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08-24-20 Regular City Commission Draft Agenda
City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, August 24, 2020 - 6:30 p.m. via Videoconference INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting on May 26, 2020. 05-26-20 DRAFT Regular City Commission Meeting Minutes 5 - 29 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Notice and instructions for viewing the meeting and providing p ublic comments. 31 - 32 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 3.B. Accept the 90-Day Calendar (September through November 2020) 90-Day Calendar September through November 2020 33 - 36 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Women's Equality Day Proclamation (Mayor Glasser) Proclamation 37 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for July 2020. Financial Report for July 2020 39 - 42 Page 1 of 65 Regular City Commission - 24 Aug 2020 6.B. Declare the list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. List of property to be declared surplus 43 - 44 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 20-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO MAKE NECESSARY REPAIRS TO THE POLICE BUILDING DRAIN LINE Resolution No. 20-30 45 - 50 8.B. RESOLUTION NO. 20-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE TWO POLICE FLEET VEHICLES DURING THE 2019-20 FISCAL YEAR Resolution No. 20-31 51 - 63 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 10.A. Draft 2030 Parks Master Plan - Presentation and Discussion (PLEASE NOTE: The updated draft 2030 PMP will be included in the final Aug. 24 City Commission agenda package.) Staff Report 65 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Every effort is made to indicate what action the City Commission is expected to take on each Page 2 of 65 Regular City Commission - 24 Aug 2020 agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 3 of 65 Page 4 of 65 Regular City Commission May 26, 2020 MINUTES Regular City Commission Meeting Tuesday, May 26, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Anderson led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll: ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) – arrived at 6:35p.m. Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk Pursuant to Governor DeSantis' Executive Order and COAB Emergency Order this meeting will be held via videoconference. 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop on January 27, 2020. 1B. Approve minutes of the Special Electronic City Commission Meeting on March 31, 2020. (Commissioner Waters arrived at 6:35 PM) Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser asked if there were any speakers who wished to speak. There were none. Page 1 of 25 Agenda Item #1.A. 24 Aug 2020 Page 5 of 65 Regular City Commission May 26, 2020 Mayor Glasser asked if there were any written comments. There were none. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. City Manager’s Report • Seminole Road project is underway. • Russell Park basketball court has been completed. • 12th Street Dune walkover has been completed. • Selva Marina Drive initial treatment for odor control to begin next week. • Summer camp will proceed with limited number of students. First come first serve. • 18th Street project continues - will be coming back to Commission for considerations. • We plan to have the next Regular Commission meeting, June 8, 2020 in person. Interim Chief Vic Gualillo reported on Memorial Day weekend activity. He reported the biggest concern was parking at the beach. He spoke about a sand bar which has developed about 100 yards off our beach, most notably in front of One Ocean. He reported three assists, two of which required towed in by Sea Doo due to swimming out to the sand bar. Will continue to monitor the situation. Discussion and questions ensued regarding summer camp. It was suggested to hire additional teens/counselors for the ability to provide the essential service without limiting attendance. CM Corbin to look into the possibility of doing that. 3B. Accept the 90-Day Calendar There was CONSENSUS to accept the 90-Day calendar. 