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07-27-20 Regular City Commission Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, July 27, 2020 - 6:30 p.m. via Videoconference INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting on April 27, 2020. 04-27-20 DRAFT Regular City Commission Meeting minutes 5 - 18 * 1.B. Approve minutes of the Commission Workshop on April 27, 2020. 04-27-20 DRAFT Commission Workshop minutes 19 - 24 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Notice and Instructions for viewing the meeting and providing public comments 25 - 26 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 3.B. Update on Police Procedures 3.C. Accept the 90-Day Calendar 90-Day Calendar (August through October 2020) 27 - 30 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for June 2020. Financial Report as of June 30, 2020 31 - 34 Page 1 of 92 Regular City Commission - 27 Jul 2020 6.B. Acknowledge receipt of the Building Department Activity Report FY2020 through Q3. Building Report FY2020 Q3 35 - 39 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 20-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING A FUND BALANCE POLICY AND PROVIDING AN EFFECTIVE DATE Resolution No. 20-27 41 - 46 8.B. RESOLUTION NO. 20-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT NUMBER Z1612 AND ANY AMENDMENTS THERETO; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 20-28 47 - 48 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 70-20-20 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE V, ADDITIONAL HOMESTEAD EXEMPTION; AMENDING SECTION 20-82, ADDITIONAL HOMESTEAD EXEMPTION; INCREASING THE AMOUNT OF THE ADDITIONAL HOMESTEAD EXEMPTION; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 70-20-20 49 - 51 * 9.B. ORDINANCE NO. 65-20-41 Introduction and First Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLY AND PARADES; RENUMBER SECTIONS 19-5 INTERSECTIONS; SIGHT DISTANCES REQUIRMENTS AND SAFETY ZONES, SECTION 19-6 TRAFFIC CALMING DEVICES AND SECTION 19-7 CONSTRUCTION OF DRIVEWAYS IN RIGHTS-OF-WAY, REPEALING SECTION 21-3, PERMIT REQUIRD FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Ordinance No. 65-20-41 53 - 67 10. MISCELLANEOUS BUSINESS 10.A. Public Hearing - WAIV 20-0001 (2446 Seminole Rd) Request for a waiver as permitted by Section 24-66 to waive the provision of a minimum 75 foot lot width as required by Section 24-105 to allow the 69 - 71 Page 2 of 92 Regular City Commission - 27 Jul 2020 subdivision of an existing nonconforming lot into two lots. The current lot is 72.60’ x 600’ (1 acre) in size. (Please Note: The applicant requested that this item be rescheduled for September 28, 2020, after the public hearing was advertise d for July 27, 2020; therefore, public hearings will be held at both meetings.) Staff Report 10.B. Setting Preliminary Millage Rate for Fiscal Year 2021 Budget Preliminary Millage Rate and Budget Calendar 73 - 74 * 10.C. Façade Improvement Grant Facade Improvement Grant Application - 645 Mayport Road 75 - 92 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT Please note: This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City’s website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by Noon, the Friday prior to the meeting. Page 3 of 92 Page 4 of 92 Regular City Commission April 27, 2020 MINUTES Regular City Commission Meeting Monday, April 27, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Waters led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. Due to extraordinary circumstances, the meeting will be held via videoconference, pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on January 13, 2020. 