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9-14 FY21 Budget Draft City of Atlantic Beach, Florida Annual Budget 2020 – 2021 Proposed City of Atlantic Beach, Florida Annual Budget 2020 - 2021 City Commission Ellen Glasser, Mayor Cindy Anderson M. Blythe Waters Candace Kelly Brittany Norris City Attorney Brenna Durden City Manager Shane Corbin City Clerk Donna L. Bartle City of Atlantic Beach Annual Budget Fiscal Year 2020-2021 Table of Contents Introduction Budget Calendar 1 Combined Summary of All Funds, Revenues and Expenditures 2 Combined Summary of Expenditures by Department 3 Graph of Total Revenues and Expenses by Fund Type 4 Citywide Organizational Charts 5-14 Graph of General Fund Revenues and Expenses 15 Schedule and Graph of 2015 Local Millage Rates 16 Combined Summary of Revenues and Expenditures General Fund 17 Summary of General Fund Revenues 18-19 Summary of General Fund Expenditures by Division 20 Summary of Special Revenue Funds 21 Summary of Enterprise Funds 22 Summary of Trust and Agency Funds 23 Governing Body Summary of Governing Body 24 City Commission 25-26 City Administration Summary of City Administration 27 City Clerk 29 City Manager 31 Finance 33 Information Technology 35 Human Resources 37 Legal Counsel 39 General Government Summary of General Government 40 General Government Non-Departmental 42 Convention Development Tax 44 Half Cent Discretionary Sales Tax 46 Capital Improvement Fund 48 Planning Summary of Planning 49 Planning 51 Code Enforcement 53 Community Development Block Grant 55 Tree Protection 57 Community Redevelopment Fund 58 Building Summary of Building 59-60 Building 62 Public Safety Summary of Public Safety 63 Police Administration 66 Patrol 67 Investigations 68 Dispatch 69 Animal Control 71 Police School Guards 72 Police Grant Funds 74 Police Special Revenue Fund 75 Fire Department Summary of Fire Department 76 Fire Control & Rescue 77 Lifeguards 79 Cultural Arts and Recreation Summary of Cultural Arts & Recreation 80 Recreation Programs and Special Events 82 Public Works Summary of Public Works 83 Public Works Administration 85 Street and Road Maintenance 87 Parks 89 Fleet Maintenance 91 Local Option Gas Tax 93 Sanitation 94 Storm Water Utility 98 Public Utilities Summary of Public Utilities 100 Combined Summary of Revenues and Expenditures 101 Non-Divisional and Administrative 104 Water Production 107 Water Distribution 108 Sewer Collection 111 Sewer Treatment 112 Pension Funds Summary of Pension Funds 113 General Employee Pension 114 Police Employee Pension 115 Supplemental Information Schedule of Transfers 116 Schedule of Capital Outlay 117-119 Element-Object Coding 120-126 Long Term Financial Plan 128-139 Glossary 140-144 Introduction Budget Calendar Fiscal Year 2020/2021 March – May Department prepare departmental budgets June - July City Manager meets with Departments to provide final direction and finalize department budgets June 1 Receipt of early “Estimate of Taxable Values” from Duval County July 1 Receipt of Preliminary Taxable Values from Duval County (these figures are used in budget). TRIM Calendar begins. July 23 First Budget Workshop held with City Commission July 27 City Commission sets preliminary millage rate July 30 Second Budget Workshop held with City Commission August 4 Certified forms DR420 and DR420 MMP which identifies preliminary millage rate, sent back to Property Appraiser August 24 Last day Property Appraiser can sent our TRIM notices to property owners August 6 Third Budget Workshop held with City Commission (if needed) September 14 First public hearing on Operating Budget September 24 Required Advertisements prior to second public hearing September 28 Final public hearing on Annual Budget and Resolution to Millage Rate October 1 Fiscal Year 2021 begins Prior to October 27 TRIM Compliance Package due to the Department of Revenue 1 City of Atlantic Beach Combined Summary of Revenues and Expenditures Summary of all Funds Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 49,411,656 51,221,570 53,742,100 52,211,887 (1,530,213) Revenues General Fund 12,425,044 12,670,733 14,402,366 14,683,796 281,430 Special Revenue Funds 1,985,905 1,667,240 1,973,084 2,388,597 415,513 Debt Service Fund - - 118,458 120,884 2,426 Capital Project Fund 303,348 2,012 1,555,000 1,280,000 (275,000) Enterprise Funds 12,953,572 13,915,768 16,928,094 16,808,578 (119,516) Trust and Agency Funds 5,218,923 3,293,657 4,225,948 3,994,249 (231,699) Total Revenues 33,172,922 31,549,411 39,202,950 39,276,104 73,154 Other Financing Sources - - Total Resources 82,584,577 82,770,980 92,945,050 91,487,992 (1,457,059) Expenditures General Fund 13,252,862 14,047,846 14,822,559 15,109,502 286,943 Special Revenue Funds 1,545,049 1,480,500 2,563,181 2,568,727 5,546 Debt Service Fund - 19,850 118,458 120,884 2,426 Capital Project Fund 1,010 4,500 1,755,752 1,446,500 (309,252) Enterprise Funds 12,240,969 10,807,092 19,154,957 20,499,401 1,344,444 Trust and Agency Funds 3,698,254 2,669,092 2,318,256 2,259,703 (58,553) DIVISION TOTALS 31,363,007 29,028,880 40,733,163 42,004,718 1,271,555 Other Financing Uses - - - Ending Fund Balance 51,221,570 53,742,100 52,211,887 49,483,274 (2,728,613) Total Expenses and Fund Balance 82,584,577 82,770,980 92,945,050 91,487,992 (1,457,059) Resource Allocation Personnel Services 11,004,954 11,336,170 12,279,242 12,273,407 (5,835) Operating Expenses 16,363,441 13,118,023 13,765,457 14,985,343 1,219,886 Capital Outlay (492,554) 1,180,603 8,076,951 7,944,022 (132,929) Debt Service 2,089,058 2,101,435 2,196,447 2,194,688 (1,759) Transfers 1,723,245 1,292,648 4,415,066 4,607,257 192,191 Total 31,363,007 29,028,880 40,733,163 42,004,718 1,271,555 Summary of All Departments Combined Summary of Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Expenses: Governing Body 43,466 40,194 55,876 51,707 (4,169) City Administration 2,826,279 2,862,790 3,086,808 3,192,642 105,834 General Government 1,170,889 1,639,344 3,982,946 3,795,047 (187,899) Planning 363,947 539,400 762,296 714,236 (48,060) Public Safety 6,402,608 6,746,126 7,028,926 7,248,821 219,895 Cultural Arts & Recreation 461,528 477,386 484,333 545,936 61,603 Public Works 6,491,073 6,362,674 9,973,319 9,754,219 (219,100) Public Utilities 8,936,670 8,337,729 12,244,572 13,859,490 1,514,919 Building 513,231 550,654 665,699 582,916 (82,783) Pension 2,314,469 2,669,092 2,318,256 2,259,703 (58,553) Total Expenses 29,524,159 30,225,390 40,603,031 42,004,718 1,301,688 Resource Allocation: Personnel Services 10,864,195 11,378,407 12,259,922 12,273,407 13,485 Operating Expenses 11,592,885 13,110,069 13,673,457 14,985,343 1,311,886 Capital Outlay 3,575,670 2,409,709 8,185,110 7,944,022 (241,088) Debt Service 2,112,280 2,034,557 2,159,608 2,194,688 35,080 Transfers 1,379,129 1,292,648 4,324,934 4,607,257 282,323 Total Resource Allocation: 29,524,159 30,225,390 40,603,031 42,004,718 1,401,687 Summary of Authorized Positions 2019-2020 2020-2021 Department Governing Body 5.00 5.00 City Administration 23.00 23.00 General Government 2.25 2.25 Planning and Zoning 3.10 3.10 Building and Code Enforcement 7.65 7.65 Public Safety 83.00 83.00 Parks and Recreation 5.00 5.00 Public Works 26.80 26.80 Public Utilities 22.20 22.20 Pension 0.00 0.00 178.00 178.00 3 CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES BY FUND TYPE 37.39% 6.08%0.31% 3.26% 42.80% 10.17% Total 2021 Revenues General Fund Special Revenue Funds Governmental Projects Debt Service Funds Enterprise Funds Trust Funds 35.97% 6.12% 0.29%3.44% 48.80% 5.38% Total 2021 Expenses General Fund Special Revenue Funds Debt Service Funds Gov. Capital Projects Enterprise Funds Trust Funds 4 Building Department FTE: 6.65 Citizens of Atlantic Beach City Commission City Clerk FTE: 3 Finance FTE: 13 City Manager FTE: 3 City Attorney Information Technology FTE: 2 Planning & Zoning FTE: 3.10 Human Resources FTE: 2 Police FTE: 43 Recreation & Special Events FTE: 3 Lifeguards Beautification FTE: 1 Park Maintenance FTE: 7 Public Utilities FTE: 22.20 Code Enforcement FTE: 1 Public Works FTE: 17.80 General Gov’t FTE: .25 Building Maintenance FTE: 2 FTE: 130.0 City of Atlantic Beach 5 City Manager’s Office City Manager Deputy City Manager Executive Assistant Building Department Human Resources Planning & Zoning Public Works Department Finance Department Recreation & Special EventsPublic Safety Information Technology City Engineer 6 City Clerk’s Office City Clerk Associate City Clerk Records Clerk City Attorney City Attorney 7 Finance & Administration Department Director of Finance & Administration Deputy Director of Finance Utility Billing Supervisor Billing Specialist Meter Reader (3) Accounts Payable Clerk Customer Service Representative (2) Customer Service Supervisor Procurement Manager Accountant 8 Public Utilities Director of Public Utilities Administrative Assistant Chief Water Plant Operator Distribution/ Collection Operator (5) Utility MechanicInspector Distribution Superintendent Wastewater Superintendent Water/Wastewater Superintendent Heavy Equipment Operator Lift Station Technician Water/Wastwater Plant Operator (6) Locator Inventory/ Procurement Specialist 9 Public Works Public Works Director General Maint. Worker (7) Park Ranger I (4) Heavy Equipment Operator (2) Dispatcher Administrative Assistant Streets / Stormwater Supervisor Parks / Beautification Supervisor Contracts / NPDES & Admin. Coordinator Park Ranger II (2) Landscape & Park Maint. Building Maintenance Tech. Painter Public Works Inspector Building/Sign Maintenance Beach Ranger Clerk (PT) 10 Public Safety Department Director of Public Safety Patrol Sergeant Red (2) Lieutenant Patrol Administrative Assistant Operations Commander Support Services Commander Patrol Officer (Red) (7) Patrol Sergeant Blue (2) Patrol Officer (Blue) (7) Animal Control (2) Crossing Guards (2) (PT) Motor Unit Purchasing Clerk Records Specialist Property & Evidence Clerk Sergeant Investigations Detective (3) CSU Detective (1) ECO Supervisor ECO (5) Life Guard Captain (PT) Lifeguard Lieutenant (5) (PT) Lifeguard (30) (PT) Lieutenant Community Affairs, Special Events Sergeant Training & Logistics Volunteers Part Time Officers (2) Accreditation & Oversight Manager 11 City Clerk’s Office Recreation & Special Events Director of Recreation & Special Events Recreation Coordinator Administrative Assistant Recreation Leader (part time - 2) Community Development Department Director of Planning & Community Development Principle Planner Code Enforcement Planning Department Clerk (PT) Planner 1 12 Building Department Building Official Senior Building Inspector Operations Supervisor Permit TechniciansBuilding Inspector Receptionist 13 Human Resources Director of Human Resources Human Resources Assistant Information Technology Department System Administrator (2) 14 CITY OF ATLANTIC BEACH TOTAL REVENUES AND EXPENDITURES GENERAL FUND 43.93% 5.82%13.30% 9.44% 0.37% 18.07% 1.46% 7.61% Total 2021 General Fund Revenues Ad Valorem Taxes Licenses and Permits Intergovernmental Interfund Transfers Fines and Forfeitures Charges for Services Miscellaneous Utility, & Business Taxes 21.47% 2.25% 4.64% 48.44% 19.59% 3.61% Total 2021 General Fund Expenses City Administration Planning and Development General Government Public Safety Public Works Parks and Recreation 15 Summary of 2020 Millages Urban Service School Duval Water Inland District District Board County Management Navigation Total Jacksonville 0.0000 6.4850 11.4419 0.2724 0.0320 18.2313 Atlantic Beach 3.2285 6.4850 8.1512 0.2724 0.0320 18.1691 Neptune Beach 3.3656 6.4850 8.1512 0.2724 0.0320 18.3062 Jax Beach 3.9947 6.4850 8.1512 0.2724 0.0320 18.9353 Town of Baldwin 2.9339 6.4850 9.6312 0.2724 0.0320 19.3545 School Board 35.69% Duval County 44.86% Water Management District. 2.57% Atlantic Beach 17.77% Florida Inland Navigation 0.18% CITY OF ATLANTIC BEACH Office of the Property Appraiser Final 2019 Millages 18.2313 18.1691 18.3062 18.9353 19.3545 17.4000 17.6000 17.8000 18.0000 18.2000 18.4000 18.6000 18.8000 19.0000 19.2000 19.4000 19.6000 Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin CITY OF ATLANTIC BEACH 2019 Final Millages 16 City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 7,054,223 7,077,821 5,701,293 5,709,018 7,725 Revenues Taxes 5,848,296 6,163,947 7,049,715 7,568,185 518,470 Licenses and Permits 887,742 868,477 903,106 854,039 (49,067) Intergovernmental Revenues 1,839,579 2,019,814 2,209,867 1,953,188 (256,679) Charges for Services 2,297,627 2,374,573 2,544,823 2,652,805 107,982 Fines and Forfeitures 111,427 90,781 113,090 54,681 (58,409) Miscellaneous 109,928 17,895 235,857 214,525 (21,332) Interfund Transfers 1,330,445 1,135,245 1,345,908 1,386,373 40,465 Total Revenues 12,425,044 12,670,733 14,402,366 14,683,796 281,430 Other Financing Sources Total Resources 19,479,267 19,748,554 20,103,659 20,392,814 289,155 Expenditures City Administration 2,769,488 2,902,984 3,142,684 3,244,349 101,665 Community Development 154,168 444,701 374,764 339,700 (35,064) General Government 601,148 723,354 770,410 701,779 (68,631) Public Safety 5,919,798 6,743,471 7,026,358 7,318,357 291,999 Public Works 1,490,868 2,755,364 3,024,010 2,959,381 (64,629) Recreaton Programs and Events 1,285,292 477,386 484,333 545,936 61,603 DIVISION TOTALS 12,220,762 14,047,261 14,822,559 15,109,502 286,943 Other Financing Uses Ending Fund Balance 7,077,821 5,701,293 5,281,100 5,283,312 2,212 Total Expenses and Fund Balance 19,479,267 19,748,554 20,103,659 20,392,814 289,155 Resource Allocation - Personnel Services 7,535,383 8,737,252 9,082,972 9,315,682 232,710 Operating Expenses 4,085,372 4,767,386 5,040,990 5,548,798 507,808 Capital Outlay 495,782 542,623 698,597 245,022 (453,575) Debt Service Transfers 104,225 - - - - Total 12,220,762 14,047,261 14,822,559 15,109,502 286,943 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Taxes Ad Valorem Tax 4,730,476 5,063,409 5,950,351 6,450,028 499,677 Utility Service Tax Electricity 521,161 498,379 492,708 525,945 33,237 Propane, Natural Gas & Fuel Oil 15,229 16,262 15,470 12,445 (3,025) Subtotal-Utility Service Tax 536,390 514,641 508,178 538,390 30,212 Communication Services Tax 479,551 497,133 478,640 463,767 (14,873) Local Business Tax 101,879 88,764 112,546 116,000 3,454 Total Taxes 5,848,296 6,163,947 7,049,715 7,568,185 518,470 Permits, Fees, & Assessments Building Permits Franchise Fees Electricity 843,560 797,940 842,299 783,339 (58,960) Natural Gas 4,550 3,054 - 10,000 10,000 Subtotal-Franchise Fees 848,110 800,994 842,299 793,339 (48,960) Impact Fees-Transportation Other Permits and Fees Plan Review & Other Fees 39,632 67,483 60,807 60,700 (107) Total Permits, Fees, & Assessments 887,742 868,477 903,106 854,039 (49,067) Intergovernmental Revenues Federal Grants Economic Environment (FEMA)- 62,595 157,312 - (157,312) Public Safety - Subtotal-Federal Grants - 62,595 157,312 - (157,312) State Grants Economic Environment (FEMA)- 10,433 - - - State-Shared Revenues State Revenue Sharing Proceeds 452,384 468,330 500,077 463,113 (36,964) Mobile Home License Tax 8,085 7,099 6,668 7,000 332 Alcoholic Beverage License Tax 11,414 15,208 17,186 15,500 (1,686) Local Govt Half-Cent Sales Tax 1,366,992 1,456,150 1,526,774 1,465,725 (61,049) Motor Fuel Tax Rebate 404 - 1,500 1,500 - Subtotal-State-Shared Revenues 1,839,279 1,946,786 2,052,205 1,952,838 (99,367) Local Grants Misc. Local Grant - - - - - Recreation 300 - 350 350 - Subtotal-Local Grants 300 - 350 350 - Total Intergovernmental Revenues 1,839,579 2,019,814 2,209,867 1,953,188 (256,679) City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Charges for Services Internal Service Fund Charges 1,522,863 1,581,091 1,701,852 1,802,947 101,095 Other Genl Govt Charges & Fees 6,192 5,196 5,595 4,200 (1,395) Service Charges Public Safety 337,691 361,518 380,733 392,761 12,028 Parking Facilities 6,688 6,813 6,602 7,000 398 Other Transportation 118,151 107,269 120,550 121,328 778 Animal Control 10,196 7,153 8,819 6,900 (1,919) Lifeguard & Beach Maintenance 231,583 238,260 253,057 259,519 6,462 Recreation & Cultural Events 9,868 12,490 11,420 7,150 (4,270) Recreation Facilities 54,397 54,785 56,195 51,000 (5,195) Total Charges for Services 2,297,627 2,374,573 2,544,823 2,652,805 107,982 Judgments, Fines, & Forfeits Fines Traffic 32,740 39,501 43,510 34,481 (9,029) Parking 25,830 23,900 24,380 10,000 (14,380) Dog 100 230 100 100 - Other 52,757 27,150 45,100 10,100 (35,000) Subtotal-Fines 111,427 90,781 113,090 54,681 (58,409) Total Judgments, Fines & Forfeits 111,427 90,781 113,090 54,681 (58,409) Miscellaneous Revenues Interest 31,436 (18,294) 180,000 180,000 - Disposition of Fixed Assets 4,340 32,192 25,000 25,000 - Donations from Private Sources 22,838 1,808 21,382 - (21,382) Settlements & Insurance Reimburse 37,693 - - - - Other 13,622 2,189 9,475 9,525 50 Total Miscellaneous Revenues 109,928 17,895 235,857 214,525 (21,332) Other Sources Transfer from Capital Projects Fund 240,000 - 94,432 - (94,432) Transfer from Local Option Gas Tax Fund 230,000 232,300 234,623 212,843 (21,780) Contribution from Water Fund 195,614 203,934 298,571 345,511 46,940 Contribution from Sewer Fund 428,205 440,286 441,495 488,435 46,940 Contribution from Sanitation Fund 236,626 258,725 276,787 339,584 62,797 Contribution from Building Fund - - - - - Contribution from Storm Water Fund - - - - - Total Other Sources 1,330,445 1,135,245 1,345,908 1,386,373 40,465 Grand Total 12,425,044 12,670,733 14,402,366 14,683,796 281,430 City of Atlantic Beach Summary of Expenditures by Division General Fund Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) City Administration City Commission 38,722 40,194 55,876 51,707 (4,169) City Manager 353,961 437,648 442,223 437,442 (4,781) City Clerk 279,176 317,875 358,543 398,300 39,757 Finance and Administration 896,790 1,019,090 1,103,301 1,141,432 38,131 Information Technology 699,121 680,175 782,592 820,890 38,298 Human Resources 220,351 242,047 250,149 244,578 (5,571) Legal Counsel 281,368 165,955 150,000 150,000 - Total 2,769,488 2,902,984 3,142,684 3,244,349 101,665 Planning and Zoning 154,168 444,701 374,764 339,700 (35,064) General Government 601,148 723,354 770,410 701,779 (68,631) Police Department Administration 788,973 1,062,488 1,236,709 1,154,591 (92,118) Patrol 3,020,481 3,371,145 3,152,365 3,388,322 235,957 Detective 222,633 291,155 386,368 446,190 59,822 Dispatch 310,169 372,451 361,068 398,718 37,650 Animal Control 108,380 88,887 96,155 116,205 20,050 School Crossing Guards 10,122 10,929 16,694 15,207 (1,487) Total 4,460,758 5,197,054 5,249,359 5,519,233 259,874 Fire Fire Control / Rescue 1,139,919 1,217,958 1,338,308 1,382,737 39,722 Lifeguards 248,642 257,791 332,259 321,851 (10,408) Total 1,388,562 1,475,750 1,670,567 1,704,588 29,314 Code Enforcement 70,478 70,667 106,432 94,536 (11,896) Public Works Administration 353,687 427,275 543,026 580,503 37,477 Fleet Maintenance 244,742 263,988 299,090 307,090 8,000 Streets and Road Maintenance 892,440 1,111,720 1,202,864 1,116,833 (86,031) Beautification 14,867 55,236 51,307 85,158 33,851 Parks Maintenance 879,165 897,146 927,723 869,797 (57,926) 2,384,899 2,755,364 3,024,010 2,959,381 (64,629) Recreation Administration and Activities 391,261 477,386 484,333 545,936 61,603 Total 391,261 477,386 484,333 545,936 61,603 Grand Total 12,220,762 14,047,261 14,822,559 15,109,502 272,236 City of Atlantic Beach Combined Summary of Revenues and Expenditures Special Revenue Funds Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 1,133,825 1,978,801 2,279,503 2,128,914 (150,589) Revenues Community Dev. Block Grant 266,317 - 200,000 97,000 (103,000) Convention Dev. Tax Fund 115,291 127,935 139,563 88,409 (51,154) Better Jax Half Cent Sales Tax 903,981 952,357 1,039,345 1,733,123 693,778 Local Option Gas Tax Fund 501,532 505,136 499,642 462,918 (36,724) Police Grant Funds 77,110 42,000 59,000 - (59,000) Police Special Revenue Funds 29,089 24,991 35,534 7,147 (28,387) Grant Funds - Miscellaneous - - - - - Community Redevelopment Fund 50,000 - - - Tree Protection Fund 42,586 14,821 - - - Total Revenues 1,985,905 1,667,240 1,973,084 2,388,597 415,513 Other Financing Sources - - - Total Resources 3,119,730 3,646,041 4,252,587 4,517,511 264,924 Expenditures Community Dev. Block Grant 318,916 - 200,000 200,000 - Convention Dev. Tax Fund - 59,024 518,458 255,884 (262,574) Better Jax Half Cent Sales Tax 662,220 834,116 910,000 1,270,000 360,000 Local Option Gas Tax Fund 230,000 448,010 704,623 737,843 33,220 Police Grant Funds 65,016 42,000 59,000 - (59,000) Police Special Revenue Funds 52,966 31,322 50,000 25,000 (25,000) Grant Funds - Miscellaneous - - - - - Community Redevelopment Fund - 513 50,000 50,000 - Tree Protection Fund 18,766 23,519 31,100 30,000 (1,100) DIVISION TOTALS 1,347,883 1,438,504 2,523,181 2,568,727 45,546 Other Financing Uses 38,216 17,041 - - - Ending Fund Balance 1,733,631 2,190,496 1,729,406 1,948,784 219,378 Total Expenses and Fund Balance 3,119,730 3,646,041 4,252,587 4,517,511 264,924 Resource Allocation Personnel Services 62,800 42,000 - - - Operating Expenses 43,546 293,343 611,100 505,000 (106,100) Capital Outlay 411,537 668,161 704,000 865,000 161,000 Debt Service Transfers 830,000 435,000 1,208,081 1,198,727 (9,354) Total 1,347,883 1,438,504 2,523,181 2,568,727 45,546 City of Atlantic Beach Combined Summary of Revenues and Expenditures Enterprise Funds Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 12,428,680 12,834,136 14,702,222 12,475,359 (2,226,863) Revenues Water Utility 3,641,486 3,602,572 4,802,359 4,813,112 10,753 Sewer Utility 5,722,265 5,593,496 6,655,867 6,910,779 254,912 Sanitation 1,890,862 3,068,601 1,924,624 1,923,702 (922) Storm Water Utility 1,192,226 1,123,439 2,992,326 2,681,469 (310,857) Building Code Enforcement 506,734 527,661 552,918 479,516 (73,402) Total Revenues 12,953,572 13,915,768 16,928,094 16,808,578 (119,516) Other Financing