4 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 5 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Anderson spoke regarding the Memorial Day ceremony and the bike safety program. Commissioner Kelly spoke regarding the Memorial Day ceremony, face masks and bike volume. Commissioner Norris spoke regarding the Memorial Day ceremony. Mayor Glasser spoke regarding the Memorial Day ceremony, meetings with COAB businesses, and face masks. She reported ten positive COVID cases in COAB. Page 2 of 25 Agenda Item #1.A. 24 Aug 2020 Page 6 of 65 Regular City Commission May 26, 2020 6 CONSENT AGENDA Mayor Glasser read the Consent Agenda. 6A. Accept the water and sewer infrastructure at Preserve at Atlantic Beach subdivision for ownership and maintenance by the City of Atlantic Beach. 6B. Acknowledge receipt of the Monthly Finance Report for April 2020. ACTION: To pull Item 6A and Item 6B for discussion. Commissioner Kelly pulled Item 6A for discussion on impacts to the General Fund and Expenditures. CM Corbin and Finance Director (FD) Melissa Burns report the largest anticipated impacts will be to our intergovernmental revenues. It is too soon for a detailed analysis. Commissioner Anderson inquired about impacts to the Pension Funds. FD Burns reported, if needed, adjustments to contributions would not happen until next Fiscal Year. The investments are rebounding. CM Corbin to provide an example of a Fund Balance Policy and a report on the recent Actuarial Reports on the next meeting's agenda. Commissioner Kelly pulled 6B for discussion on the impacts/costs associated with COAB maintaining the water and sewer infrastructure of the development. CM Corbin and City Engineer Steve Swann reported that a system development fee and a component of resident’s monthly bill will go towards improvements needed and long term maintenance of the system. MOTION: To approve Consent Agenda Items 6A and 6B as read. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2019 JUSTICE ASSISTANCE GRANT PROGRAM Page 3 of 25 Agenda Item #1.A. 24 Aug 2020 Page 7 of 65 Regular City Commission May 26, 2020 Mayor Glasser read the Resolution by title. Interim Police Chief Gualillo provided a summary of the recommendation as detailed in the staff report included in the agenda packet. All questions were answered. MOTION: Approve Resolution No. 20-18 as read by title. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 20-20-156 Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a summary of the Ordinance as detailed in the agenda packet. Discussion and questions ensued regarding the extra expenditures for the Police Department, budgeting of Special Pay and improper budgeting by previous Finance Director. There was additional discussion regarding each department being aware that the money is there for what they need and the accuracy of using a previous year's budget amount. MOTION: Approve Ordinance No. 20-20-156 as read. Motion: Candace Kelly Second: Brittany Norris Mayor Glasser suggests a placeholder for this so it will not be overlooked next year. Ellen Glasser For Cindy Anderson For Blythe Waters For Page 4 of 25 Agenda Item #1.A. 24 Aug 2020 Page 8 of 65 Regular City Commission May 26, 2020 Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 9B. ORDINANCE NO. 75-20-24 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY, SECTION 21-44, METERED PARKING CHARGES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief background and summary of the Ordinance as detailed in the agenda packet. Planning and Community Development Director (PCDD) Amanda Askew presented slides that reviewed results from the May 18, 2020 Commission Workshop regarding the Beaches Town Center Pay for Parking Program. As a result, Ordinance No. 75-20-24 modifies the Pay for Parking Program with the following: • Changes parking rates to three (3) free