1B. Approve minutes of the Regular Commission Meeting on February 10, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Brief Update by Congressman John Rutherford on federal initiatives. Congressman Rutherford addressed the Commissioners and provided detailed information about the following: Page 1 of 14 Agenda Item #1.A. 27 Jul 2020 Page 5 of 92 Regular City Commission April 27, 2020 • CARES Act 1. • CARES Act 2.0. • IT Systems issues and resolutions. • Various grants available for the School Boards. • FEMA Disaster Loans update. A brief discussion and question session ensued. Congressman Rutherford answered all questions. 2B. Proclamation congratulating Clarence Hill for being awarded the DAR National Defense Distinguished Citizen Medal Mayor Glasser introduced Linda Brenner of the local DAR Chapter. Linda Brenner and Leslie May of the local DAR Chapter addressed the Commission and provided the history and the process for receiving this award. Ms. Brenner introduced Captain Clarence Hill, a Jacksonville resident, and presented his bio as follows: • US Naval Academy graduate. • Served in the US Navy 24 years, retired in 1996. • Volunteer with American Legion Post #316. • American Legion National Commander. • Provides leadership and service to many veterans projects and programs, and to several local service organizations. Congressman Rutherford congratulated Captain Hill and expressed his appreciation for his service. Mayor Glasser read the Proclamation by title. Captain Hill addressed the Commission and everyone involved for this acknowledgement and award. 2C. Presentation by Langton Consulting, report on grant administration activities Melissa Beaudry with Langton Consulting reported on the status of pending grants, and opportunities for grants. Ms. Beaudry reviewed the Mid-Year Report 2019-2020 and the Monthly Report 4/21/20, as detailed in the agenda packet. Kristin Bennett with Langton Consulting spoke about the Hurricane Michael Disaster Declaration grant applications and provided an update. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. Page 2 of 14 Agenda Item #1.A. 27 Jul 2020 Page 6 of 92 Regular City Commission April 27, 2020 Mayor Glasser requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the platform who wish to speak. Mr. Cimon reported one speaker, Suzanne Barker. Suzanne Barker spoke in favor of the sign ordinance. DCM Hogencamp stated there was one email received and read the comments into the record. Tim Anderson submitted the email (which is attached hereto and made part of this Official Record as ATTACHMENT A). Mayor Glasser closed Courtesy of the Floor. ATTACHMENT A - Written Comments, Regular Commission Meeting, April 27, 2020 3 CITY MANAGER REPORTS 3A. City Manager’s Report City Manager Corbin presented department heads to provide reports. Vic Gualillo, Interim Chief of Police, provided a report of the Police Department as follows: • Twice daily meetings with City of Jacksonville Emergency Preparedness Division. • Continue to provide public safety throughout the City and along the beachfront supporting the Lifeguards. • No significant increase to crime in relation to COVID - 19. • PD is fully staffed - no one out in quarantine at this time. Commissioner Anderson inquired about enforcement of people congregating/trespassing on the tennis courts, the basketball courts, and the skate park. She expressed concerns regarding lack of enforcement of trespassing. Chief Gualillo responded. Melissa Burns, Finance Director (FD), provided the Monthly Report and an update on the City's Reserve Fund. FD Burns stated the City currently has 5.79 months operating funds in reserve, exceeding the recommended 2 months. She presented a slide of Operating Expenditures vs. Reserves, which is on page 66 of the agenda packet. It is still too soon to determine revenue loss due to COVID-19. Discussion and questions ensued regarding federal assistance programs, potential impacts from revenue loss, and which funds may be affected. All questions were answered. 