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09-28-20 Regular City Commission Final Agenda
City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, September 28, 2020 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve Minutes of the June 8, 2020 Regular Commission meeting. 06-08-20 DRAFT Regular City Commission Meeting Minutes 5 - 47 1.B. Approve minutes of the June 22, 2020 Commission Workshop. 06-22-20 DRAFT Commission Workshop Minutes 49 - 51 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. City Manager’s Report • Police o Chief Gualillo o 18th Street Camaras • Aquatic Gardens Stormwater Improvements • Traffic Calming at Main Street and 9th Street Intersection 3.B. Accept the 90-Day Calendar (October through December 2020) Calendar - Oct. through Dec. 2020 53 - 56 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. Page 1 of 134 Regular City Commission - 28 Sep 2020 6.A. Acknowledge receipt of the Monthly Financial Report for August 2020. Financial Report as of August 31, 2020 57 - 60 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 20-37 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2019 JUSTICE ASSISTANCE GRANT DIRECT PROGRAM. Resolution No. 20-37 61 - 64 8.B. RESOLUTION NO. 20-38 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA INCREASING THE CAPITAL ASSET THRESHOLD FROM $1,000 TO $5,000 AND PROVIDING AN EFFECTIVE DATE. Resolution No. 20-38 65 - 66 8.C. RESOLUTION NO. 20-39 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 20-39 67 - 73 8.D. RESOLUTION NO. 20-40 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE EXPENDITURE OF $50,000 IN “BETTER JAX” SALES TAX PROCEEDS TO BE USED FOR THE SPECIFIC PURPOSE OF FUNDING A SMALL BUSINESS RELIEF GRANT PROGRAM TO ASSIST ELIGIBLE LOCAL BUSINESSES ADVERSELY IMPACTED BY THE COVID-19 PUBLIC HEALTH EMERGENCY; ESTABLISHING SMALL BUSINESS RELIEF GRANT PROGRAM GUIDELINES AS DETAILED IN EXHIBIT “A”; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 20-40 75 - 81 * 8.E. RESOLUTION NO. 20-36, Public Hearing on Adoption of Resolution No. 20-36 for the Millage Rate. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE. 83 - 88 Page 2 of 134 Regular City Commission - 28 Sep 2020 FY21 Budget Final Resolution No. 20-36 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 20-20-157, Public Hearing and Final Reading on adoption of Ordinance No. 20-20-157, establishing the Operating Budget for Fiscal Year 2020/2021. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021. FY21 Budget Final Ordinance No. 20-20-157 89 - 94 10. MISCELLANEOUS BUSINESS 10.A. Art Grant Application - 645 Mayport Road Art Grant Application 95 - 122 * 10.B. Façade Grant Application - 1941 Mayport Road Facade Improvement Grant Application 123 - 134 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Friday prior to the meeting. Page 3 of 134 Regular City Commission - 28 Sep 2020 Page 4 of 134 Regular City Commission June 8, 2020 MINUTES Regular City Commission Meeting Monday, June 8, 2020 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Norris led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on March, 9, 2020. 1B. Approve minutes of the Commission Workshop on April 20, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Nancy Decandis spoke regarding agenda item 4A. and referred the Commission to a booklet which provides a widely used method for having discussions on race and race relations. DCM Hogencamp to distribute the booklet to the Commission. Page 1 of 43 Agenda Item #1.A. 28 Sep 2020 Page 5 of 134 Regular City Commission June 8, 2020 Loren Rellah spoke regarding concerns regarding a City official's Facebook post on a neighborhood group page, is in favor of learning more about a citizen's review committee and personally denounced racism, prejudice, bias, exclusion and anything that divides our community. Mayor Glasser suggested later discussion about the post being made part of the record. Penny Hamish related good experiences with the AB Police Department, suggested the Commission to take time in this process, be careful to thoroughly review policies before taking actions. Suggested members of a citizens review committee have law enforcement acumen. Rick Carper spoke about recent comments by an AB resident on a Facebook live post. He stated he will not accept racist, sexist, or bigoted behavior and wants to be part of the solution. Melinda Goins is in favor of a Citizens Review Committee and for growth and change for the better. James Johnson expressed his support for AB Police Dept., he stated it has to be the person themselves to stop discrimination. Noah Stone presented recommendations of banning use of chokeholds, requirement of officers to intervene, report fellow officers violations, establish a citizens review committee, provide Police Dept. guidelines on use of force on the website, and open the collective bargaining agreement. Aline King is not in favor of an elected official using social media to introduce topics and give personal opinions, and encouraged attendance to the AB Citizens Police Academy, to research what the police do, to educate ourselves and others before going to social media to state what needs to be taken away from AB Police. Joann Wallace applauds elected officials for addressing racial equity, in support of a Citizens Review Committee with guidelines. Ms. Bartle read the written comments of the following: David and Wendy Harvey, (which are attached hereto and made part of this Official Record as ATTACHMENT A). Mayor Glasser recognized former Mayor Mitch Reeves. ATTACHMENT A - Written Comment, Regular Commission Meeting, June 8, 2020 3 CITY MANAGER REPORTS 3A. City Manager’s Report • Seminole Road project moving along as planned, recent light flooding. • Completed the 12th Street dune walkover. • Hurricane season prep underway. • City Hall still closed. Page 2 of 43 Agenda Item #1.A. 28 Sep 2020 Page 6 of 134 Regular City Commission June 8, 2020 • Working on a new policy for reserving of pickleball, racquetball and tennis courts. 