decided to defer recommendation #3. Page 4 of 24 Agenda Item #1.A. 10 Aug 2020 Page 6 of 45 Regular City Commission May 11, 2020 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE CITY OF JACKSONVILLE/DUVAL COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP), WITH CERTAIN CHANGES AND REVISIONS, DATED DECEMBER 1, 2017, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Building Official Dan Arlington presented slides and reported on the recommendation to adopt the Jacksonville/Duval County Comprehensive Emergency Management Plan (CEMP), which is included in the agenda. He added that adoption allows COAB to benefit from the Duval County CEMP and it's more extensive planning, risk analysis, and State approval for: • State and Federal Funding and grants. • Greater access to County assistance before, during, and after an event • Allows the City to maximize CRS discount points during our upcoming 5-year audit. Discussion and questions ensued about our five-year audit, and our points/score. Mr. Arlington reported COAB's point score as a level 7 out of 10, the lower the number the better. MOTION: To adopt Resolution No. 20-15 as read. Motion: Candace Kelly Second: Cindy Anderson Cindy Anderson (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Blythe Waters For Brittany Norris For Motion passed 5 to 0. 8B. RESOLUTION NO. 20-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE PURCHASE OF TWO BUILDING INSPECTOR’S VEHICLES, FOR THE AMOUNT OF $ 52,780.00 AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Page 5 of 24 Agenda Item #1.A. 10 Aug 2020 Page 7 of 45 Regular City Commission May 11, 2020 Building Official Dan Arlington reported on the recommendation for the Commission to authorize the purchase of two replacement vehicles as detailed in the staff report included in the agenda. Commissioner Anderson wished to clarify that the reason the Building Department has a substantial reserve fund is due to the recent high level of construction at the AB Country Club, which is not a typical occurrence. Building Official Arlington replied that is very accurate. MOTION: To adopt Resolution No. 20-16. Motion: Brittany Norris Second: Cindy Anderson Cindy Anderson (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Blythe Waters For Candace Kelly For Motion passed 5 to 0. Mayor Glasser thanked Mr. Arlington and Interim Chief Gualillo. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 60-20-21 Public Hearing and Final Reading AN ORDINANCE RELATING TO SIGNS; PROVIDING FOR FINDINGS; PROVIDING FOR THE REPEAL OF THE EXISTING ATLANTIC BEACH SIGN CODE CODIFIED AS CHAPTER 17 OF THE ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR THE ADOPITION OF A NEW ATLANTIC BEACH SIGN CODE, ATTACHED HERETO AS EXHIBIT A AND MADE A PART HEREOF, TO REPLACE THE CURRENT CHAPTER 17 OF THE ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR INTENT; PROVIDING FOR DEFINITIONS; PROVIDING FOR NONCOMMERCIAL SIGNS AND MESSAGES; PROVIDING FOR EXEMPT SIGNS; FOR PROVIDING GENERAL PROVISIONS APPLYING TO ALL PERMITTED SIGNS; PROVIDING FOR SIGNS PERMITTED IN RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR SIGNS PERMITTED IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS; PROVIDING FOR SIGNS WITHIN SPECIAL PURPOSE AND SPECIAL PLANNED AREA ZONING DISTRICTS; PROVIDING FOR SIGNS WITHIN CONSERVATION ZONING DISTRICTS; PROVIDING FOR SIGNS PLACED ON PUBLIC BUILDINGS AND STRUCTURES WITHIN PUBLIC PARKS; PROVIDING FOR TEMPORARY SIGNS; PROVIDING FOR REMOVAL OF UNSAFE, DAMAGED OR POORLY MAINTAINED, AND ABANDONED Page 6 of 24 Agenda Item #1.A. 10 Aug 2020 Page 8 of 45 Regular City Commission May 11, 2020 SIGNS; PROVIDING FOR PROHIBITED SIGNS AND DEVICES; PROVIDING FOR NONCONFORMING SIGNS; PROVIDING FOR VARIANCES; PROVIDING FOR PERMITS REQUIRED; PROVIDING FOR APPLICATIONS; PROVIDING FOR CALCULATION OF PERMITTED SIGN SIZE; PROVIDING FOR FEES; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION AND SCRIVENER’S ERRORS; PROVIDING FOR APPLICABILITY; PROVIDING FOR ENFORCEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Link to Notice and Instructions for viewing the meeting and providing public comments. Mayor Glasser read the Ordinance by title. CM