Sources 299,597 - - Total Resources 25,681,850 26,749,904 31,630,316 29,283,937 (2,346,379) Expenditures Water Utility 2,784,148 2,913,798 5,417,140 5,285,357 (131,783) Sewer Utility 6,152,523 5,423,931 6,827,432 8,574,133 1,746,701 Sanitation 2,213,671 1,708,523 1,931,668 2,089,521 157,853 Storm Water Utility 1,088,064 1,450,776 4,313,018 3,967,474 (345,544) Building Code Enforcement 461,804 550,654 665,699 582,916 (82,783) DIVISION TOTALS 12,700,210 12,047,682 19,154,957 20,499,401 1,344,444 Other Financing Uses - - Ending Fund Balance 12,981,639 14,702,222 12,475,359 8,784,536 (3,690,823) Total Expenses and Fund Balance 25,681,850 26,749,904 31,630,316 29,283,937 (2,346,379) Resource Allocation Personnel Services 2,657,474 2,599,155 3,176,950 2,957,725 (219,225) Operating Expenses 5,151,389 5,380,247 5,703,111 6,671,842 968,731 Capital Outlay 1,914,770 1,195,925 5,316,893 5,587,500 270,607 Debt Service 2,116,132 2,014,707 2,041,150 2,073,804 32,654 Transfers 860,445 857,648 2,916,853 3,208,530 291,677 Total 12,700,210 12,047,683 19,154,957 20,499,401 1,344,444 - - City of Atlantic Beach Combined Summary of Revenues and Expenditures Trust and Agency Funds Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 25,999,509 29,084,440 29,746,347 31,654,039 1,907,692 Revenues General Employee Pension 3,158,476 2,225,129 2,314,519 2,338,639 24,120 Police Employee Pension 2,060,447 1,068,528 1,911,429 1,655,610 (255,819) Total Revenues 5,218,923 3,293,657 4,225,948 3,994,249 (231,699) Other Financing Sources 37,342 37,342 - - - Total Resources 31,255,774 32,415,440 33,972,295 35,648,288 1,675,993 Expenditures General Employee Pension 1,441,509 1,443,869 1,447,392 1,400,229 (47,163) Police Employee Pension 729,825 1,225,223 870,864 859,475 (11,389) DIVISION TOTALS 2,171,334 2,669,092 2,318,256 2,259,703 (58,553) Other Financing Uses - - - - - Ending Fund Balance 29,084,440 29,746,347 31,654,039 33,388,585 1,734,546 Total Expenses and Fund Balance 31,255,774 32,415,440 33,972,295 35,648,288 1,675,993 Resource Allocation Personnel Services - - - - - Operating Expenses 2,171,334 2,669,092 2,318,256 2,259,703 (58,553) Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - Total 2,171,334 2,669,092 2,318,256 2,259,703 (58,553) Governing Body Governing Body Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 43,466 40,194 55,876 51,707 (4,169) Total Revenues 43,466 40,194 55,876 51,707 (4,169) Expenses: City Commission 43,466 40,194 55,876 51,707 (4,169) Total Expenses 43,466 40,194 55,876 51,707 (4,169) Resource Allocation: Personnel Services 36,484 37,263 38,226 38,607 381 Operating Expenses 6,982 2,931 17,650 13,100 (4,550) Capital Outlay 00000 Debt Service 00000 Transfers 00000 Total Resource Allocation: 43,466 40,194 55,876 51,707 (4,169) Summary of Authorized Positions 2019-2020 2020-2021 City Commission Mayor 11 City Commissioner 44 55 Appointed Boards Code Enforcement Board Community Development Board Pension Board of Trustees (2) 24 City Commission Purpose: The City Commission is the legislative and policy making body of the City. The City Commission is comprised of an elected Mayor/Commissioner, who serves two-year terms, and four City Commissioners who serve four-year terms. The City Commission is responsible for appointing the City Manager, City Clerk and City Attorney; adopting an operating budget for the City; establishing boards and committees as necessary and appointing the members thereof; passing ordinances and laws for the preservation of the public peace and order; and adopting zoning standards for the City. Mission Statement: It is the intention of the City Commission to ensure that the City maintains and improves the residential quality of life now enjoyed by residents. Issues, Trends and Highlights:  In order to ensure that the mission of the City is carried out, the City Commission holds annual budget workshops and solicits input from city boards, city staff, and citizens for Commission consideration.  Four times a year, members of the City Commission hold Town Hall meetings to discuss matters of interest to the public.  Included in the FY21 budget is a 1% raise for the Commission per the City code of ordinances to be based on the annual consumer price index. 25 Governing Body City Commission Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 33,831 34,556 35,349 35,703 354 Overtime - - - - Special Pay - - - Sub-Total 33,831 34,556 35,349 35,703 354 Benefits FICA 2,588 2,644 2,705 2,732 27 Pension - - - - - Health and Life Insurance - - - - - Worker and Unemploy Comp 66 64 172 172 - Sub-Total 2,654 2,708 2,877 2,904 27 Total Wages and Benefits 36,484 37,263 38,226 38,607 381 OPERATING EXPENSES - Professional Services - - - - - Contract Services - - - - - Local Travel - - 4,000 - (4,000) Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing 1,982 23 500 500 - Advertising and Promotions - - - - - Aids to Government Agencies - - 6,200 6,000 (200) Office Supplies - - - - - Operating Supplies - 25 150 150 - Books, Training, Memberships 4,999 2,883 6,800 6,450 (350) Internal Service Charges - - - - Total Operating Expenses 6,982 2,931 17,650 13,100 (4,550) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 43,466 40,194 55,876 51,707 (4,169) 26 City Administration City Administration Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 2,826,279 2,862,790 3,086,808 3,192,642 105,834 Total Revenues 2,826,279 2,862,790 3,086,808 3,192,642 105,834 Expenses: City Clerk 290,160 317,875 358,543 398,300 39,757 City Manager 409,072 437,648 442,223 437,442 (4,781) Finance and Accounting 928,173 1,019,090 1,103,301 1,141,432 38,131 Information Technology 770,920 680,175 782,592 820,890 38,298 Human Resources 228,343 242,047 250,149 244,578 (5,571) Legal Counsel 199,611 165,955 150,000 150,000 0 Total Expenses 2,826,279 2,862,790 3,086,808 3,192,642 105,834 Resource Allocation: Personal Services 1,934,506 2,092,331 2,103,017 2,226,524 123,507 Operating Expenses 820,079 741,936 919,748 905,296 (14,452) Capital Outlay 71,694 28,522 64,043 60,822 (3,221) Transfers 00000 Total Resource Allocation: 2,826,279 2,862,790 3,086,808 3,192,642 105,834 Summary of Authorized Positions 2019-2020 2020-2021 City Clerk City Clerk 1.00 1.00 Deputy City Clerk 1.00 1.00 Records Clerk 1.00 1.00 3.00 3.00 City Manager City Manager 1.00 1.00 Deputy City Manager 1.00 1.00 Executive Assistant 1.00 1.00 3.00 3.00 Finance Finance Director 1.00 1.00 Deputy Finance Director 1.00 1.00 Accountant 1.00 1.00 Purchasing Manager 1.00 1.00 Utility Billing Supervisor 1.00 1.00 Utility Specialist 1.00 1.00 Meter Reader 3.00 3.00 Finance Associate 1.00 1.00 Customer Service Super. 1.00 1.00 Customer Service Rep.2.00 2.00 13.00 13.00 Information Technology Senior Systems Engineer 2.00 2.00 2.00 2.00 Human Resources Human Resources Director 1.00 1.00 Human Resources Assistant 1.00 1.00 2.00 2.00 Total 23.00 23.00 27 City Clerk Purpose: The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:  Performing administrative functions of the City Commission; preparing meeting notices, agendas and minutes for Commission meetings; setting up meeting room; recording and preserving the legislative actions of the Commission; advertising notices of public hearing for ordinances; receiving documents addressed to the Commission.  Custodian of the City Seal.  Administering oaths.  Acting as the City’s filing officer for municipal elections; providing election information and timelines to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and declaring the results.  Custodian of official City records in accordance with State guidelines.  Receiving, processing and coordinating records requests in accordance with F.S. 119 and City policies.  Updating the City’s Code of Ordinances and providing code supplements to City staff.  Notarizing City documents.  Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts.  Researching property and preparing lien letters.  Acting as liaison and performing all necessary administrative duties for the Board Member Review Committee and Code Enforcement Special Magistrate such as preparing/publishing notices and agendas, coordinating meeting schedules, setting up meeting room, attending meetings, and preparing minutes.  Updating board and committee membership lists; monitoring terms and vacancies; accepting board and committee applications; and preparing required paperwork for appointments.  Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and submitting the names and addresses to the State.  Purchasing tags and titles for City vehicles.  Attending bid openings  City Website maintenance Key Objective:  To increase the amount of information made available electronically.  To provide timely and efficient support to elected officials, staff and board/committee members.  To provide excellent customer service to internal and external customers.  To ensure that records are properly recorded and retained or destroyed. Issues, Trends and Highlights:  New records request management and tracking software, JustFOIA, launched on July 10, 2020.  Due to COVID-19, city hall closed, staff adapted to working from home, interactions with the public and coworkers were limited to email and phone, public meetings were held virtually, and operating procedures were amended in order to provide services through social distancing.  The General Election will be held on November 3, 2020 – three AB offices and one AB referendum will be on the ballot. Between 10/1/2019 through August 14, 2020:  Attended and performed administrative duties such as preparing notices, agendas, and minutes for 54 public meetings which included 19 Regular City Commission, 13 Commission Workshops, 3 Budget Workshops, 1- Special-called Commission, 2 Town Hall, 7 Code Enforcement Special Magistrate, 6 Board Member Review Committee, 2 Board and Committee Member Training, and 1 Miscellaneous meetings.  Scanned and/or added 3093 documents for electronic storage.  Researched, processed, and prepared 439 lien letters. 28 City Administration City Clerk Proposed Actual Actual Budget Budget Increase PERSONNEL SERVCES 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Wages Salaries and Wages 133,928 156,636 166,850 172,036 5,186 Overtime 2,632 743 4,526 4,000 (526) Special Pay 2,586 1,027 2,664 27,744 25,080 Sub-Total 139,146 158,406 174,040 203,780 29,740 Benefits FICA 10,398 11,511 13,315 13,467 152 Pension 58,543 59,307 57,454 64,662 7,208 Health and Life Insurance 32,972 43,100 46,848 46,848 - Worker and Unemploy Comp 1,234 231 292 292 - Sub-Total 103,147 114,149 117,909 125,269 7,360 Total Wages and Benefits 242,293 272,554 291,949 329,049 37,100 OPERATING EXPENSES Professional Services 148 - 105 (105) Contract Services 19,133 5,497 19,865 21,602 1,737 Local Travel 18 29 100 100 - Communications 210 211 300 300 - Postage 36 31 250 150 (100) Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 6,375 17,499 11,858 12,608 750 Printing and Publishing 18,007 18,418 22,042 22,042 - Advertising and Promotions - - - - - Other Current Charges 86 187 400 500 100 Office Supplies 1,432 861 1,095 1,300 205 Operating Supplies 1,109 1,948 4,950 5,020 70 Books, Training, Memberships 1,313 641 5,629 5,629 - Internal Service Charges - - - - Total Operating Expenses 47,867 45,321 66,594 69,251 2,657 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Computer Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 290,160 317,875 358,543 398,300 39,757 29 City Manager Purpose: To administer and enforce the enactments of the City Commission; to assist the Commission in making policy and program decisions; and, to otherwise administer the affairs of the City. The key component of administration of the city is the preparation and delivery of the Annual Operating Budget. Key Objectives:  Prepare a long-range financial plan  To assist the Commission annually to establish a Strategic Plan and then to supervise the accomplishment of established priorities  Continuously examine and monitor city departments to ensure that the City is operating in an effective and productive manner  Provide the Commission with adequate, pertinent and clear information to allow them to make prudent decisions  Ensure that the handling of citizen complaints is done in an efficient, timely and professional manner  Communicate with citizens and the press to maintain an open and responsive atmosphere necessary in a democratic government  Carry out the goals, objectives and policies established by the City Commission 30 City Administration City Manager Proposed Actual Actual Budget Budget Increase #1002 512 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 294,065 304,422 309,935 304,243 (5,692) Overtime - - - - - Special Pay 6,220 18,368 6,000 6,000 - Sub-Total 300,285 322,790 315,935 310,243 (5,692) Benefits FICA 23,618 23,992 24,235 23,734 (501) Pension 49,151 53,981 60,521 61,138 617 Health and Life Insurance 26,661 26,518 27,887 27,887 - Worker and Unemploy Comp 1,995 2,034 1,442 1,442 - Sub-Total 101,425 106,525 114,085 114,201 116 Total Wages and Benefits 401,710 429,315 430,020 424,444 (5,576) OPERATING EXPENSES Professional Services 26 - 1,000 1,000 - Contract Services - - - - - Local Travel - - 1,000 1,000 - Communications 1,651 2,223 1,000 1,728 728 Postage - - - - Utilities - - - - Rentals and Leases - - - 220 Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing 23 - - - - Advertising and Promotions - - - - Other Current Charges - 219 - 100 100 Office Supplies 6 17 50 50 - Operating Supplies 992 2,436 1,600 2,000 400 Books, Training, Memberships 4,664 3,438 6,700 6,900 200 Internal Service Charges - - - - Total Operating Expenses 7,362 8,333 11,350 12,998 1,428 CAPITAL OUTLAY Land - - - Buildings - - - Vehicles - - Equipment - - 853 Total Capital Outlay - - 853 - - DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 409,072 437,648 442,223 437,442 (4,148) 31 Finance and Administration Purpose The City’s finance and administration department provides direct services to the Atlantic Beach community, which includes approximately 8,500 total residents and businesses. Comprised of four divisions (Accounting, Procurement, Customer Service and Utility Billing), the department is responsible for the following: ensuring effective and efficient management of citywide resources, supervision and direction annual budget preparation, investments, financial reporting, payroll taxes and reporting, grant and pension financial reporting, utility billing, purchasing, and accounts payable. Objectives  To continue to provide citizens and management with unqualified audit opinions annually  To prepare and monitor the annual operating budget and long term financial plan  To provide customers with excellent customer service  To provide timely and efficient procurement support for all departments  To assist management with financial and performance analysis to aid in decision making  To ensure that all customer demands can be met from the comfort of their home  To increase the use of electronic documents versus hardcopies  To focus on a higher level of health, sanitation, and safety for both customers and City employees 32 - - - City Administration Finance and Administration Department Proposed Actual Actual Budget Budget Increase #####513 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 475,039 566,426 624,662 658,103 33,441 Overtime 15,316 13,650 10,000 10,000 - Special Pay 363 8,361 - - - Sub-Total 490,719 588,437 634,662 668,103 33,441 Benefits FICA 35,904 43,049 48,099 51,110 3,011 Pension 159,727 162,332 152,864 161,833 8,969 Health and Life Insurance 92,439 91,082 94,827 94,827 - Worker and Unemploy Comp 1,940 4,634 2,984 2,984 - Sub-Total 290,009 301,097 298,774 310,754 11,980 Total Wages and Benefits 780,728 889,534 933,436 978,857 45,421 OPERATING EXPENSES Professional Services 53,154 30,139 49,500 54,450 4,950 Contract Services 19,939 13,025 29,200 18,500 (10,700) Local Travel 142 - 500 500 - Communications 1,309 1,394 3,500 3,500 - Postage 39,546 47,574 44,975 45,000 25 Utilities - - - - Rentals and Leases - - 500 180 (320) Insurance - - - - Repairs and Maintenance - - 1,000 1,000 - Printing and Publishing 19,176 19,467 20,000 20,000 - Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies 2,286 2,906 2,500 2,500 - Operating Supplies 9,324 7,743 7,150 8,000 850 Books, Training, Memberships 2,570 7,309 7,850 8,945 1,095 Total Operating Expenses 147,445 129,556 166,675 162,575 (4,100) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - - Equipment - - 3,190 (3,190) Total Capital Outlay - - 3,190 - (3,190) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 928,173 1,019,090 1,103,301 1,141,432 38,131 33 Information Technology Purpose: Information Technology, a component of the City Manager’s Office, relies on its own internal staff, plus the assistance of external partners, to provide connected IT and cybersecurity continuity of all computer-, telephone-, and Wi-Fi-related systems and services for the City government. More than 160 desktop and laptop computers utilize the data network comprised of underground fiber and wireless bridges, giving access to business applications such as email, document management systems, police record management systems, the City website, data file storage, and videoconferencing. More than 120 City employees at 15 city locations are provided voice and data services. Most business applications such as email, file and records management, utility security access control systems, network connectivity, and monitoring tools are run on in-house conventional and virtual server platforms. Information Technology provides planning, acquisition, installation configuration, installation and support for all computers, printers, copiers and telephone systems for City government. Along with the day-to-day systems and desktop support, Information Technology carries responsibility for long-range information system planning and maintenance of services. Key Objectives for 2020-21: - Host server (for virtual-server program) replacement. - Virtualize remaining conventional email, FTP, and police video evidence servers. - Replace remaining end-of-life network connectivity equipment. - Assist Police Department with body camera and security camera configuration and deployment. - Implement Mobile device management and security software . - City computer refresh. - Assist City political and administrative teams with virtual meetings. Highlights for 2019-20: - Assist City political and administrative teams with virtual meetings. - Implement a secure work-from-home environment due to COVID-19 - Implementation of SharePoint documentation management system. - New network security software/anti-ransomware - Upgrade City Hall door access/security system. - Upgrade all work stations from Windows 7 to Windows 10. - Police laptop refresh. - 34 - - - City Administration Information Technology Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 198,062 166,599 140,885 160,805 19,920 Overtime 11,580 10,563 8,000 8,000 - Special Pay 903 21,242 800 800 - Sub-Total 210,545 198,404 149,685 169,605 19,920 Benefits FICA 15,926 15,011 11,451 12,975 1,524 Pension 41,923 35,360 31,743 62,432 30,689 Health and Life Insurance 22,315 18,846 15,092 15,092 - Worker and Unemploy Comp 314 301 382 382 - Sub-Total 80,478 69,518 58,668 90,881 32,213 Total Wages and Benefits 291,022 267,921 208,353 260,486 52,133 OPERATING EXPENSES Professional Services - - - - Contract Services 23,059 13,336 31,710 13,727 (17,983) Local Travel 265 237 600 571 (29) Communications 63,873 64,221 75,500 77,254 1,754 Postage 64 94 250 - (250) Utilities - - - - Rentals and Leases 17,522 18,046 22,000 22,579 579 Insurance - - - - Repairs and Maintenance 242,491 257,355 332,790 323,951 (8,839) Printing and Publishing - - 100 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 59 312 289 - (289) Operating Supplies 55,917 26,862 45,000 54,343 9,343 Books, Training, Memberships 4,953 3,266 6,000 7,157 1,157 - - Total Operating Expenses 408,203 383,731 514,239 499,582 (14,557) CAPITAL OUTLAY Buildings - - - Infrastructure Improvements - - - Vehicles - - Computer Equipment 71,694 28,522 60,000 60,822 822 Total Capital Outlay 71,694 28,522 60,000 60,822 822 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS Total Transfers - - - - - DIVISION TOTALS 770,920 680,175 782,592 820,890 38,398 35 Human Resources Purpose: The Human Resource Department is responsible for providing programs and services designed to attract, retain and develop diverse employees committed to achieving City objectives and satisfying our customers, while promoting an atmosphere of employee engagement, inclusivity pride. Human Resources administers programs and activities related to recruitment and selection, equal employment opportunity, benefits administration, wellness initiatives, risk management, workers’ compensation insurance and claims, commercial insurance and claims (property, liability, automobile, etc.), position classification, performance management, compensation, employee relations, training and development and personnel policies and procedures. HR has begun coordinating the City-wide Safety Program. Key Objectives:  Recruit and hire the best possible applicants for employment.  Ensure that our work environment is diverse, inclusive and free from harassment and discrimination.  Maintain a positive working relationship with the City’s two unions.  Ensure that the City’s policies are updated and enforced consistently.  Update and maintain the City's Personnel Policy and Procedures Manual.  Maintain the City's Employee and Retiree payroll systems and HR files to ensure efficiency and security.  Apply loss prevention and control methods through identification and analysis of loss exposure in the areas of liability, workers compensation and property loss.  Identify and provide training opportunities for staff.  