3B. Accept the 90-Day Calendar Calendar was discussed during closing comments. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Promoting Racial Equity (Mayor Glasser) Mayor Glasser spoke regarding discussions for developing a blueprint for racial equity. The plan would consist of community meetings, policy review and creation of a report that will become the blueprint. Commissioner Kelly in favor of the starting point being to collect community feedback. Commissioner Norris in favor of a Roundtable, spoke regarding wanting to hear from members of our minority community, and agreed to take the lead on this part of developing the blueprint. Commissioner Waters suggested to consider a standing committee dedicated to racial equality and the City work to create an open dialogue. Commissioner Anderson in favor of starting with citizen feedback first. Staff to propose dates. Interim Chief Gualillo addressed the Commission and presented a PowerPoint of Current Events and City of Atlantic Beach Police Procedures, (which is attached hereto a made part of this Official Record as ATTACHMENT B). Interim Chief Gualillo expressed his readiness to meet with the community in whatever format is most comfortable for them. He answered questions regarding training, citizen complaints, internal/whistleblower complaint process, and topics for the proposed Roundtable. Commissioner Norris spoke in defense of Commissioner Anderson using social media and stated she also posted a list of ideas for gathering insight. She spoke about the history of racism. She recognized the standards of excellence in COAB Police Department. Commissioner Waters recognized the standards of excellence in COAB Police Department. She spoke of the history of police issues in Minneapolis. Commissioner Anderson thanked Commissioner Norris, stated she will continue to practice her First Amendment right as each citizen should, looks forward to continuing the conversation with our community. Page 3 of 43 Agenda Item #1.A. 28 Sep 2020 Page 7 of 134 Regular City Commission June 8, 2020 Mayor Glasser spoke regarding the social media comments, does not have an issue with it, requests to put party politics away and to act in a nonpartisan way, and believes this is an opportunity to do better. Mayor Glasser called for a five minute recess at 8:27 PM. Meeting resumed at 8:32 PM. ATTACHMENT B - CURRENT EVENTS AND POLICE PROCEDURES 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. Recommendation for Appointment to the General Employees' Pension Board of Trustees - Fifth Member Finance Director Melissa Burns reported on the recommendation to appoint Mr. Kenyon, as detailed in the agenda packet. MOTION: To appoint Nicholas Kenyon to the General Employee's Pension Board of Trustees to fill the unexpired term of fifth board member beginning immediately and ending December 31, 2020. Motion: Brittany Norris Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7B. Recommendation for Appointment to the Cultural Arts and Recreation Advisory Committee Commissioner Norris reported on the recommendation to appoint Ms. Brooksher, as detailed in the agenda packet. MOTION: To appoint Barbie Brooksher to the Cultural Arts and Recreation Advisory Committee to fill an unexpired term as a regular member effective immediately and expiring December 31, 2021. Page 4 of 43 Agenda Item #1.A. 28 Sep 2020 Page 8 of 134 Regular City Commission June 8, 2020 Motion: Cindy Anderson Second: Candace Kelly Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris For Motion passed 5 to 0. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-19 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ENGINEERING EVALUATION OF WATER TREATMENT PLANT NO. 1. Mayor Glasser read the Resolution by title. CM Corbin stated Interim Public Utilities (PU) Director Troy Stephens and City Engineer (CE) Steve Swann will provide the report. Mayor Glasser welcomed Interim PU Director Stephens noting this is his first time presenting to the Commission. He provided a brief background of his 31 years of employment with COAB and reported on the recommendation to approve the engineering evaluation of Water Treatment Plant No.1, as detailed in the agenda packet. (CE) Swann responded to questions regarding life span of the water tank, efficiency and the complicated nature of evaluating the options. He stated that J. Collins Engineering has a long history of working with COAB's water system. All further questions were answered. MOTION: To adopt Resolution No. 20-19. Motion: Cindy Anderson Second: Brittany Norris Cindy Anderson (Moved By) For Ellen Glasser For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. Page 5 of 43 Agenda Item #1.A. 28 Sep 2020 Page 9 of 134 Regular City Commission June 8, 2020 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 20-20-156 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Finance Director (FD) Melissa Burns addressed the Commission and stated this Ordinance is to fund Building Department vehicles and items that were not budgeted for, as detailed in the agenda packet. Mayor Glasser opened the Public Hearing. There were no speakers. There were no speakers present or written comments. Mayor Glasser closed the Public Hearing. MOTION: To adopt Ordinance No. 20-20-156 as read. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 9B. ORDINANCE NO. 75-20-23 Public Hearing and Final Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II – STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY, SECTION 21-17 PROHIBITED IN SPECIFIC AREAS; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief background as detailed in the agenda packet. Mayor Glasser opened the Public Hearing. There were no speakers present or written comments. Mayor Glasser closed the Public Hearing. Page 6 of 43 Agenda Item #1.A. 28 Sep 2020 Page 10 of 134 Regular City Commission June 8, 2020 MOTION: To adopt Ordinance No. 75-20-23 as read. Motion: Cindy Anderson Second: Blythe Waters Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. 9C. ORDINANCE NO. 75-20-24 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY, SECTION 21-44, METERED PARKING CHARGES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief background, which is detailed in the agenda packet. Mayor Glasser opened the Public Hearing. Bryan Major stated he is not in favor of the three (3) free hours of parking for residents as it does not promote walking and/or biking. Mayor Glasser closed the Public Hearing. Mayor Glasser closed the Public Hearing. MOTION: To adopt Ordinance No. 75-20-24 as read. Motion: Candace Kelly Second: Brittany Norris Commissioner Norris clarified the three (3) free hours is only for AB residents in AB specific spots. Commissioner Waters stated this is being done in response to citizens input and a second opinion given in writing by the Department of Environmental Protection (DEP). Commissioner Anderson thanked the speaker for his comments but added that not all AB residents are able to walk or bike, i.e., elderly or distance. Page 7 of 43 Agenda Item #1.A. 28 Sep 2020 Page 11 of 134 Regular City Commission June 8, 2020 Mayor Glasser reported data so far shows most patrons stay less than three (3) hours, objective is turnover for the business center, and insists on a smooth implementation. Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Fund Balance Policy CM Corbin reported that FD Burns has developed a draft Fund Balance Policy for Commission review and discussion, it is included in the agenda packet. FD Burns presented a PowerPoint (which is attached and made of this Official Record as ATTACHMENT C). Discussions ensued regarding suggested revisions. ATTACHMENT C - Proposed Fund Balance Policy Presentation 10B. Report on results of Actuarial Valuation of Police and General Employee Pension Funds. FD Burns presented slides and reported on the Actuarial Valuations as detailed in the agenda packet. Discussion and questions ensued regarding the half cent sales tax revenue streams, the need for long range planning, where do our percentages fall in relation to other cities, and addressing shortfalls as quickly as possible. 10C. Revenue Projections - COVID - 19 FD Burns presented slides and reported on the potential impacts on revenues due to COVID - 19, which are included in the agenda packet. Discussion and questions ensued regarding the projections and the need for more data. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle - Reminded Commission to return Financial Disclosure Form 1 to Mike Hogan's office by July 1. CA Durden - Reminded the Commission of training date and Financial Disclosure Form. Page 8 of 43 Agenda Item #1.A. 28 Sep 2020 Page 12 of 134 Regular City Commission June 8, 2020 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Waters suggested developing policy/guidelines for Facebook posting. Commissioner Anderson believes being a public servant involves having a public voice, and using that voice in any way that is possible and legal, restricting that would be illegal. Stated she believes a social media policy designed to restrict City Commissioners from speaking about public issues is one that would be found to be illegal. Mayor Glasser spoke regarding Facebook - unsure about it, it is an unusual situation but we need to engage community as much as we can, 12 active COVID - 19 cases in AB. There was further discussion for scheduling of meetings. The following meetings were confirmed; Roundtable June 15, 2020 - Racial Equity, Workshop June 22, 2020 - 18th Street parking and design, June 22, 2020 Regular meeting - Mosquito Control under Courtesy of the Floor. Town Hall dates were not confirmed. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:54 PM. Attest: ______________________________ Date Approved Donna L. Bartle, City Clerk Ellen Glasser, Mayor Page 9 of 43 Agenda Item #1.A. 28 Sep 2020 Page 13 of 134 Page 10 of 43 Agenda Item #1.A. 28 Sep 2020 Page 14 of 134 ATTACHMENT A June 8, 2020 MinutesPage 11 of 43Agenda Item #1.A.28 Sep 2020Page 15 of 134 Page 12 of 43 Agenda Item #1.A. 28 Sep 2020 Page 16 of 134 CURRENT EVENTS AND POLICE PROCEDURES Atlantic Beach Police Department ATTACHMENT B June 8, 2020 Minutes Page 13 of 43Agenda Item #1.A.28 Sep 2020Page 17 of 134 ANNUAL REVIEW REPORTS Use of Force Bias Based Profiling Recruiting and Retention ATTACHMENT B June 8, 2020 Minutes Page 14 of 43Agenda Item #1.A.28 Sep 2020Page 18 of 134 USE OF FORCE 2019 Annual Report 22,066 Calls for Service 10 Response to Resistance Reports 9,968 contacts that could have led to a custody situation Total contacts requiring Response to Resistance 0.1% Contacts that required arrest 3.5% Total arrests 352 Arrests requiring Response to Resistance 2.84% ATTACHMENT B June 8, 2020 Minutes Page 15 of 43Agenda Item #1.A.28 Sep 2020Page 19 of 134 USE OF FORCE Race Arrest %Response to Resistance % Caucasian 68.46 80 African American 24.72 20 Other 6.82 0 ATTACHMENT B June 8, 2020 Minutes Page 16 of 43Agenda Item #1.A.28 Sep 2020Page 20 of 134 BIAS BASED PROFILING Forfeitures 1 Caucasian 100 % (1 seizure) Hispanic 0 African American 0 American Indian 0 Native Hawaiian or Pacific Islander 0 Traffic Stops 2054 Caucasian 67% (1367) Hispanic 10% (211) African American 19% (385) Asian 2% (43) Other 2.