Corbin addressed the Commission and reviewed the background, stating that this is the seventh public meeting addressing this topic. Planning and Community Development Director (PCDD) Amanda Askew provided a slide presentation titled Sign Code Update (which is attached and made part of this official record as Attachment B). Mayor Glasser opened the Public Hearing. Mayor Glasser requested Bob Cimon, IT Senior Systems Engineer, to call names of registered speakers for this Public Hearing. There were none. Mayor Glasser requested DCM Hogencamp to read submitted/written comments for this Public Hearing. There were none. Mayor Glasser inquired if there were persons in the que wishing to speak for this Public Hearing. There were none. The Public Hearing was closed. Mayor Glasser stated as a result of the workshop the following items require to be addressed: • Whether to defer action. • Whether to remain silent on flags in the Ordinance. • Whether the number of temporary signs should be increased. • Whether to delay enforcement to promote education. Mayor Glasser opened the floor to Commission for a motion to defer. There was no one that wished to make a motion to defer. Page 7 of 24 Agenda Item #1.A. 10 Aug 2020 Page 9 of 45 Regular City Commission May 11, 2020 ATTACHMENT B - SIGN CODE UPDATE MOTION: To amend Ordinance No. 60-20-21 to delete Section 17-34 in its entirety and to add new Subsection 17-26, b. 6. to read "Flags." Motion: Brittany Norris Second: Cindy Anderson Commissioner Norris - Does not believe it necessary, at this time, to have flag language in this Ordinance. Commissioner Waters - Does not believe it necessary, at this time, to have flag language in this Ordinance. Commissioner Kelly - In support of omitting regulation of flags. Mayor Glasser - In support of this amendment. Thanked everyone who engaged in the process. Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. MOTION: To amend Ordinance No. 60-20-21 to update the number of temporary signs to eight. Motion: Brittany Norris Motion died for lack of a Second. MOTION: To amend Ordinance No 60-20-21 to amend Section 17-33 a. 1 to increase the number of residential signs from four to six. Motion: Candace Kelly Second: Cindy Anderson Commissioner Kelly - Stated six is a nice medium between four and eight. Commissioner Norris - Is not opposed to eight. Commissioner Waters - Stated six is a reasonable number. Page 8 of 24 Agenda Item #1.A. 10 Aug 2020 Page 10 of 45 Regular City Commission May 11, 2020 Commissioner Anderson - We are doing the best we can with the input received from our citizens. Mayor Glasser - Is conflicted with what is the perfect balance, respects the will of the Commission on this. Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. MOTION: To amend Ordinance No. 60-20-21 to amend Section 17-2, Definitions to remove the word flag or flags from the definition of "sign", "sign face area" and "temporary sign"; to amend 17-33 a.1 and b. 1 to remove two words ""and flags"; to revise the definition of "pennant" in Section 17-2 to read in full as follows: "any lightweight plastic, fabric or other material whether or not containing a message of any kind, suspended from a rope, wire, or string, usually in a series, which will flutter or swing in the wind. " Motion: Cindy Anderson Second: Brittany Norris CM Corbin clarified that is six 2x2 signs, there would still be an additional 1 square foot sign permitted for a total of seven. Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) Against Motion passed 4 to 1. MOTION: To amend Ordinance No. 60-20-21 to modify Section 8 to read "Ordinance shall take effect 60 days from the date of final review and approval". Motion: Cindy Anderson Second: Blythe Waters Commissioner Anderson -In support of a delayed effective date for purpose of ensuring that individuals and businesses have the opportunity to look it over and understand it before it goes into effect. Commissioner Kelly - Wants to reiterate this is a loosening of the sign Ordinance, there is Page 9 of 24 Agenda Item #1.A. 10 Aug 2020 Page 11 of 45 Regular City Commission May 11, 2020 very little individuals and businesses will have to do as a result of