Annual Budget 2018-2019City of
Atlantic Beach, Florida
Annual Budget
2018 — 2019
City of Atlantic Beach, Florida
Annual Budget
2018 - 2019
Mayor
Ellen Glasser
City Commission
John M. Stinson
M. Blythe Waters
Candace Kelly
Brittany Norris
City Attorney
Brenna Durden
City Manager
Joseph Gerrity
City Clerk
Donna L. Bartle
City of Atlantic Beach
Annual Budget
Fiscal Year 2018-2019
Table of Contents
Introduction
Combined Summary of All Funds, Revenues and Expenditures 1
Combined Summary of Expenditures by Department 2
Graph of Total Revenues and Expenses by Fund Type 3
Citywide Organizational Charts 4-13
Graph of General Fund Revenues and Expenses 14
Schedule and Graph of 2019 Local Millage Rates 15
Graph of Beaches Millage History 16
Combined Summary of Revenues and Expenditures General Fund 17
Summary of General Fund Revenues 18-19
Summary of General Fund Expenditures by Division 20
Summary of Special Revenue Funds 21
Summary of Enterprise Funds 22
Summary of Trust and Agency Funds 23
Governing Body
Summary of Governing Body 25
City Commission 26
City Administration
Summary of City Administration 29
City Clerk 30
City Manager 32
Finance 34
Information Technology 36
Human Resources 38
Legal Counsel 40
General Government
Summary of General Government 43
General Government Non -Departmental 44
Convention Development Tax 46
Capital Improvement Fund 48
Half Cent Discretionary Sales Tax 50
Planning, Zoning and Building
Summary of Planning, Zoning and Building 53
Planning and Zoning 54
Community Development Block Grant 56
Building 59
Tree Protection 62
Code Enforcement 64
Public Safety
Summary of Public Safety 67
Police 68
Administration 69
Patrol 70
Investigations 71
Dispatch 72
Animal Control 74
Police School Guards 76
Police Grant Funds
Police Special Revenue Fund
78
80
Fire Department
Summary of Fire Department 82
Fire Control & Rescue 85
Lifeguards 86
Parks and Recreation
Summary of Parks and Recreation 89
Recreation Programs and Special Events 90
Parks Maintenance and Beautification 92
Public Works
Summary of Public Works 95
Public Works Administration 96
Street and Road Maintenance 98
Local Option Gas Tax 100
Sanitation 102
Storm Water Utility 105
Fleet Maintenance 108
Public Utilities
Summary of Public Utilities
Combined Summary of Revenues and Expenditures
Non -Divisional and Administrative
Water Production
Water Distribution
Sewer Collection
Sewer Treatment
111
112
115
116
117
118
119
Pension Funds
Summary of Pension Funds 121
General Employee Pension 122
Police Employee Pension 124
Supplemental Information
Schedule of Projected Cash Balances 125
Schedule of Capital Outlay 126
Schedule of Transfers 127
Long Term Financial Plan 128-139
December 4, 2018
Dear Mayor Glasser, City Commissioners and Citizens,
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233-5445
Telephone (904) 247-5800
Fax (904) 247-5819
http://www.coab.us
I am pleased to present the City of Atlantic Beach's fiscal year 2018-19 budget. Preparation for
this budget began with staff putting together budget requests in April 2018. The City Manager,
Deputy City Manager and Finance Director sat down with department directors individually and
reached consensus on each department's budget. The preliminary budget was compiled by the
Finance Director before we presented the budget to the Mayor and City Commissioners
individually, and asked for their input. We revised our budget accordingly and then presented
our recommended budget to the Commission at two workshops in July and August. The 2018-19
budget was adopted on second and final hearing on September 24, 2018.
During the 2017-18 fiscal year, Atlantic Beach saw a 9.35% increase in property values, and an
increase of $43.8 million in new construction value. This enabled us to leave the millage rate the
same as last year, despite increases in insurance cost (health, liability and worker's
compensation), as well as rising fuel costs. The total General Fund budget is $13,699,377, up
2.19% from the previous year.
The City carries a healthy General Fund reserve of $5.5 million or 41.9% of the annual operating
budget. We also carry a healthy reserve in our Public Utilities (water and sewer) $6.4 million
and Stormwater $2.8 million funds. This will help us fund some major projects and re-
investment in our infrastructure planned over the next several years. As of October 1, 2018, the
City has Stormwater and Public Utilities debt of $16 8 million which is scheduled to be paid in
full by May 15, 2032. Additionally, the City borrowed $1,400,000 to purchase part of the Selva
Preserve tract with a 15 -year note, final payment due on October 1, 2033.
All City departments are continuously reviewing operations in an effort to make sure we are
delivering the most effective and efficient service possible. It is important that we deliver our
citizens the best value possible for their tax dollar.
Enterprise Funds
The City has several enterprise funds. They include Stormwater, Public Utilities and Sanitation,
which are funded by special assessments to citizens. We are actively pursuing every grant
opportunity available to assist with the funding of these services. We have been approved for
several Hazard Mitigation grants from FEMA that were made available to cities affected by
Hurricane Irma in September 2017. The grants fund 75% of identified projects and those Federal
dollars should become available during summer 2019.
Conclusion
Preparing and reviewing the yearly budget is one of the most important tasks of the City
Commission and City staff. The budget process is a five month endeavor that concludes when
the budget is approved in late September. Atlantic Beach is blessed with a hardworking staff
that takes pride in working for the City. Again, our goal is to provide the highest level of service
to our citizens, and at the same time deliver value for tax dollars. I believe this budget
accomplishes these goals for Atlantic Beach. Best wishes to all for a productive and successful
year.
