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11-12-19 Regular CommissionMINUTES Regular City Commission Meeting Tuesday, November 12, 2019 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Waters introduced Reverend Priscilla Wodehouse from Christ Episcopal Church in Ponte Vedra Beach. Reverend Wodehouse spoke briefly about programs available at the Church and provided the invocation. This was followed by the Pledge of Allegiance. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop on September 23, 2019. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Contribution Presentations (Mayor Glasser) Mayor Glasser stated the following organizations have been approved for grants through the Cultural Arts and Recreation Advisory Committee (CARAC): Randi Bhatti - Atlantic Beach Elementary Elizabeth Kavanagh - Neptune Beach Elementary Principal Chris Koek - Mayport Middle School Ann Marie Tucker - Tony Meduri TBI Fund Inc. Regular City Commission November 12, 2019 Kathy Wallis - Beaches Fine Art Series Rafielle Usher - Outreach Ministries Inc., Int'l. Kirk Farber - Fitness And Character Education (FACE Inc.) Curtis Loftus - Deck The Chairs Inc. Winter Bosanko - Jacksonville Dance Theatre Kenny White - Birds of Fire Tracy Marko - Meraki Wellness Inc. Sheri Nicholson - New Age Hippy Inc. JoAnn Wallace - DIG Local Network, Inc. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle stated there were no speaker cards submitted. 3 CITY MANAGER REPORTS 3A. City Manager's Report CM Corbin spoke about the following: The Parks Department charrettes were successful and well attended. Concept renderings are available. A draft staff report on LEEDs is forthcoming. The Environmental Stewardship Committee (ESC) recommended 10 strategies to pursue. The first mural painting was installed on Mayport Road. The Mayport Art and Cultural Pup -Up event at 1800 Mayport Rd. is this Saturday, including local non -profits, local merchants, food vendors, music, and another mural for painting. The Royal Palms tree planting project is complete. The next project is on Sailfish Dr. The City exercised Hurricane Dorian dune protection preparations and we were informed after that we needed written permission first from the FDEP. This resulted in the City receiving a minimal fine, which can be paid or we can do an in-kind project(s) to satisfy the total fine. CM Corbin stated the City will propose several projects and we are awaiting approval from FDEP. CA Durden addressed the Commission and explained for future planning the City will modify a permit to authorize the movement of sand for the dunes protection any time there is an emergency. 3B. Accept the 90 -Day Calendar (November 2019 through January 2020) City Clerk Bartle requested confirmation from the Commission on the following meetings: Town Hall on January 11, 2020 - Tentative or Definite? Regular City Commission November 12, 2019 Monday holiday on January 20, 2020 is on Commission workshop date. Proposed a 5:30 PM workshop on January 27, 2020, prior to the regular meeting. Priority Setting workshop proposed for January 8, 2020 at 1:00 PM. Monday holiday on February 27, 2020 is on Commission workshop date. Proposed a 5:30 PM workshop on February 10, 2020, prior to the regular meeting. There was CONSENSUSfrom the Commission to mark the January Town Hall meeting as 'Definite', reschedule the January and February workshops as proposed, and schedule the proposed Priority Setting workshop. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly Spoke about the planned event at Veteran's Park for Veterans Day. Mayor Glasser Spoke about the Veterans Day event and the City's website listing our Veterans, both residents and employees. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. Appointments to Boards and Committees (Commissioner Kelly) Commissioner Kelly stated that the purpose of the Board Member Review Committee BMRC) is to ensure the right people serve on the right boards/committees. She explained the application and review process the BMRC takes to ensure this. The membership has been standardized where board/committee members serve a three (3) year term, and up to three terms. There are no automatic renewals, so an additional interview with the BMRC is required if a member wants to be reappointed. As detailed in the Report included in the agenda packet, Commissioner Kelly reported the list of BMRC recommendations for reappointments and new appointments. Mayor Glasser asked if anyone being recommended for appointment was in attendance. Jennifer Deery Lagner, recommended for the Community Development Board (CDB), addressed the Commission. MOTION: To approve the reappointments (Linda Lanier, Mateo Jurasic, and Bill Tomson) and new appointments (Jennifer Deery Lagner, James Moyer, An Oskarsson, Mark Regular City Commission November 12, 2019 Gabrynowicz, Daniele Giovannucci, and Bruce Bole) to the appropriate boards/committees (as shown on the report in the agenda packet). Motion: Candace Kelly Second: Brittany Norris Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed 5 to 0. Commissioner Kelly invited the new and current board/committee members to attend a training session on December 10th or 18th. If unable to attend, CC Bartle can schedule a time to watch the video. 