% (48) ATTACHMENT B June 8, 2020 Minutes Page 17 of 43Agenda Item #1.A.28 Sep 2020Page 21 of 134 BIAS BASED PROFILING Search Warrants 6 Hispanic 0 African American 17% (1) Caucasian 83% (5) Asian 0% Native American 0% Hawaiian and Pacific Islander 0% Citizen Complaints of Bias Base Profiling 0 Hispanic 0% African American 0% Caucasian 0% Asian 0% Native American 0% Hawaiian and Pacific Islander 0% ATTACHMENT B June 8, 2020 Minutes Page 18 of 43Agenda Item #1.A.28 Sep 2020Page 22 of 134 RECRUITING AND RETENTION ABPD Sworn Members ABPD Civilian Members ABPD Total Members City of AB Diversity Overall 31 15 46 13,608 White 24 (77%) 13 (87%) 37 (80%) 83.2% Black 3 (10%) 1 4 (9%) 7% Hispanic 1 (3%) 1 (7%) 2 (4%) 6.2% Asian 3 (10%) 0 3 (7%) 2.2% Native American 0 0 0 0% Male 26 (84%) 5 (33%) 31 (67%) 49.4% Female 5 (16%) 10 (67%) 15 (33%) 50.6% ATTACHMENT B June 8, 2020 Minutes Page 19 of 43Agenda Item #1.A.28 Sep 2020Page 23 of 134 STRATEGIC PLAN 2019 - 2020 Continuously Train Recruiting and Retention Build Community Trust Transparency and Accountability ATTACHMENT B June 8, 2020 Minutes Page 20 of 43Agenda Item #1.A.28 Sep 2020Page 24 of 134 FLORIDA COMMISSION ON ACCREDITATION Accredited 2019 239 Standards Re-accredited every 3 years 2-3 accessors on site for 3 days FL Accreditation Commission – 5 Sheriffs, 5 Chiefs of Police, 1 Rep. appointed by State LE Chiefs Assn, 1 Rep appointed by FL League of Cities, 1 County Commissioner appointed by FL Assn of Counties, 1 Appellate or Circuit Ct. Judge, 1 Rep. appointed by the Office of Chief Inspector General ATTACHMENT B June 8, 2020 Minutes Page 21 of 43Agenda Item #1.A.28 Sep 2020Page 25 of 134 NON LETHAL FORCE Policy –It is the policy of the Atlantic Beach Police Department to allow officers to use only that degree of force which is reasonable and necessary to affect an arrest or to protect themselves or others from personal attack, physical resistance, harm, or death. (CFA 4.01M) The decision to use force at any level must be based upon state and federal laws and the circumstances that the officers reasonably believed to exist at that time. Non-deadly force should only be used when absolutely necessary and only to the degree needed to affect a lawful arrest, overcome resistance, or protect the officer or another person from bodily harm. In doing so, the officer must consider all factors: 1. Severity of the crime/situation at issue; 2. Whether the person is resisting the officer’s attempt to place him in custody, or attempting to evade an officer by flight; 3. Whether the person poses an imminent threat to the safety of the officer(s) or others; or 4. The degree of force shall be consistent with training and the aforementioned factors. ATTACHMENT B June 8, 2020 Minutes Page 22 of 43Agenda Item #1.A.28 Sep 2020Page 26 of 134 LETHAL FORCE Deadly Force Policy [CFA 4.07] Deadly Force – the use of deadly force is acceptable only under the following circumstances: [CFA 4.01] 1. Officers may use deadly force when the officer reasonably believes that such force is necessary to prevent imminent death or great bodily harm to themselves or another person; ATTACHMENT B June 8, 2020 Minutes Page 23 of 43Agenda Item #1.A.28 Sep 2020Page 27 of 134 ARREST Policy – Police officers are entrusted by law with the responsibility to enforce the law objectively and without prejudice and are empowered with the authority to perform those acts necessary for effective law enforcement. Police officers must perform their duties within the guidelines and restrictions of their legally mandated authority. Police authority includes the power of arrest. Because the physical arrest of a person is a legally sanctioned deprivation of that person's constitutionally guaranteed freedom, physical arrests must conform to those constraints established by law and the procedures established herein. No officer shall make any arrest or detention that they know or should know is not in accordance with law and department procedures. ATTACHMENT B June 8, 2020 Minutes Page 24 of 43Agenda Item #1.A.28 Sep 2020Page 28 of 134 TRAINING Academy Use of Force – 168 Hours Field Training Use of Force – 24 Hours In service Use of Force – 20 Hours ATTACHMENT B June 8, 2020 Minutes Page 25 of 43Agenda Item #1.A.28 Sep 2020Page 29 of 134 TRAINING REQUIRED CJSTC AND ABPD Human Diversity – 2 Years Use of Force – 1 Year Firearms – Biannual Domestic Violence – 4 Years Juv. Sex Offender – 4 Years Discrim. Profiling Traffic– 4 Years Bias Based Profiling – 1 Year Non-Lethal Force – 1 Year CPR First Aid – 2 Years Special Populations – 1 Year Beach Driving – 1 Year Emerg. Veh. Op – 2 Years Defensive Tactics – 2 Years Ethics – 2 Years De-escalation – 2 Years Report Writing – 2 Years Building Searches – 2 Years Stop Stick – 2 Years Active Shooter – 2 Years ATTACHMENT B June 8, 2020 Minutes Page 26 of 43Agenda Item #1.A.28 Sep 2020Page 30 of 134 DUTY TO INTERVENE 105.100 Authority All department members at each level shall have the latitude to enable them to make necessary decisions and exercise discretion to effectively execute their duties.Each employee shall be held fully accountable for the application of, or failure to apply, the authority delegated to them. 105.300 Unlawful Orders [CFA 2.04M] 105.400 Obedience to Improper Orders 105.500 Reporting/Appealing Unlawful or Improper Orders [CFA 2.04M] 105.600 Conflicting Orders [CFA 2.04M] ATTACHMENT B June 8, 2020 Minutes Page 27 of 43Agenda Item #1.A.28 Sep 2020Page 31 of 134 DUTY TO INTERVENE Rules of Conduct 119.400 Minor/Serious Misconduct Employees shall