Participate in the Incident Command structure for emergency preparedness and related incidents and events. Issues, Trends, Highlights:  Due to the impact of the COVID-19 pandemic, the Human Resources Department has had to make significant changes in how it operates, but it has been able to accomplish all of its responsibilities while still providing opportunities for employee engagement.  The events of 2020 have once again shone a light on race-related issues, so the Human Resources Department is reviewing and updating the City’s policies and developing training opportunities for staff to ensure racial equity and inclusivity.  We have continued to emphasize our wellness program, with substantial employee participation. This is the second year in a row that the City has earned a Silver Level Award from the First Coast Worksite Wellness Council.  For the budget year 2019-2020, the cost of health insurance to the City increased slightly, while generally maintaining the same level of benefits. Due to increased utilization rates, we anticipate a significant increase in rates for the upcoming year, so we are going to market to ensure the best products and the best rates for the City and our employees.  Insurance rate projections for liability and property loss are expected to remain the same (we are in year two of a two-year term). Workers compensation rates are expected to remain the same.  The Human Resources Department has been successful in converting all of its paper files to Laserfiche. 36 - - City Administration Human Resources Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 144,799 148,902 152,775 157,060 4,285 Overtime - - - - - Special Pay 2,855 3,057 1,000 3,167 2,167 Sub-Total 147,654 151,959 153,775 160,227 6,452 Benefits FICA 10,658 11,064 11,764 11,975 211 Pension 47,725 45,404 42,847 30,613 (12,234) Health and Life Insurance 12,495 24,363 30,609 30,609 - Worker and Unemploy Comp 221 217 264 264 - Sub-Total 71,099 81,047 85,484 73,461 (12,023) Total Wages and Benefits 218,753 233,007 239,259 233,688 (5,571) OPERATING EXPENSES Professional Services - - - - - Contract Services 4,170 4,191 5,000 5,000 - Local Travel - - - - Communications 448 441 400 400 - Postage - - 100 100 - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - - Printing and Publishing - - - - - Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies 1,253 981 1,800 1,300 (500) Operating Supplies 1,676 1,647 2,000 1,500 (500) Books, Training, Memberships 2,043 1,780 1,590 2,590 1,000 - - Total Operating Expenses 9,590 9,041 10,890 10,890 - CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 228,343 242,047 250,149 244,578 (5,571) 37 Legal Counsel Purpose: The purpose of this program is to provide legal services, including ordinance interpretation, legal opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff. Key Objectives:  The City Attorney is appointed by the City Commission and acts as the legal advisor for the municipality and all of its officers in matters relating to their official duties. The attorney prepares contracts, bonds, and other instruments in which the City is concerned and endorses on each his approval of the form and correctness thereof. When required to do so by the City Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and proceedings in which the City is a party. The attorney furnishes the City Commissioners, City Manager or department heads of the City an opinion on any question of law relating to their respective powers and duties. Issues, Trends and Highlights:  The City continues to contract with a legal firm with one point of contact for its legal counsel. Legal counsel for pension issues is funded and included in the pension program expenses. The Pension board retains its own counsel. 38 - - - City Administration Legal Counsel Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance - - - - - Worker and Unemploy Comp - Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services 199,611 165,955 150,000 150,000 - Contract Services - - - - - Local Travel - - - - - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance - - - - - Printing and Publishing - - - - - Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies - - - - - Operating Supplies - - - - Books, Training, Memberships - - - - - Internal Service Charges Total Operating Expenses 199,611 165,955 150,000 150,000 - CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To - To Total Transfers - - - - - DIVISION TOTALS 199,611 165,955 150,000 150,000 - 39 General Government General Government Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 574,783 723,354 770,410 701,779 (68,551) Convention Development 137,892 127,935 139,563 88,409 (51,154) Half Cent Sales Tax 900,831 952,357 1,039,345 1,733,123 693,778 Grant Funds - Miscellaneous 00000 Debt Service Fund 00118,458 120,884 2,426 Capital Project Fund 303,348 0 1,555,000 1,280,000 (275,000) Total Revenues 1,916,854 1,803,647 3,622,776 3,924,195 301,499 Expenses: General Government 361,389 450,230 517,024 369,158 (147,786) Building Maintenance 213,394 273,124 253,386 332,621 79,235 Convention Development 102,847 59,024 518,458 255,884 (135,000) Half Cent Sales Tax 492,250 834,116 910,000 1,270,000 324,000 Grant Funds - Miscellaneous 00000 Debt Service Fund 0 19,850 118,458 120,884 2,426 Capital Project Fund 1,010 3,000 1,665,620 1,446,500 (219,120) Total Expenses 1,170,889 1,639,344 3,982,946 3,795,047 (96,245) Resource Allocation: Personnel Services 159,474 173,094 192,325 158,432 (33,893) Operating Expenses 497,443 549,385 917,975 743,347 (174,628) Capital Outlay 513,973 697,015 2,250,730 2,111,500 (139,230) Debt Service 19,850 118,458 120,884 2,426 Transfers 0 200,000 503,458 660,884 157,426 Total Resource Allocation: 1,170,889 1,639,344 3,982,946 3,795,047 (187,899) Summary of Authorized Positions 2019-2020 2020-2021 General Government Administrative Asst. - Building & Zoning 0.05 0.05 Building Permit Clerk / Receptionist 0.20 0.20 0.25 0.25 Building Maintenance Painter II 1.00 1.00 Building Maintenance Technician 1.00 1.00 2.00 2.00 Total 2.25 2.25 40 General Government Purpose: This program is responsible for the non-departmental expenses of operating City Hall. These include the building maintenance expenses of the City Hall complex, such as carpentry, painting, plumbing, heating and air conditioning, and window cleaning. Expenditures that are not attributable to any one distinct area, such as liability insurance, and transfers from the General Fund to other programs to supplement operations are also accounted for in this program area. Issues, Trends and Highlights:  This budget now contains the salary for a supervisor, a general maintenance worker, a painter and a contract for custodial services brought together to form a maintenance division supervised by Public Works. 41 - - - General Fund General Government Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 100,533 104,779 115,214 90,092 (25,122) Overtime 301 1,609 200 200 - Special Pay 736 877 - - - Sub-Total 101,571 107,265 115,414 90,292 (25,122) Benefits FICA 7,434 7,861 8,830 6,909 (1,921) Pension 28,899 36,046 35,828 28,978 (6,850) Health and Life Insurance 17,885 17,999 28,590 28,590 - Worker and Unemploy Comp 3,686 3,923 3,663 3,663 - Sub-Total 57,903 65,829 76,911 68,140 (8,771) Total Wages and Benefits 159,474 173,094 192,325 158,432 (33,893) OPERATING EXPENSES Professional Services 19,013 85,829 70,000 45,500 (24,500) Contract Services 140,278 167,932 111,250 240,500 129,250 Local Travel - - - - - Communications 198 624 1,285 1,024 (261) Postage 8,299 5,498 12,000 10,000 (2,000) Utilities 24,226 24,850 24,000 24,000 - Rentals and Leases 2,120 3,404 4,134 4,133 (1) Insurance 184,243 189,819 172,915 172,915 - Repairs and Maintenance 13,149 10,789 19,836 18,000 (1,836) Printing and Publishing 733 9,176 750 750 - Other Current Charges 5,993 1,295 500 3,300 2,800 Office Supplies 2,116 2,403 3,000 3,000 - Operating Supplies 14,942 21,288 16,125 18,125 2,000 Books, Training, Memberships - 1,500 2,180 2,100 (80) Aid to other Gov Agency - - - - - Total Operating Expenses 415,309 524,406 437,975 543,347 105,372 CAPITAL OUTLAY Land - - - - - Buildings - - - - - Infrastructure Improvements Vehicles - 24,580 - - - Equipment - 1,274 140,110 - (140,110) Total Capital Outlay - 25,854 140,110 - (140,110) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To Debt Service To Storm Water Utility - - - - - To Sewer Utility Fund - - - - - To Pension Funds - - - - - To Sanitation Fund - - - - - To Other Misc.- - - - - Total Transfers - - - - - DIVISION TOTALS 574,783 723,354 770,410 701,779 (68,631) 42 Convention Development Tax Fund Purpose: This program is funded through the levy of the local tourist development tax. The City receives 2% of the collections on the rental of living quarters, net of a 1% administrative fee charged by the County, plus interest earnings on the funds received and invested. These funds are restricted by Florida Statute 212.0305 for the extension, enlargement, improvement, or construction of a multipurpose convention center, coliseum, or exhibit center, or to acquire, construct, remodel, repair or maintain one or more convention centers, stadiums, exhibit halls, arenas, coliseums. In addition to the uses described above, the City of Atlantic Beach, through Resolution 91-5, has authorized these funds to be used to acquire and develop municipal parks, lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches communities is also an approved use of these funds. 43 - Convention Development Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward 153,301 291,193 419,128 170,233 (248,895) Revenues Convention Development Tax 138,364 120,622 139,563 85,425 (54,138) Interest Earnings (472) 7,313 - 2,984 2,984 Donations & Grants - - - - - Transfer General or Half Cent Tax - - - - - - Total Revenues 137,892 127,935 139,563 88,409 (51,154) Other Financing Sources - Total Resources 291,193 419,128 558,691 258,642 (300,049) OPERATING EXPENSES Promotions - - Contract Services - - 130,000 - (130,000) Total Operating Expenses - - 130,000 - (130,000) CAPITAL OUTLAY Land - - - - Buildings - 6,841 - - - Infrastructure Improvements 102,847 26,941 135,000 135,000 - Equipment - 25,243 135,000 - (135,000) Total Capital Outlay 102,847 59,024 270,000 135,000 (135,000) Transfers Transfer - - 118,458 120,884 2,426 Total Transfers - - 118,458 120,884 2,426 Other Financing Uses - Ending Cash 291,193 419,128 170,233 2,758 (167,475) Total Expenses and Cash 394,040 478,153 440,233 137,758 (302,475) Resource Allocation Operating Expenses - - 130,000 - (130,000) Capital Outlay 102,847 59,024 270,000 135,000 (135,000) Transfers - - 118,458 120,884 2,426 Total 102,847 59,024 518,458 255,884 (262,574) 44 Half Cent Discretionary Sales Tax Fund Purpose: This fund provides for the collection and spending of the additional half cent sales tax. These funds are to be restricted for use for capital projects that are similar in nature to those of the Better Jacksonville Plan. These projects will typically include General Government projects such as streets, public facilities, parks or land acquisition. 45 Half Cent Discretionary Sales Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 861,524 1,040,697 1,158,939 1,288,284 129,345 Restricted/Designated Beginning Fund Balance 861,524 1,040,697 1,158,939 1,288,284 129,345 Revenues Local Discretionary Sales Surtax 901,165 924,384 1,039,345 1,721,652 682,307 Interest Earnings (333) 27,973 - 11,471 11,471 F. R. DEP Grant - - - - - Charges for Service - Permit - - - - Total Revenues 900,831 952,357 1,039,345 1,733,123 693,778 Other Financing Sources Total Resources 1,532,946 1,993,054 2,198,284 3,021,407 823,123 Expenditures Operating Expenses 82,133 24,979 350,000 200,000 (150,000) CAPITAL OUTLAY Land - Infrastructure Improvements 321,116 609,137 175,000 470,000 295,000 Building 89,000 - - 36,000 Motor Vehicle - - - 24,000 24,000 Equipment - - - - - Total Capital Outlay 410,116 609,137 175,000 530,000 319,000 Transfers - To Storm Water Utility Fund - 200,000 285,000 285,000 - To Capital Project Funds - - 100,000 255,000 155,000 Total Transfers - 200,000 385,000 540,000 155,000 DIVISION TOTALS 492,250 834,116 910,000 1,270,000 324,000 Other Financing Uses Restricted 1,040,697 1,158,939 1,288,284 1,751,407 463,123 Restricted/Designated Ending Fund Balance 1,040,697 1,158,939 1,288,284 1,751,407 463,123 Total Expenses and Fund Balance 1,532,946 1,993,054 2,198,284 3,021,407 823,123 Resource Allocation Operating 82,133 24,979 350,000 200,000 (150,000) Capital Outlay 410,116 609,137 175,000 530,000 355,000 Transfers - 200,000 385,000 540,000 155,000 Total Resources 492,250 834,116 910,000 1,270,000 360,000 46 Governmental Capital Project Fund Purpose:  To build up cash reserve balances for future capital expenditures, including major purchases of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds  To account for the spending of capital expenditure reserves, which include items that are not recurring or that will take more than one year to complete  To account for the costs of projects in a separate fund from the associated activity, in order to separate the capital outlay expenditure from the operating budget  To track funding sources specifically designated for capital projects 47 #REF! Governmental Capital Project Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted (117,861) 184,477 181,477 70,857 (110,620) Restricted/Designated - - - - - Beginning Fund Balance (117,861) 184,477 181,477 70,857 (110,620) Revenues Grant Proceeds - F.I.N.D.- - Transfers - In - - - - CDBG Fund - - 200,000 200,000 - Local Option Gas Tax 470,000 325,000 (145,000) Half Cent Sales Tax 385,000 255,000 (130,000) Utility Fund 100,000 100,000 - Stormwater Fund 400,000 400,000 - General Fund 303,000 - - Interest Earnings 348 - - - Total Revenues 303,348 - 1,555,000 1,280,000 (275,000) Other Financing Sources - - - Total Resources 185,487 184,477 1,736,477 1,350,857 (385,620) Capital Outlay Public Safety Public Safety Equipment 1,010 113,000 113,000 Park Improvements - - - - - Marsh Overlook and Kayak Launch - - - Dutton Rd. Ped / Bike Path - - General Government Donner Road Improvement Proj.1,444,300 1,195,000 (249,300) Stoarge Building for Police/Public Works 150,000 126,500 (23,500) Grant Match for Waterproofing PD Bldg 12,000 12,000 Enterprise Resource Planning System - 3,000 71,320 - (71,320) Transfer to the General Fund - - DIVISION TOTALS 1,010 3,000 1,665,620 1,446,500 (219,120) Other Financing Uses - - - - - Restricted 184,477 181,477 70,857 (95,643) - Restricted/Designated Ending Fund Balance 184,477 181,477 70,857 (95,643) (166,500) Total Expenses and Fund Balance 185,487 184,477 1,736,477 1,350,857 (385,620) Resource Allocation Capital Outlay 1,010 3,000 1,665,620 1,446,500 (219,120) Transfers - - - - Total Resources 1,010 3,000 1,665,620 1,446,500 (219,120) 48 Planning Planning Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 345,182 515,368 481,196 434,236 (46,960) C.D.B.G.00200,000 0 (200,000) Community Redevelopment 00000 Tree Protection 42,586 14,821 000 Total Revenues 387,768 530,189 681,196 434,236 (246,960) Expenses: Planning 274,618 444,701 374,764 339,700 (35,064) C.D.B.G.00200,000 200,000 0 Tree Protection 18,766 23,519 31,100 30,000 (1,100) Community Redevelopment 0 513 50,000 50,000 0 Code Enforcement 70,564 70,667 106,432 94,536 (11,896) Total Expenses 363,947 539,400 762,296 714,236 (48,060) Resource Allocation: Personnel Services 285,731 362,621 388,571 340,279 (48,292) Operating Expenses 78,216 176,779 173,725 173,957 232 Capital Outlay 00000 Transfers 00200,000 200,000 0 Total Resource Allocation: 363,947 539,400 762,296 714,236 (48,060) Summary of Authorized Positions 2019-2020 2020-2021 Planning and Zoning Community Development Director 1.00 1.00 Administrative Assistant - Building and Zoning 0.10 0.10 Planner 2.00 2.00 3.10 3.10 Code Enforcement Code Enforcement Officer 1.00 1.00 Total 4.10 4.10 49 Planning and Zoning Purpose: The Planning and Zoning Department administers zoning and land use related functions of the City including: implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to verify consistency with land development regulations and the Comprehensive Plan; compliance with sign code and tree code; proposes amendments to city land use regulations as appropriate; and implements studies, programs, and special projects as directed. The Department also serves as City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State and Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board and the Environmental Stewardship Committee. Performs all administrative functions associated with department activities and objectives. Key Objectives:  Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic development, redevelopment, long range planning, marsh master planning, and public works projects.  Mayport Road Corridor Revitalization efforts Issues, Trends and Highlights:  Completed a major sign code update to be in compliance with federal regulations  Updated the 2030 Comprehensive Pan  Complete Street Policy ready for approval  Planted over 200 new trees on public property  Working on the Resiliency plan  Obtaining re-certification for the Silver LEED certification  Working on Chapter 23/Tree code updates to make the ordinance easier to administer and understand  Hosted the arbor day event  Draft 2030 Parks Master Plan completed  Code enforcement compliance for 196/198 Poinsettia St. Workload Data: The Community Development Department is responsible for planning functions and land use and zoning administration, including review of all Building Permit applications and new business tax receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department also administers the City’s tree ordinance, assists with the CDBG grant, and provides staff support to the Community Development Board and the Environmental Stewardship Committee. 50 General Fund Planning Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 158,635 212,741 249,035 230,180 (18,855) Overtime 1,564 1,731 900 500 (400) Special Pay 6,222 6,065 2,500 2,697 197 Sub-Total 166,421 220,537 252,435 233,377 (19,058) Benefits FICA 12,532 16,566 19,312 17,854 (1,458) Pension 14,597 18,616 21,394 5,846 (15,548) Health and Life Insurance 22,836 26,486 16,173 16,173 - Worker and Unemploy Comp 2,493 14,149 1,700 1,700 - Sub-Total 52,458 75,817 58,579 41,573 (17,006) Total Wages and Benefits 218,879 296,354 311,014 274,950 (36,064) OPERATING EXPENSES Professional Services 16,643 133,590 - - - Contract Services 26,247 3,808 30,000 30,000 - Local Travel - - - - - Communications 186 543 800 1,800 1,000 Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance - - 7,650 7,650 - Printing and Publishing 8,216 5,500 15,000 15,000 - Advertising and Promotions - - - - - Other Current Charges - - - - - Office Supplies 363 216 350 350 - Operating Supplies 886 1,250 2,250 2,250 - Books, Training, Memberships 3,199 3,439 7,700 7,700 - - Total Operating Expenses 55,739 148,347 63,750 64,750 1,000 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 274,618 444,701 374,764 339,700 (35,064) 51 Code Enforcement Purpose: The Code Enforcement Division provides the City of Atlantic Beach with certified professional services for the enforcement of adopted Ordinances and State of Florida regulations relating to the health, safety and welfare of its citizens. The department is created to enhance community revitalization through the enforcement of minimum property standards. The program also effectively protects the socio-economic and physical environment within well established neighborhoods through consistent enforcement. Key Objectives:  To continue educating the public via the City website and brochures with information related to the code enforcement process.  To provide enforcement process training for other City departments to allow expansion of code enforcement throughout the City workforce. This is in an effort to improve the ability of other departments to assist with the enforcement process. 52 - - - General Fund Code Enforcement Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 17,841 42,875 48,770 46,341 (2,429) Overtime - 224 500 500 - Special Pay - 291 - 2,250 2,250 Sub-Total 45,719 43,390 49,270 49,091 (179) Benefits FICA 1,330 3,193 3,770 3,756 (14) Pension 9,050 13,392 15,580 3,545 (12,035) Health and Life Insurance 2,499 5,634 8,068 8,068 - Worker and Unemploy Comp 277 659 869 869 - Sub-Total 21,133 22,877 28,287 16,238 (12,049) Total Wages and Benefits 66,853 66,267 77,557 65,329 (12,228) OPERATING EXPENSES Professional Services - 105 - - - Contract Services 43 - 24,000 24,000 Local Travel - - - - Communications 1,038 921 700 1,032 332 Postage - - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - 8 - - Printing and Publishing 91 - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 54 - 100 100 - Operating Supplies 2,431 1,512 1,000 1,000 - Books, Training, Memberships 55 1,854 3,075 3,075 - Total Operating Expenses 3,711 4,400 28,875 29,207 332 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 70,564 70,667 106,432 94,536 (11,896) 53 Community Development Block Grant Fund Purpose: To provide funding for eligible Community Development Block Grant (CDBG) projects and activities that serve low and moderate-income persons and neighborhoods within that area of the City designated as the CDBG Project Area. Key Objectives: Continue to fund infrastructure and neighborhood improvements within the City’s CDBG Project Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that improve the physical character of neighborhoods and the quality of life within the overall CDBG project area. 54 - - - Community Development Block Grant Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward (62,819) (62,819) (62,819) 137,181 200,000 Revenues Grant Proceeds - - 200,000 - (200,000) Total Revenues - - 200,000 - (200,000) Other Financing Sources Total Resources (62,819) (62,819) 137,181 137,181 - Expenditures Salaries and Benefits Operating Expenses Professional Services - - - - - Operating Supplies - - Aid to Private Citizens - - Capital Outlay Infrastructure Improvements - - - - - Buildings - Equipment - Land - DIVISION TOTALS - - - - Other Financing Uses Ending Cash (62,819) (62,819) 137,181 137,181 - Total Expenses and Cash (62,819) (62,819) 137,181 137,181 - Resource Allocation Personnel Services - - - - - Operating Expenses - - - - - Capital Outlay - - - - Transfers - 200,000 200,000 - - 200,000 200,000 - 55 Tree Protection Fund Purpose: To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing protected trees and landscaping requirements. Funding sources will include contributions, donations, and mitigation proceeds for tree removal and site clearings. The funds generated are to be used for planting of trees within the City of Atlantic Beach. Key Objectives:  To promote the health, safety, welfare and general well-being of the citizens of Atlantic Beach, through the preservation of natural plant communities, the installation of landscaping, and the protection of trees on public and private property  To promote the conservation of energy and limited fresh water resources by encouraging the planting of natural or cultivated areas and planting trees  To promote and improve the aesthetic integration of natural and man-made environments in order to reduce the harmful effects of development and use on vegetation; and, thereby, improve the quality of life through the abatement of noise, glare, dust, and air pollution Workload Data:  These funds are requested through the City Commission as projects arise and meet the requirements of the ordinance. They are primarily expended under the recommendations of City staff and the City Manager. 