3B. Accept the 90-Day Calendar There was a question about the scheduled Pension Board meeting in May being conducted in the virtual platform. It has yet to be determined. Page 3 of 14 Agenda Item #1.A. 27 Jul 2020 Page 7 of 92 Regular City Commission April 27, 2020 There was CONSENSUS to accept the 90-Day Calendar noting that it may change. 3C. Parking Issues CM Corbin presented slides and reported on the following regarding the paid parking program: • Delay of license plate reader for vehicle purchased by Neptune Beach to perform license plate management. • Working with Neptune Beach for reopening of Town Center and when to appropriately launch the program • New information received a month ago allows the Commission to revisit the ability to offer free parking to Atlantic Beach residents in the Town Center and still charge nonresidents, would require an amendment to the Interlocal Agreement. • Parking Ordinance No. 75-18-20 - 'No Parking' signs of various types throughout the City are being addressed. • Presented slides and provided an update regarding 18th Street. He suggested adding additional bike racks at beach accesses and spoke about 18th Street and Citywide ideas/solutions. • Reported on recent parking improvements to Waters Park. Commissioner Waters spoke regarding the need for a holistic approach. She inquired for the record, "Why aren't cars towed for parking in the public right-of-way on Saturiba?" CM Corbin replied, it is not illegal to park in the public right-of-way on Saturiba. Commissioner Kelly not in favor of beach shuttles. Commissioner Norris requested policy for placement of future 'No Parking' signs. Commissioner Anderson not in favor of the 'No Parking' signs on Saturiba. In favor o f Time Limits Parking being attempted and enforced before Paid Parking considered. Mayor Glasser is in favor of hiring a person to regulate parking at 18th Street. There was CONCENSUS by the Commission to hold a Workshop regarding parking solutions. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Emergency Orders (Mayor Glasser) Mayor Glasser spoke about the status of State, County, and City emergency orders , progress of businesses reopening, and City services continuing during these orders. Commissioner Norris inquired about rules and safety procedures when the City re- Page 4 of 14 Agenda Item #1.A. 27 Jul 2020 Page 8 of 92 Regular City Commission April 27, 2020 opens its' offices and resumes public meetings. Commissioner Waters spoke about continuing safety procedures when the City resumes public meetings and reopens City offices. Commissioner Anderson spoke about enforcement of City rules and regulations and consequences for illegal activities at the City parks. Commissioner Kelly spoke about turtle nesting season starting on Friday. She suggested citizens contact the Commission directly with questions and/or comments instead of using social media. The Commission is all about Government in the Sunshine and not governed by Facebook. Mayor Glasser suggested utilizing technology for monitoring the City parks, such as a drone. She spoke about preparing rules and procedures for re-opening of City buildings/offices, and public meetings, and acknowledged Commander Mike Key of the Neptune Beach Police Department for a lifesaving rescue. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for March 2020. MOTION: To accept the Consent Agenda. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS None. Page 5 of 14 Agenda Item #1.A. 27 Jul 2020 Page 9 of 92 Regular City Commission April 27, 2020 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 60-20-21, Introduction and First Reading AN ORDINANCE RELATING TO SIGNS; PROVIDING FOR FINDINGS; PROVIDING FOR THE REPEAL OF THE EXISTING ATLANTIC BEACH SIGN CODE CODIFIED AS CHAPTER 17 OF THE ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR THE ADOPTION OF A NEW ATLANTIC BEACH SIGN CODE, ATTACHED HERETO AS EXHIBIT A AND MADE A PART HEREOF, TO REPLACE THE CURRENT CHAPTER 17 OF THE ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR INTENT; PROVIDING FOR DEFINITIONS; PROVIDING FOR