serve the public by direction, counsel, and other ways that will not interfere with the discharge of their law enforcement responsibility. They shall respect and protect the rights of individuals and perform their services with zeal, courage, discretion, fidelity, and sound judgment. All employees shall maintain command of temper, and display patience and discretion. They shall at all times act with firmness, but should refrain from coarse, profane, or insolent language. Human Diversity awareness and sensitivity will be demonstrated at all times. ATTACHMENT B June 8, 2020 Minutes Page 28 of 43Agenda Item #1.A.28 Sep 2020Page 32 of 134 DUTY TO INTERVENE 119.500 Serious Misconduct Mental or physical abuse of any person in custody or the use of unnecessary force in making an arrest or preventing an escape is prohibited. ATTACHMENT B June 8, 2020 Minutes Page 29 of 43Agenda Item #1.A.28 Sep 2020Page 33 of 134 DUTY TO REPORT 110.200 Processing Complaints [CFA 20.01M(D)] Any member, sworn or civilian, who observes, suspects, or is informed of misconduct by an employee is responsible for reporting the alleged or suspected violation(s) to a supervisor or directly to the Commander over Internal Affairs. If the allegation concerns a potential criminal violation by an employee, the notification should be immediately made to a supervisor or directly to the Chief of Police. ATTACHMENT B June 8, 2020 Minutes Page 30 of 43Agenda Item #1.A.28 Sep 2020Page 34 of 134 DUTY TO REPORT 126.500 Procedures for Handling of Complaints of Bias Based Profiling The Atlantic Beach Police Department will respond to and investigate all allegations of bias based profiling made against any member of this agency. No person will be discouraged, intimidated, or coerced from filing such a complaint or discriminated against because they have filed such a complaint. ATTACHMENT B June 8, 2020 Minutes Page 31 of 43Agenda Item #1.A.28 Sep 2020Page 35 of 134 OFFICER COMPLAINTS 110.300 Investigating Minor Misconduct [CFA 20.01M(A)] Complaints of a minor nature may be handled and resolved between the complainant and the officer’s immediate supervisor. An inquiry conducted by the immediate supervisor regarding an internal or external minor complaint or possible violation that is not expected to result in formal discipline. 2016 - 0 2017 - 1 2018 - 6 2019 - 2 2020 -1 ATTACHMENT B June 8, 2020 Minutes Page 32 of 43Agenda Item #1.A.28 Sep 2020Page 36 of 134 OFFICER COMPLAINTS 110.400 INTERNAL AFFAIRS REVIEWS -Conduct that involves criminal violations of the law or actions on the part of the employee which warrant a detailed investigation by the Internal Affairs Commander or designee and which could lead to suspension, demotion, reduction in pay, or dismissal of the employee. 2016 – 1 Policy violation – Written warning 2017 – 1 Policy violation – Counseling 2018 – 1 Policy Violation – Unfounded 2019 - 0 2020 - 0 ATTACHMENT B June 8, 2020 Minutes Page 33 of 43Agenda Item #1.A.28 Sep 2020Page 37 of 134 ON OFFICER CAMERAS The Department is in the process of purchasing and launching an On Officer Camera Program in FY 2019. COVID has delayed the timeline but we are moving forward ATTACHMENT B June 8, 2020 Minutes Page 34 of 43Agenda Item #1.A.28 Sep 2020Page 38 of 134 COMMUNITY RELATIONS The ABPD sponsors a Citizens Police Academy every year to help inform citizens about their police department. We encourage all our citizens to participate because it creates dialogue and builds relationships ATTACHMENT B June 8, 2020 Minutes Page 35 of 43Agenda Item #1.A.28 Sep 2020Page 39 of 134 OFFICER WELLNESS 2019 – 228 Officers lost their lives to Suicide Holistic Officer Wellness can address the problems that lead to a good officer using excessive force because of psychological stress or injury ATTACHMENT B June 8, 2020 Minutes Page 36 of 43Agenda Item #1.A.28 Sep 2020Page 40 of 134 PROPOSED FUND BALANCE POLICY ATTACHMENT C June 8, 2020 Minutes Page 37 of 43Agenda Item #1.A.28 Sep 2020Page 41 of 134 FUND BALANCE POLICY – WHY? •Defines types of Fund Balance pursuant to Government Accounting Standards Board (GASB) Statement No. 54 •Outlines the order that the types of fund balance can be used •Formalizes how much should be kept in reserves ATTACHMENT C June 8, 2020 Minutes Page 38 of 43Agenda Item #1.A.28 Sep 2020Page 42 of 134 FUND BALANCE POLICY – HOW IT WAS DEVELOPED •Utilized Government Finance Officers Association (GFOA) Best Practice on Fund Balance Guidelines for the General Fund •Asked for and received policies from several different local governments ATTACHMENT C June 8, 2020 Minutes Page 39 of 43Agenda Item #1.A.28 Sep 2020Page 43 of 134 Types of Fund Balance •Non-Spendable – Not in spendable form or legally required to remain intact •Restricted – Amounts that can be spend for specific purposes stipulated by external resource providers (creditors, grantors, laws of other governments) •Committed – Amounts to be used for specific purposes determined by the City Commission through resolution •Assigned – Amounts established by City Management for specific purposes •Unassigned – Residual amount that is neither restricted, committed or assigned ATTACHMENT C June 8, 2020 Minutes Page 40 of 43Agenda Item #1.A.28 Sep 2020Page 44 of 134 How Much to Maintain in Unassigned Fund Balance? •City of Atlantic Beach through Resolution 04-10 adopting Budget Policies provided for an “operating reserve” which is 25% of payroll and operating expenses combined. (This is an Assigned Fund Balance) •GFOA’s best practice recommends that a local government should maintain at least two months of operating expenses. •This draft policy recommends 20% of operating expenses be maintained in the Unassigned Fund Balance