8 ACTION ON RESOLUTIONS 8A. Resolution No. 19-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE (1) A DEDICATION TO THE CITY OF JACKSONVILLE FOR A RIGHT-OF-WAY EASEMENT, AND (2) A NON-EXCLUSIVE GRANT OF EASEMENT TO JEA FOR THE PURPOSE OF ELECTRIC UTILITIES ACROSS CITY OF ATLANTIC BEACH -OWNED PROPERTY ON STATE ROAD A1A IN THE CITY OF JACKSONVILLE; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Public Utilities Director Bill Pittman presented a slide show outlining the details of granting the City of Jacksonville a right- of -way easement and an easement to JEA and Lennar Homes for right- of -way access and overhead electric utility across the City of Atlantic Beach. Mr. Pittman reviewed the details in the Staff report which is part of the agenda. This area was previously the Buccaneer Mobile Home Park. Discussion ensued about pending impact fees and the formula used for the various types/sizes of units being constructed. It was questioned if the JEA electrical easement could possibly interfere with a stormwater project, should the need arise. Jennie Finer, Land Development Manager for Lennar Homes, addressed the Commission and answered questions about the property development and impact fees, and confirmed no interference to underground drainage from the JEA electrical easement. Regular City Commission November 12, 2019 CA Durden confirmed that the document language is very clear pertaining to the COAB drainage purposes and rights, specifically that they are superior to either easements granted to the City of Jacksonville or to JEA. Ms. Finer confirmed for CA Durden that Lennar Homes has agreed to pick up the COAB costs for attorney's fees, and that Lennar is asking for a cap of $5,000.00. There was discussion about the size of the access easement (COJ) and the electrical easement (JEA) as referenced in the staff report in the agenda, preservation of older growth trees, and confusion with the areas being identified as Atlantic Beach when it should be Jacksonville. MOTION: To approve Resolution No. 19-65 granting City of Jacksonville and JEA an easement. Motion: Blythe Waters Second: Candace Kelly An amendment was suggested by Commissioner Anderson to include language 'with the understanding that Lennar Homes will pay the COAB legal fees capped at $5,000.00'. Commissioners Waters and Kelly concurred, the amendment passed unanimously, and was added to the motion. AMENDED MOTION: To approve Resolution No. 19-65 granting City of Jacksonville and JEA an easement, as amended to include the language 'with the understanding that Lennar Homes will pay the COAB legal fees capped at $5,000.00'. Motion: Blythe Waters Second: Candace Kelly Commissioner Norris expressed concerns about identifying the area as Atlantic Beach when it should be Jacksonville. CA Durden explained that on all the documents from COJ the plat is called 'the Preserve at Atlantic Beach', it has a COJ address, and it is a COJ project. She agreed it is an appropriate request for clarification as the project progresses but CA Durden stated it is not appropriate as it relates to this action to approve the two easements. Mayor Glasser stated she wishes to move forward with this Resolution due to the timing. Commissioner Waters stated the appropriate time to resolve discrepancies would have been when this was being platted and approved through the City of Jacksonville, not this late in the process. CA Durden spoke about the probability of potential litigation against COAB should we request a name change prior to approving this Resolution. Regular City Commission November 12, 2019 Commissioner Anderson agreed that it is not within our (COAB) purview regarding the name change. Commissioner Kelly stated although a name change would be nice, we cannot have it our way. Commissioner Norris reiterated it is misleading. Mayor Glasser spoke about being more vigilant with COJ to exert our influence to prevent this from happing in the future. Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris Against Motion passed 4 to 1. 9 ACTION ON ORDINANCES 9A. Ordinance No. 20-19-153 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Mayor Glasser opened the Public Hearing. There were no speakers and Mayor Glasser closed the Public Hearing. MOTION: To approve Ordinance No. 20-19-153 as read. Motion: Blythe Waters Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. Regular City Commission November 12, 2019 9B. Ordinance No. 90-19-244 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, SINGLE-FAMILY (RS -2) TO SPECIAL PLANNED AREA (SPA); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Mayor Glasser opened the Public Hearing, continued from September 23, 2019. There were no speakers and Mayor Glasser closed the Public Hearing. Principal Planner Askew addressed the Commission and reviewed the Ordinance. At the first reading it was approved with the amendment that no lots shall be further subdivided and that is noted in Exhibit C. MOTION: To adopt Ordinance No. 90-19-244. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9C. Ordinance No. 20-19-154 Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Finance Director Burns addressed the Commission and reviewed the Ordinance as detailed in the Staff Report and is part of the agenda. Ms. Bums explained that local governments have up to 60 days after the fiscal year to amend the recently ended fiscal year's budget. MOTION: To approve Ordinance No. 20-19-154, approving the amended operating budget for FY 2018/2019. Regular City Commission November 12, 2019 Motion: Blythe Waters Second: Candace Kelly Ellen Glasser Cindy Anderson Blythe Waters (Moved By) Candace Kelly (Seconded By) Brittany Norris Motion passed 5 to 0. For For For For For 9D. Ordinance No. 20-19-155 Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Finance Director Burns presented a slide show with an overview of the additional employer contribution to the Police Officers' Pension Fund. Ms. Burns reviewed the Ordinance as detailed in the Staff Report, included in the agenda. Discussion and questions ensued about the pension plans being fully funded. Ms. Burns stated the Actuarial Report with that data will be available in May 2020. All questions were answered. MOTION: To approve Ordinance No. 20-19-155 amending the operating budget as read. Motion: Cindy Anderson Second: Candace Kelly Ellen Glasser Cindy Anderson (Moved By) Blythe Waters Candace Kelly (Seconded By) Brittany Norris Motion passed 5 to 0. For For For For For Mayor Glasser spoke about the upcoming Pension Board meeting later this week. She suggested inviting the two Chairs of the Pension Boards to the next meeting in December. Regular City Commission November 12, 2019 Finance Director Burns spoke about adopting a formal funding policy, as suggested by the Government Finance Officers Association (GFOA). 9E. Ordinance No. 75-19-22 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II — STOPPING, STANDING AND PARICING ON PUBLIC PROPERTY, DIVISION 3, CONTROLLED AND METERED PARKING BY ADDING A NEW SECTION 21-46 - PAY FOR PARKING REVENUE FUND; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Principal Planner Askew addressed the Commission and reviewed the Ordinance. Ms. Askew listed the four items proposed to use the revenue from the paid parking program. Discussion ensued. Commissioner Kelly requested adding the ability to spend funds on purchasing additional parking equipment. Commissioner Waters requested adding the ability to spend funds on providing future additional parking to Town Center. Mayor Glasser requested adding language about eliminating a 10% reserve once we no longer have a payout. Also, adding commercial corridors to funding landscape/hardscape projects, including benches and transit shelters. Commissioner Norris requested adding the ability to spend funds on plans that help to alleviate parking issues - create more pedestrian and bike friendly multi -use paths. Commissioner Anderson made suggestions on setting aside money for the payout if needed from the funds. She also spoke about the creation of a shuttle service. A lengthy discussion ensued resulting with CONSENSUS on the following (not in order ofpriority): 50% Reserve Fund from first year revenue until the buyout terms expire. Add benches and transit shelters (non JTA). Find/develop alternative transportation and parking solutions. MOTION: To approve Ordinance No. 75-19-22 as amended to update language in Section 21-46 (a) as follows: Change 10% to 50% of first year parking revenue held in reserve to fund the required hardware/software until the buyout terms expire. Add benches and transit shelters for ride -share drop-off points, public transportation, etc. (added to 'may be used to fund...') Regular City Commission November 12, 2019 At 'alternative transportation solutions' add parking solutions within the city. Motion: Brittany Norris Second: Candace Kelly Discussion ensued resulting with the Commission thanking staff and expressing their agreement for constructive use of these funds. Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed S to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden suggested being added to the City of Jacksonville's Neighborhood mailing list for notification of upcoming projects that affect COAB. This will allow the COAB the opportunity for input. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Kelly Spoke about the COAB 3 -hour limit for paid parking at Beaches Town Center (BTC) being inconsistent with Neptune Beach. Commissioner Norris Spoke about free parking spaces in Neptune Beach and no free spaces in Atlantic Beach. Commissioner Waters Spoke about technical difficulties with the paid parking opening. Spoke about revisiting the ban of overnight parking. Commissioner Anderson Spoke about the ceremony at the Beaches Veteran's Memorial Park (BVMP). Spoke about utilizing the BVMP space for other events. Spoke about revisiting the ban of overnight parking. CM Corbin Spoke about the event on Mayport Road scheduled for November 16, 2019. Regular City Commission November 12, 2019 Mayor Glasser Spoke about the bike community leasing property at Renault Road and Mayport Road. Spoke about the paid parking program and the dissatisfaction being voiced/posted on Facebook. She suggested a joint workshop with Neptune Beach for discussion and finding solutions. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:54 PM. Attest: 4""itewi;6a4%?_e, Donna L. Bartle, City Clerk Een Glasser, Mayor 2//0/2.0DateApproved: Regular City Commission November 12, 2019