56 Tree Protection Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 34,911 58,732 50,034 38,442 (11,592) Revenues Tree Mitigation Proceeds - - - - - Grant Proceeds 10,000 - - - - Contributions/Donations 32,586 14,821 - - - Total Revenues 42,586 14,821 - - - Other Financing Sources Total Resources 77,498 73,553 50,034 38,442 (11,592) Expenditures Contract Services 18,766 23,519 31,100 30,000 (1,100) Operating supplies - - - - DIVISION TOTALS 18,766 23,519 31,100 30,000 (1,100) Other Financing Uses Ending Fund Balancve 58,732 50,034 18,934 8,442 (10,492) Total Expenses and Fund Balance 77,498 73,553 50,034 38,442 (11,592) Resource Allocation Personnel Services - - - - - Operating Expenses 18,766 23,519 31,100 30,000 (1,100) Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - 18,766 23,519 31,100 30,000 (1,100) 57 Community Redevelopment Fund Combined Summary of Revenues and Expenditures Actual Actual Estimate Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward 50,000 50,000 49,487 82,011 32,524 Revenues Transfer from General Fund - - - - - Grant Proceeds - - - - - Contributions/Donations - - - - - Total Revenues - - - - - Other Financing Sources Total Resources 50,000 50,000 49,487 82,011 32,524 Expenditures Contract Services - 513 50,000 50,000 - Operating supplies - - - - DIVISION TOTALS - 513 50,000 50,000 - Other Financing Uses Ending Cash 50,000 49,487 (513) 32,011 32,524 Total Expenses and Cash 50,000 50,000 49,487 82,011 32,524 Resource Allocation Personnel Services - - - - - Operating Expenses - 513 50,000 50,000 - Capital Outlay - - - - - Debt Service - - - - - Transfers - - - - - - 513 50,000 50,000 - 58 Building Building Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: Building Code Enforcement 589,190 527,661 552,918 479,516 (73,402) Total Revenues 589,190 527,661 552,918 479,516 (73,402) Expenses: Building Code Enforcement 513,231 550,654 665,699 582,916 (82,783) Total Expenses 513,231 550,654 665,699 582,916 (82,783) Resource Allocation: Personnel Services 410,753 410,947 448,174 455,039 6,865 Operating Expenses 102,478 131,581 119,600 118,877 (723) Capital Outlay 0 8,126 97,925 9,000 (88,925) Transfers 00000 Total Resource Allocation: 513,231 550,654 665,699 582,916 (82,783) Summary of Authorized Positions 2019-2020 2020-2021 Building Code Enforcement Building Official 1.00 1.00 Building Inspector 2.00 2.00 Administrative Assistant - Building and Zoning 0.85 0.85 Building Permit Clerk 1.00 1.00 Building Permit Clerk / Receptionist 1.80 1.80 6.65 6.65 Total 6.65 6.65 59 Building Department Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted Fund Balance 106,625 109,722 135,632 141,944 6,312 Operating Fund Balance 398,376 440,209 391,306 272,213 (119,093) Beginning Fund Balance 505,001 549,930 526,937 414,156 (112,781) Revenues Building Permit Fees-bce 443,715 363,119 389,773 344,415 (45,358) Plan Check Fees 120,051 120,051 102,838 91,329 (11,509) Re-inspection Fees 26,215 26,215 30,470 25,606 (4,864) Radon Gas Fee - - - - - Construction Surcharge - - - - - Interest Earnings (791) (791) 10,889 450 (10,439) Transfer from General Fund - - - - - Miscellaneous Revenues - 19,068 18,948 17,716 (1,232) Total Revenues 589,190 527,661 552,918 479,516 (73,402) Other Financing Sources Total Resources 1,094,190 1,077,591 1,079,855 893,672 (186,183) Expenditures Building Department 461,804 550,654 665,699 582,916 (82,783) DIVISION TOTALS 461,804 550,654 665,699 582,916 (82,783) Other Financing Uses - Restricted Fund Balance 109,722 135,632 141,944 143,479 1,535 Operating Fund Balance 440,209 391,306 272,213 167,278 (104,935) Ending Fund Balance 549,930 526,937 414,156 310,757 (103,400) Total Expenses and Fund Balance 1,011,735 1,077,591 1,079,855 893,672 (186,183) Resource Allocation Personnel Services 360,811 410,947 448,174 455,039 6,865 Operating Expenses 78,076 131,581 119,600 118,877 (723) Capital Outlay 22,917 8,126 97,925 9,000 (88,925) Debt Service - - - - - Transfers - - - - - Total Resources 461,804 550,654 665,699 582,916 (82,783) AUTHORIZED PERSONNEL Position 2019-2020 2020-2021 Building Official 1.00 1.00 Inspector 2.00 2.00 Operations Supervisor - Building and Zoning 0.85 0.85 Building Permit Technician 2.80 2.80 Planning Dept. Clerk (PT)0.15 0.15 6.80 6.80 60 Building Department Purpose: The Building Department is responsible for the administration and enforcement of the Florida Building Code and local regulations relating to building construction. The Building Department coordinates the permitting requirements of other departments and agencies; issues building permits and certificates of occupancy; and maintains records of building construction in the City, building codes, contractor licensing, and floodplain maintenance. The Building Official also serves as the Floodplain Manager and Community Rating System (CRS) Coordinator. Key Objectives:  To serve the public by ensuring that the health, safety, and welfare of citizens are protected by enforcing the provisions of the various codes adopted by the Federal, State, and City governments.  To educate builders and property owners about building codes, the reasons for them, and their importance in maintaining public safety. Workload Data: The Building Department is responsible for enforcing the provisions of Federal, State, and City codes, including the Florida Building, Residential, Mechanical, Plumbing, Fuel gas, Existing Building, and Energy Codes; National Electric Code (NEC); International Property Maintenance Code (IPMC); Florida Fire Prevention Code; FEMA and National Flood Insurance Program (NFIP) regulations, Atlantic Beach Land Development Regulations; and Code required referenced standards.  The Building Official has administrative duties and conducts plan reviews and building inspections, and holds the three State licenses required for those duties.  The Senior Building Inspector conducts plan reviews and building inspections, and holds the two State licenses required for those duties.  The Residential Building Inspector conducts building inspections, and holds that State license.  The Operations Manager supervises the front counter and is a Certified Permit Technician.  The senior Permit Technician receives, processes, and distributes permit documents, maintains records, and is a Certified Permit Technician.  The Receptionist also serves as the City Receptionist and does other administrative duties in the Department. 61 Building Department Fund Building Department Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 287,594 291,556 326,073 313,819 (12,254) Overtime 1,177 199 2,500 2,000 (500) Special Pay 14,415 9,455 - - - Sub-Total 303,186 301,210 328,573 315,819 (12,754) Benefits FICA 21,943 21,923 22,017 24,160 2,143 Pension 40,932 45,046 47,500 64,750 17,250 Health and Life Insurance 41,324 39,488 47,000 47,226 226 Worker and Unemploy Comp 3,368 3,281 3,084 3,084 - Sub-Total 107,567 109,737 119,601 139,220 19,619 Total Wages and Benefits 410,753 410,947 448,174 455,039 6,865 OPERATING EXPENSES Professional Services - 72 - - - Contract Services 28,347 37,229 25,855 20,000 (5,855) Local Travel - - - - - Communications 4,172 4,676 3,658 3,658 - Postage - - 1,600 1,600 - Utilities - - - - Rentals and Leases - - 4,800 4,800 Insurance 1,813 2,019 1,586 1,586 - Repairs and Maintenance 4,194 29,888 10,354 10,354 - Printing and Publishing 772 - 1,000 1,000 - Advertising and Promotions - - - - Other Current Charges - - - - - Office Supplies 164 128 500 500 - Operating Supplies 3,345 6,407 6,077 6,077 - Books, Training, Memberships 13,432 4,924 13,834 13,834 - Internal Service Charges 46,238 46,238 50,336 55,468 5,132 Total Operating Expenses 102,478 131,581 119,600 118,877 (723) CAPITAL OUTLAY Equipment - 3,767 10,000 - (10,000) Buildings - - - - Infrastructure Improvements - - - - Vehicles - 78,925 - (78,925) Computer Equipment - 4,359 9,000 9,000 - Total Capital Outlay - 8,126 97,925 9,000 (88,925) DEBT SERVICE Principal - - - Interest - - - Total Debt Service - - - - - TRANSFERS To To - - - - Total Transfers - - - - - DIVISION TOTALS 513,231 550,654 665,699 582,916 (82,783) 62 Public Safety Public Safety Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 6,349,641 6,672,804 6,919,926 7,223,821 303,895 Police Grants 0 42,000 59,000 0 (59,000) Police Trust 29,089 24,991 35,534 7,147 (28,387) Total Revenues 6,378,730 6,739,794 7,014,460 7,230,968 216,508 Expenses: Police Services 4,920,087 5,197,054 5,249,359 5,519,233 269,874 Police Grants 0 42,000 59,000 0 (59,000) Police Trust 52,966 31,322 50,000 25,000 (25,000) Rescue Services 1,429,555 1,475,750 1,670,567 1,704,588 34,021 0 Total Expenses 6,402,608 6,746,126 7,028,926 7,248,821 219,895 Resource Allocation: Personnel Services 4,415,158 4,558,889 4,634,110 4,941,053 306,943 Operating Expenses 1,656,171 1,850,702 2,030,082 2,158,568 128,486 Capital Outlay 326,279 336,535 364,734 149,200 (215,534) Debt Service 00 0 Transfers 5,000 0000 Total Resource Allocation: 6,402,608 6,746,126 7,028,926 7,248,821 219,895 Summary of Authorized Positions 2019-2020 2020-2021 Police Public Safety Director 1.00 1.00 Commander 2.00 2.00 Lieutenant 2.00 2.00 Sergeant 6.00 6.00 Detective 4.00 4.00 Patrol Officer 15.00 15.00 Officer (Part Time)2.00 2.00 Administrative Assistant 1.00 1.00 Communications Supervisor 1.00 1.00 Emergency Communications Officer 5.00 5.00 Police Records Specialist 1.00 1.00 Police Records Clerk 1.00 1.00 Support Services Manager 1.00 1.00 Property Evidence Records Clerk 1.00 1.00 Animal Control Officer 2.00 2.00 School Crossing Guard - (Part Time) 2.00 2.00 47.00 47.00 Fire, Rescue and Lifeguard Operations Life Guard Captain - (Part Time) 1.00 1.00 Lifeguard Lieutenant - (Part Time) 5.00 5.00 Lifeguards - (Part Time) 30.00 30.00 36.00 36.00 Total Public Safety 83.00 83.00 63 Police Department Purpose: The Atlantic Beach Police Department’s Mission is to protect life and property, provide exceptional police service, and work in partnership with our community to improve the quality of life in the City of Atlantic Beach. The department will accomplish this by maintaining community partnerships that promote safe streets and neighborhoods. The Police Department operates eight (8) divisions which include Administration, Patrol & Traffic Enforcement, Training & Logistics, Community Affairs, Purchasing, Accreditation and Oversight, Property / Evidence and Investigations. Each of these divisions engage in pro-active community service, law enforcement and safety efforts. The members of these divisions provide service through criminal investigations, community patrol, traffic enforcement, traffic crash investigations, records management, animal control, Ocean Rescue, accreditation management and a citizen volunteer program. The Communications Division answers all 911 calls for police, fire, and emergency medical responses within the City of Atlantic Beach. Key Objectives 2020-21: The Priority Objective for Public Safety in 2020-21 is to promote and provide training on Racial Equity, Community Engagement, Officer Wellness and Leadership Development. Officers will be provided training that addresses the uniqueness that diverse cultures bring to our society and the challenges that can exist between citizens and law enforcement. The importance of community engagement in formal and informal settings will be a focus for programmatic planning and daily patrol operations. The holistic wellness of every police officer is a foundational element of a healthy relationship between the police department and the community. To that end the department will look for new ways to improve wellness throughout the career of our officers. We will continue to conduct in-service training for officers at every level within our department to help prepare them for a long and positive career in the City of Atlantic Beach. 2019-20 Highlights: The highlights of 2019-20 have been challenged to shine through a fog of COVID, national social unrest and delayed annual strategic plans. What these challenges have taught all of us is how to find resiliency in ourselves and when we could not, we learned how to find strength outside of ourselves from an overwhelming wave of support from the community near and far. Our departments Incident Management Team was challenged on a new level when after months of COVID they were asked to plan for and manage civil protest responses, the RNC impact at the beaches, the start of hurricane season and an officer involved shooting with another officer severely injured. The department members rose to each occasion with positive attitudes dedicated to protect and serve the citizens of Atlantic Beach, our Constitution and their fellow officers. 64 All these events have taught us how to leverage the virtual meeting and communication platform as well as work remotely when needed. Because of multiple and long running incidents we have strengthened our working relationship with our Law Enforcement and Emergency Management partners at the beaches and from the City of Jacksonville. Finally, we have learned that the many years of work we have done to create a strong relationship with our community has been successful. Amid national unrest that was spurred by negative police and citizen interaction, our community has shown that they are confident the Atlantic Beach Police Department provides fair and equitable police service to all. Workload Data Activity 2018 2019 2020(6 mo) Average Emergency Response Time in minutes 2:30 2:37 N/A Total Crime Rate Per 1,000 Population 20.33 16.89 N/A Arrests 430 312 142 *Calls 21,226 20,995 15,222 Traffic citations 2311 2058 839 Index Crimes 276 233 140 65 General Fund Police Administration Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 297,045 302,118 449,215 470,646 21,431 Overtime - 459 200 650 450 Special Pay 15,122 9,787 18,000 2,580 (15,420) Sub-Total 312,168 312,364 467,415 473,876 6,461 Benefits FICA 23,581 23,457 35,758 36,407 649 Pension 245,559 97,952 276,951 137,723 (139,228) Health and Life Insurance 30,911 38,403 60,527 60,527 - Worker and Unemploy Comp 3,977 6,951 4,306 4,306 - Sub-Total 304,029 166,763 377,542 238,963 (138,579) Total Wages and Benefits 616,197 479,127 844,957 712,839 (132,118) OPERATING EXPENSES Professional Services 5,637 20,943 37,052 51,052 14,000 Contract Services 13,804 6,797 17,600 14,500 (3,100) Local Travel - - - - - Communications 94,301 197,630 137,000 195,500 58,500 Postage 256 347 500 500 - Utilities 19,142 17,654 21,600 21,600 - Rentals and Leases 10,736 12,378 13,500 13,500 - Insurance - - - - - Repairs and Maintenance 34,171 35,168 40,700 58,700 18,000 Printing and Publishing 7,328 2,030 10,500 10,500 - Advertising and Promotions 6,744 10,212 11,200 11,200 - Other Current Charges 9,675 - - - - Office Supplies 11,750 10,864 11,000 11,000 - Operating Supplies 13,981 17,495 27,500 17,500 (10,000) Books, Training, Memberships 1,335 1,649 4,000 4,000 - Total Operating Expenses 228,859 333,169 332,152 409,552 77,400 CAPITAL OUTLAY Land - - - - Buildings 4,755 21,272 - - Infrastructure Improvements - - - - Vehicles 48,930 195,319 - - - Machinery & Equipment 10,000 Computer Equipment 407 33,601 59,600 22,200 (37,400) Total Capital Outlay 54,092 250,192 59,600 32,200 (37,400) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 899,148 1,062,488 1,236,709 1,154,591 (92,118) 66 - - General Fund Police Patrol Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 1,528,841 1,603,358 1,561,350 1,641,071 79,721 Overtime 70,705 77,319 105,000 105,000 - Special Pay 144,062 236,858 152,720 106,696 (46,024) Sub-Total 1,743,607 1,917,534 1,819,070 1,852,767 33,697 Benefits FICA 127,482 139,503 128,241 142,120 13,879 Pension 774,878 690,196 455,014 713,274 258,260 Health and Life Insurance 240,554 279,241 272,927 272,927 - Worker and Unemploy Comp 47,524 49,521 49,679 49,679 - Sub-Total 1,190,438 1,158,462 905,861 1,178,000 272,139 Total Wages and Benefits 2,934,045 3,075,997 2,724,931 3,030,767 305,836 OPERATING EXPENSES Professional Services 1,231 - - - - Contract Services 2,381 5,989 5,500 5,500 - Local Travel - 123 500 500 - Communications - - - - - Postage - - - - - Utilities - - - - - Rentals and Leases - - - - - Insurance - - - - - Repairs and Maintenance 23,262 24,618 39,300 46,955 7,655 Printing and Publishing - - - - - Advertising and Promotions - - - - - Office Supplies - - - - - Operating Supplies 141,179 183,614 163,100 199,600 36,500 Books, Training, Memberships - - - - - Internal Service Charges - - - - Total Operating Expenses 168,054 214,344 208,400 252,555 44,155 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles 205,983 79,725 219,034 105,000 (114,034) Computer Equipment 24,547 1,079 - - - Equipment - - - Total Capital Outlay 230,530 80,804 219,034 105,000 (114,034) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 3,332,629 3,371,145 3,152,365 3,388,322 235,957 67 - - General Fund Police Investigations Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 70,218 119,729 213,745 211,905 (1,840) Overtime 6,223 6,091 20,000 20,000 - Special Pay 25,330 29,425 11,000 29,722 18,722 Sub-Total 101,770 155,245 244,745 261,627 16,882 Benefits FICA 11,078 11,565 18,188 18,734 546 Pension 121,349 84,887 55,962 113,329 57,367 Health and Life Insurance 19,730 19,790 34,612 22,139 (12,473) Worker and Unemploy Comp 4,086 3,990 7,326 7,326 - Sub-Total 156,243 120,233 116,088 161,528 45,440 Total Wages and Benefits 258,013 275,478 360,833 423,155 62,322 OPERATING EXPENSES Professional Services - - - Contract Services 1,498 1,250 1,535 1,535 Local Travel - - - - Communications - - - - Postage - - - Utilities - - - Rentals and Leases 4,651 6,677 8,500 8,500 - Insurance - - - Repairs and Maintenance 1,770 - 2,500 5,000 2,500 Printing and Publishing - - - Advertising and Promotions - - - Other Current Charges / Investigations - - - Office Supplies - - - Operating Supplies 3,198 2,207 7,000 2,000 (5,000) Books, Training, Memberships - - - - Investigations 5,000 1,000 6,000 6,000 - Total Operating Expenses 16,118 11,135 25,535 23,035 (2,500) CAPITAL OUTLAY Land - - - - - Buildings - - - - - Infrastructure Improvements - - - - - Vehicles - - Equipment 6,538 4,543 - - - Total Capital Outlay 6,538 4,543 - - - DEBT SERVICE Principal - - - - Interest - - - - Other - - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 274,131 291,155 386,368 446,190 59,822 68 - - - General Fund Police Dispatch Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 186,002 216,350 191,187 281,258 90,071 Overtime 12,750 8,009 10,000 - (10,000) Special Pay 8,181 9,111 - 9,472 9,472 Sub-Total 206,933 233,470 201,187 290,730 89,543 Benefits FICA 15,591 17,218 15,391 19,405 4,014 Pension 58,647 77,839 81,933 31,526 (50,407) Health and Life Insurance 29,509 40,917 53,359 53,359 - Worker and Unemploy Comp 299 321 698 698 - Sub-Total 104,046 136,295 151,381 104,988 (46,393) Total Wages and Benefits 310,979 369,765 352,568 395,718 43,150 OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - 125 2,000 - (2,000) Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing 1,468 - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 1,956 2,561 4,500 3,000 (1,500) Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 3,424 2,686 6,500 3,000 (3,500) CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Computer Equipment - - 2,000 - (2,000) Equipment - - - Total Capital Outlay - - 2,000 - (2,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 314,402 372,451 361,068 398,718 37,650 69 Animal Control Purpose: The Mission of the Atlantic Beach Animal Control is to provide service to the public by enforcing local animal ordinances, capture and impound animals running at large, investigate reports of animal attacks or animal cruelty or neglect, issue citations for animal control violations, prepare reports when necessary and investigate animal bites and coordinate handling and care of animals in the city kennel. Employees The Animal Control Officers operate under the Police Department. There are two full time Animal Control Officers to provide coverage seven days per week. Training/Certifications