hours of parking for registered residents in COAB. • Provides one 15 minute parking space for take-out parking. • Memorializes the first thirty (30) minutes free. Discussion and questions ensued regarding the 15 minute parking space, how to park for the three free hours and how to register for the program. For registration go to www.northbeachesparking.com, staff will assist residents with registering if needed. MOTION: To adopt Ordinance No. 75-20-24 as read. Motion: Candace Kelly Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Audit Finding 17-1 Update CM Corbin provided a summary of the staff report as detailed in the agenda packet. FD Burns presented a PowerPoint regarding Audit Finding 17-1 (which is attached Page 5 of 25 Agenda Item #1.A. 24 Aug 2020 Page 9 of 65 Regular City Commission May 26, 2020 hereto and made part of this Official Record as ATTACHMENT A). Mayor Glasser explained Commission to discuss and provide direction to CM Corbin for next steps. Discussion and questions ensued regarding the timeline of the unreconciled amount, forensic audit costs, errors or malfeasance, approaching a former FD for assistance/insight, and whether money is a surplus or a deficit. FD Burns stated it is still yet to be determined and requires further review. There was further discussion for options to close the issue and State requirements. There was CONSENSUS for CM Corbin to proceed with reaching out to our local resources who are knowledgeable about our books between 2014 and 2105 for assistance/insight. CM Corbin to report back to Commission in six (6) weeks. ATTACHMENT A - Update on Audit Finding 17-1 - Timeliness and Accuracy of Bank Reconciliations 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden - Reminded Commission of mandatory Ethics Training. A class is offered on June 18 by the Florida League of Cities. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Mayor Glasser - Zoom meeting with Beaches Watch on June 4. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:08 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ______________________________ Date Approved Page 6 of 25 Agenda Item #1.A. 24 Aug 2020 Page 10 of 65 Update on Audit Finding 17-1 – Timeliness and Accuracy of Bank Reconciliations ATTACHMENT A May 26, 2020 Minutes Page 7 of 25Agenda Item #1.A.24 Aug 2020Page 11 of 65 Auditors Responsibility •Express opinions on these financial statements based on our audit. •Conduct audit in accordance with Government Auditing Standards issued by the Comptroller General of the United States •Plan and perform audit to obtain reasonable assurance about whether financial statements are free from material misstatement ATTACHMENT A May 26, 2020 Minutes Page 8 of 25Agenda Item #1.A.24 Aug 2020Page 12 of 65 The audit results cited 6 separate conditions that need improvement. •Area of concern where a condition was found. •Condition – Defines the problem and the underlying issue that caused it. •Recommendation – Auditors proposed solution to the issue. The City has adopted procedures that resolve 5 of the 6 separate conditions identified. ATTACHMENT A May 26, 2020 Minutes Page 9 of 25Agenda Item #1.A.24 Aug 2020Page 13 of 65 17-1 – Timeliness and Accuracy of Bank Reconciliations Condition―The Ɵmely reconciliaƟon of bank accounts is one of the key components of a sound system of internal controls. During the audit we noted that bank reconciliations for September 2017 had not been completed as of December 2017. The bank reconciliation was provided during final fieldwork in February 2018, but we noted errors in the reconciling items. Management made corrections to the September 2017 bank reconciliation, however, there remains a $10,000 unreconciled difference. Effect―Inaccurate or delayed bank reconciliaƟons result in an increased risk that errors or irregularities will go undetected for extended periods of time. Recommendation―We recommend that the City implement procedures to ensure that all bank accounts are reconciled within 