ATTACHMENT C June 8, 2020 Minutes Page 41 of 43Agenda Item #1.A.28 Sep 2020Page 45 of 134 What Are Other Governments Doing? Local Government Policy Hillsboro County 25% Ft. Lauderdale 2 Months Operating Expenditures Tarpon Springs 20% Winter Haven 17% Kissimmee 20% Palm Coast 10-20% of Total Budgeted Expenditures St. Augustine 4-5 Months of Operating St. Augustine Beach 20% Orange Park No less than 33% (4 months) and No more than 67% (8 Months) ATTACHMENT C June 8, 2020 Minutes Page 42 of 43Agenda Item #1.A.28 Sep 2020Page 46 of 134 Current Fund Balance •Current Operating Budget $13,702,582 •$1,141,881 Per Month Fund Type Amount Months of Operating % of Operating Assigned for Operating Reserves $3,372,416 2.95 25% Unassigned Fund Balance $3,852,477 3.37 28% Total $7,224,893 6.33 53% ATTACHMENT C June 8, 2020 Minutes Page 43 of 43Agenda Item #1.A.28 Sep 2020Page 47 of 134 Page 48 of 134 Commission Workshop June 22, 2020 ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307)- arrived at 5:33 p.m. Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk Kim Flower, Records Clerk CALL TO ORDER Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 6:00 PM. 1. TOPIC - 18TH STREET BEACH ACCESS IMPROVEMENTS (Commissioner Waters arrived at 5:33 p.m.) A. Beach Parking Cost - Share Eligibility in the Context of 18th and 19th Street CM Corbin introduced the workshop topic and requested City Engineer (CE) Steve Swann to provide an overview of Cost - Share Eligibility for Florida Department of Environmental Protection (FDEP) and beach re-nourishment as detailed in the agenda packet. In summary, with the addition of bike spaces we would be able to remove (8) eight parking spaces between the two accesses without affecting FDEP cost-share eligibility. CM Corbin introduced Joe Loretta, design consultant with HALFF, who stated a field visit today revealed that with the addition of the bike racks full removal could actually be (11) eleven parking spaces. B. HALFF Concept Plans for 18th Street Parking Redesign Mr. Loretta presented an overview of four concepts for 18th Street Beach Access Improvements, which are included in the agenda packet. Mr. Loretta recommended to focus on option 1B. ,which meets the overall intent and includes: • ability for 40 to 41 parking spaces • nice landscaping MINUTES Commission Workshop Meeting Monday, June 22, 2020 - 5:30 PM Commission Chamber Page 1 of 3 Agenda Item #1.B. 28 Sep 2020 Page 49 of 134 Commission Workshop June 22, 2020 • maintain the native buffer on the northern side • truly removes 11 parking spaces He also recommended redeveloping the dune accessway and presented options that are included in the agenda packet. CA Durden requested the dimensions of the parking spots in Option 1B, Mr. Loretta replied that they are a standard 9 feet wide by 18 feet long. She spoke regarding our zoning code, questioned liability associated with the current design, and spoke regarding discretionary decisions and tort liability. C. Input from and Q & A with Commissioners There was CONSENSUS to table Commission questions to another agenda to allow time for public comments. Commissioner Kelly questioned the steepness of the stairs in consideration of handicap citizens. Mr. Loretta to give further review. Commissioner Anderson questioned trees/vegetation impairing visibility for cars. Commissioner Waters requested additional trash receptacles, and a pervious design. Mayor Glasser asked if any of these options precluded add-ons. Mr. Loretta replied the options do not preclude add-ons, they are for working on sizing criteria. D. Community Input and Q & A with Public and Commissioners Angela Waters stated she is opposed to the addition of the sidewalk, opposed to concrete and removal of the trees. She suggested a walk space. Colonel John Reich spoke regarding the agreement that Duval County signed with FDEP, specifically #15DU1 and Attachment B, Funding Eligibility for Duval County Shore Protection Project, stating it lists all streets in Atlantic Beach used for funding but does not list 18th Street. He stated according to #15DU1, the last re-nourishment was funded without including 18th Street. Nancy Whittington spoke about being on the parking committee and the challenges of getting correct information. Requested Commission to reconsider the previous recommendation for 18th Street presented by Mr. Tari on February 25, 2019. David Bennett requests a meeting with Kevin Bodge for explanation of the "complex math" used for our beaches re-nourishment. He stated parking spots donated by Commissioner Waters’s family are not listed on the DEP map and 18th Street was not counted for the beach re-nourishment. Page 2 of 3 Agenda Item #1.B. 28 Sep 2020 Page 50 of 134 Commission Workshop June 22, 2020 Seth Dalton stated Andrew Briscoe spoke with him regarding how beach re- nourishment funding works, he stated he would like to see a map of the overlap and additional nullifications with regard to the access points. He stated he does not believe 18th Street is safely maintained, a sidewalk will not be utilized and requests not spending tax dollars on an unverified project. Dr. Mike Waters spoke regarding 18th Street sanitation, congestion and safety problems getting worse. In favor of paid parking and proactive policing of the area. Not in favor of spending tax dollars on "beautification" at 18th Street at this time, opposed to removing thirty healthy trees and stated this project should not proceed without answers to questions. Stated a sidewalk will not be utilized and is concerned with legality and honesty in regards to 18th Street. Kim Reich reiterated that the last re-nourishment was funded without the counting of parking spaces at 