NONCOMMERCIAL SIGNS AND MESSAGES; PROVIDING FOR EXEMPT SIGNS; PROVIDING FOR GENERAL PROVISIONS APPLYING TO ALL PERMITTED SIGNS; PROVIDING FOR SIGNS PERMITTED IN RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR SIGNS PERMITTED IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS; PROVIDING FOR SIGNS WITHIN SPECIAL PURPOSE AND SPECIAL PLANNED AREA ZONING DISTRICTS; PROVIDING FOR SIGNS WITHIN CONSERVATION ZONING DISTRICTS; PROVIDING FOR SIGNS PLACED ON PUBLIC BUILDINGS AND STRUCTURES WITHIN PUBLIC PARKS; PROVIDING FOR TEMPORARY SIGNS; PROVIDING FOR REMOVAL OF UNSAFE, DAMAGED OR POORLY MAINTAINED, AND ABANDONED SIGNS; PROVIDING FOR PROHIBITED SIGNS AND DEVICES; PROVIDING FOR NONCONFORMING SIGNS; PROVIDING FOR VARIANCES; PROVIDING FOR PERMITS REQUIRED; PROVIDING FOR APPLICATIONS; PROVIDING FOR CALCULATION OF PERMITTED SIGN SIZE; PROVIDING FOR FEES; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION AND SCRIVENER’S ERRORS; PROVIDING FOR APPLICABILITY; PROVIDING FOR ENFORCEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Planning and Community Development Director (PCDD) Amanda Askew reviewed the background, as detailed in the staff report and is part of the agenda, wherein there was a Supreme Court decision made about unconstitutional regulations in a Sign Ordinance, resulting in these proposed changes. PCDD Askew reviewed the proposed changes and explained these are to eliminate content based regulations and replace with content neutral regulations. There was a brief discussion about temporary signs and exemptions from sign permits. CA Durden confirmed this item is addressed in the revised Sec. 17-26(b)(5) of the proposed Ordinance. CM Corbin spoke about holiday decorations, stating he is not in favor of adding holiday decorations to the Ordinance. CA Durden suggested that staff and the Commission should take another look at this item in order to provide specific provisions. Page 6 of 14 Agenda Item #1.A. 27 Jul 2020 Page 10 of 92 Regular City Commission April 27, 2020 There was a lengthy discussion about the definition and duration of temporary signs, Sec. 17-33 (a)(1)d and (b)(1)d, suggestions for amending the duration language, the total number of signs, types and sizes, and concerns about enforcement. Discussion continued on flags, banners and permitting requirements and enforcement. A motion was made by Commissioner Norris, and seconded by Commissioner Anderson, then withdrawn by same. CA Durden suggested starting with clarifying amendments to the Ordinance, ending with a motion to approve the entire Ordinance as amended. MOTION: To delete Sec.17-42(17) as an amendment to Ordinance No. 60-20-21. Motion: Brittany Norris Second: Cindy Anderson Cindy Anderson (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Blythe Waters For Candace Kelly For Motion passed 5 to 0. MOTION: To direct staff to modify the provisions regarding flags in Ordinance 60-20-21, to allow up to three (3) flags, and not to exceed a (combined) maximum of 75 square feet. Motion: Brittany Norris Second: Cindy Anderson A lengthy discussion ensued about clarifying the definitions of flags and banners, allowing more than 75 square feet total, specifying allowable flag sizes, and suggesting staff review and bring back more options. Ellen Glasser Against Cindy Anderson (Seconded By) Against Blythe Waters Against Candace Kelly Against Brittany Norris (Moved By) For Motion failed 1 to 4. Page 7 of 14 Agenda Item #1.A. 27 Jul 2020 Page 11 of 92 Regular City Commission April 27, 2020 MOTION: To direct staff to modify the provisions regarding flags in Ordinance No. 60 - 20-21 to allow up to 3 flags for a total of 80 square feet, but no flag to be larger than 40 square feet. Motion: Cindy Anderson Second: Candace Kelly Discussion ensued about flag sizes, enforcement, and not confusing flags with content. Cindy Anderson (Moved By) For Candace Kelly (Seconded By) For Ellen Glasser For Blythe