20 days of month-end. FY18 Update―At the commencement of the audit, the City had material unreconciled balances in excess of $500,000, which were uncorrected for a significant time period. This also resulted in the delay and completion of the audit. As of September 30, 2019, the City had an unreconciled difference of $105,000. The City will need to continue to investigate this significant variance and determine the source of the difference. ATTACHMENT A May 26, 2020 Minutes Page 10 of 25Agenda Item #1.A.24 Aug 2020Page 14 of 65 Accounting 101: Journal Entries •A journal entry is a record of the business transactions in the accounting books of a business. A properly documented journal entry consists of the correct date, amounts to be debited and credited, description of the transaction and a unique reference number. •A journal entry is the first step in the accounting cycle. A journal details all financial transactions of a business and makes a note of the accounts that are affected. Since most businesses use a double- entry accounting system, every financial transaction impact at least two accounts, while one account is debited, another account is credited. This means that a journal entry has equal debit and credit amounts. ATTACHMENT A May 26, 2020 Minutes Page 11 of 25Agenda Item #1.A.24 Aug 2020Page 15 of 65 Accounting 101: Journal Entries •A journal is a record of transactions listed as they occur that shows the specific accounts affected by the transaction. Used in a double- entry accounting system, journal entries require both a debit and a credit to complete each entry. So, when you buy goods, it increases both the inventory as well as the accounts payable accounts. •Journal entries are the foundation for all other financial reports. They provide important information that are used by auditors to analyze how financial transactions impact a business. The journalized entries are then posted to the general ledger. ATTACHMENT A May 26, 2020 Minutes Page 12 of 25Agenda Item #1.A.24 Aug 2020Page 16 of 65 Accounting 101: Journal Entries A journal entry requires the following elements: •A header which includes the date of the entry •A reference number or a journal entry number that can be used to index and retrieve the journal when required •The account number and name. These are recorded in the first column into which the entry is recorded •The debit amount is entered in the second column •The credit amount is entered in the third column •The description of the journal entry in the footer ATTACHMENT A May 26, 2020 Minutes Page 13 of 25Agenda Item #1.A.24 Aug 2020Page 17 of 65 Accounting 101: Journal Entries Example of a journal entry: The total amount entered in the debit column equals the total amount entered in the credit column. ATTACHMENT A May 26, 2020 Minutes Page 14 of 25Agenda Item #1.A.24 Aug 2020Page 18 of 65 Accounting 101: Pooled Cash •Pooled cash is maintaining one account at the bank instead of a separate account for each fund. •The City of Atlantic Beach currently maintains 26 separate funds the first account in each fund is titled “Assets/Pooled Cash Account”. This account tracks the cash that belongs to that fund. ATTACHMENT A May 26, 2020 Minutes Page 15 of 25Agenda Item #1.A.24 Aug 2020Page 19 of 65 Reconciling Process •At the end of the year Cash and Investments has to match the sum of the Assets/Pooled Cash Accounts of all funds. •At FY18 year end there was a $555,053.56 difference between the Cash/Investments and the total of all Assets/Pooled Cash account of all funds (they have to match). ATTACHMENT A May 26, 2020 Minutes Page 16 of 25Agenda Item #1.A.24 Aug 2020Page 20 of 65 Reconciling Process •There were differences in multiple accounts which were investigated and corrected. The differences were caused by journal entries that were either done incorrectly, or duplicated •The result of correcting those items was Cash & Investments having $110,043.65 more than it should. ATTACHMENT A May 26, 2020 Minutes Page 17 of 