Atlantic Beach Animal Control Officers receive state certification through FACA (Florida Animal Control Association). After the initial 40 hours of training is received, each Officer must pass a state certification test. Annual continuing education is required to maintain certification. Education/Community Outreach The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within the city and providing community outreach. Animal Control Officers attend different events throughout the year to provide education to citizens, to include the Citizens Police Academy. Sample Workload 2019 2020 (7 Months) Phone Calls 1397 792 Cruelty Investigations 68 29 Animals Handled 293 159 Animals Returned to Owner 83 57 Citations Written 154 102 Warnings 238 142 70 - - - General Fund Police Animal Control Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 64,037 66,057 67,282 69,842 2,560 Overtime 995 579 1,500 1,500 - Special Pay 2,357 2,506 2,500 3,130 630 Sub-Total 67,390 69,142 71,282 74,472 3,190 Benefits FICA 5,093 5,224 5,454 5,621 167 Pension 9,736 8,320 7,584 25,223 17,639 Health and Life Insurance 148 164 174 165 (9) Worker and Unemploy Comp 911 1,236 1,074 1,074 - Sub-Total 15,888 14,944 14,286 32,083 17,797 Total Wages and Benefits 83,278 84,086 85,568 106,555 20,987 OPERATING EXPENSES Professional Services 102 - 600 600 - Contract Services 610 - 750 750 - Local Travel - - - - Communications - - 937 - (937) Postage - - - - Utilities 208 212 250 250 - Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 4,064 228 1,500 1,500 - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 1,392 4,360 6,300 6,300 - Books, Training, Memberships - - 250 250 Total Operating Expenses 6,376 4,800 10,587 9,650 (937) CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles - - - - - Equipment - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 89,654 88,887 96,155 116,205 20,050 71 General Fund Police School Guards Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 9,595 9,772 14,869 13,476 (1,393) Overtime - - - - Special Pay - - - - Sub-Total 9,595 9,772 14,869 13,476 (1,393) Benefits FICA 734 748 1,137 1,031 (106) Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 268 270 388 400 12 Sub-Total 1,002 1,018 1,525 1,431 (94) Total Wages and Benefits 10,597 10,789 16,394 14,907 (1,487) OPERATING EXPENSES Professional Services - - - - Contract Services - - - - Local Travel - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 295 139 300 300 - Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 295 139 300 300 - CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 10,122 10,929 16,694 15,207 (1,487) 72 Police Grants Purpose: The Police Grants are used to enhance Public Safety operations and utilize available grants to provide the funding for public safety initiatives. Issues, Trends and Highlights:  For FY 2019, the Department received $57,585 in Justice Assistance Grant County (JAGC) funds to be used to purchase the Computer Aided Dispatch system. The Department also received $3,171 and $2,644 in Justice Assistance Grant Direct (JAGD) funds used to purchase upgraded communications and safety equipment for the Traffic Motorcycle officer and protectiv e helmets and communications headsets for the Special Response Team. The Department also received $4,813 from the Department of Justice Bulletproof Best Partnership to purchase bulletproof vests for officers. Finally, the Department received $31,760 in Department of Emergency Management Hazard Mitigation Grant Program funds used to purchase upgraded wind-rated fire bay doors and hurricane shutters for the Police Building.  For FY 2020, the Department received $57,002 in Justice Assistance Grant County- wide (JAGC) funds to be used to complete the purchase of the Computer Aided Dispatch system from FY2019. A portion will also be used to purchase upgraded dispatch consoles. The Department was also awarded $64,241 from the Coronavirus Supplemental Funding Program to be used to purchase equipment to assist in community education and cleaning of city facilities. The Department also anticipates approval of the Department of Justice Bulletproof Vest Partnership Grant to purchase bulletproof vests for officers, the exact amount has not been confirmed but is expected to be about $4,000.  For FY 2021, the Department anticipates receiving Justice Assistance Grant County- wide (JAGC) funds and Department of Justice Bulletproof Vest Partnership funds, however the amounts are yet to be approved. The funding level is expected to be similar to amounts awarded in FY 2019 and FY 2020. 73 - - - Police Grant Funds Police Department Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward - - - - Revenues Grant Proceeds - 42,000 59,000 (59,000) Interest Transfer from General Fund - - - - - Total Revenues - 42,000 59,000 - (59,000) Other Financing Sources - - - - - Total Resources - 42,000 59,000 - (59,000) Expenditures Salaries and Wages - 42,000 - - - Operating Expenses Professional Services - - - - - Contract Services - - - - - Communications - - - - - Rentals and Leases - - - - - Other Current Charges - - - - - Operating Supplies - - - - - Training - - - - - Total Operating Expenses - - - - - Capital Outlay Vehicles - - - - - Equipment - - 59,000 (59,000) Total Capital Outlay - - 59,000 - (59,000) Transfers To Police Trust fund - - - - - To General Fund - - - - - To Various Grant Funds - - - - - Total Transfers - - - - - DIVISION TOTALS - 42,000 59,000 - (59,000) Other Financing Uses - - - - - Ending Cash - - - Total Expenses and Cash - 42,000 59,000 - (59,000) Resource Allocation Personnel Services - 42,000 - - - Operating Expenses - - - - - Capital Outlay - - 59,000 (59,000) Debt Service - - - - - Transfers - - - - - Total Resources - 42,000 59,000 - (59,000) 74 - - - Police Special Revenue Funds Public Safety Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 160,596 160,596 166,693 152,227 (14,466) Revenues State Forfeitures 6,273 3,340 2,000 - (2,000) Federal Forfeitures - - - - - Clerk-Court Costs 4,427 3,596 4,808 1,331 (3,477) Radio Communications Fees 17,830 18,656 27,813 7,147 (20,666) Interest 559 (601) 913 (1,331) (2,244) Miscellaneous - - - - - Total Revenues 29,089 24,991 35,534 7,147 (28,387) Other Financing Sources 12,429 12,429 - - - Total Resources 202,114 198,016 202,227 159,374 (42,853) OPERATING EXPENSES Contract Services Investigations 3,000 - - - - Communications 5,440 7,843 25,000 - (25,000) Training Printing and Publishing Operating Supplies 459 - - - - Other Current Charges Books, Training, Memberships 15,882 23,479 25,000 25,000 - Total Operating Expenses 24,781 31,322 50,000 25,000 (25,000) CAPITAL OUTLAY Vehicles - - - - - Equipment 23,186 - - - - Total Capital Outlay 23,186 - - - - TRANSFERS To General Fund 5,000 - - - - Total Transfers 5,000 - - - - DIVISION TOTALS 52,966 31,322 50,000 25,000 (25,000) Other Financing Uses - - - Ending Fund Balance 160,596 166,693 152,227 134,374 (17,853) Total Expenses and Fund Balance 213,562.27 198,015.57 202,227 159,374 (42,853) 75 Fire Division Divisional Summary Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Resource Allocation Personnel Services 202,049 221,646 248,859 257,112 8,253 Operating Expenses 1,171,599 1,253,107 1,396,608 1,435,476 34,161 Capital Outlay 14,914 996 25,100 12,000 (13,100) Debt Service - - - - - Transfers - - - - - Total Resources 1,388,562 1,475,750 1,670,567 1,704,588 29,314 Expenses: Fire Control / Rescue 1,139,919 1,217,958 1,338,308 1,382,737 39,722 Lifeguards 248,642 257,791 332,259 321,851 (10,408) Total Expenses 1,388,562 1,475,750 1,670,567 1,704,588 29,314 Summary of Authorized Positions 2019-2020 2020-2021 Fire Department Public Safety Director - - Lifeguards Lieutenant 2 2 Captain 4 4 Lifeguard 12 12 18 18 76 General Fund Fire Control / Rescue Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total - - - - - Benefits FICA Pension Health and Life Insurance Worker and Unemploy Comp Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services - - - - Contract Services 1,165,455 1,200,419 1,324,063 1,363,785 39,722 Local Travel - - - - Communications - - - - Postage - - - - Utilities 17,869 17,540 14,245 18,952 Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - - Books, Training, Memberships - - - - Internal Service Charges - - - - Total Operating Expenses 1,183,324 1,217,958 1,338,308 1,382,737 39,722 CAPITAL OUTLAY Land - - - Buildings - - - Infrastructure Improvements - - - Vehicles - - - Equipment - - - Total Capital Outlay - - - - - DIVISION TOTALS 1,183,324 1,217,958 1,338,308 1,382,737 39,722 77 Lifeguards Purpose: The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of lives. An emphasis is placed on education and promoting awareness of the marine environment and identifying potential dangers associated with recreational activities in an open water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective water rescues and Basic Life Support (BLS) prior to ambulance arrival. Employees The lifeguards are a division of the Public Safety Department and report to the Chief of Police. Five lifeguards are employed year round in a part time capacity to provide seamless maintenance of the program, including applicant processing, training, equipment and supply inventory. An additional 40 lifeguards are hired annually to provide seasonal (6 months), part time service. Training/Certifications Each year lifeguards begin training in January with formal testing and training in March. All lifeguards have current Emergency Medical Responders training and certification. All guards attend either new guard or returning guard training as well. Each guard has a minimum of 100 hours of training before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA Advanced Certification, which means all lifeguards are certified Emergency Medical Responders or above. The lifeguards maintain a truck, ATV, and Jet Ski as part of their fleet. Beach Staffing The beach is staffed by guards 7 days per week from 10AM – 5PM from Memorial Day through Labor Day; including 10 towers, truck and ATV patrols, station staffing and incident response. Additionally Lifeguards provide coverage on weekends from April through Memorial Day and Labor Day through September. For the 2021 FY the City is budgeting for additional lifeguard coverage on the beach. Weekend only staffing will be added in March and October. The coverage during the additional weekends will provide truck patrols, station coverage and incident response. Additional Services for 2021 A Junior Lifeguard Program was implemented in 2015 and is conducted each season. This program familiarizes youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training, lifeguard training, marine life and safety, and physical fitness. The program is designed to run for one week, 4 hours per day, with 10 participants attending per session and is offered in 4 different sessions. It should be noted that during this time of pandemic, the program was modified for the safety of attendees and instructors with the intent to return the program to the original format when it is safe to do so. This program provides an opportunity for both a community outreach program and as a way to promote education with local youth who may have an interest in becoming an Atlantic Beach Lifeguard in the future. 78 - - - General Fund Lifeguards Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 212,592 201,448 225,000 231,750 6,750 Overtime - - - - Special Pay - - - - Sub-Total 182,500 201,448 225,000 231,750 6,750 Benefits FICA 16,342 15,411 16,448 17,729 1,281 Pension - - - - Health and Life Insurance - - - - Worker and Unemploy Comp 6,953 4,787 7,411 7,633 222 Sub-Total 19,549 20,198 23,859 25,362 1,503 Total Wages and Benefits 202,049 221,646 248,859 257,112 8,253 OPERATING EXPENSES Professional Services 2,640 5,895 12,000 12,000 - Contract Services 273 2,032 3,500 3,500 - Local Travel - - 3,000 3,000 Communications 1,992 3,647 9,000 6,589 (2,411) Postage - - - - Utilities 3,029 3,274 4,000 4,000 - Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 12,131 7,811 10,000 10,000 - Printing and Publishing - - 500 - (500) Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 12,145 11,818 15,300 12,300 (3,000) Books, Training, Memberships 40 672 1,000 1,350 350 Total Operating Expenses 32,249 35,149 58,300 52,739 (5,561) CAPITAL OUTLAY Land - - - - Buildings 11,933 - - - - Infrastructure Improvements - - - - Vehicles - - - - Equipment - 996 25,100 12,000 (13,100) Total Capital Outlay 11,933 996 25,100 12,000 (13,100) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 246,231 257,791 332,259 321,851 (10,408) 79 Recreation Cultural Arts and Recreation Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 461,528 477,386 484,333 545,936 61,603 Total Revenues 461,528 477,386 484,333 545,936 61,603 Expenses: Programs & Special Events 461,528 477,386 484,333 545,936 61,603 Total Expenses 461,528 477,386 484,333 545,936 61,603 Resource Allocation: Personnel Services 263,193 304,787 297,913 351,566 53,653 Operating Expenses 155,925 170,011 186,420 194,370 7,950 Capital Outlay 42,409 2,589 000 Debt Service 0 000 Transfers 00000 Total Resource Allocation: 461,528 477,386 484,333 545,936 61,603 Summary of Authorized Positions 2019-2020 2020-2021 Cultural Arts and Recretaion Director of Cultural Arts and Recreation 1.00 1.00 Administrative Assistant 1.00 1.00 Recreation Coordinator 1.00 1.00 Recreation Leader 1.00 1.00 Recreation Leader (Part Time) 1.00 1.00 5.00 5.00 Total Cultural Arts and Recreation 5.00 5.00 80 Cultural Arts and Recreation Purpose: The Cultural Arts and Recreation Department administers the recreational activities and special events throughout the City. This department sponsors such programs as spring and Fall Flag Football, summer camp, festivals, and senior and after-school programs through the community centers and parks, Campout Under the Stars, Wild Wonders and monthly art shows. The Department also serves as City liaison to the Cultural Arts and Recreation Committee where together, the following events are sponsored; Jazz Festival, Arts in the Park, Dog Festival, City Contribution Awards, Acoustic Night and Bicycle Tour. Performs all administrative functions associated with department activities and objectives. Key Objectives:  Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic Beach residents through cultural arts and recreation.  Maintain and enhance current programs and events.  Work with the Atlantic Beach Youth Council on programs and projects. Issues, Trends and Highlights:  The Recreation Department worked with the Cultural Arts and Recreation Committee in providing funding for non-profit organization programs and events for residents of Atlantic Beach.  The Cultural Arts and Recreation Committee made recommendations on Mayport Road Corridor Improvements through the Façade and Art Program Grant applications.  The Cultural Arts and Recreation Department created online virtual programs during the COVID-19 pandemic.  The Cultural Arts and Recreation Department assisted Dutton Island Garden Local Network, Inc. (DIG Local Network, Inc.) in providing meals to those in need during the COVID-19 pandemic.  The Cultural Arts and Recreation Department continued to work with the teen groups and provided the Internship Program. Workload Data: The Cultural Arts and Recreation Department is responsible for coordinating leisure activities throughout the city including Arts in the Park, Jazz Festival, Bike Tour, After-school program, Holiday Celebration, Egg Hunt and more. We also handle facility rentals, permitting private special events and provide staff support to the Cultural Arts and Recreation Committee. 81 General Fund Recreation Programs and Special Events Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 182,336 205,506 211,225 235,531 24,306 Overtime 5,419 5,206 7,000 7,000 - Special Pay 3,395 2,550 2,400 - (2,400) Sub-Total 188,415 213,262 220,625 242,531 21,906 Benefits FICA 14,063 15,761 16,878 18,554 1,676 Pension 47,950 34,904 33,606 63,677 30,071 Health and Life Insurance 22,407 21,714 20,727 20,727 - Worker and Unemploy Comp 5,001 19,146 6,077 6,077 - Sub-Total 74,778 91,525 77,288 109,035 31,747 Total Wages and Benefits 263,193 304,787 297,913 351,566 53,653 OPERATING EXPENSES Professional Services 105 315 - - - Contract Services 21,186 32,379 20,200 24,000 3,800 Local Travel 149 189 300 400 100 Communications 7,714 6,638 10,000 11,000 1,000 Postage 28 - 150 150 - Utilities 17,707 15,064 16,500 18,500 2,000 Rentals and Leases 3,492 5,776 9,000 9,000 - Insurance - - - - Repairs and Maintenance 10,265 5,332 4,650 3,500 (1,150) Printing and Publishing 64 - - - - Advertising and Promotions - - - - Other Current Charges 32,504 33,426 37,700 37,700 - Office Supplies 300 707 1,000 1,000 - Operating Supplies 18,440 26,025 29,300 31,500 2,200 Books, Training, Memberships 1,136 1,449 3,320 3,320 - Grants & Aid to Other Organizations 42,835 42,711 54,300 54,300 - Total Operating Expenses 155,925 170,011 186,420 194,370 7,950 CAPITAL OUTLAY Land - - - - - Buildings 42,409 2,589 - - - Infrastructure Improvements - - - - - Vehicles - - Equipment - - - - - Total Capital Outlay 42,409 2,589 - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 461,528 477,386 484,333 545,936 61,603 82 Public Works Public Works Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Fund Resources 1,500,601 1,802,983 2,044,980 2,004,426 (40,554) Local Option Gas Taxes 474,419 505,136 499,642 462,918 (36,724) Sanitation Utility 1,942,122 3,068,601 1,924,624 1,923,702 (922) Storm Water Utility 1,168,665 1,123,439 2,992,326 2,681,469 (310,857) Total Revenues 5,085,806 6,500,159 7,461,572 7,072,515 (389,057) Expenses: Public Works Admin.353,687 427,275 543,026 580,503 37,477 Street and Road Maint.885,782 1,111,720 1,202,864 1,116,833 (86,031) Local Option Gas Tax 513,684 448,010 704,623 737,843 33,220 Sanitation Utility 2,387,642 1,708,523 1,931,668 2,089,521 157,853 Storm Water Utility 1,334,588 1,450,776 4,313,018 3,967,474 (308,705) Fleet Maintenance 261,132 263,988 299,090 307,090 8,000 Park Maintenance 726,648 897,146 927,723 869,797 (57,926) Landscape Improvements 27,908 55,236 51,307 85,158 33,851 Total Expenses 6,491,073 6,362,674 9,973,319 9,754,219 (182,261) Resource Allocation: Personnel Services 1,368,469 1,671,237 1,843,045 1,611,684 (231,361) Operating Expenses 3,222,579 3,767,146 3,480,793 4,145,791 664,998 Capital Outlay 951,508 531,340 3,080,549 2,495,500 (585,049) Debt Service 198,206 157,950 187,522 223,817 36,295 Transfers 750,310 235,000 1,381,410 1,277,427 (103,983) Total Resource Allocation:6,491,073 6,362,674 9,973,319 9,754,219 (219,100) Summary of Authorized Positions 2019-2020 2020-2021 Public Works Administration Public Works Director 1.00 1.00 Engineer 0.50 0.50 Public Works Inspector 1.00 1.00 Contract, Permits & Admin Coordinator 1.00 1.00 Administrative Assistant 1.00 1.00 Dispatcher 1.00 1.00 Clerk - ( Part Time )1.00 1.00 Street and Road Maintenance Crew Chief 0.50 0.50 Building / Sign Maintenance Worker 1.00 1.00 General Maintenance Worker 5.25 5.25 Landscape Improvements Landscape and Park Maintenance Worker 1.00 1.00 Park Maintenance and Improvements Park Maintenance Division Chief 1.00 1.00 Park Ranger 6.00 6.00 Storm Water Maintenance Crew Chief 0.50 0.50 Heavy Equipment Operator 1.90 1.90 General Maintenance Worker 2.75 2.75 Sanitation Heavy Equipment Operator 0.40 0.40 Total Public Works 26.80 26.80 83 Public Works Administration Purpose: The Public Works Administration Division is responsible for the administration of design, construction, operation and maintenance activities for Streets, Stormwater, Buildings, Parks, Beautification, Sanitation, Fleet and Equipment Maintenance, as well as supporting annual contracts and customer requests related to Public Works functions. Key Objectives:  Continue to complete new projects in synchronization with the City Commission’s strategic planning priorities.  Identify and implement efficiencies of joint operations between divisions.  Streamline plan reviews and ensure building contractors understand submittal requirements for permit applications.  Continue to administer the Capital Improvement Program by completing projects at minimum cost while assuring quality construction.  Coordinate with Engineers in the preparation of Bidding Documents for Capital Improvement Projects. Issues, Trends, Highlights:  Continue to provide design and construction administration and inspection for projects including water/sewer/stormwater/roadway/parks/building improvements.  Provide engineering and administrative support for regulatory permits and permit renewals.  Continue training of supervisory staff via professional seminars and in-house training.  Continue contract administration for Public Works multi-year contracts, including Asphalt; Beach Cleaning; Concrete; Disaster Debris Removal; Ditch Spraying; Engineering Consulting; Fleet Maintenance; Janitorial Services; Landscape Maintenance (Parks, Medians, etc.); Palm Tree Trimming; Point Repairs; Sanitation; Stormwater Jetting; Street Sweeping; Surveying; and Uniforms.  Continue contract administration for Public Utilities multi-year contracts, including Chlorine; Electrical Troubleshooting & Repair; Electrical Motor & Pump Repair; HTH (Calcium Hypochlorite); Laboratory Services; Landscaping Maintenance (PU locations); Orthophosphate; Polymer; Sulfur Dioxide; Utility Contractor and Welding. 