18th Street, stated there are over seventy spaces in a one block residential area. She suggests converting to parallel parking with a sidewalk on the north side and expressed frustration regarding many unanswered questions, and untruths from Olsen & Associates and the City. Suzi Ritter spoke about the plans proposed. Stated the "beautification" project will not solve the problems. Mark Stuart stated that starting on a project should begin with recognizing exactly what the problems are and stated these options do not solve the problems. Presented data on resident impact. Diane Waters stated she is opposed to 18th street "beautification". Shared concern with submitting emails and not receiving any responses and requests to know where the idea to beautify 18th Street versus making it safe came from. Colonel John Reich spoke regarding the misrepresentations in agreement #15DU1 and Olsen and Associate's. He recommended the City to request a new parking space count by a new subcontractor. ADJOURNMENT Mayor Glasser adjourned the meeting at 6:32 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor _____________________________ Date Approved Page 3 of 3 Agenda Item #1.B. 28 Sep 2020 Page 51 of 134 Page 52 of 134 .?Q-w2U>E-..w~<nu wC.w_5~a..:wUW4" HU>.H.Hu _w>O~AO—~0C2U“ -wCU..)-wa-J -w.wOO.<:<-wZU>.—.-.02“ .?.n;.u;>0u.u.7\-.—wz1—.u AHEHJN:>z>?uHunNu O1-,<AVE;>.HnL>2.HhAuuwuwxr?l Au-4.40079:-wmn°27.-nwuw.H-20 mH4>~.1H.An?uwuyow?. DOLUNVON_nln—N...50..Zen7\»NuxOu.Nil?U0l.:.=mmw._O5 M~<On.:..0nuw_<0n._0u\._wxaocc._<obrmmmmnw?nnoSunAU?!ZESNWOHW? m?nvn?nu.-T?n.TrNews .290WOIAHWV.OW_0....um-1mmm30—=nm0&05E0EWOSQWMON50~U..=HuOm0Ommn?mnum H?u??nm-HWQwn?m.Q?n?-......-m?m?mG30_0GN.nm°-J.$.50NHHQ€<~.—0-HHOHOnNHOHH0 <mA0O..Dnu0mnuoombuBoonm?wmWHHQ€(°H—hM~.—°HvMmm:90HHC-.HuHK-mwmmnv?uQ.OMmHOW. A4-0u.°=mR-Wwo?wwO?_05n—wu.<3370noaxmw?nuWWO».~,000w<mu..Wmini:3.05; 01%mama».N59:90005.5%-mmm»0Dmain.<3:70muuon?nuan.mlONO?NWGDQNWON ?odmmamnw?o?. MN00mw—504.0%“ u>.HO<<5HAN:BnonmiwwwM0—DGnn-.u—GQ.W0-.noNu!no7.005O!Mwn?-.n.Nv.. O?n?f??HawHOONDOU»O50nm?n?-.HHum-Hal.ME~u.TuO»nuuwnwmg?mu??MJN-A 2050 >UUHO<aPf-WWOIUWVAUWu0».—n.~WHWOHOnnnzunu....—.:.O€m_..UOOGHDTOHMONO gV7\HWV~°HNEDAuO5..~..1mmmO5WOIUWVNAuuwu??hmw-»nonncwu?nHTHOGWTD0093.-Una NONOV ?é?mahf.Agenda Item #3.B.28 Sep 2020Page 53 of 134 MAYOR AND CONIMISSION Agenda Item #3.B.28 Sep 2020Page 54 of 134 MAYOR AND COMMISSION 2 3 4 5 6 77 Code Enforcement ESC M’-E SPEC“Mgzistmre Newsletter Due 6 Pm Hear-us (Mayor) 2 pm 9 up ‘ 11 12 13 14 Veterans Day ‘ Commission Mtg Pension Boards 6:30 pm Dug mg for City om“,6:30 pm (lnvoc~Maym)EW23 Agenda cjoud 16 17 I8 19 20 21 Commixion Community Workshop ‘Development ESC Outreach 6 pm 4 Board Subcommittee (T enlalive)6 pm 6:30 pm 13 24 .75 as 27 28 Commission MI:City Ol?ccs City omces 6:30 pm Closed Closed (lI1Voc—N0rris)Agenda Item #3.B.28 Sep 2020Page 55 of 134 MAYOR AND COMIVHSSION December 2020 M ‘11 Newsletter Due ESL‘Mtg (Staff)6 pm 14 15 I6 17 18 Community ESC Commission Mtg Development Subcommittee 6:30 pm Board 6:30 pm (Invoc—TBA)6 pm 2n 22 3 2%I ‘ City Of?ces City O?ices Closed Closed 28 29 so an Due Dam for l»7ll Agenda Agenda Item #3.B.28 Sep 2020Page 56 of 134 0..—<01>._._.>2._._0wm>0: m.2>ZO.>_.IMTOIH >mOm):0:m...U...»a»o 31$01<m>am..)1um.vu <‘TU40.0.n:<<:0m.5000. 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N.?aw88530:mg:Swo$02EaaaaqE5:rmwmmmmmamum. maowmo:cwEaQ?Oonédwmmwosom909Qom>23?womor.ESE». >uo_.aE.3mwccsoramlsmcw$59?Oo?nmmmmosorgQQom>330wag.Eonmm on$8£9.§omm%aB_§88. 5:2.A?aww?. 2_35_.\m._.awEm=mo=._8~ >E.3<&mm33...:2:.acnnaaeuawwu wnauua3.U?dau 01%>:S.=a% >.H.:wm.Hu USE»H:wan: O3.O_2.w Agenda Item #8.B.28 Sep 2020Page 66 of 134 n.._.<O1>._...>Z.n.n_wm>n—.. ?u:?°_<=<=MW—°—£-<-MMJJ-‘Aw M431."IMVON... >mmZD>....m_<:Nmm0_:n.03D:n—..O1m:marmh.n<7\.m...mWm1n0mlnm?350N3m<<0...m:<mm.. mmwmmwlmln<<_nT_uN3mn0...>mm0n.Nnmm MCW—<=._J.mUW4»_Am<....T_°Wm.JON3JU~_UmU...n<n_n<gmlwwmwxkw ...0_u><.m—.U>.—.MuM037Hm.NONC -<_MMJu=£A..I-D>.HmuWNUA.NW.NONO WPDXQNOCZUHmam:Qmmmwmmn0o0313...mn30mm..<mnmmon_rm3mn.U3>mMOO.wnmm..30:$0..H30O.n<.mmsmlnu <<...n.:..mmin.~.m_Nnmn_lmmlm._:D3WnOJINMwwnmmnn0N1m3m<<N_omWm?nulnww?n5:24nfmM?wlmnmwam03a nO...n_..n..O3m0*himn?wwnwln60..-RWNOH..1_ammm1<mOmmHT-N?_uN3WnOJ>mmOn.mn0m_u1O<..lmMnoHIE?.n<WWWmm m0:0<<mu —3r_UmnvnTZm¢Qmxrmummmwlawlnminmn..Nnmm.nm1N_..Hm—u_m.a —Umnmn.4:3mnmD3cm_Nm_m<N:n_nr_.._n:3Wmo?w?mm _u1mUm-.Nn..0.aminWC—U3.1mMmO-JO1n....-.m...n>UHu_.ONHmO3M ._.mn7..:Om.Pmmmmnmlnm03Gavin>Qw:.5.Mn.dwn.OJ _v01m°]N:N¢.uDavinWNMWNHOTUSEno-JWC—nWRm°: _3n@-.mO<m-...:.5m3nm_Wm_W1O1.m<32;.umQm1N_N33Mnmn?.m0<m..3..:¢:nm _v«0<.QmNMm:.:x<<m0f_<m:_<_N=Amww?n>_.w.A ICIOIDI FNIMHOJ<<_=D1.wMmDn..nmN33:D_10-001»mmn_..mMm?n.NWnimmnmlm. .~mn0_<:<.m2D>....OZu43mn.n<OOu!n!.mM.O3NUU..O<mN1mm0_:_nmO3NCn7OlNm...mH70?_n<7\_D:NWm?HO.w3nm.. _3nOm...m<<ODmu<mm1mwwmmn?m?n<5»!_uN.._Wn01.>mwOnmWnmM..30..wn0_u<om<<3.n_..WNnnNn_aml\5:»!H30 mwq??H@...=JMmin.nO...Q.n_O1.mmmO0-..nm.3ml.593mn?wxmlnmmnmmlamln. bu_>n—.=<_M-1-.-.Wn—N@mO_-h?molZ0.NOIWW rmzmno...>mmcn.mnmmNDND»NHno:m:_::w???mmwl?ln _|N—.—WH°_J>mm0nmmnmmNOHWAND03395.«DVD: WCUQM.-u430OC..—H1N?nN130-..3nO4:M5H.~VWW.Wm~<<:_n_..mmm-JO_r.QOQm...H30N°NCvNu._uCn_W¢.n~_M men.3010ism H.A ”M<-MEMO.w<n.._.<.<.>Z>nm—?Agenda Item #8.C.28 Sep 2020Page 67 of 134 wmmorS._oz20.2-3 >WHmCFd.—.—O2owHim0:4ow>.:L>2.:O_wH>Ol>d.H?CWmNH2? >O2H.<m..>->?-HH2Ew2.HOO2.:2d—2DHgE~oEwmm5z>r mH—~<—OHmomF>2?.HO2>mmoo_>dwm.H20.”>d.H?CW~N~2?Him 05479>2>?H—~HOHNHOGHH>24oozdcwoam>25_.S~om>mm OWUHWM>mzmowmmkwwHOHm,m.HO.Hd>.HHHgE~o<_m52mon ?awW—wmCFd.:O2w>25_w—~O<~U~2?>2wE§od<wU>.HH. ¢<lH-H>m.EaOwwom>530womoc.5388oobmbso"cownowammmob?maa?oomow hmamaos>mmoo§om.50..3:5w?domaomoc?wibm<m1o:mmo<o3Bo=E_W358BEmmmwmmmboa omcnomcwmo<aBBa:E_mmosomammamwomanwas ¢<EHWH>m.Eawnowomommmom:wamn88-8EmmaE?smomM3535mB=?