25Agenda Item #1.A.24 Aug 2020Page 21 of 65 Reconciling Process •Finance staff has been reviewing journal entries from Fiscal Year 2018 •The unreconciled difference is extremely likely to be an incorrect journal entry. Going through the reconciling process, have discovered many posted and reversed journal entries. •Could also be related to the AS 400 (also known as green screen) in the way it processes the journal entries. ATTACHMENT A May 26, 2020 Minutes Page 18 of 25Agenda Item #1.A.24 Aug 2020Page 22 of 65 Reconciling Process •Very recently, Finance staff noticed something within Green Screen that leads us to believe that it is an incorrect journal entry •Staff went back prior to 2015 to determine if this kind of difference had occurred in any other fiscal year. ATTACHMENT A May 26, 2020 Minutes Page 19 of 25Agenda Item #1.A.24 Aug 2020Page 23 of 65 This is the account that is currently out of balance. This is from Fiscal Year 2014; Debit have to equal Credits, they do here. ATTACHMENT A May 26, 2020 Minutes Page 20 of 25Agenda Item #1.A.24 Aug 2020Page 24 of 65 This is a screen shot from Fiscal Year 2015; debits and credits do not match therefore we start looking for the cause ATTACHMENT A May 26, 2020 Minutes Page 21 of 25Agenda Item #1.A.24 Aug 2020Page 25 of 65 This is a screen shot from Fiscal Year 2019; debits and credits match; still in the audit process ATTACHMENT A May 26, 2020 Minutes Page 22 of 25Agenda Item #1.A.24 Aug 2020Page 26 of 65 Next Steps •Involving accounting consultant to assist in working through this new theory •Following the trail from Fiscal Year 2015-2018 •Could be more than one item •Which accounts are affected and how •Involve auditor when theory is tested and a proposed correction is determined •By September 30, 2020 all possibilities will have been examined ATTACHMENT A May 26, 2020 Minutes Page 23 of 25Agenda Item #1.A.24 Aug 2020Page 27 of 65 After September 30th •If the $110,043.65 is still not found Commission can decide to: •Write off amount to the General Fund •Perform investigation through forensic audit or other means ATTACHMENT A May 26, 2020 Minutes Page 24 of 25Agenda Item #1.A.24 Aug 2020Page 28 of 65 City of Atlantic Beach Code of Ordinances Sec. 64. - Investigations The city commission, or any committee thereof, the city manager or any advisory board appointed by the city commission for such purpose, shall have power at any time to cause the affairs of any department or the conduct of any officer or employee under their jurisdiction to be investigated; and for such purpose shall have power to compel the attendance of witnesses and the production of books, papers and other evidence; and for that purpose may issue subpoenas which shall be signed by the president or chairman of the body, or by the officer making the investigation, and shall be served by an officer authorized to serve such process. The authority making such investigation shall have power to cause the testimony to be given under oath, such oath to be administered by some officer having authority under the law of the state to administer oaths. Failure to obey such subpoena or to produce books, papers, or other evidence as ordered under the provisions of this section shall constitute a violation of the municipal ordinance and shall be punishable by a fine not to exceed five hundred dollars ($500.00) or by imprisonment not to exceed sixty days, or both. Enforcement of any violation of this municipal ordinance shall be by the State Attorney's office. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) ATTACHMENT A May 26, 2020 Minutes Page 25 of 25Agenda Item #1.A.24 Aug 2020Page 29 of 65 Page 30 of 65 NOTICE OF REGULAR CITY COMMISSION MEETING BEING HELD VIA VIDEOCONFERENCE Notice is hereby given that the Atlantic Beach City Commission will hold its regular meeting at 6:30 p.m. on Monday, August 24, 2020. Due to these extraordinary times, the City Commission will not be meeting in person; rather, the meeting will be held via videoconference. Pursuant to Governor DeSantis’ Executive Order Number 20-69, issued on March 20, 2020, as extended by Executive Order Numbers 20-179 and 20-193, “Local government bodies may utilize communications media technology, such as telephonic and video conferencing, as provided in Section 120.54(5)(b)2. Florida Statutes.” Pursuant to Section 2-403, Code of Ordinances, and to an emergency order executed March 27, 2020, as re-instituted by the Mayor and City Manager, the City Manager has adopted administrative rules that are necessary and appropriate to implement communications media technology, and to set the time, place, rules of conduct and procedure for the August 24, 2020 City Commission meeting. Public input may be made in advance by email; by placing written comments in the drop box located in front of City Hall, 800 Seminole Road, Atlantic Beach; or during the meeting via video conference. Instructions are provided below. This meeting will be live-streamed and video recorded, as usual. The video recording will be posted on the City’s website at www.coab.us. To live-stream the meeting or to access the video recording afterward, click on the “Meeting Videos” tab on the City’s home page. In accordance with the Americans with Disabilities Act, persons needing a special accommodation for this hearing should contact Donna Bartle, City Clerk, at (904) 200-9790 or at dbartle@coab.us by noon Friday, August 21, 2020. Please Note: Two or more members of any board or committee of the City of Atlantic Beach may be in attendance. INSTRUCTIONS FOR VIEWING AND PROVIDING PUBLIC COMMENTS: AUGUST 24, 2020 CITY OF ATLANTIC BEACH ELECTRONIC REGULAR COMMISSION MEETING The August 24, 2020 regular City Commission meeting will be a webinar conducted electronically (or “virtually”) with no public in attendance in the City Hall Commission Chamber. Members of the public may provide written comments (1) to be read during the meeting or (2) to be entered into record without being read during the meeting. To do this: 1. Email your comments and/or materials to City Clerk Donna Bartle by noon, August 24, 2020 at dbartle@coab.us, or place them in the Drop Box outside of City Hall, 800 Seminole Road, by noon, August 21, 2020, 2. Title your comments: for Courtesy of the Floor - “Written Comments for Courtesy of the Floor, City Commission Meeting, August 24, 2020”, 3. Provide your name (required), address and email address, and Agenda Item # 24 Aug 2020 Page 31 of 65 4. If you desire for your written comments to be read into the record during the meeting, please indicate so and limit them to 300 words. Only written comments of 300 or fewer words will be read into the record during the meeting. All other written comments received by the deadline will be entered into the meeting record and distributed to the City Commission and the appropriate staff before the start of the meeting. Members of the public who opt to comment during electronic meetings – rather than providing written comments before the meeting -- may do so by registering to provide public comment. To register, click on the “Register to Provide Public Comment” link at https://www.coab.us/506/Meeting-Videos. Please register at least one hour before the meeting starts. When you connect, you will see the message “Please wait, the meeting host will let you in soon”. For additional information or assistance, please contact the following before the meeting: Public comment questions: Donna Bartle, City Clerk, dbartle@coab.us. or (904) 200-9790 or (904) 247-5809. Questions on connecting to the electronic meeting: Bob Cimon, IT Senior Systems Engineer, rcimon@coab.us or (904) 518-0783. 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NCNOV O1..<_<->2>DH?"III'Rh.Agenda Item #3.B.24 Aug 2020Page 33 of 65 MAYOR AND C01\/[MISSION Agenda Item #3.B.24 Aug 2020Page 34 of 65 MAYOR AND COMLMISSION Agenda Item #3.B.24 Aug 2020Page 35 of 65 MAYOR AND COMIMISSION November 2020 1.