84 - - - General Fund Public Works Administration Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 206,389 230,650 275,968 290,761 14,793 Overtime 530 1,962 500 500 - Special Pay 1,568 3,844 4,500 3,152 (1,348) Sub-Total 205,034 236,457 280,968 294,413 13,445 Benefits FICA 15,599 17,656 21,495 23,166 1,671 Pension 80,400 96,419 98,609 38,670 (59,939) Health and Life Insurance 30,811 33,084 65,243 65,243 - Worker and Unemploy Comp (111) 1,760 4,331 4,331 - Sub-Total 121,438 148,919 189,678 131,410 (58,268) Total Wages and Benefits 326,472 385,375 470,646 425,823 (44,823) OPERATING EXPENSES Professional Services 6,353 8,647 20,000 105,000 85,000 Contract Services 425 3,341 5,100 5,100 - Local Travel 211 244 700 1,000 300 Communications 9,639 10,072 11,280 11,780 500 Postage 5 - 100 100 - Utilities - - - - Rentals and Leases - - - - - Insurance - - - - Repairs and Maintenance 1,175 2,005 6,700 2,700 (4,000) Printing and Publishing 557 285 1,000 1,000 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 2,704 2,899 3,000 4,000 1,000 Operating Supplies 8,624 8,783 9,000 9,500 500 Books, Training, Memberships 692 1,186 4,500 4,500 - Total Operating Expenses 27,215 37,461 61,380 144,680 83,300 CAPITAL OUTLAY Land - - - - Buildings - - - - - Infrastructure Improvements - - - - Vehicles - - - - Computer Equipment - 4,439 11,000 10,000 (1,000) Total Capital Outlay - 4,439 11,000 10,000 (1,000) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 353,687 427,275 543,026 580,503 37,477 85 Streets and Maintenance Purpose: The Streets and Maintenance Division of the Public Works Department is responsible for maintaining and improving the City’s streets, rights-of-way, beach, beach accesses, stormwater conveyance and treatment systems, and signage and striping throughout the City. Key Objectives:  Continue improvements of streets, sidewalks and rights-of way.  Continue annual milling and paving projects and update roadway inventory and maintenance plan.  Continue maintenance and replacement of street signs and inventory.  Continue maintenance of Atlantic Blvd. and Mayport Road medians and the Mayport Flyover area.  Continue coordination of improvements in the Town Center Area, such as installation of new light poles, benches, bike racks, and engraved pavers.  Continue beautification and beach access maintenance and improvements. Issues, Trends and Highlights:  Continue extending or creating new annual contracts at the best possible cost while getting effective work products.  Continue repairs and construction of dune walkovers.  Continue improvements and organization of the City Yard. Built a new PW Equipment Building to better protect and store heavy equipment and supplies and constructed a new wash-down station area for cleaning vehicles and equipment. 86 - - - General Fund Public Works Streets Division Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 201,025 234,781 316,990 263,613 (53,377) Overtime 712 8,293 1,000 5,000 4,000 Special Pay 4,227 4,062 1,500 1,500 - Sub-Total 205,963 247,136 319,490 270,113 (49,377) Benefits FICA 14,612 17,954 24,441 20,664 (3,777) Pension 78,069 95,271 82,469 67,432 (15,037) Health and Life Insurance 59,854 57,029 72,936 72,936 - Worker and Unemploy Comp 14,020 16,883 17,998 17,998 - Sub-Total 157,753 187,137 197,844 179,030 (18,814) Total Wages and Benefits 363,716 434,272 517,334 449,143 (68,191) OPERATING EXPENSES Professional Services 401 3,397 25,500 50,500 25,000 Contract Services 209,554 261,256 234,640 335,640 101,000 Local Travel 643 175 - - - Town Center Maintenance - - - - - Transportation, Postage 14 56 - - Communications 961 1,844 2,600 2,600 - Utilities 141,337 136,926 155,000 155,000 - Rentals and Leases 2,898 7,061 12,500 14,500 2,000 Insurance - - - - Repairs and Maintenance 475 78 1,500 - (1,500) Printing and Publishing 3,189 347 1,500 1,500 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - 250 250 - Operating Supplies 100,271 120,845 91,400 104,200 12,800 Books, Training, Memberships - 1,453 3,500 3,500 - Mosquito Control 225 3,025 6,000 - (6,000) Total Operating Expenses 459,967 536,463 534,390 667,690 133,300 CAPITAL OUTLAY Land - - - - Infrastructure Improvements 54,900 95,870 15,000 - (15,000) Vehicles 23,738 70,000 - (70,000) Computer Equipment - - - - Equipment 7,200 21,377 66,140 - (66,140) Total Capital Outlay 62,100 140,985 151,140 - (151,140) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 885,782 1,111,720 1,202,864 1,116,833 (86,031) 87 Parks Purpose: The Parks Division of the Public Works Department manages the day-to-day maintenance and long term improvements of the parks throughout the City. Responsibilities include providing functional, safe recreational areas for the citizens and visitors who use the parks and keeping the parks aesthetically pleasing. Key Objectives:  Continue to maintain and improve the quality of the parks and the beach.  Ensure all City parks are a great place for residents and visitors to recreate.  Participate in implementation and refinement of the AB Parks Master Plan.  Replace and/or repair playground equipment, tennis courts, sport fields and park amenities, as needed and budgeted.  Provide staffing and support for recreation events in City parks. Issues, Trends, Highlights:  Continue implementation of the Parks Master Plan.  Continue working on grant applications and project implementation.  Continue overseeing and coordinating with the Building Maintenance Division of Public Works. Workload Data: Acres of Park Land 516 Parks and Areas Maintained 18 Irrigation Systems 45 City Buildings Maintained 55 88 - - - General Fund Park Maintenance Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 229,277 255,511 277,754 244,098 (33,656) Overtime 4,871 8,762 6,000 6,000 - Special Pay 2,184 4,451 - - - Sub-Total 236,331 268,725 283,754 250,098 (33,656) Benefits FICA 17,465 19,833 21,708 19,133 (2,575) Pension 61,867 56,329 54,430 1,235 (53,195) Health and Life Insurance 51,154 50,615 56,925 56,925 - Worker and Unemploy Comp 8,131 10,189 8,056 8,056 - Sub-Total 138,616 136,966 141,119 85,349 (55,770) Total Wages and Benefits 374,947 405,690 424,873 335,447 (89,426) OPERATING EXPENSES Professional Services 489 6,874 1,430 45,000 43,570 Contract Services 177,668 205,881 284,800 260,800 (24,000) Local Travel 72 - 500 500 - Communications 2,086 2,121 3,500 3,500 - Postage - 18 50 50 - Utilities 60,681 65,910 58,500 58,500 - Rentals and Leases 1,105 4,523 2,500 6,500 4,000 Insurance - - - - Repairs and Maintenance 464 17,650 25,000 17,000 (8,000) Printing and Publishing 1,725 117 500 1,000 500 Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - 200 200 - Operating Supplies 73,362 183,245 98,100 112,100 14,000 Books, Training, Memberships 1,116 1,417 1,200 4,200 3,000 Total Operating Expenses 318,767 487,756 476,280 509,350 33,070 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - - Vehicles 25,466 26,570 - (26,570) Equipment 7,468 3,700 - 25,000 25,000 Total Capital Outlay 32,934 3,700 26,570 25,000 (1,570) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 726,648 897,146 927,723 869,797 (57,926) 89 Fleet Maintenance Purpose: The Fleet Maintenance Division of the Public Works Department is responsible for overseeing the fleet maintenance contractor’s compliance with their contractual obligation to the City, including services and repairs on all City vehicles, and heavy and small equipment. The contract includes routine lubrication, oil change, mechanical repairs and other vehicle modifications as needed. Key Objectives:  Ensure covered City vehicles and equipment are properly maintained for safety and efficiency.  Continue to monitor contractor’s performance, to ensure an efficient and effective service facility capable of handling a high volume of maintenance and repairs.  Continue a strict policy for Department Head approval of non- contract work.  Ensure City vehicles and equipment are properly inspected and maintained for safety and efficiency to reduce the amount of non-contract work by performing routine preventive maintenance.  Continue to review corrective action in cases of vehicle or equipment abuse as reported by the contractor.  Continue efforts to improve fleet fuel efficiency by monitoring mileage reports and researching alternative operating procedures and vehicles. Issues, Trends, Highlights: The Fleet Maintenance current annual Target Price with Amendment Six to the Fleet Management and Vehicle Maintenance Contract between COAB and First Vehicle Services is $249,330 per year. Historically, the actual annual expenses to the City have consistently come in under the Target Price. Non-Contract labor rate remains $32.26. Workload Data: Under the contract, the average number of work orders completed annually is approximately 850. 90 Fleet Maintenance Public Works Fleet Maintenance Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages - - - Salaries and Wages - - - Overtime - - - Special Pay - - - Sub-Total - - - - - Benefits FICA - - - Pension - - - Health and Life Insurance - - - Worker and Unemploy Comp - - - Sub-Total - - - - - Total Wages and Benefits - - - - - OPERATING EXPENSES Professional Services - - - - Contract Services 258,272 262,840 295,500 303,500 8,000 Local Travel - - - - Communications 274 240 1,390 1,390 - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance - - - - Repairs and Maintenance - - - - Printing and Publishing - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies 2,586 908 2,200 2,200 - Books, Training, Memberships - - - - Total Operating Expenses 261,132 263,988 299,090 307,090 8,000 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - - - - Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund To Total Transfers - - - - - DIVISION TOTALS 261,132 263,988 299,090 307,090 8,000 91 Local Option Gas Tax Fund Purpose: This fund consists of the City’s share of County Gas Tax revenues and related interest earnings, to be used in support of capital outlay and maintenance for local roads and drainage systems. This includes public transportation, maintenance of roadways, rights-of-way, and drainage systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings, equipment and structures for storage of equipment, and to support personnel costs for maintenance of City streets and rights of way and debt service on projects related to the above programs. 92 - Local Option Gas Tax Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 216,480 490,402 547,528 342,547 (204,981) Restricted/Designated - - - - - Beginning Fund Balance 216,480 490,402 547,528 342,547 (204,981) Revenues Local Option Gas Taxes 474,930 486,678 499,642 447,056 (52,586) Interest Earnings (511) 18,458 - 15,862 15,862 Total Revenues 474,419 505,136 499,642 462,918 (36,724) Other Financing Sources Total Resources 690,899 995,538 1,047,170 805,465 (241,705) Expenditures Operating Expenses Professional Services - - - Contract Services 281,384 213,010 - 200,000 200,000 Operating Supplies - - - Repair and Maintenance - - - Capital Outlay Street and Sidewalk Improvements - - - - - Paving - - - - Transfers Out To Capital Project Fund - - 470,000 325,000 (145,000) To General Fund 232,300 235,000 234,623 212,843 (21,780) To Storm Water Utility Fund DIVISION TOTALS 513,684 448,010 704,623 737,843 33,220 Other Financing Uses Restricted 490,402 547,528 342,547 67,622 (274,925) Ending Fund Balance 490,402 547,528 342,547 67,622 (274,925) Total Expenses and Fund Balance 1,004,086 995,538 1,047,170 805,465 (241,705) Resource Allocation Personnel Services - - - - - Operating Expenses 281,384 213,010 - 200,000 200,000 Capital Outlay - - - - - Debt Service - - - - - Transfers 232,300 235,000 704,623 537,843 (166,780) Total Resources 513,684 448,010 704,623 737,843 33,220 93 Sanitation Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 43,841 409,801 427,131 413,720 (13,411) Operating (63,043) 1,279,704 1,286,071 6,367 Beginning Fund Balance 43,841 346,758 1,706,835 1,699,791 (7,044) Revenues Garbage Services 1,848,528 1,848,528 1,846,349 1,879,198 32,849 Interest Earnings (269) (269)- - - Commercial Franchise Fees 71,566 71,566 78,275 44,504 (33,771) Transfer from General Fund 00 - - Disaster Relief Grants 22,297 1,148,776 - Total Revenues 1,942,122 3,068,601 1,924,624 1,923,702 (922) Other Financing Sources - Total Resources 1,985,962 3,415,359 3,631,459 3,623,493 (7,966) Expenditures Sanitation 1,639,204 1,708,523 1,931,668 2,089,521 157,853 DIVISION TOTALS 1,639,204 1,708,523 1,931,668 2,089,521 157,853 Other Financing Uses Restricted 409,801 427,131 413,720 437,484 23,764 Operating (63,043) 1,279,704 1,286,071 1,096,488 (189,583) Ending Fund Balance 346,758 1,706,835 1,699,791 1,533,972 (165,819) Total Expenses and Fund Balance 1,985,963 3,415,359 3,631,459 3,623,493 (7,966) Resource Allocation Personnel Services 55,440 72,032 64,505 32,455 (32,050) Operating Expenses 1,583,764 1,636,491 1,590,376 1,717,482 127,106 Capital Outlay - - - - - Debt Service - - - - - Transfers 258,725 - 276,787 339,584 62,797 Total Resources 1,897,929 1,708,523 1,931,668 2,089,521 157,853 AUTHORIZED PERSONNEL Position 2019-2020 2020-2021 Heavy Equipment Operator 0.40 0.40 94 Sanitation Fund Purpose: The Sanitation Department is responsible for overseeing the franchise refuse contractor’s compliance with their contractual obligations to the City, including removal of garbage, yard waste, construction debris and recycling. Key Objectives:  Continue to monitor the contractor’s performance for strict contractual compliance, including use of liquidated damages, as necessary.  Prepare for storm debris cleanup efforts by ensuring contracts are in place and vendors are prepared. Issues, Trends, Highlights:  The City’s franchise hauler is Advanced Disposal.  The Sanitation Contract includes white goods, tire pickup and service at City facilities.  All commercial accounts are serviced by the franchise hauler. 95 Sanitation Fund Public Works Sanitation Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 16,042 16,522 16,590 21,277 4,687 Overtime 166 284 - - - Special Pay 789 566 - 624 624 Sub-Total 16,997 17,372 16,590 21,901 5,311 Benefits FICA 1,193 1,219 1,271 1,707 436 Pension 31,409 47,625 39,362 1,564 (37,798) Health and Life Insurance 5,171 5,103 6,514 6,515 1 Worker and Unemploy Comp 670 714 768 768 - Sub-Total 38,443 54,660 47,915 10,554 (37,361) Total Wages and Benefits 55,440 72,032 64,505 32,455 (32,050) OPERATING EXPENSES Professional Services 95 39 - - - Contract Services 1,423,355 1,476,090 1,429,800 1,545,000 115,200 Storm Debris Removal 511,812 - - - Local Travel - - - - Communications - - - - Postage - - - - Utilities - - - - Rentals and Leases - - - - Insurance 2,241 2,390 2,000 2,000 - Repairs and Maintenance 5,798 5,697 6,300 6,300 - Printing and Publishing - - - - - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies - - - - Operating Supplies - - - - Books, Training, Memberships - - - - Internal Service Charges 152,276 152,276 152,276 164,182 11,906 Total Operating Expenses 2,095,576 1,636,491 1,590,376 1,717,482 127,106 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements - - - - Vehicles - - - - Equipment - - - - - Total Capital Outlay - - - - - DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To General Fund 258,725 - 276,787 339,584 62,797 To - - To - - Total Transfers 236,626 - 276,787 339,584 62,797 DIVISION TOTALS 2,387,642 1,708,523 1,931,668 2,089,521 157,853 96 Storm Water Utility Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 344,947 368,049 385,602 395,936 10,334 Operating 3,357,917 3,523,893 3,179,003 1,847,977 (1,331,026) Beginning Fund Balance 3,702,864 3,891,942 3,564,605 2,243,913 (1,320,692) Revenues Storm Water Fees 886,349 894,373 894,998 894,998 - Interest Earnings (2,684) 29,066 12,328 1,471 (10,857) Grant - - 1,500,000 1,500,000 - Other - - 300,000 - (300,000) - - - - - - Transfers - From Half Cent Sales Tax Fund 285,000 200,000 285,000 285,000 - From Gas Tax Fund - - - - - Total Revenues 1,168,665 1,123,439 2,992,326 2,681,469 (310,857) Other Financing Sources Total Resources 4,871,529 5,015,381 6,556,931 4,925,382 (1,631,549) Expenditures Storm Water Utility 1,334,588 1,450,776 4,313,018 3,967,474 (308,705) DIVISION TOTALS 1,334,588 1,450,776 4,313,018 3,967,474 (308,705) Other Financing Uses - Restricted 368,049 385,602 395,936 444,606 48,670 Operating 3,523,893 3,179,003 1,847,977 513,302 (1,334,675) Ending Fund Balance 3,891,942 3,564,605 2,243,913 957,908 (1,286,005) Total Expenses and Fund Balance 4,980,006 5,015,381 6,556,931 4,925,382 (1,594,710) Resource Allocation Personnel Services 237,115 348,939 349,730 320,008 (29,722) Operating Expenses 395,268 561,670 483,927 563,149 79,222 Capital Outlay 654,659 382,217 2,891,839 2,460,500 (394,500) Debt Service 47,547 157,950 187,522 223,817 36,295 Transfers - - 400,000 400,000 - Total Resources 1,334,588 1,450,776 4,313,018 3,967,474 (308,705) 97 Stormwater Utility Purpose: The Stormwater Utility is responsible for funding improvements and maintenance to reduce the impact of severe weather by providing effective treatment and conveyance of the City’s storm water. Key Objectives:  Continue preventive maintenance of stormwater collection, conveyance, and treatment systems.  Continue implementation of the updated Stormwater Master Plan.  Enhance field data collection and reporting activities.  Continue stormwater system maintenance activities and inspections, monitoring, and reporting required by FDEP under the National Pollutant Discharge Elimination System’s (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. Issues, Trends, Highlights:  Monitoring compliance with the City’s NPDES Stormwater Permit requirements and submittal of Annual MS4 Report and Permit Renewal to the Florida Department of Environmental Protection.  Both of the NPDES MS4 Permit Audits performed by FDEP in 2015 and 2019 were successful with no significant issues presented.  Performed preventive maintenance on storm drain lines and catch basins, including vacuuming and water jetting.  Continued maintenance of ditches by reshaping, mowing, clearing and removal of debris.  Continued ditch spraying for invasive aquatic weeds.  Coordinated efforts with consultant to update the GIS MS4 Inventory of stormwater structures and implemented a program for tracking maintenance activities and inspections. MS4 Inventory Data: Major Outfalls 5 Weirs or other control structures 21 Pipes (assets/miles) 1,453 / 27.9 Culverts 363 Inlets/catch basins/grates 1,045 Ditches/conveyance swales (assets/miles) 208 / 13.5 Manholes 260 98 Storm Water Utility Public Works Storm Water Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 140,052 194,672 212,026 154,338 (57,688) Overtime 1,563 6,943 5,000 5,000 - Special Pay 12,973 11,257 2,600 9,004 6,404 Sub-Total 154,589 212,872 219,626 168,342 (51,284) Benefits FICA 10,904 15,313 14,947 12,879 (2,068) Pension 29,809 69,799 58,561 81,691 23,130 Health and Life Insurance 32,977 38,346 44,236 44,736 500 Worker and Unemploy Comp 9,076 12,610 12,360 12,360 - Sub-Total 82,765 136,067 130,104 151,666 21,562 Total Wages and Benefits 237,354 348,939 349,730 320,008 (29,722) OPERATING EXPENSES Professional Services 31,054 111,747 41,950 41,950 - Contract Services 134,970 207,304 187,610 187,610 - Local Travel - - - - Communications 1,890 1,602 2,000 2,000 - Postage - - - - - Utilities - - - - Rentals and Leases 986 - 2,450 39,288 36,838 Insurance 24,982 16,904 16,183 16,183 - Repairs and Maintenance 3,580 - 3,689 3,689 - Printing and Publishing 595 363 1,500 1,500 - Advertising and Promotions - - - - Other Current Charges 7,859 570 600 600 - Office Supplies - - 300 300 - Operating Supplies 45,324 53,949 59,000 77,000 18,000 Books, Training, Memberships 1,440 6,487 5,900 5,900 - Internal Service Charges 162,745 162,745 162,745 187,129 24,384 Total Operating Expenses 415,425 561,670 483,927 563,149 79,222 CAPITAL OUTLAY Land - - 5,000 5,000 - Capital Lease - - 36,839 Infrastructure Improvements 419,911 197,281 2,850,000 2,378,000 (472,000) Vehicles 234,749 92,468 - - Equipment 234,749 92,468 - 77,500 77,500 Total Capital Outlay 889,408 382,217 2,891,839 2,460,500 (394,500) DEBT SERVICE Principal 154,050 157,950 161,200 198,531 37,331 Interest 30,124 - 26,322 25,286 (1,036) Other 14,033 - - - - Total Debt Service 198,206 157,950 187,522 223,817 36,295 TRANSFERS To General Fund - - - - To Capital Project Fund - - 400,000 400,000 Total Transfers - - 400,000 400,000 - DIVISION TOTALS 1,740,394 1,450,776 4,313,018 3,967,474 (308,705) 99 Public Utilities Public Utilities Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: Water Utility 3,641,486 3,602,572 4,802,359 4,813,112 10,753 Sewer Utility 5,722,265 5,593,496 6,655,867 6,910,779 254,912 Total Revenues 9,363,751 9,196,067 11,458,226 11,723,891 265,665 Expenses: Water Utility Water Plant 675,078 462,264 1,748,286 795,379 (952,907) Water Distribution 756,928 976,987 1,217,841 2,044,601 826,760 Administrative / Non Div.1,352,141 1,474,547 2,451,013 2,445,377 (5,636) Total 2,784,148 2,913,798 5,417,140 5,285,357 (131,783) Sewer Utility Sewer Collection 1,518,210 1,227,401 1,030,596 2,189,819 1,159,224 Sewer Treatment 2,145,706 1,669,387 2,686,088 3,059,757 373,669 Administrative / Non Div.2,488,606 2,527,143 3,110,748 3,324,557 213,809 Total 6,152,523 5,423,931 6,827,432 8,574,133 1,746,702 Total Expenses 8,936,670 8,337,729 12,244,572 13,859,490 1,614,919 Resource Allocation: Personnel Services 1,990,426 1,767,237 2,314,541 2,150,223 (164,318) Operating Expenses 2,738,545 3,050,505 3,509,208 4,272,334 763,126 Capital Outlay 1,669,807 805,582 2,327,129 3,118,000 790,871 Debt Service 1,914,073 1,856,757 1,853,628 1,849,987 (3,640) Transfers 623,819 857,648 2,240,066 2,468,946 128,880 Total Resource Allocation:8,936,670 8,337,729 12,244,572 13,859,490 1,514,919 Summary of Authorized Positions 2019-2020 2020-2021 Administration Public Utilities Director 1.00 1.00 Administrative Assistant 1.00 1.00 Engineer 0.50 0.50 Cross Connection Administrator / GIS Technician 1.00 1.00 Data Management Specialist 1.00 1.00 Water Utility Utility Plant Division Director 0.50 0.50 Water Plant Superintendent 0.50 0.50 Conveyance Division Director 0.50 0.50 Utilities Collection / Distribution Operators 3.00 3.00 Locator 0.00 1.00 Sewer Utility Utility Plant Division Director 0.50 0.50 Wastewater Plant