passage of this Ordinance. Commissioner Norris - Does not believe it is necessary to delay effective date due to current signs are grandfathered in. Commissioner Waters - Concurred with Commissioner Anderson. Mayor Glasser - Does not believe it is necessary to delay effective date. Would like to finish this, has lingered since 2016. Appreciates all concerns - pros and cons. Commissioner Norris - With political season looming, believes it is best to inform people early in the process, so that people don't feel misled. Does not see the necessity for a delay of the effective date. Commissioner Waters - There is pros and cons on both sides. Commissioner Anderson - Reason for asking for a delay stems from concern raised by a citizen that this would catch people off guard as people are dealing with this pandemic. Mayor Glasser - Stated Commissioner Anderson made a compelling argument. Commissioner Norris asked for clarification of the grandfathering in of signs. CA Durden read Section 17-51 - Nonconforming Signs on page 191 of 241 of the agenda packet. Regarding which signs will be grandfathered- she does not believe it includes signs that did not require permits. She asked for input from CM Corbin and PCDD Askew. PCDD Askew concurred with CA Darden’s interpretation. There was discussion regarding wording of the motion, and question of the Commissioners interpretations. Mayor Glasser suggested a third round of discussion. CA Durden provided guidance on how to proceed to a third round. Mayor Glasser asked for a motion to waive the rules to allow for a third round of discussion. She stated this is a subsidiary motion to the motion to amend. Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Ellen Glasser Against Candace Kelly Against Brittany Norris Against Brenna Durden Motion failed 2 to 3. Page 10 of 24 Agenda Item #1.A. 10 Aug 2020 Page 12 of 45 Regular City Commission May 11, 2020 MOTION: To waive the rules to allow for a third round of discussion. Motion: Brittany Norris Second: Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson Against Blythe Waters For Motion passed 4 to 1. Mayor Glasser noted that this round provides flexibility to discuss what was heard by City Attorney and staff regarding nonconforming signs versus "not permitted” temporary signs. Commissioner Norris -Not in support of motion, concerned with the problem of enforcement. Commissioner Waters - In support of motion, believes listening to the concerns of citizens, allowing them time to have concerns answered before the Ordinance goes into effect, goes a long way in allowing them to feel heard at a very difficult time. Commissioner Anderson - concurred with Commissioner Waters. Commissioner Kelly - After clarification from CA Durden of interpretation that “only permitted signs are grandfathered in” believes Section 51 should state that “everyone’s signs” are grandfathered in. Mayor Glasser - Not in support of grandfathering in "not permitted" temporary signs. MOTION: To approve Ordinance No. 60-20-21 as amended. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 11 of 24 Agenda Item #1.A. 10 Aug 2020 Page 13 of 45 Regular City Commission May 11, 2020 10 MISCELLANEOUS BUSINESS 10A. Public Hearing - WAIV 20-0001 (2446 Seminole Road) DEFERRAL REQUESTED BY APPLICANT Request for a waiver as permitted by Section 24-66 to waive the provision of a minimum 75 foot lot width as required by Section 24-105 to allow the subdivision of an existing nonconforming lot into two lots. The current lot is 72.60’ x 600’ (1 acre) in size. CM Corbin reported that a request to defer has been received. PCDD Askew stated the applicant asked to defer to July 27, 2020. Mayor Glasser opened the Public Hearing. Mayor Glasser requested Bob Cimon, IT Senior Systems Engineer, to call names of registered speakers for this Public Hearing. There were none. Mayor Glasser requested DCM Hogencamp to read submitted/written comments for this Public Hearing. There were none. The Public Hearing remains open and continues to July 27, 2020. MOTION: To defer this item and continue the Public Hearing to July 27, 2020. Motion: Candace Kelly Second: Blythe Waters Blythe Waters (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Cindy Anderson For Brittany Norris For Motion passed 5 to 0. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden - Impressed and thankful for discussion and diligence by Commission and staff on the Sign Code. Page 12 of 24 Agenda Item #1.A. 10 Aug 2020 Page 14 of 45 Regular City Commission May 11, 2020 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson - Concurs with CA Durden. Commissioner Kelly- Congratulated everyone for managing through quarantine this far, do not give up too soon. Commissioner Norris - Thankful to staff. To citizens, continue your passion for our constitutional freedoms. Commissioner Waters - Thankful to staff, saved the City thousands of dollars by not hiring special outside counsel. She understands the appearance of buying vehicles at this time, also understands why the decision makes sense. CM Corbin - Inquired if Commissioner Anderson wished to speak regarding her request to place paid parking topic on the next agenda. Commissioner Anderson replied yes, she requests the topic of providing free parking at Town Center for residents be discussed by Commission. CM Corbin will place topic on next agenda. CM Corbin thankful to everyone for their work on the Sign Code. Mayor Glasser - Thankful to everyone. Encouraged people to continue to engage. She is always available for a constructive sit down and welcomes emails. 13 ADJOURNMENT There being no further discussion, Mayor Glasser adjourned the meeting at 9:04 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _________________________________ Date Approved Page 13 of 24 Agenda Item #1.A. 10 Aug 2020 Page 15 of 45 Page 14 of 24 Agenda Item #1.A. 10 Aug 2020 Page 16 of 45 ATTACHMENT A MAY 11, 2020 MinutesPage 15 of 24Agenda Item #1.A.10 Aug 2020Page 17 of 45 Page 16 of 24 Agenda Item #1.A. 10 Aug 2020 Page 18 of 45 SIGN CODE UPDATE ATTACHMENT B May 11, 2020 Minutes Page 17 of 24Agenda Item #1.A.10 Aug 2020Page 19 of 45 SIGN CODE UPDATE •1966 First sign code adopted •Amended 19 times •2013 Definition and size restrictions on flags added (Not more than two flags per parcel. If two flags then one must be USA flag. Non-USA flag limited to 24 sq ft.) •2016 Commission signed Resolution No. 16-04 •Unconstitutional for the 1st Amendment •Directed staff to observe what other Cities develop •Bring amended version back to City and make it fit local preferences ATTACHMENT B May 11, 2020 Minutes Page 18 of 24Agenda Item #1.A.10 Aug 2020Page 20 of 45 SIGN CODE UPDATE - CDB ATTACHMENT B May 11, 2020 Minutes Page 19 of 24Agenda Item #1.A.10 Aug 2020Page 21 of 45 Request for Community Input •8 Website Posts/Updates •9 Facebook Posts •4 Next Door Post •8 Email Newsletter Articles/ Graphics 45 requests for public input from City Hall: ATTACHMENT B May 11, 2020 Minutes Page 20 of 24Agenda Item #1.A.10 Aug 2020Page 22 of 45 Request for Community Input •1 Utility Bill Monthly Newsletter •1 Visual Preference Survey •7 Newspaper Notices •7 Public Meetings ATTACHMENT B May 11, 2020 Minutes Page 21 of 24Agenda Item #1.A.10 Aug 2020Page 23 of 45 SIGN CODE UPDATE ATTACHMENT B May 11, 2020 Minutes Page 22 of 24Agenda Item #1.A.10 Aug 2020Page 24 of 45 Community Input / Feedback 6 people have contacted staff: •Flags should be exempt or silent in the code •Allow more than 4 temporary signs •Defer the sign code ATTACHMENT B May 11, 2020 Minutes Page 23 of 24Agenda Item #1.A.10 Aug 2020Page 25 of 45 Commission Requested changes from 1st Read: 1. Section 17-42 (17): delete from this section as it is covered in section 17-26 (b)(5) 2. Flags (Sec. 17-34): Allow up to 3 flags, no flag can be larger than forty (40) square feet with the total combined sign face area not to exceed 80 square feet 3. Definitions of flag and banner: - staff bring forward language for more detailed definition of a flag and banner (Sec. 17-2) 4. Add allowance for banners in residential areas but limit to one banner, no more than 30 square feet and displayed no more than 7 days 5. Reduce the total allowed temporary signs in residential (17-33) - allow up to 4 signs (365 days per calendar year or seven (7) days after an event) ATTACHMENT B May 11, 2020 Minutes Page 24 of 24Agenda Item #1.A.10 Aug 2020Page 26 of 45 Commission Workshop May 11, 2020 MINUTES Commission Workshop Meeting Monday, May 11, 2020 - 5:30 AM ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk CALL TO ORDER Following the Pledge to the Flag, Mayor Glasser called the meeting to order at 5:30PM. 1. TOPICS A. Discuss the Proposed Sign Code - Ordinance No. 60-20-21. CM Corbin reported on the progression of the proposed Sign Code Ordinance. It is on the agenda for action at tonight's Regular Commission meeting. Planning and Community Development Director (PCDD), Amanda Askew, addressed the Commission and provided background regarding the City's Sign Code, as detailed in the agenda packet. PCDD Askew presented a PowerPoint titled Sign Code Update, of highlights of the proposed changes to the sign code (which is attached hereto and made part of this official record as ATTACHMENT A). Discussion ensued about flags. CA Durden spoke about how the City may properly address flags, as detailed in her Memorandum included in the agenda packet. Discussion continued regarding moving forward without language regarding flags, flags on private property and on commercial property, feather flags/banners, temporary signs, and enforcement. All questions were answered by staff. CA Durden informed the Commission of other places in the Code where the word "flag" is utilized, should they choose to exempt flags from the Sign Code. ATTACHMENT A - Sign Code Update Page 1 of 10 Agenda Item #1.B. 10 Aug 2020 Page 27 of 45 Commission Workshop May 11, 2020 ADJOURNMENT There was no further discussion and Mayor Glasser adjourned the meeting at 6:13PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _____________________________ Date Approved Page 2 of 10 Agenda Item #1.B. 10 Aug 2020 Page 28 of 45 SIGN CODE UPDATE ATTACHMENT A May 11, 2020 Minutes Page 3 of 10Agenda Item #1.B.10 Aug 2020Page 29 of 45 SIGN CODE UPDATE •1966 First sign code adopted •Amended 19 times •2013 Definition and size restrictions on flags added (Not more than two flags per parcel. If two flags then one must be USA flag. Non-USA flag limited to 24 sq ft.) •2016 Commission signed Resolution No. 16-04 •Unconstitutional for the 1st Amendment •Directed staff to observe what other Cities develop •Bring amended version back to City and make it fit local preferences ATTACHMENT A May 11, 2020 Minutes Page 4 of 10Agenda Item #1.B.10 Aug 2020Page 30 of 45 SIGN CODE UPDATE -CDB ATTACHMENT A May 11, 2020 Minutes Page 5 of 10Agenda Item #1.B.10 Aug 2020Page 31 of 45 Request for Community Input •8 Website Posts/Updates •9 Facebook Posts •4 Next Door Post •8 Email Newsletter Articles/ Graphics 45 requests for public input from City Hall: ATTACHMENT A May 11, 2020 Minutes Page 6 of 10Agenda Item #1.B.10 Aug 2020Page 32 of 45 Request for Community Input •1 Utility Bill Monthly Newsletter •1 Visual Preference Survey •7 Newspaper Notices •7 Public Meetings ATTACHMENT A May 11, 2020 Minutes Page 7 of 10Agenda Item #1.B.10 Aug 2020Page 33 of 45 SIGN CODE UPDATE ATTACHMENT A May 11, 2020 Minutes Page 8 of 10Agenda Item #1.B.10 Aug 2020Page 34 of 45 Community Input / Feedback 6 people have contacted staff: •Flags should be exempt or silent in the code •Allow more than 4 temporary signs •Defer the sign code ATTACHMENT A May 11, 2020 Minutes Page 9 of 10Agenda Item #1.B.10 Aug 2020Page 35 of 45 Commission Requested changes from 1st Read: 1. Section 17-42 (17): delete from this section as it is covered in section 17-26 (b)(5) 2. Flags (Sec. 17-34): Allow up to 3 flags, no flag can be larger than forty (40) square feet with the total combined sign face area not to exceed 80 square feet 3. Definitions of flag and banner: -staff bring forward language for more detailed definition of a flag and banner (Sec. 17-2) 4. Add allowance for banners in residential areas but limit to one banner, no more than 30 square feet and displayed no more than 7 days 5. Reduce the total allowed temporary signs in residential (17-33) -allow up to 4 signs (365 days per calendar year or seven (7) days after an event) ATTACHMENT A May 11, 2020 Minutes Page 10 of 10Agenda Item #1.B.10 Aug 2020Page 36 of 45 NOTICE OF REGULAR CITY COMMISSION MEETING