‘ 1 2 3 4 5 6 7 Code Enforcement Special Magistrate Hearing 10 am 8 9 10 11 12 13 H CARAC Veterans buy Cummission Mtg 5 Pm Pension Boards 6:30 pm D D t f (my om“.6:30 pm _H8 3 G 01'am“Mayor) n/23 Agenda c""°" : 15 I6 17 18 19 20 21 Commission Community ‘ Workshop Development 6 pm Board } (Tentative)6 pm ' 2 23 24 25 25 ‘ 27 28 City Offices ‘ City Ol?ca Commission Mtg cloud Cloud 6:30 pm (Invoc—Non'is)Agenda Item #3.B.24 Aug 2020Page 36 of 65 $7nu~NoOF.>7?>‘HuoZ~U_wmh?u2>.Hn2?u>CAHCm‘HN?uNOND <<O?:wZ.m~wOC>-..:.<HV>MNM2>H;r>2.HaHAUWnw>Au= ¢<l_w-.—w>m.nNu__O<<?..P~.~30....Or:anE3WO1Z..0CsrnmWnwn?wCH\V3u?1G.nf20.50!<<0_.O~>.n»unn&NWm??O:n~> OruwmGmHmNG5wEDAQnu?mon.1::EmriN~=P—_u..m<=nm?m.UEUZOOnh:.m<..un»w._?WN_0..mnminli?dmluN<M:_D_u_nno —x—JW—0W«m50_:n:_.-Wnf?-AW?»n0<OnmwNED <<E:w.N.w>m.~00vxmuwwmWWO.O!>EW.._V...N$._@NQvM-30».l?n?l?mO»:OO..=.NWO0EwWEEnT.0TwwwNn_<0?N0v\. <<Ow5nu3wnium-:v\C503:40~.mW_.:...O<O..O2::~70NROHUSOE0»;~30zml?n??n-—_ubr..ln3.u_H3O..:0...50C.M. 0O5m_.wE.:.mO5VT.d_.!?&mwna_v~G—u0:m5W3.0QWH.-JnUGu.W..mnuU?nvnnmm3-.-JAUHW2.5!MM51.220:<<O.3w3wWin. <<lH?Lw>w.¢<c:.o:.mmn:m:QHUDV..55,»o_.om6n_on:1,»m:E.<o..mwJ.8EmmaN<<N~.?lGmmwvo»::5 ...3_uD.Am:a00O1Ww_...uo..0n_Em:_.kmin..0oOw..:N02.5w.nC_.::.O0mDHNQO_uv\~70m:mm..wm.m»mw.n:..Q <<w=w~.~E>w.QEIDW3&0QIMLHu:M—._W0!<<0....»W5«mWEWHHEMWO.Ownl?..xK._..BU.....mu50&3.—ONn—0—\OW340ZW»mO=m._ >5.m.,.nm:/>\.U5am»DMIm,»,_.WmO\rmwOOmD2OS.noczmnm~70HKGWWCGom<<O~.E?5/\0n?_.mnoSW:-mm?Su?D_w—.:,$95¢ ???nwno5.:_:O!m950...::..0—uO<<0103:0?<0-.GM“BBQ ¢<-.=m~w.w.Pm.M30Qnn_N~.nnr.Ju..Om..GmmmmGNZEHW.0<0:—05..w_A»w50Uw?mo.>0—_:wmin. <<«:m~w.w>m.{<05}-0.»._.~..u.OCW—..CEnluauCdmnnlWnbpnmEO<<Nn2<G_u~_uN..:nm—um.»0mu~30n_nnSC:Uaooomm.mm CAUHGHW»ON:n—..n.m~..nm.win.Owmo?TO_n_O..wwmin. <<E—w~wH..>m.Ninvnf?u.20-?03.mO_.WW—..mNN..m05.Zmmoauzmomma?_UNEM—uEu—.mO»:970NVEJOIDNH.—WG<0_r:mD_... 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Uwi<!u...:_.33.U1:cunwin.._:.Mm.mo»:3Bann2.Eu: ..:_Mw.Namevmmn3 Agenda Item #8.B.24 Aug 2020Page 63 of 65 Page 64 of 65 ?u-.H.¢\01>H.F>2.:0w.w>0! 03;».nO?:<=mm~O2_<=NH...H:n20 mH.>~.;~.4H?uW1?vHNuH. >Au~wzU>_...H75Dam}.mowonuwlnm7Awm~0_‘_u_w5qvnom?ls?iclDSAUmwn?wwmoua MCWZIA4-;~wUits>Ew:am>m_nwc<.Um?m?nou.o»,m._w=:.:mmamOo:.~:::.QUm<m~o_u::m:. .H.O—U>JWuwUxr.-.5”.brEM§mnE.NONO ~<=w.w.—.~ZDU>.1.w"br?mcmaNkfMONO —w>AUu??uH?OC2Duxv;Lam0:-.0010!am0.?Qoudnimmmmcd.330~U—WHP—u—mHuWHEROo:::::ms\ Un<m5n..:a:»Uauminsnanmmaa<a_ov.:mmNews1w..wmgwmnnnEu:C353.e<—.Ln_u:80.?0o:::..mmmo: _n_mD3»:_0nwmm050033NO_0mulol?mm.12.5HunomnonFawn:3NO_m<32;WO0..5..5C_.:»v~wr:.<0v»NDQoo?l?caa 350N05<33‘.0O..DDa.._5:v\OT-Nu..H@na.@M.¢<::Tnbu3,039~50OO3.=.D..:.LnvDm.E<mM0=DJn3sN_w»w<<W..QmTEu Oo:.:.:.:mmmmm?u.0:!OO_.5_J.1MmmO.fZm:o:m__uN—.—nM?uiln?u1_n:.EwAH_..m-U..G~.om?rm>E0—.mON—umnunmmnvxom HLWN-QMOWHUG>—.OTmnnnnw.$5T.w<@.u..um,Ann—«TmNOWOH.../\:u. 4.50T./\=v<3:TnN—o=m¥HW:W~u—W!HlH.mnO.U—army»<5:FEEMTNUO~30n:—.m0..w05.am<0_O~ul..O!»N3n—n_0:<0..v\ omEn0:«VmUNHWwannmonmmzoa»,N0:mE?mmannnomnmim.:m!O_En_nmwno~:E:::<U—.O»;._0u~uTv~mwON_ m:<n...8J\NEEmroNmmowm???inOm,wunmwnwl?UNEAMWwnmil?mNam..On_.0NZO~..—U~.Om—.N—.-AwNBQ..0nDD.._.5?~...uN3OIm ».O..m3H—uu.O<0H:O3»Wwin.Ow—u:m_Unogaoen_0<@_o~u:..a5n.A...-0OCnOOu50omzamSx:3D2<o2...:U0n.,:..Z..®14.m:40 @m»mT:mT~50...non.N—1m._..:n_:N:nv.Umlnmmv?nondNEQ~.3NXmH5.—Nm5W£90o».Wn0Z<03nmm0%~300.5.mDn._rm _.mmDr=.nnm. OD>Em.HM.EgoTUMOO0?n:,.on0QmHT-On.0CW~.u..0<mo<<O».340A33News_u7\:v._wmO_..Umin¢<wmQmmocmmonmWu...» wnE:c:m_~nno§.da:n_w:o:m<<G~.?uuamaa?awk<m1o:mum..:o:.w.:m..::5>:m._N~:nn::m..%rnmm?. nlnmonm?mZa?MONOml/\—T<3»...lamNnmn:1O3N_-.mnO~5l.uGl&NEOEm~250:<<:__u»wmH=uOn\—UOH.NnUQF8390QHN3 5:1Gvsmnma?m.W:WQ/\m=.—O0O??ua>Cmw.NA01%nO..5D.LmmmD!Hiw?nmdm. .25_.:un_?n0n_new.»mowo1.51<3:_u0§n_:anm5Enmam:>:m.NA.0.?A\.C5JI.1wmmODmmnnnmvmowmwo. HWCHUQHAJ‘H050n_.w..0n.D..»...0n_ uwuwnuo?-7\:wZ_U>.-J-O2"OOH:-Hummmwoud-.m<mW<<nfnhaw?News1m..wm_Swm»m_.15:.u..o/Laora?crman. Q?n?xgm??Swxnmno?m ~Vu—¢.H>huu.=<:Hz.H.AmvuZ050 _N.w<:w¢<~wUwaxO~..i<_<_>2>QH_~”nKl “Ur”...D'VIn‘!Agenda Item #10.A.24 Aug 2020Page 65 of 65