Superintendent 0.50 0.50 Conveyance Division Director 0.50 0.50 Wastewater / Water Operators 8.00 8.00 Lift Station Technician 1.00 1.00 Utilities Collection / Distribution Operators 2.00 2.00 Heavy Equipment Operator 0.70 0.70 Heavy Equipment Operator (Part Time)0.00 0.00 22.20 23.20 100 - - - Public Utilities Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 3,460,051 3,333,405 3,354,666 3,949,895 595,229 Operating 4,158,374 4,712,100 5,549,178 4,167,603 (1,381,575) Beginning Fund Balance 7,618,426 8,045,506 8,903,844 8,117,498 (786,346) Revenues Grants 353,245 - 176,897 - (176,897) Inside City Charges 5,044,444 5,133,213 5,368,946 5,637,393 268,447 Outside City Charges 3,046,608 3,076,662 3,339,182 3,537,539 198,357 Cut-in-Fees 31,265 53,160 28,695 34,180 5,485 Service Charges 89,778 87,038 87,379 77,442 (9,937) Delinquent Charges 147,336 125,082 181,372 181,372 - Water / Sewer Connection Charges 12,100 - 5,800 5,800 - Water Cross Connection 5,800 8,300 5,200 5,200 - Water Impact Fees - - - - - Interest Earnings 36,473 (14,863) 37,200 72,150 34,950 Miscellaneous 65,608 64,563 72,815 72,815 - Assessments - - - - - System Development Charges 509,671 654,604 750,000 600,000 (150,000) Financed Charges 21,422 8,309 4,740 - (4,740) Loan Proceeds - - - - Transfers - 1,400,000 1,500,000 - Total Revenues 9,363,751 9,196,067 11,458,226 11,723,891 165,665 Other Financing Sources - - - - - Total Resources 16,982,176 17,241,573 20,362,070 19,841,389 (520,681) Expenditures Water Production 675,078 462,264 1,748,286 795,379 (952,907) Sewer Treatment 2,145,706 1,669,387 2,686,088 3,059,757 373,669 Distribution and Collection 2,275,138 2,204,388 2,248,437 4,234,420 1,985,984 Non-Divisional 3,840,747 4,001,690 5,561,761 5,769,934 208,173 DIVISION TOTALS 8,936,670 8,337,729 12,244,572 13,859,490 1,614,919 Other Financing Uses - - - Restricted 3,333,405 3,354,666 3,949,895 4,079,632 129,737 Operating 4,712,100 5,549,178 4,167,603 1,902,267 (2,265,336) Ending Fund Balance 8,045,506 8,903,844 8,117,498 5,981,899 (2,135,599) Total Expenses and Fund Balance 16,982,176 17,241,573 20,362,070 19,841,389 (520,681) Resource Allocation Personnel Services 1,990,426 1,767,237 2,314,541 2,150,223 (164,318) Operating Expenses 2,738,545 3,050,505 3,509,208 4,272,334 763,126 Capital Outlay 1,669,807 805,582 2,327,129 3,118,000 790,871 Debt Service 1,914,073 1,856,757 1,853,628 1,849,987 (3,640) Transfers 623,819 857,648 2,240,066 2,468,946 128,880 Totals 8,936,670 8,337,729 12,244,572 13,859,490 1,514,919 101 Water Utility Fund Codes: 400-5502-533 and 400-5504-533 Purpose: The Water Production and Water Distribution Divisions operate and maintain four water treatment plants, nine potable water wells, and the distribution system to supply potable water and fire protection. Key Objectives:  To protect the public health through compliance with local, state and federal regulatory requirements for drinking water standards  To maintain water supply and facilities to provide fire protection  To insure adequate quantity and quality of future water supplies throughout the service area through proper maintenance and planning  To protect existing water facilities through accurate system mapping and data entry into the GIS system  To operate and maintain the system as efficiently as possible to ensure the rates paid by our customers remain reasonable Issues, Trends and Highlights:  Over the last several years, water consumption dropped off fairly dramatically. A combination of factors, including conservation, the economic downturn, vacant apartments and mobile home parks, installation of private wells and retrofitting homes with water conserving plumbing fixtures may have accounted for the decreased water use. With the new planned subdivisions, consumption should begin to increase.  The St. Johns River Water Management District (SJRWMD) continues to work on the Water Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida area as a potential Priority Water Caution Area with possible limits on withdrawals from the Floridan Aquifer. In addition, the SJRWMD may require cost participation from all utilities to pay for regional projects that will meet the MFL requirements. The City will continue working with other utilities and the District to determine potential effects on water supply allocations and costs and protect the City’s interests. Workload Data Activity FY18 FY19 FY20 (est.) FY21 (est.) Million Gallons Treated 640 602 572 587 Miles of Distribution System Maintained 94.75 96 96 96 Number of Active Accounts 8300 8405 8496 8600 102 Sewer Utility Fund Codes: 410-5506-535 and 410-5508-535 Purpose: The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection, transmission and treatment facilities. These facilities include the treatment plant, reclaimed water facilities, lift stations, forcemains, gravity mains, services, and the effluent pumping system and outfall forcemains which discharge to the St. Johns River. Biosolids, the treated product of wastewater treatment, are disposed of at the Trail Ridge Landfill. Key Objectives:  To protect the environment and the public health by maintaining compliance with local, state and federal regulatory requirements and standards  To maintain and improve facilities and equipment to extend the life expectancy of all systems as much as possible  To rehabilitate the sewer collection system as recommended in the Capital Improvement Program  To protect the system by continually updating sewer maps and data using the GIS system  To operate and maintain the system as efficiently as possible to ensure the rates paid by our customers remain reasonable  To beneficially reuse treated effluent by providing reclaimed water for irrigation Issues, Trends and Highlights:  Reclaimed water facilities provide up to 500,000 gallons per day of reclaimed water to the Atlantic Beach Country Club for residential and golf course irrigation  The Wastewater Treatment Facility remains well within permit limits for phosphorus and nitrogen discharges to the St. Johns River Workload Data Activity FY18 FY19 FY20 (est.) FY21 (est.) Millions of Gallons Treated 847 866 862 858 Miles of Sewer Lines Maintained 68.75 70.50 70.50 70.50 Miles of Reclaimed Mains Maintained 3 3 3 3 Number of Lift Stations Maintained 32 33 33 33 Sewer Services Maintained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ater Utility Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 1,637,016 1,571,715 1,569,282 1,927,035 357,754 Operating Cash 2,803,867 3,726,506 4,417,713 3,445,178 (972,535) Cash Forward 4,440,883 5,298,221 5,986,995 5,372,214 (614,781) Revenues Grants / Loan Proceeds - - - - - Inside City Charges 1,938,924 2,123,247 2,120,059 2,226,062 106,003 Outside City Charges 981,520 994,016 1,084,739 1,143,941 59,202 Cut-in-Fees 31,265 53,160 28,695 34,180 5,485 Service Charges 89,778 87,038 87,379 77,442 (9,937) Delinquent Charges 147,336 125,082 181,372 181,372 - System Development Charges 293,176 154,653 300,000 150,000 (150,000) Water Connection Charges Water Cross Connection 5,800 8,300 5,200 5,200 - Water Impact Fees - Interest Earnings 20,798 (7,487) 22,100 22,100 - Miscellaneous 65,018 64,563 72,815 72,815 - Financed Charges - Loan Proceeds - Transfers 900,000 900,000 Total Revenues 3,641,486 3,602,572 4,802,359 4,813,112 10,753 Other Financing Sources - Total Resources 8,082,369 8,900,793 10,789,354 10,185,326 (604,028) Expenditures Water Plant 675,078 462,264 1,748,286 795,379 (952,907) Water Distribution 756,928 976,987 1,217,841 2,044,601 826,760 Non-Divisional 1,352,141 1,474,547 2,451,013 2,445,377 (5,636) DIVISION TOTALS 2,784,148 2,913,798 5,417,140 5,285,357 (131,783) Other Financing Uses - Restricted 1,571,715 1,569,282 1,927,035 1,927,352 316 Operating Cash 3,726,506 4,417,713 3,445,178 2,972,617 (472,561) Ending Cash 5,298,221 5,986,995 5,372,214 4,899,969 (472,245) Total Expenses and Cash 8,082,369 8,900,793 10,789,354 10,185,326 (604,028) Resource Allocation Personnel Services 656,095 497,523 758,860 781,205 22,345 Operating Expenses 1,122,773 1,300,772 1,632,262 1,567,759 (64,503) Capital Outlay 215,781 202,136 1,272,700 1,137,600 (135,100) Debt Service 593,884 556,006 554,747 553,282 (1,465) Transfers 195,614 357,362 1,198,571 1,245,511 46,940 Totals 2,784,148 2,913,798 5,417,140 5,285,357 (131,783) 105 Water Utility Fund Administrative and Non- Divisional Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) OPERATING EXPENSES Professional Services - - - - Contract Services 619 2,620 2,000 2,000 - Rentals and Leases - - - - Insurance 17,943 49,904 53,271 58,598 5,327 Other Current Charges - - - - - Internal Service Charges 508,655 508,655 642,424 585,986 (56,438) Total Operating Expenses 527,217 561,179 697,695 646,584 (51,111) DEBT SERVICE Utility Revenue Bonds - TD Bank 2014 Principal 414,750 425,250 434,000 442,750 8,750 Interest 81,102 80,877 70,867 60,653 (10,214) Other 37,780 - - - - Utility Revenue Bonds - BBT 1996/2010 Principal - - - - - Interest - - - - - Other Utility Revenue Bonds - 2004 Principal - - - - - Interest - - - - - Other - - - - - State Revolving Fund Loan Principal 34,916 35,869 36,848 37,853 1,005 Interest 14,552 14,010 13,032 12,026 (1,006) Suntrust - 1999 Revenue Refunding Principal - - - - - Interest - - - - - Other Total Debt Service 583,101 556,006 554,747 553,282 (1,465) TRANSFERS To General Fund 203,934 357,362 298,571 345,511 46,940 To Sewer Fund - 900,000 900,000 - Total Transfers 203,934 357,362 1,198,571 1,245,511 46,940 DIVISION TOTALS 1,314,252 1,474,547 2,451,013 2,445,377 (5,636) 106 Water Utility Fund Water Production Division Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 136,746 153,336 121,561 115,262 (6,299) Overtime 3,247 9,550 10,000 10,000 - Special Pay 13,728 4,522 10,000 5,000 (5,000) Sub-Total 153,721 167,407 141,561 130,262 (11,299) Benefits FICA 11,248 12,276 3,832 9,959 6,127 Pension 3,060 (152,813) 49,398 49,513 115 Health and Life Insurance 20,372 20,002 29,111 29,111 - Worker and Unemploy Comp 597 2,455 4,459 4,459 - Sub-Total 35,277 (118,080) 86,800 93,042 6,242 Total Wages and Benefits 188,998 49,328 228,361 223,304 (5,057) OPERATING EXPENSES Professional Services 7,439 38,796 35,000 81,000 46,000 Contract Services 100,394 114,859 126,500 138,500 12,000 Local Travel - 429 3,000 3,000 - Communications 2,240 2,064 4,750 4,750 - Postage 38 - 200 200 - Utilities 100,854 106,918 109,000 109,000 - Rentals and Leases - 42 400 400 - Insurance - - - - Repairs and Maintenance 15,136 42,612 37,600 85,500 47,900 Printing and Publishing - 85 600 600 - Advertising and Promotions - - - - Other Current Charges 4,600 5,000 5,500 5,500 - Office Supplies 1,471 1,475 1,500 2,000 500 Operating Supplies 32,952 48,002 54,250 56,500 2,250 Books, Training, Memberships 4,999 6,366 8,925 10,925 2,000 Total Operating Expenses 270,124 366,647 387,225 497,875 110,650 CAPITAL OUTLAY Land - - - - Buildings - - - - Infrastructure Improvements 15,918 22,000 984,000 - (984,000) Vehicles - - - Computer Equipment 1,200 1,700 500 Equipment 16,284 24,290 147,500 72,500 (75,000) Total Capital Outlay 32,202 46,290 1,132,700 74,200 (1,058,500) DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 491,324 462,264 1,748,286 795,379 (952,907) 107 - - - Water Utility Fund Water Distribution Division Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 280,760 235,649 297,135 277,804 (19,331) Overtime 22,922 30,394 40,000 30,000 (10,000) Special Pay 12,559 12,744 6,000 9,752 3,752 Sub-Total 316,242 278,787 343,135 317,556 (25,579) Benefits FICA 22,989 20,633 22,829 24,294 1,465 Pension 89,258 93,899 87,431 138,947 51,516 Health and Life Insurance 56,926 48,077 70,108 70,108 - Worker and Unemploy Comp 9,609 6,799 6,996 6,996 - Sub-Total 178,781 169,408 187,364 240,345 52,981 Total Wages and Benefits 495,023 448,195 530,499 557,901 27,402 OPERATING EXPENSES Professional Services 2,387 2,258 25,500 25,500 - Contract Services 147,061 102,295 215,500 197,500 (18,000) Local Travel 280 1,456 3,200 1,200 (2,000) Communications 4,171 4,170 5,200 3,400 (1,800) Postage - - 20 100 80 Utilities 1,625 1,688 2,300 2,200 (100) Rentals and Leases 2,316 1,656 2,000 2,000 - Insurance - - - - Repairs and Maintenance 39,242 32,136 44,872 42,150 (2,722) Printing and Publishing 1,525 80 1,500 1,500 - Advertising and Promotions - - - - Other Current Charges - - - - Office Supplies 205 559 1,000 1,000 - Operating Supplies 176,657 225,726 241,250 141,750 (99,500) Books, Training, Memberships 550 921 5,000 5,000 - Total Operating Expenses 376,020 372,945 547,342 423,300 (124,042) CAPITAL OUTLAY Land - - - - Computer Equipment 1,478 - 3,400 3,400 Infrastructure Improvements 189,957 103,063 140,000 965,000 825,000 Vehicles 25,099 - 50,000 50,000 Equipment 44,954 27,685 - 45,000 45,000 Total Capital Outlay 236,389 155,847 140,000 1,063,400 923,400 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To To To Total Transfers - - - - - DIVISION TOTALS 1,107,432 976,987 1,217,841 2,044,601 826,760 108 - - Sewer Utility Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Restricted 1,823,035 1,761,691 1,785,384 2,022,859 237,475 Operating Cash 1,354,508 985,594 1,131,465 722,425 (409,040) Cash Forward 3,177,543 2,747,285 2,916,849 2,745,284 (171,565) Revenues Grant Proceeds 353,245 - 176,897 - (176,897) Inside City Charges 3,037,650 3,009,966 3,248,887 3,411,331 162,444 Outside City Charges 2,065,088 2,082,646 2,254,443 2,393,598 139,155 Sewer Connection Charges 12,100 - 5,800 5,800 - Sewer Assessments - Outfall - - - - - Interest Earnings 15,675 (7,376) 15,100 50,050 34,950 Miscellaneous Revenues 590 - - - - System Development Charges 216,495 499,951 450,000 450,000 - Septic Financing 21,422 8,309 4,740 - (4,740) Loan Proceeds - Transfers in - - 500,000 600,000 100,000 Total Revenues 5,722,265 5,593,496 6,655,867 6,910,779 254,912 Other Financing Sources - Total Resources 8,899,807 8,340,780 9,572,716 9,656,063 83,347 Expenditures Sewer Collection 1,518,210 1,227,401 1,030,596 2,189,819 1,159,224 Sewer Treatment 2,145,706 1,669,387 2,686,088 3,059,757 373,669 Non-Divisional 2,488,606 2,527,143 3,110,748 3,324,557 213,809 DIVISION TOTALS 6,152,523 5,423,931 6,827,432 8,574,133 1,746,702 Other Financing Uses - Restricted 1,761,691 1,785,384 2,022,859 2,152,280 129,421 Operating Cash 985,594 1,131,465 722,425 (1,070,350) (1,792,775) Ending Cash 2,747,285 2,916,849 2,745,284 1,081,930 (1,663,354) Total Expenses and Cash 8,899,807 8,340,780 9,572,716 9,656,063 83,348 Resource Allocation Personnel Services 1,334,331 1,269,714 1,555,681 1,369,018 (186,663) Operating Expenses 1,615,771 1,749,733 1,876,946 2,704,575 827,629 Capital Outlay 1,454,026 603,446 1,054,429 1,980,400 925,971 Debt Service 1,320,189 1,300,751 1,298,881 1,296,705 (2,175) Transfers 428,205 500,286 1,041,495 1,223,435 81,940 Totals 6,152,523 5,423,931 6,827,432 8,574,133 1,646,702 109 Sewer Utility Fund Administrative and Non- Divisional Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) OPERATING EXPENSES Professional Services - - - Insurance 67,990 138,148 128,321 141,153 12,832 Other Current Charges - - - - - Internal Service Charges 624,796 624,796 678,890 700,102 21,212 Total Operating Expenses 692,786 762,944 807,211 841,255 34,044 DEBT SERVICE Utility Revenue Bonds - TD Bank 2014 Principal 616,200 631,800 644,800 657,800 13,000 Interest 120,493 120,160 105,288 90,113 (15,175) Other 56,130 - - - - Utility Revenue Bonds - SunTrust 2010A-1 Principal - - - - - Interest - - - - - Other Utility Revenue Bonds - BBT 1996/2010B Principal - - - - - Interest - - - - - Other Utility Revenue Bonds - 2004 Principal - - - - - Interest - - - - - Other - - - - - State Revolving Fund Loan CW160700 Principal 323,342 333,575 344,132 355,022 10,890 Interest 184,803 178,378 167,822 156,932 (10,890) Other - - - - - Suntrust - 1999 Revenue Refunding Principal - - - - - Interest - - - - - Other Total Debt Service 1,300,969 1,263,913 1,262,042 1,259,867 (2,175) TRANSFERS To General Fund 440,286 500,286 441,495 488,435 46,940 From System Dev Fees 500,000 600,000 To Other Miscellaneous Funds - - 100,000 135,000 35,000 Total Transfers 440,286 500,286 1,041,495 1,223,435 81,940 DIVISION TOTALS 2,434,041 2,527,143 3,110,748 3,324,557 213,809 110 Sewer Utility Fund Sewer Collection Division Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 212,625 183,446 234,055 179,212 (54,843) Overtime 7,899 9,609 10,000 10,000 - Special Pay 10,693 8,844 13,390 3,251 (10,139) Sub-Total 231,217 201,898 257,445 192,463 (64,982) Benefits FICA 16,923 14,620 14,582 13,959 (623) Pension 70,479 57,898 52,873 85,956 33,083 Health and Life Insurance 40,222 32,571 23,692 23,692 - Worker and Unemploy Comp 5,470 4,265 5,611 5,611 - Sub-Total 133,094 109,354 96,758 129,218 32,460 Total Wages and Benefits 364,311 311,252 354,203 321,681 (32,522) OPERATING EXPENSES Professional Services 24,751 4,231 32,500 65,500 33,000 Contract Services 225,770 176,184 171,500 208,500 37,000 Local Travel 1,915 1,768 2,000 2,000 - Communications 3,203 3,871 4,100 2,500 (1,600) Postage 17 75 45 50 5 Utilities 61,884 59,757 67,000 67,000 - Rentals and Leases 289 10,627 500 500 - Insurance - - - - - Repairs and Maintenance 25,074 60,359 57,880 491,000 433,120 Printing and Publishing 23 177 800 800 - Advertising and Promotions - - - - - Other Current Charges 500 - - - - Office Supplies - - - - - Operating Supplies 32,175 39,532 49,750 48,000 (1,750) Books, Training, Memberships 416 175 2,750 2,750 - - - Total Operating Expenses 376,017 356,758 388,825 888,600 499,775 CAPITAL OUTLAY Land - - - - Computer Equipment 1,200 1,700 500 Infrastructure Improvements 348,486 400,249 191,000 841,000 650,000 Capital Lease - - - Vehicles - - - Equipment 167,272 122,304 58,529 100,000 41,471 Total Capital Outlay 515,757 522,553 250,729 942,700 691,971 DEBT SERVICE Principal - 31,530 31,531 34,081 Interest 3,391 5,307 5,308 2,757 Other - - - Total Debt Service 3,391 36,838 36,839 36,838 - TRANSFERS To Total Transfers - - - - - DIVISION TOTALS 1,259,477 1,227,401 1,030,596 2,189,819 1,159,224 111 - Sewer Utility Fund Sewer Treatment Division Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) PERSONNEL SERVCES Wages Salaries and Wages 528,047 471,995 670,303 582,050 (88,253) Overtime 16,242 23,213 23,000 18,000 (5,000) Special Pay 17,713 1,265 18,055 23,393 5,338 Sub-Total 562,002 496,472 711,358 623,443 (87,915) Benefits FICA 42,525 37,723 48,080 47,694 (386) Pension 289,673 313,502 292,580 226,740 (65,840) Health and Life Insurance 91,046 89,048 102,415 102,415 - Worker and Unemploy Comp 22,732 21,716 47,045 47,045 - Sub-Total 393,285 461,990 490,120 423,894 (66,226) Total Wages and Benefits 955,288 958,462 1,201,478 1,047,337 (154,141) OPERATING EXPENSES Professional Services 9,257 20,121 77,000 127,000 50,000 Contract Services 130,235 184,617 114,000 229,000 115,000 Local Travel 285 74 500 500 - Communications 5,236 4,148 5,560 3,320 (2,240) Postage 181 196 1,500 500 (1,000) Utilities 183,994 184,166 223,000 212,000 (11,000) Rentals and Leases 1,305 906 1,750 1,000 (750) Insurance - - - - Repairs and Maintenance 49,980 84,904 62,300 210,300 148,000 Printing and Publishing 386 746 1,200 500 (700) Advertising and Promotions - - - - Other Current Charges 6,350 11,250 8,600 7,600 (1,000) Office Supplies 1,203 477 1,500 1,000 (500) Operating Supplies 157,019 134,538 174,500 173,500 (1,000) Books, Training, Memberships 5,413 3,889 9,500 8,500 (1,000) Total Operating Expenses 550,845 630,032 680,910 974,720 293,810 CAPITAL OUTLAY Land - - - - Computer Equipment 1,200 1,700 500 Infrastructure Improvements 366,008 21,362 775,000 1,000,000 225,000 Vehicles 18,570 - - - Equipment 21,845 40,961 27,500 36,000 8,500 Total Capital Outlay 387,853 80,893 803,700 1,037,700 234,000 DEBT SERVICE Principal - - - Interest - - - Other - - - Total Debt Service - - - - - TRANSFERS To To Total Transfers - - - - - DIVISION TOTALS 1,893,986 1,669,387 2,686,088 3,059,757 373,669 112 Pension Pension Funds Combined Summary of Revenues and Expenses Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Revenues: General Pension 3,090,892 2,225,129 2,314,519 2,338,639 24,120 Police Pension 1,280,878 1,068,528 1,911,429 1,655,610 (255,819) Total Revenues 4,371,770 3,293,657 4,225,948 3,994,249 (231,699) Expenses: General Pension 1,608,681 1,443,869 1,447,392 1,400,229 (47,163) Police Pension 705,788 1,225,223 870,864 859,475 (11,389) Total Expenses 2,314,469 2,669,092 2,318,256 2,259,703 (58,553) Resource Allocation: Personnel Services 00000 Operating Expenses 2,314,469 2,669,092 2,318,256 2,259,703 (58,553) Capital Outlay 00000 Debt Service 00000 Transfers 00000 Total Resource Allocation: 2,314,469 2,669,092 2,318,256 2,259,703 (58,553) Summary of Authorized Positions 2019-2020 2020-2021 Pension *Plan Administrator - Duties currently under Finance Department 113 General Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward 16,526,155 18,008,366 18,789,626 19,656,753 867,127 Revenues Earnings on Investments 1,641,237 692,905 767,807 991,491 223,684 Employer Contributions 1,332,119 1,424,479 1,424,479 1,248,604 (175,875) Employee Contributions 117,536 107,745 122,233 98,544 (23,689) Other - - - - - Total Revenues 3,090,892 2,225,129 2,314,519 2,338,639 24,120 Other Financing Sources Total Resources 19,617,047 20,233,495 21,104,145 21,995,392 891,247 Expenditures Benefits Paid Retirement Benefits 1,481,923 1,327,161 1,311,645 1,261,081 (50,564) Contribution Refunds 19,533 - 15,000 15,000 - Subtotal 1,501,456 1,327,161 1,326,645 1,276,081 (50,564) Operating Expenses Professional Services 96,523 102,407 101,700 109,382 7,682 Contract Services - - - - - Insurance 3,182 4,141 4,188 4,188 - Printing 48 50 50 50 - Office Supplies - - - - - Books, Training - 300 5,000 5,000 - Internal Service Charges 7,472 9,809 9,809 5,528 (4,281) Subtotal 107,225 116,708 120,747 124,148 3,401 DIVISION TOTALS 1,608,681 1,443,869 1,447,392 1,400,229 (47,163) Other