BEING HELD VIA VIDEOCONFERENCE Notice is hereby given that the Atlantic Beach City Commission will hold its regular meeting at 6:30 p.m. on Monday, August 10, 2020. Due to these extraordinary times, the City Commission will not be meeting in person; rather, the meeting will be held via videoconference. Pursuant to Governor DeSantis’ Executive Order Number 20-69, issued on March 20, 2020, as extended by Executive Order Number 20-179, “Local government bodies may utilize communications media technology, such as telephonic and video conferencing, as provided in Section 120.54(5)(b)2. Florida Statutes.” Purs uant to Section 2-403, Code of Ordinances, and to an emergency order executed March 27, 2020, as re-instituted by the Mayor and City Manager, the City Manager has adopted administrative rules that are necessary and appropriate to implement communications media technology, and to set the time, place, rul es of conduct and procedure for the August 10, 2020 City Commission meeting. Public input may be made in advance by email; by placing written comments in the drop box located in front of City Hall, 800 Seminole Road, Atlantic Beach; or during the meeting via video conference. Instructions are provided below. This meeting will be live-streamed and video recorded, as usual. The video recording with closed captioning will be posted within four business days on the City’s website at www.coab.us. To live-stream the meeting or to access the video recording afterward, click on the “Meeting Videos” tab on the City’s home page. In accordance with the Americans with Disabilities Act, persons needing a special accommodation for this hearing should contact Donna Bartle, City Clerk, at (904) 200-9790 or at dbartle@coab.us by noon Friday, August 7, 2020. INSTRUCTIONS FOR VIEWING AND PROVIDING PUBLIC COMMENTS: AUGUST 10, 2020 CITY OF ATLANTIC BEACH ELECTRONIC REGULAR COMMISSION MEETING The August 10, 2020 regular City Commission meeting will be a webinar conduct ed electronically (or “virtually”) with no public in attendance in the City Hall Commission Chamber. Members of the public may provide written comments (1) to be read during the meeting or (2) to be entered into record without being read during the meeting. To do this: 1. Email your comments and/or materials to City Clerk Donna Bartle by noon, August 10, 2020 at dbartle@coab.us, or place them in the Drop Box outside of City Hall, 800 Seminole Road, by noon, August 7, 2020, 2. Title your comments:  for Courtesy of the Floor - “Written Comments for Courtesy of the Floor, City Commission Meeting, August 10, 2020”, or  for Public Hearing on Ordinance No. 70-20-20 - “Public Hearing on Ordinance No. 70-20-20- Written Comments/Materials” 3. Provide your name (required), address and email address, and Agenda Item # 10 Aug 2020 Page 37 of 45 4. If you desire for your written comments to be read into the record during the meeting, please indicate so and limit them to 300 words. Only written comments of 300 or fewer words will be read into the record during the meeting. All other written comments received by the deadline will be entered into the meeting record and distributed to the City Commission and the appropriate staff before the start of the meeting. Members of the public who opt to comment during electronic meetings – rather than providing written comments before the meeting -- may do so by registering to provide public comment. To register, click on the “Register to Provide Public Comment” link at https://www.coab.us/506/Meeting-Videos. Please register at least one hour before the meeting starts. When you connect, you will see the message “Please wait, the meeting host will let you in soon”. For additional information or assistance, please contact the following before the meeting:  Questions regarding the proposed Ordinance No. 70-20-20: Melissa Burns, Finance Director, mburns@coab.us or (904) 426-4744.  Other public comment questions: Donna Bartle, City Clerk, dbartle@coab.us. or (904) 200-9790 or (904) 247-5809.  Questions on connecting to the electronic meeting: Bob Cimon, IT Senior Systems Engineer, rcimon@coab.us or (904) 518-0783. 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