<<1m:m mawioom§mamw?doma. 20¢<ammwmuowm.ca:38:3cwEaOwwOon?mmmwosorgOwwom>:m=mowamoc mmmozoému mHO.:O2H.HcaOwwzmsmmanWm53%m?conmom.8am:mosawomnmmmooaoa oosmsism:5wnomammmos?maaioamomFmamnob>mmoomm8mmammE:o<om9:053onmon3 ?rdw?O585:omEaOwawom>:m::owomoc. mHO.—.—O2N.?awWomoraosmcm:Ewa$3mBBa&m8_w£5:5wmmmmmo85383:. 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AS.:96=6uozmamanmc?oza.8oxmnim35Damn. mxmo?maoz.E:m.wD.~23. m6:ma_32%manam=<m6n _:EmEdwoaomawg.3. w._.>._.m0."3.02.0) OOCz._.<onoc<>_. 43¢Banana_:m._.:5m:~summn_Sos._oanma833:5inu?vwvn_m<3 ._...5m.82Emosamwan?mm332.»._»¢u6mo_.;m._<25mmass3maznmu_u.12.am.V.mum_.mo:m=<.392:8am9Acnoacoma :<o_..mEn¢:m£_%asom.a:. "58§a....oz.S§§.uiwmwzsia?ss Euaaazolssscnzil.Agenda Item #10.A.28 Sep 2020Page 102 of 134 0%50¢.F0 atZo_<Uo:.mood.8.6m >=o_::ommoo?3SM8 oo3?-8§ :2mo.88 Q?o.”>:Q3:Owmooj mc_o=o>13090305330033 m_Q::_:©o:QOo33c::<_um<m_oU3m:.._umUo13m:.. moomm3.:o_wmooq >:Q3:Ommoo?388». mm”_uc_o=o>130053033>_wU=oQ:o: Umo:mi” 3a5:?W30:mm2m3n_oQ<_3m:...oc.1Q©.«ww3m:....ooo::_Uc._.w39.o_:_:©._nc:Qm mo_co_.6mam.o?Em003,0*30:8:5>3.moooam_3U8<m3m:..m..oat 7>Q<UO1mooq. m.:om6_<. O3.30?‘PO Sand?»W ._2_o..N.>c:3o1~mQ75309 Agenda Item #10.A.28 Sep 2020Page 103 of 134 1)Add Murals tn the Ivlaypm and rain;sides of the building. Select Artists Select Murals vrenavesize for Insunauan Paint Murals Mm Started Not Started Not started Not Started Agenda Item #10.A.28 Sep 2020Page 104 of 134 task sun Dale but:In End Date Current Status Mural Irlstallatlen 6/1/zn 60 3/1/20 Planning Phase Aanuzozo Maymazu Jun:2.ma lull/3.zuzo Aumms,mu >nvt=mb«:l a.2020 M"--"~='=l="°"—Agenda Item #10.A.28 Sep 2020Page 105 of 134 scope/Task 7 TntaIBudget Grant P0111011Requesredsrant V | Murals S 10,000.00 5 7,500.00 Tota|Grant '5 7,500.00 5 _ 5 10,000.00 $7,500.00 Agenda Item #10.A.28 Sep 2020Page 106 of 134 :s.emw au1o9| a/v\;osa|du1ex3Agenda Item #10.A.28 Sep 2020Page 107 of 134 mxm3u_mmon<<m_no_.:m_<_:..m_H ‘IW...u.Agenda Item #10.A.28 Sep 2020Page 108 of 134 Agenda Item #10.A.28 Sep 2020Page 109 of 134 Ummn2Un.O30+#30_u.1O_mnn.m_<_mm:z:3Ww mam_<_N<.uO1n3001"4.1002.2!<<N_nO.4..mnm3nm..noH30nf—_.Hf:..N— O0..ln~O.J ._u3mUCZQSJW_0nmnmQmamam_<_W<.U01nWONG..mnrm+_1mn3OHmU_@Ummnm0+ 1¢m_mmnm?mmm<05@3nm_\_<_m<_o01nWONO.m3QmmC.in_r_m_<_ODm.Z0_..mn_H0 _U_mW:..H30m3.n_.On_CnE03H0240Or__.nr_3w_00110.01O03nm_Un.mamoOC_QUm H—JnvCWT..wommm230OmIn_m_:<<0_n03..mOm3nm1:H0#30nC_.H.(._wW_O01-._QO_x.._u—..m _U.\0_UW1.n<O<<3®1m.:..Hm3n.O3_m#0_o0W_3mUrmmmn.N_U_0..0wn—..m0nwmmnwjm :mmm_mmnmnm>3...mdmw?lw<33;Nmmlmmom?CMHO3s030>0.—..IN|_A..JD__Jw3n_ _Um.:nmn_munw3C1m_mmn.\mH0m_nm.__<_U_mnmQ03mam.._.Immm_00n0Qmlumn 0C_\..m3.n_<:<0mm_03w#30n0_\lQO_.037\_m.<_U0..w—NOWQ_:.,I, ._, .;_W.,L:_,_..._.f,f7,(<33 Himm3mnm__m.n._O3omn301Jr:\m_m\mhm<<:_ONHDT.lammnnm3n_03omeinumm $.J?0.\m5WH30OC_n....1m_00110.0.»m3n_n.»m<0::WZ0112w_03W7\_m<UO1nWOmQ CMTWZBW1:0...)<_m:_»mm._mmnmam>3:_:n0Nn1C_<.(.1.mn.._C$\mXn_n.3m~mJ.u_ _2JO<mn.<®n_mmn_3m.n..O1._Agenda Item #10.A.28 Sep 2020Page 110 of 134 mXm:3_O_mm0+dim>1§mnm<<O1_Au Agenda Item #10.A.28 Sep 2020Page 111 of 134 Agenda Item #10.A.28 Sep 2020Page 112 of 134 Agenda Item #10.A.28 Sep 2020Page 113 of 134 Agenda Item #10.A.28 Sep 2020Page 114 of 134 Agenda Item #10.A.28 Sep 2020Page 115 of 134 Agenda Item #10.A.28 Sep 2020Page 116 of 134 Agenda Item #10.A.28 Sep 2020Page 117 of 134 Agenda Item #10.A.28 Sep 2020Page 118 of 134 Agenda Item #10.A.28 Sep 2020Page 119 of 134 Du....<.:.u.uno010.<.w<to..nAnn:-Nuimm0»£5n.:._..=:n. O°=N?.nU-.OU0mm_mQ01W-LUIAUUIHWMHAONno:..U.mnm Mm_@??W?wtnoln??hdo?n0:..D.mnm .3nm_.<.m<<U31Mm—mnn>1n_m:mvO03..V.mnW .P.J_mu?..n<<m?llUamumlnm_<F:.n_rumwm0053.040 05361mN—mnnm_<.Cwm.m»OUm50.3401O0..5.u.0n0 :m<m»...m3:3.mwmmm_um.:»mnmanu_.D_um...<uwmuuumaM01240.$:..n.m.3vw?wnmmm >n.n_m»?uW_.._dh_<_r_nm_M-(ORWn???mn 3w<m2.-N.<:,.:.m.mu@m_UDmnmn_n0U..Onm0n«N03«Smm...<.wO...:.3m...nmin.uOnm32n_<mJQm=M:..ZOnmnmnn?n Agenda Item #10.A.28 Sep 2020Page 120 of 134 Total Budget mnt?equest Stzffold rental Prwrlme 8:Paint Exterior walls Mural Paint Foam Brushes Rollers Roller Handles Paint Pans Brushes Brush Cleaner sealabt Persaonl Anisit Supplies 4.275.00 11450.00 500.00 292.00 90.00 45.00 200.00 200.00 20.00 100.00 wmmmmmvrwmwm 25.00 $13,497.00 $7,500 (41%of the total project)Agenda Item #10.A.28 Sep 2020Page 121 of 134 -mm puziuauluumua >14)mm;uaxmdoz pa)lo1\:3s5|unw auxHAHN W"W‘"‘**‘(‘WV nunw an;paddam put pmuurd TUIPHHQaw:HA2}; pamza anonsmmws|:1a\=sAauMo —snap;|:u-W sxuasamp..m..p muv mzswvwas N2 Mavs?lll‘ Jmzlnumqns um; smzuauoanns-um;ma mun: Auwrr nl?l ‘Salmnaia aznz ’n>?tu:AoN nlal ‘tna?ono azoz ‘EA?max?as amt ‘Exminv nmz ’ENM wzoz‘ZWM DZOZ‘ZMW IZZOZ‘KWW pawns mu DZ/EZ/II L or/zz/It M245We Iuawumxnua auxum:name91 P3130?less smnwamam: veueasmu 02/12/11 05:oz/I/L SlamWW1?“(Sbmuv sseuimd uy oz/4/3 oz uz/I/;s\a1nwm;paddaJd pus panned Sugpunq smaneu a:s|duJn3 oz/gm 99 oz/51/9 pawgad aq msmnwsneyasaaumo azamwoc)OZ/SI/L or oz/5/9 seamxemwswasmd pue swap zsxuv eaaudwoo DZ/It/L as oz/I/9 (sbszw was we M9!Iua1u{ azaxdwco OZ/I/L 02 oz/I/5 Iovwumns uaxas azamum:out];as DZ/I/S Slvuwwvqns mm;spas:3D3!|‘73 mans mam-3 menPu:uanuna um um;xsziAgenda Item #10.A.28 Sep 2020Page 122 of 134 OMHJN0!;>uHn\>7~.H:HAumw?>Au.~H HHMHEV.OOEEMWWHOZ~<:wmw.HuZD m.n..>u.;~.;W.w1O.w._. >O.w2U>wing"wmomaou~.3H:.0<0_.505s03:»>Eu:nmao={3::EwwuolNoam U>.Ewmcuwgu.-4HHU“mmu8..:co..NM.mono mCuw?=.H.H..uUWK">::=:_w>mw9.<.U...nn3..o».Ew::§manOo:.:.:..:QUo<o_oU..:m:»R)//a _<:.uH...~2OU>A.H”wovaiv?.Mm.mono md?-?—>uw<n 55~UHOU?~Aus0<<u~GHmom3:: 7\~NuxUO~.n?ownrw<o mccdannaN5wuumcmmoawonw mNnmWn_0mu.I~u..O<0HEG~.:.WHNEA. 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