Financing Uses Ending Cash 18,008,366 18,789,626 19,656,753 20,595,163 938,410 Total Expenses and Cash 19,617,047 20,233,495 21,104,145 21,995,392 891,247 Resource Allocation Personnel Services Operating Expenses 1,608,681 1,443,869 1,447,392 1,400,229 (47,163) Capital Outlay Debt Service Transfers Total Resources 1,608,681 1,443,869 1,447,392 1,400,229 (47,163) 114 Police Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Cash Forward 9,473,354 10,048,444 9,891,749 10,932,314 1,040,565 Revenues Insurance Premium Tax Sec 185 236,772 - 132,844 136,427 3,583 Earnings on Investments 57,829 99,799 732,749 499,156 (233,593) Employer Contributions 854,780 826,705 913,002 871,750 (41,252) Employee Contributions 131,498 142,024 132,834 148,277 15,443 Other - - - - - Total Revenues 1,280,878 1,068,528 1,911,429 1,655,610 (255,819) Other Financing Sources Total Resources 10,754,232 11,116,972 11,803,178 12,587,924 784,746 Expenditures Benefits Paid Retirement Benefits 675,968 1,098,843 762,003 762,003 - Contribution Refunds 14,720 44,934 15,000 15,000 - Subtotal 643,872 1,143,777 777,003 777,003 - Operating Expenses Professional Services 56,010 71,650 81,500 65,000 (16,500) Contractual Services - - - - - Insurance 2,642 3,439 3,477 3,477 - Printing 16 17 12 12 - Office Supplies - - - - - Books, Training - 970 3,500 3,500 - Internal Service Charges 3,248 5,372 5,372 10,483 5,111 Subtotal 61,916 81,447 93,861 82,472 (11,389) Transfers DIVISION TOTALS 705,788 1,225,223 870,864 859,475 (11,389) Other Financing Uses Ending Cash 10,048,444 9,891,749 10,932,314 11,728,450 796,135 Total Expenses and Cash 10,754,232 11,116,972 11,803,178 12,587,924 784,746 Resource Allocation Personnel Services Operating Expenses 705,788 1,225,223 870,864 859,475 (11,389) Capital Outlay Debt Service Transfers Total Resources 705,788 1,225,223 870,864 859,475 (11,389) 115 Supplemental Information City of Atlantic Beach Schedule of Interfund Transfers Operating Budget Fiscal Year 2021 Transfer Transfer In Out General Fund From Water Utility 345,511 From Sewer Utility 488,435 From Sanitation Fund 339,584 From Gas Tax Fund 212,843 Local Option Gas Tax Fund To General Fund 212,843 Half Cent Sales Tax Fund To Storm Water Utility Fund 285,000 Debt Serice Fund From Convention Development Fund 120,884 Convention Developmnet Fund To Debt Service Fund 120,884 Water Utility Fund From System Development Fund 900,000 To General Fund 345,511 Sewer Utility Fund From System Development Fund 600,000 To General Fund 488,435 System Development Fund To Water Utility Fund 900,000 To Sewer Utility Fund 600,000 Sanitation Fund To General Fund 339,584 Storm Water Utility From Half Cent Sales Tax Fund 285,000 Total Transfers 3,292,257 3,292,257 General Fund Water Utility Building Fund Gas Tax Storm Water Utility Half Cent Sales Tax Debt Service FundSewer Utility Sanitation Con. Dev. Fund 116 Land, Equipment, Buildings & Computers & Infrastructure Software Vehicles Total City Administration Information Technology Virtual Server Replacement 35,000 35,000 Replace End Of Life Network Switches 21,000 21,000 Replacement KVM - City Hall and PD 4,822 4,822 Total City Administration - 60,822 - 60,822 Public Safety Police Administration New Copy Machine 10,000 10,000 8 Lapttop Computers 19,200 19,200 7 Mobile Printers with Accessories 3,000 3,000 Police Patrol Detective Vehicle 40,000 40,000 Animal Control Truck 30,000 30,000 Life Guards Truck 35,000 35,000 Automatic Electronic Defibrulator (2)4,000 4,000 Dry Suit (2)2,000 2,000 Radio Replacements for those Reaching End of Life 6,000 6,000 Capital Improvement Fund Grant Match for CDBG - Waterproofing PD Bldg 12,000 12,000 2 Sets of Speed Notification Signs 15,000 15,000 On Officer Camera Program 55,000 55,000 Community Security Cameras x 3 Locations 43,000 43,000 Total Public Safety 125,000 44,200 105,000 274,200 Public Works Administration Laptops and Other Misc. Remote Location Equipment 5,000 5,000 Large Format Scanner 5,000 5,000 Parks Maintenance Wood Chipper 25,000 25,000 Convention Development Tax Fund Dune Walkover 135,000 135,000 Half Cent Sales Tax Fund Construction for 8' Seminole Road Bikepath 110,000 110,000 Right of Way Parking Pads with Turf Block Pavers 50,000 50,000 UTV for Beach Ranger 24,000 24,000 Pavilion @ Tideview Preserve 15,000 15,000 Pavilion @ Howell Park 18,000 18,000 Canopy @ Tideview Preserve 3,000 3,000 LED Lighting at Rose Park Soccer Field 30,000 30,000 LED Lighting at Donner Tennis Courts 25,000 25,000 LED Lighting at Donner Baseball Courts 25,000 25,000 Road Resurfacing 100,000 100,000 Drainage Ditch Rehab on West Side 40,000 40,000 Walking Track Around Dog Park 90,000 90,000 City of Atlantic Beach, Florida Schedule of Capital Outlay Fiscal Year 2020/2021 117 Land, Equipment, Buildings & Computers & Infrastructure Software Vehicles Total City of Atlantic Beach, Florida Schedule of Capital Outlay Fiscal Year 2020/2021 Capital Improvements Fund Donner Rd Improvements 1,195,000 1,195,000 Public Works/Public Safety Storage Building 126,500 126,500 Stormwater Land - Easements 5,000 5,000 Skid Steer For Multiple Uses 40,000 40,000 Mulcher Attachment for Track Cat Skid Steer 37,500 37,500 Acquatic Gardents Stormater Project 2,378,000 2,378,000 Total Public Works 4,345,500 136,500 - 4,482,000 Public Utility Fund Water System Relace Flow Meeters 60,000 60,000 Replace Ton Scales and load Cells on Set at WTP 1 12,500 12,500 Computer Replacement 1,700 1,700 Dutton Island Rd to Cove 8" Water Main 200,000 200,000 Mayport Rd Corssing @ A1A - 12" Water Main 150,000 150,000 Cavalla Install lLong Side New Service Connections 40,000 40,000 Construct 470 LF of 12" PVC WM Btwn Old Mayport Rd @ Middle School 175,000 175,000 Construct 110 LF of 12" PVC WM From the Cove to 16" WM on Mayport Rd 100,000 100,000 Construct 110 LF of 12" PVC WM From the Mariner's Village to 16" WM on Mayport Rd 100,000 100,000 Construct 2,200 LF of 6" WM in Marsh Oaks Plus Services 200,000 200,000 GPR Uility Locator 35,000 35,000 4" Double Diaphram Pump 10,000 10,000 Truck 50,000 50,000 2 Laptops 3,400 3,400 Sewer Utility Replace Two Wetwell Tops with Open Hatches 24,000 24,000 Repl Pucket Creed FM Crossing @ Oak Harbor Baptist 110,000 110,000 Sevla Marina FM Extenstion 170,000 170,000 Septic-to-Sewer in March Oaks 350,000 350,000 Donner Rd Force Main-Replace 8" Effluent FM 187,000 187,000 Buccaneer LS Odor Control 60,000 60,000 Selva Marina LS Ordor Control 40,000 40,000 Computer for LS Technician 1,700 1,700 Upsize Headworks Line to Influent Basin 350,000 350,000 Rebilitation old Aeration Basins/Digester/Clarifiers 300,000 300,000 Outfall D-002 Replace/Repair WWTF to Outfall 350,000 350,000 CL-17 Chlorine Analyzer 10,000 10,000 Spare Chlorine Inductor Pump 9,000 9,000 Hypochlorite Tank 5,000 5,000 RO Sludge Container (2)12,000 12,000 Wireless Laptop 1,700 1,700 Total Public Utility 2,906,000 162,000 50,000 3,118,000 118 Land, Equipment, Buildings & Computers & Infrastructure Software Vehicles Total City of Atlantic Beach, Florida Schedule of Capital Outlay Fiscal Year 2020/2021 Building Code Enforcement Fund Building Code Enforcement Computer Equipment - 9,000 9,000 - Total Building Code Enforcement - 9,000 - 9,000 Grand Total 7,376,500 412,522 155,000 7,944,022 119 120 121 122 123 124 125 126 127 City of Atlantic Beach Long-Term Financial Plan City of Atlantic BeachLong Term Financial Plan Projection SummaryGeneral FundActual ActualActual Estimate ProjProjProjProjProjProjProjFY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27Cash Balance Forward7,139,191 7,547,235 7,751,517 6,374,988 6,635,320 6,209,614 7,436,057 8,552,814 9,553,456 10,431,284 11,179,312 RevenuesTaxes5,621,625 5,848,296 6,163,947 6,770,085 7,568,185 7,946,594 8,343,924 8,761,120 9,199,176 9,659,135 10,142,092 Licenses and Permits851,935 887,742 868,477 464,748 854,039 871,120 888,542 906,313 924,439 942,928 961,787 Intergovernmental Revenues 1,570,477 1,839,579 2,019,814 1,895,567 1,953,188 1,989,592 2,026,674 2,064,448 2,102,926 2,142,120 2,182,046 Charges for Services2,240,639 2,297,627 2,374,573 1,747,907 2,652,805 2,707,659 2,763,647 2,820,793 2,879,120 2,938,653 2,999,418 Fines and Forfeitures99,030 111,427 90,781 4,574 54,681 55,501 56,334 57,179 58,036 58,907 59,791 Miscellaneous Revenues123,550 109,928 17,895 311,535 214,525 210,235 206,030 201,909 197,871 193,914 190,035 Interfund Transfers1,330,449 1,330,445 1,135,245 1,219,644 1,386,373 1,407,169 1,428,276 1,449,700 1,471,446 1,493,517 1,515,920 Total Revenues11,837,705 12,425,044 12,670,732 12,414,061 14,683,796 15,187,869 15,713,427 16,261,462 16,833,014 17,429,175 18,051,088 Other Financing SourcesTotal Resources18,976,896 19,972,279 20,422,249 18,789,049 21,319,116 21,397,483 23,149,484 24,814,275 26,386,471 27,860,459 29,230,400 Expenditures by DepartmentCity Administration2,666,397 2,769,488 2,902,984 2,713,316 3,244,349 3,391,967 3,546,301 3,707,658 3,876,357 4,052,731 4,237,130 Planning and Zoning129,824 154,168 444,701 305,806 339,700 355,156 371,316 388,211 405,874 424,342 443,649 General Government490,025 601,148 723,354 609,366 701,779 733,710 767,094 801,997 838,487 876,639 916,526 Public Safety5,152,126 5,919,798 6,743,471 6,097,559 7,318,357 7,651,342 7,999,478 8,363,455 8,743,992 9,141,843 9,557,797 Public Works 1,710,276 1,490,868 2,755,364 1,203,706 2,959,381 1,258,474 1,315,735 1,375,601 1,438,191 1,503,628 1,572,043 Recreation1,281,013 1,285,292 477,386 1,223,977 545,936 570,776 596,746 623,898 652,286 681,965 712,994 Total Expenditures11,429,661 12,220,762 14,047,261 12,153,729 15,109,502 13,961,426 14,596,671 15,260,819 15,955,186 16,681,147 17,440,140 Revenues Less Expenditures 408,044 204,282 (1,376,529) 260,332 (425,706) 1,226,443 1,116,756 1,000,643 877,828 748,027 610,948 Other Financing UsesTotal Cash Reserves7,547,235 7,751,517 6,374,988 6,635,320 6,209,614 7,436,057 8,552,814 9,553,456 10,431,284 11,179,312 11,790,260 Restricted Cash2,700,212 2,905,189 3,376,160 2,886,511 3,588,507 3,315,839 3,466,709 3,624,445 3,789,357 3,961,773 4,142,033 Unrestricted Cash4,847,023 4,846,328 2,998,828 3,748,809 2,621,107 4,120,218 5,086,104 5,929,012 6,641,927 7,217,539 7,648,227 Total Exp. & Cash Reserves 18,976,896 19,972,279 20,422,249 18,789,049 21,319,116 21,397,483 23,149,484 24,814,275 26,386,471 27,860,459 29,230,400 Resource AllocationPersonnel Services6,812,578 7,535,383 8,737,252 7,413,775 9,216,796 8,516,470 8,903,969 9,309,100 9,732,664 10,175,500 10,638,485Operating3,988,269 4,085,372 4,767,386 4,132,268 5,137,231 4,746,885 4,962,868 5,188,679 5,424,763 5,671,590 5,929,647Capital Outlay549,168 495,782 542,623 607,686 755,475 698,071 729,834 763,041 797,759 834,057 872,007Transfers Out104,225 104,225000000000Total Expenditures11,454,240 12,220,762 14,047,261 12,153,729 15,109,502 13,961,426 14,596,671 15,260,819 15,955,186 16,681,147 17,440,140128 City of Atlantic Beach Total Revenues and Expenditures 0 5 10 15 20 25 DollarsMillionsGeneral Fund Personnel Services Operating Capital Transfers Revenues 129 CITY OF ATLANTIC BEACHLong Term Financial Plan Financial Projection Summary Gas Tax FundProposedActual Actual Estmate Budget Proj Proj Proj Proj Proj Proj Proj ProjFY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 FY-29Cash Balance Forward158,910 119,644 176,770 236,987 287,062 303,868 337,396 338,385 357,606 365,859 391,010 433,897 RevenuesLocal Option Gas Taxes 474,930 486,678 319,543 447,056 460,468 478,886 498,042 517,964 538,682 560,229 582,639 605,944 Interest Earnings(511) 18,458 (24,703) 15,862 16,338 16,991 17,671 18,378 19,113 19,878 20,673 21,500 Other RevenuesTotal Revenue474,419 505,136 294,840 462,918 476,806 495,878 515,713 536,341 557,795 580,107 603,311 627,444 ExpensesOperating281,384 213,0100 200,000 200,000 200,000 250,000 250,000 280,000 282,968 285,967 288,999Capital000025,00025,00025,00025,00025,00025,00025,0000Transfers232,300 235,000 234,623 212,843 235,000 237,350 239,724 242,121 244,542 246,987 249,457 251,952Total Expenses513,684 448,010 234,623 412,843 460,000 462,350 514,724 517,121 549,542 554,955 560,425 540,951 Net Change in Cash Balance (39,265) 57,126 60,217 50,075 16,806 33,528 989 19,221 8,253 25,151 42,886 86,493 Net Change in Working CapitalEnding Cash Balance119,644 176,770 236,987 287,062 303,868 337,396 338,385 357,606 365,859 391,010 433,897 520,390 Restricted119,644 176,770 236,987 287,062 303,868 337,396 338,385 357,606 365,859 391,010 433,897 520,390 DesignatedUnrestricted - - - - - - - - - - - 130 City of Atlantic Beach Total Revenues and Expenditures 0 100 200 300 400 500 600 700 ThousandsGas Tax Fund Operating Capital Transfers Revenues 131 CITY OF ATLANTIC BEACHLong Term Financial Plan Financial Projection Summary Sanitation UtilityActual Actual Actual Estimate Budget ProjProjProjProj Proj Proj Proj ProjFY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 FY-29Cash Balance Forward602,390 494,262 538,546 1,474,531 1,748,793 1,586,288 1,435,357 1,300,839 1,182,295 1,079,320 996,537 928,450 874,747 RevenuesCharges For Services1,824,594 1,848,528 1,800,000 1,918,330 1,879,198 1,935,574 1,993,641 2,053,450 2,115,054 2,178,506 2,243,861 2,311,177 2,380,512 Commercial Franchise Fees64,233 71,657 87,464 62,326 44,504 44,504 44,504 44,504 44,504 44,504 44,504 44,504 44,504 Construction Debris / Misc- - - - - - - - - - - - - Recycle Rebate- - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 Interest Earnings2,035 (269) 25,299 13,008 - 31,726 28,707 26,017 23,646 21,586 19,931 18,569 17,495 Disastare Relief Grants22,297 731,746 - Transfer from General Fund- - Total Revenue1,890,862 1,942,213 2,644,509 1,993,664 1,923,702 2,012,804 2,068,852 2,126,971 2,187,204 2,249,596 2,314,295 2,381,250 2,450,511 ExpensesPersonnel Services49,202 55,440 72,032 52,665 29,142 66,925 69,621 72,426 75,345 78,383 81,543 84,832 88,254 Operating1,927,847 1,583,764 1,636,491 1,489,950 1,717,481 1,769,005 1,822,076 1,876,738 1,933,040 1,991,031 2,050,762 2,112,285 2,175,654 Capital- - - - - 5,200 5,200 5,200 5,200 5,201 5,202 5,203 5,203 Debt- - - - - - - - - - - - - Transfers236,626 258,725 - 176,787 339,584 322,605 306,475 291,151 276,593 257,764 244,875 232,632 221,000 Total Expenses2,213,675 1,897,929 1,708,523 1,719,402 2,086,207 2,163,735 2,203,371 2,245,515 2,290,179 2,332,379 2,382,383 2,434,952 2,490,111 Net Change in Cash Balance (322,813) 44,283 935,985 274,262 (162,505) (150,931) (134,519) (118,544) (102,975) (82,783) (68,088) (53,702) (39,600) Net Change in Working Capital 214,685 Ending Cash Balance494,262 538,546 1,474,531 1,748,793 1,586,288 1,435,357 1,300,839 1,182,295 1,079,320 996,537 928,450 874,747 835,147 Restricted494,262 409,801 427,131 385,654 436,656 458,982 472,924 487,291 502,096 517,354 533,076 549,279 565,977 Unrestricted (0) 128,745 1,047,400 1,363,139 1,149,632 976,375 827,914 695,004 577,224 479,184 395,373 325,468 269,170 132 City of Atlantic Beach Total Revenues and Expenses 0 500 1,000 1,500 2,000 2,500 3,000 ThousandsSanitation Fund Personnel Services Operating Capital Transfers Revenues 133 CITY OF ATLANTIC BEACHLong Term Financial Plan Financial Projection Summary Storm Water Utility Actual Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28Cash Balance Forward 3,702,863 3,891,942 3,558,819 3,185,196 2,746,639 1,865,135 1,680,376 1,809,927 1,803,312 1,697,881 1,591,085 1,793,161 RevenuesCharges for ServicesStorm Water Fees 883,473 886,349 894,373 894,690 894,998 921,848 949,503 977,988 1,007,328 1,037,548 1,068,674 1,100,735 Total Charges for Services 883,473 886,349 894,373 894,690 894,998 921,848 949,503 977,988 1,007,328 1,037,548 1,068,674 1,100,735 Grant Proceeds - 1,500,000 Interest Earnings 8,753 (2,684) 29,066 (32,160) 1,471 37,303 33,608 36,199 36,066 33,958 31,822 35,863 Transfer In - Gas TaxTransfer In - 1/2 Cent Tax 300,000 285,000 200,000 237,500 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 Transfer In - General FundOther RevenuesTotal Revenue 1,192,226 1,168,665 1,123,439 1,100,030 2,681,469 1,244,151 1,268,111 1,299,187 1,328,394 1,356,506 1,385,496 1,421,598 ExpensesPersonnel Services 257,037 237,115 349,178 345,085 315,508 274,385 283,556 293,049 302,877 313,050 323,584 334,490 Operating 406,923 408,417 581,668 306,695 563,148 580,042 597,444 615,367 633,828 652,843 672,428 692,601 Capital222,046 654,659 341,389 662,447 2,460,500 350,000 70,000 210,000 310,000 310,000 - - Debt202,059 201,597 224,828 224,360 223,817 224,482 187,560 187,386 187,121 187,408 187,408 187,408 TransfersTotal Expenses1,088,065 1,501,788 1,497,062 1,538,587 3,562,973 1,428,909 1,138,560 1,305,802 1,433,826 1,463,301 1,183,420 1,214,499 Net Change in Cash Balance 104,161 (333,123) (373,623) (438,557) (881,504) (184,759) 129,551 (6,615) (105,431) (106,796) 202,076 207,099 Net Change in Working Capital(84,918) Ending Cash Balance 3,891,942 3,558,819 3,185,196 2,746,639 1,865,135 1,680,376 1,809,927 1,803,312 1,697,881 1,591,085 1,793,161 2,000,260 Restricted368,049 362,980 457,539 387,305 443,481 438,089 407,810 414,490 421,297 428,881 436,411 444,181 DesignatedUnrestricted 3,523,893 3,195,839 2,727,657 2,359,334 1,421,654 1,242,287 1,402,117 1,388,822 1,276,583 1,162,204 1,356,750 1,556,079 134 Total Revenues and Expenditures City of Atlantic Beach 0 1 2 3 4 MillionsStorm Water Utility Personnel Services Operating Debt Capital Transfers Revenues 135 CITY OF ATLANTIC BEACHLong Term Financial Plan Financial Projection Summary 1/2 Cent Discretionary Sales Tax FundActual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj ProjFY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 FY-29Cash Balance Forward 628,986 737,569 842,496 1,263,520 1,981,643 2,150,636 2,733,576 3,583,215 4,296,582 5,723,705 7,193,880 8,708,058 RevenuesTax Proceeds901,165 924,384 822,436 1,721,652 1,756,085 1,791,207 1,827,031 1,863,571 1,900,843 1,938,860 1,977,637 2,017,190 Interest(333) 27,973 7,153 11,471 9,908 10,753 13,668 17,916 21,483 28,619 35,969 43,540 Grant Proceeds / Other Misc.Total Revenue900,831 952,357 829,589 1,733,123 1,765,993 1,801,960 1,840,699 1,881,488 1,922,326 1,967,478 2,013,606 2,060,730 ExpensesOperating Expenses 82,133 19,117 - 200,000 202,000 204,020 206,060 208,121 210,202 212,304 214,427 216,571 Capital - Other89,000 243,277 - 414,000 105,000 225,000 125,000 45,000 Capital Parks321,116 385,037 23,565 116,000 1,005,000 505,000 375,000 630,000 - - - Transfer to Capital Projects- Transfer to Stormwater Util 300,000 200,000 385,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,001 285,000 Transfer to Debt ServiceTotal Expenses 792,249 847,431 408,565 1,015,000 1,597,000 1,219,020 991,060 1,168,121 495,202 497,304 499,428 501,571 Net Change in Cash Balance108,582 104,927 421,024 718,123 168,993 582,940 849,639 713,367 1,427,124 1,470,174 1,514,178 1,559,159 Net Change in Working CapitalEnding Cash Balance 737,569 842,496 1,263,520 1,981,643 2,150,636 2,733,576 3,583,215 4,296,582 5,723,705 7,193,880 8,708,058 10,267,217Restricted- - - - - - - - - - - - DesignatedUnrestricted 737,569 842,496 1,263,520 1,981,643 2,150,636 2,733,576 3,583,215 4,296,582 5,723,705 7,193,880 8,708,058 10,267,217136 City of Atlantic Beach Total Revenues and Expenditures 0 500 1,000 1,500 2,000 2,500 ThousandsHalf Cent Sales Tax Operating Capital Transfers Revenues Total 137 CITY OF ATLANTIC BEACHLong Term Financial Plan Financial Projection Summary Water and Sewer Utility Combined SummaryActual Actual Actual Estimate Budget Proj ProjProjProjProjProjProj ProjFY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25 FY-26 FY-27 FY-28 FY29Cash Balance Forward7,618,426 7,618,426 5,910,946 6,020,410 6,141,322 4,905,723 4,537,982 5,451,048 4,990,888 5,745,020 8,341,287 11,750,782 15,615,083 RevenuesCharges For Services8,887,003 9,363,751 9,196,067 9,297,248 9,478,926 9,858,083 10,252,406 10,662,503 10,769,128 10,876,819 10,985,587 11,095,443 11,206,397 Assessments / Impact Fees- - - - - - - - - - - - - Other Revenues476,748 (370,349) 316,621 1,668,936 1,644,965 1,677,864 1,711,422 1,745,650 1,780,563 1,816,174 1,852,498 1,889,548 1,927,339 Total Revenue9,363,751 8,993,402 9,512,688 10,966,184 11,123,891 11,535,947 11,963,828 12,408,153 12,549,691 12,692,993 12,838,085 12,984,991 13,133,736 ExpensesPersonnel Services1,990,426 2,045,555 2,164,458 2,314,541 2,150,223 2,072,628 2,140,203 2,210,075 2,282,327 2,357,043 2,489,359 2,514,230 2,514,229 Operating2,738,545 3,447,570 3,392,099 3,509,908 4,272,334 3,567,605 3,681,084 3,798,254 3,919,240 4,044,172 4,244,201 4,306,410 4,306,409 Capital1,669,807 2,745,394 1,169,100 2,327,129 3,118,000 2,966,000 2,445,000 3,900,000 2,935,000 1,095,000 1,615,000 1,215,000 1,214,999 Debt1,914,073 1,818,143 1,819,919 1,853,628 1,849,987 2,630,000 2,099,000 2,256,000 1,936,000 1,858,000 280,916 280,916 2,809,160 Transfers623,819 644,220 857,648 840,066 968,946 667,455 685,475 703,984 722,991 742,511 799,114 804,134 804,133 Total Expenses8,936,670 10,700,882 9,403,224 10,845,272 12,359,490 11,903,688 11,050,762 12,868,313 11,795,558 10,096,726 9,428,590 9,120,690 11,648,930 Net Change in Cash Balance 427,081 (1,707,480) 109,464 120,912 (1,235,599) (367,741) 913,066 (460,161) 754,133 2,596,267 3,409,495 3,864,301 1,484,806 Net Change Working Capital- - - - - - - - - - - Ending Cash Balance8,045,507 5,910,946 6,020,410 6,141,322 4,905,723 4,537,982 5,451,048 4,990,888 5,745,020 8,341,287 11,750,782 15,615,083 17,099,889 Restricted3,112,269 5,625,295 3,305,946 3,279,885 3,327,639 3,373,962 3,421,548 3,475,606 3,528,334 3,582,427 3,342,195 3,365,682 3,399,339 Designated- - - - - - - - - - - - - Unrestricted 4,933,238 285,651 2,714,464 2,861,437 1,578,084 1,164,020 2,029,500 1,515,282 2,216,687 4,758,860 8,408,587 12,249,401 13,700,550 138 City of Atlantic Beach Total Revenues and Expenses 0 2 4 6 8 10 12 14 16 MillionsPublic Utilities Personnel Services Operating Expenses Debt Service Transfers Capital Outlay Revenues 139 Glossary 140 141 142 143 144