Waters Against Brittany Norris For Motion passed 4 to 1. A motion was made by Commissioner Anderson, and seconded by Commissioner Norris, then withdrawn by same. CA Durden suggested using more generic language in the motion. MOTION: To direct staff to provide definitions for banner and flag that make clear the differentiation between the two. Motion: Cindy Anderson Second: Brittany Norris Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. MOTION: To direct staff to add provisions regarding banners in residential areas will be limited to one (1) banner per residence, with a maximum of 30 square feet, limited to a duration of 7 days. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Page 8 of 14 Agenda Item #1.A. 27 Jul 2020 Page 12 of 92 Regular City Commission April 27, 2020 Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. MOTION: Motion to limit the number of signs on residential property to six. Motion: Candace Kelly Motion failed due to lack of a second. MOTION: To limit temporary signs to 4, with the provision sign is removed within 7 days after event, does not include banners, and does not include 1 square foot signs. Motion: Cindy Anderson Second: Blythe Waters A lengthy discussion ensued about allowing six (6) signs instead of four (4), provisions for removal time after an event, various sign types, and enforcement. Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Ellen Glasser For Candace Kelly Against Brittany Norris Against Motion passed 3 to 2. MOTION: To approve Ordinance No. 60-20-21 as amended. Motion: Candace Kelly Second: Blythe Waters Commissioner Kelly commented on the size and length of time spent on this legislation. She commended everyone’s efforts to have this Ordinance reflect what we want for our city. It does what we want it to do! Commissioner Norris expressed appreciation for all the conversations and work put into this. Commissioner Waters spoke about this sign update ensuring it is content neutral. Commissioner Anderson stated that this is the first reading so there is still opportunity for amendments. Page 9 of 14 Agenda Item #1.A. 27 Jul 2020 Page 13 of 92 Regular City Commission April 27, 2020 Mayor Glasser stated she welcomes any input between now and the next reading. She extended her appreciation to staff for all their work. Blythe Waters (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Cindy Anderson For Brittany Norris Against Motion passed 4 to 1. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Norris • Inquired about scheduling a workshop in July or August to discuss finances and any affects by COVID-19. Commissioner Anderson • Spoke about enforcement of bicycling laws. Commissioner Kelly • Spoke about service to the City. • Spoke about being cautious when coming out of quarantine. CM Corbin • Thanked everyone for getting through the Ordinance. • Spoke about the Green Market and Big Local enjoying a lot of success. • Spoke about the possibility of a community garden. Mayor Glasser • Spoke about the Green Market and Big Local and their success and generosity to the community. • Spoke about Earth Day and trees planted outside City Hall. • Thanked everyone for all their work. Page 10 of 14 Agenda Item #1.A. 27 Jul 2020 Page 14 of 92 Regular City Commission April 27, 2020 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:12 PM. Attest: ________________________ ______________________________ Donna L. Bartle, City Clerk Ellen Glasser, Mayor _______________________________ Date Approved Page 11 of 14 Agenda Item #1.A. 27 Jul 2020 Page 15 of 92 Page 12 of 14 Agenda Item #1.A. 27 Jul 2020 Page 16 of 92 ATTACHMENT A April 27, 2020 MinutesPage 13 of 14Agenda Item #1.A.27 Jul 2020Page 17 of 92 ATTACHMENT A April 27, 2020 MinutesPage 14 of 14Agenda Item #1.A.27 Jul 2020Page 18 of 92 Commission Workshop April 27, 2020 MINUTES Commission Workshop Meeting Monday, April 27, 2020 - 5:30 PM via Videoconference ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) arrived at 5:40 PM Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk CALL TO ORDER Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:30 P.M. (Commissioner Anderson arrived at 5:40 p.m.) Due to extraordinary circumstances, the meeting will be held via videoconference, pursuant to Governor DeSantis' Executive Order Number 20-69 issued March 20, 2020, and adopted by the COAB Emergency Order executed March 27, 2020. Mayor Glasser briefly spoke about the process to hold electronic public meetings during the COVID-19 emergency including instructions for Public Comments. 1. TOPIC: PROPOSED SIGN CODE A. Discuss the Proposed Sign Code – Ordinance No. 60-20-21. CM Corbin discussed the proposed Sign Code Ordinance No. 60-20-21 including revisions and input proposed by the Community Development Board (CDB) and the COAB community. He introduced Planning and Community Development Director (PCDD) Amanda Askew who provided a presentation and details on the proposed Sign Code. PCDD Askew presented a PowerPoint, Sign Code Update, April 2020 which is included in the Agenda Packet. She explained the Sign Code changes result from a 2015 Supreme Court ruling that Sign Codes can no longer be content based. In 2016, COAB elected to cease enforcement on sign regulations in conflict with the Supreme Page 1 of 6 Agenda Item #1.B. 27 Jul 2020 Page 19 of 92 Commission Workshop April 27, 2020 Court ruling. PCDD Askew discussed examples of COAB content and non-content based regulations, what information can be regulated, proposed sign code changes by section, comparisons made to nearby communities and the visual preference survey. CA Durden supported the proposals made by PCDD Askew. CM Corbin discussed the Visual Sign Survey stating it served to engage and inform the community. He spoke about the development of a comprehensive web-page developed for this project. It includes COAB Sign Code changes since 1960, and the 2015 Resolution suspending the enforcement of the Sign Code in response to the Supreme Court ruling. This information was also disseminated on social media. Discussion ensued regarding the number of signs and/or banners, clarifying language regarding duration of signs, and enforcement. PCDD Askew responded to all questions. Mayor Glasser asked if each Commissioner would give thoughts on their base number for temporary signs. Commissioner Kelly - Six is a good starting point. Commissioner Norris- Six (if banner is not included), Eight (if banner included). Commissioner Waters - Six (but address size). Commissioner Anderson - Depends how banners are counted into equation and total square feet of flags. Mayor Glasser - Six is a good starting point, but has concerns. 2. PUBLIC COMMENT Mayor Glasser gave brief instructions regarding public comments. Bob Cimon, IT Senior Systems Engineer called on each registered speaker. Suzanne Barker spoke about the Sign Code Ordinance and proposed a number of eight signs; she opposed banners. There were no additional speakers. DCM Hogencamp read an email submitted as written comments from Timothy J. Anderson (which is attached hereto and made part of this official record as Attachment A). Mayor Glasser thanked the public for their comments. CM Corbin responded to the email comment from Mr. Anderson stating the City had not received any complaints regarding the size of the flag. Page 2 of 6 Agenda Item #1.B. 27 Jul 2020 Page 20 of 92 Commission Workshop April 27, 2020 Attachment A - Written Comments, City Commission Workshop Meeting, April 27, 2020 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 6:24 P.M. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _______________________________ Date Approved Page 3 of 6 Agenda Item #1.B. 27 Jul 2020 Page 21 of 92 Page 4 of 6 Agenda Item #1.B. 27 Jul 2020 Page 22 of 92 ATTACHMENT A April 27, 2020 Minutes Page 5 of 6Agenda Item #1.B.27 Jul 2020Page 23 of 92 ATTACHMENT A April 27, 2020 Minutes Page 6 of 6Agenda Item #1.B.27 Jul 2020Page 24 of 92 NOTICE OF REGULAR CITY COMMISSION MEETING BEING HELD VIA VIDEOCONFERENCE Notice is hereby given that the Atlantic Beach City Commission will hold its regular meeting at 6:30 p.m. on Monday, July 27, 2020. Due to these extraordinary times, the City Commission will not be meeting in person; rather, the meeting will be held via videoconference. Pursuant to Governor DeSantis’ Executive Order Number 20-69, issued on March 20, 2020, “Local government bodies may utilize communications media technology, such as telephonic and video conferencing, as provided in Section 120.54(5)(b)2. Florida Statutes.” Pursuant to Section 2-403, Code of Ordinances, and to an emergency order executed March 27, 2020 as re-instituted by the Mayor and City Manager, the City Manager has adopted administrative rules that are necessary and appropriate to implement communications media technology, and to set the time, place, rules of conduct and procedure for this electronic regular City Commission meeting. Public input may be made in advance by email; by placing written comments in the drop box in front of City Hall; or during the meeting via video conference. Instructions are provided at the bottom of this notice. This meeting will be live-streamed and video recorded, as usual. The video recording with closed captioning will be posted within four business days on the City’s website at www.coab.us. To live-stream the meeting or to access the video recording afterward, click on the “Meeting Videos” tab on the City’s home page. In accordance with the Americans with Disabilities Act, persons needing a special accommodation for this proceeding should contact Lori Diaz, Deputy City Clerk, at 247-5821 or at ldiaz@coab.us by noon, Friday, July 24, 2020. INSTRUCTIONS FOR VIEWING AND PROVIDING PUBLIC COMMENTS: July 27, 2020 CITY OF ATLANTIC BEACH ELECTRONIC REGULAR COMMISSION MEETING The July 27, 2020 regular City Commission meeting will be a webinar conducted electronically (or “virtually”) with no public in attendance in the City Hall Commission Chamber. Members of the public may provide written comments (1) to be read during the meeting or (2) to be entered into record without being read during the meeting. To do this: 1. Email your comments and/or materials to City Clerk Donna Bartle by noon, Monday, July 27, 2020 at dbartle@coab.us, or place them in the Drop Box outside of City Hall, 800 Seminole Road, by noon, Friday, July 24, 2020, 2. Title your comments: for Courtesy of the Floor - “Written Comments for Courtesy of the Floor, City Commission Meeting, July 27, 2020”, or for Public Hearing on WAIV 20-001 – “Public Hearing - WAIV 20-001, Written Comments/Materials”, City Commission Meeting, July 27, 2020.”, and 3. Provide your name (required), address and email address, and Agenda Item # 27 Jul 2020 Page 25 of 92 4. If you desire for your written comments to be read into the record during the meeting, please indicate so and limit them to 300 words. Only written comments of 300 or fewer words will be read into the record during the meeting. All other written comments received by the deadline will be entered into the meeting record and distributed to the City Commission and the appropriate staff before the start of the meeting. Members of the public who opt to comment during electronic meetings – rather than providing written comments before the meeting -- may do so by registering to provide public comment. To register, click on the “Register to Provide Public Comment” link at https://www.coab.us/506/Meeting-Videos. Please register only for the meeting you wish to provide public comment on at least one hour before each meeting starts. If you wish to provide public comment on other meetings, you must register for and join each meeting separately. When you connect, you will see the message “Please wait, the meeting host will let you in soon”. Due to new security guidelines, you will not be able to connect after the meeting starts. For additional information or assistance, please contact the following before the meeting: For public comment questions: Donna Bartle, City Clerk, dbartle@coab.us or (904) 247-5809. For questions regarding the Waiver request: Amanda Askew, Planning and Community Development Director, aaskew@coab.us or 904-247-5841. For questions on connecting to the electronic meeting: Bob Cimon, IT Senior Systems Engineer, rcimon@coab.us or (904) 518-0783. 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EDD41:T0m=o.:aon_miWNGNHNWGIQNWONoO:wmQmHm-Z05. wmooxtZ039>wcmmn.<<o:nmrou.mmormn_:.on_wonanrcamamvc>r.WCmnmN»m.85 muCUO—w.-JZOUG -wm00?-?IwZU>H.~O2u>UUnO<nSu?WOLUNVOW—0Dn—E..».O..>:W:m»ZHHOEWEOOn0.u?nMONO >Ha.H.PAuH.—7i:mu2.HuC7\—mu~O..Bin.Oon?lammmmolDOIUNV?uN_?:n—N1nbrzm?mn?.:.O...W5oCnO70HNONOV OHHJN_<—>2>Q~m-_rRHVKI Agenda Item #3.C.27 Jul 2020Page 27 of 92 MAYOR ANDCOIVIMISSION Agenda Item #3.C.27 Jul 2020Page 28 of 92 MAYOR AND COMMISSION 2 pm 7 a 9 10 u CARAC ESC Medmg City omen 6 pm 6 pm C""°"Ncwslem:'Du: (Wins) 14 15 I6 ESC Oumach 17 13 Community Subeommiuee CommissionMtg Development 6:30 pm 53°?"3°“DueD:wfor9f28 (‘Invoc-Mayor)6 pm A3,,“[um 21 22 25 24 25 Commission Workshop 6 pm (Tenmive) 23 D so Due Dam Rn- Commission Mtg 10112Agni: 6:30 pm ‘Items (Invoc-Watcns)Agenda Item #3.C.27 Jul 2020Page 29 of 92 MAYOR AND COMMISSION Agenda Item #3.C.27 Jul 2020Page 30 of 92 AH—|—.<0-n>....:>7.....OW-m>AU: —u.Z>Zn.>F.?.m-unvna... >M01._CzMND.NOND Qmwa01(M)!M-l>1MMuv <J“U4on2.?_n<<<..un.minmnn l:n_non<mn...no.UwnmN .an<a::am0wmkonawmo«Mmkuohmumubwa mXva:a:a..:.au«..o..»wu._mw«_.w.mmm.uvwAwhwn _?m<m...:mmN10W2:..:::_:mu=nn_mvmzinlamVmuwvmxnmanwmm.._.:.mnu:-umMnn1_Vr_nmn. 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U_.28§_a.oz.8§§.m§wmw§§a.:p§~ w?asazuiaos..Agenda Item #10.C.27 Jul 2020Page 81 of 92 1)Re-pave andslr pecneparklnglat. collen Proposals Salem Contractor Prepare site for innallation Re-pave and Stripe lax 2)Landscape the from of the building [Maypart Road fading) cnllect Proposals select Contractav wenaresite for installalinn Install new landscaping In Progress Nut Started Not started Not Started Not Started Not Started MmStarted Not started Agenda Item #10.C.27 Jul 2020Page 82 of 92 Task sun Du:Duntian an Dace cunenzsums Re»pave and Stripe 5/1/20 so 2/1/2o Planning vnase InszanLandscaping 5/1/20 su a/1/2n PlanningPhase mu 1,mo Mwzzmu mm,2020 JuN3.1rI2n We-naveand Sr!“ Insn?Lzndxclamt W...2,mo Seplrmbef 3,mo Agenda Item #10.C.27 Jul 2020Page 83 of 92 V .Ya'§:Bpe/Task Total Budget Grant Portion Requested Grant Re-Pave and Stripe S 29,581.00 5 5,000.00 Landscaping $15,000.00 Total Grant 5 5,000.00 3 . $44,581.00 $5,000.00 Agenda Item #10.C.27 Jul 2020Page 84 of 92 .u:<n.>uu-I:v!!n=«oo..:n.\.39:1..2...-s.<n< .:.n.Ga:?runnma \§.nJ\..\.‘.2:soIIIMLNIGeounabuwn.5. ‘-470-U0“)-nu55“AuO..5‘N3< dun:__.u..0w.w3<. _ Ea?nuawua.-A_0—Nnu3u!.< >2..."GEES‘!Law-3&6!mam’\_D<bDIWell DAM7\_m<5D3IVER)=m3n_.uWinn»!1.MNNUU )2I3:?WHBD7.1.UVNNU VTDIEHuuukaa. _.un¢unE.:U???u>:mum.mauw—D:o~o.0”_Q.u~wmu..uo.u~:~m<.d _m..3a:<n1:05.>.._u5.Mai_m2au:<Ido:_vmuu.n.ma; ‘1~DI?g- a<.:..1..:II..n Ian20.tvlvnpl?_.mananW=..nnn _ >u...:nx.MWNWma<mm$'uMNXu.uuu9w._avu.5.2.»cmEamnanuauzlnu:u<n..unow...onrm.mi.3....nnvzwo...w=u. ?aw:min(Barcum».~=m?._muuax.rmummn<nm01MVuhn3:u=E75...:w...u<a3mm ...n.u¢.onrm... .3-:n...n...nu:.a..._.umno=. ;n...:.auunnaano»:n.<.._mn.nahEulonuavanuu<un.=u9.035:?n_..3?I..l—duO3....mn:w«u_...nn....an-n:..u.:<m....n:.<.auuaanw?nn.m9.0933nan«nE..:nk_5.9.:we.»W<w0..Euuumn.nun»....=mwuuruamm??mn3..SiFun3!:.mmvPm.5.m_wwnmao?.m:.<:.._xnan::mR._:u£Em <!..n»<aanuuzanwnAc?muu_.o-scam.3—m_....unu00U0...unm§..Mao:m.nanm:a....namawnism: m4:w_..u?..m<u_:nQ2.2«$533..35.2.51..3auu..9uo...mman:w:uZaaxunwiwnEn.:.xS... mmmwhu3&4. 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