Sincerely,
q, ft --17
Joe Gerrity
City Manager
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 43,918,810 49,411,656 51,221,570 49,380,540 (1,841,030)
Revenues
General Fund 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610
Special Revenue Funds 1,916,565 1,985,905 1,660,764 1,839,213 178,449
Debt Service Fund 33,824 33,824
Capital Project Fund 1,333,842 589,477 303,451 (303,451)
Enterprise Funds 13,961,104 12,953,572 13,487,345 14,298,671 811,326
Trust and Agency Funds 4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120)
Total Revenues 33,650,779 33,172,922 33,032,737 33,962,375 929,638
Other Financing Sources
Total Resources 77,569,589 82,584,577 84,254,307 83,342,915 (911,392)
Expenditures
General Fund 12,225,421 12,220,762 14,890,839 13,699,377 (1,191,462)
Special Revenue Funds 1,750,534 1,347,883 1,979,210 2,043,624 64,414
Debt Service Fund 33,824 33,824
Capital Project Fund 1,598,717 2,922,818 188,788 164,564 (24,224)
Enterprise Funds 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253)
Trust and Agency Funds 2,069,714 2,171,334 1,966,416 1,216,503 (749,913)
DIVISION TOTALS 28,157,933 31,363,007 34,873,767 30,840,153 (4,033,614)
Other Financing Uses
Cash Reserves 49,411,656 51,221,570 49,380,540 52,502,762 3,122,222
Total Expenses and Cash 77,569,589 82,584,577 84,254,307 83,342,915 (911,392)
Resource Allocation
Personnel Services 9,802,554 10,255,656 10,513,577 11,496,880 983,303
Operating Expenses 10,892,373 11,534,703 14,863,710 12,255,143 (2,608,567)
Capital Outlay 3,204,488 5,426,846 5,019,213 3,426,200 (1,593,013)
Debt Service 2,072,344 2,116,132 2,005,868 2,041,733 35,865
Transfers 2,186,174 2,029,670 2,471,399 1,620,197 (851,202)
Total 28,157,933 31,363,007 34,873,767 30,840,153 (4,033,614)
1
Summary of All Departments
Combined Summary of Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Expenses:
Governing Body 39,951 38,722 47,037 48,558 1,521
City Administration 2,618,827 2,730,766 2,879,663 2,926,486 46,823
General Government 3,394,746 4,186,185 3,512,090 2,250,070 (334,434)
Planning and Building 1,164,382 1,024,132 741,014 1,199,627 458,613
Public Safety 5,567,580 5,967,302 6,190,120 6,535,870 345,750
Parks and Recreation 1,358,547 1,285,292 1,380,892 1,390,829 9,937
Public Works 4,455,050 5,022,603 7,455,653 5,868,986 (1,586,667)
Public Utilities 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658)
Pension 2,069,714 2,171,334 1,966,416 1,216,503 (749,913)
Total Expenses 28,157,933 31,363,007 34,873,767 30,840,153 (3,106,028)
Resource Allocation:
Personnel Services 9,802,554 10,255,656 10,513,577 11,428,880 915,303
Operating Expenses 10,883,898 11,451,642 15,018,062 12,158,579 (1,931,897)
Capital Outlay 3,212,963 5,744,907 4,864,861 3,590,764 (1,274,097)
Debt Service 2,072,344 2,116,132 2,005,868 2,041,733 35,865
Transfers 2,186,174 1,794,670 2,471,399 1,620,197 (851,202)
Total Resource Allocation: 28,157,933 31,363,007 34,873,767 30,840,153 (3,106,028
Summary of Authorized Positions
2017-2018 2018-2019
Department
Governing Body 5.00 5.00
City Administration 22.00 24.00
General Government 2.25 2.25
Planning and Zoning 3.10 3.10
Building and Code Enforcement 6.65 7.65
Public Safety 81.00 83.00
Parks and Recreation 11.00 13.00
Public Works 17.30 18.30
Public Utilities 22.70 20.70
Pension 0.00 0.00
171.00 177.00
2
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
BY FUND TYPE
Total 2019 Revenues
❑ General Fund
❑ Governmental Projects
■ Enterprise Funds
■ Special Revenue Funds
❑ Debt Service Funds
❑ Trust Funds
Total 2019 Expenses
3.94%
0.11% 0.53%
❑ General Fund ❑ Special Revenue Funds
❑ Gov. Capital Projects ❑ Debt Service Funds
■ Enterprise Funds ❑ Trust Funds
3
City of Atlantic Beach
4
City Clerk
FTE: 3
Finance
FTE: 12
Planning & Zoning
FTE: 3.10
Code Enforcement
FTE: 1
City Commission
1
City Manager
FTE: 3
Information
Tech nol ogy
FTE: 3
General Gov't
FTE: .25
Public Works
FTE: 18.30
Park Maintenance
FTE: 7
Beautification
FTE: 1
Building
Maintenance
FTE: 2
4
4
City Attorney
FTE: 1
Recreation &
Special Events
FTE: 3
Building Department
FTE: 6.65
Public Utilities
FTE: 21.70
Human Resources
FTE: 2
Police
FTE: 43
Lifeguards
FTE: 131.0
City Manager's Office
1
Deputy City
Manager
Public Safety
Public Works
Department
Recreation &
Special Events
Planning &
Zoning
5
Executive Assistant
Finance
Department
Building
Department
Information
Technology
Human
Resources
City Clerk's Office
Associate City Clerk
Records Clerk
City Attorney
Finance & Administration Department
Deputy Director of
Finance
l
Customer Service
Supervisor
Customer Service
Representative
(2)
Meter Reader
(3)
A
v
Procurement
Manager
v
Accounts Payable
Clerk
7
l
Utility Billing
Supervisor
v
Billing Specialist
Public Utilities
Data Management
Specialist
1
Distribution Director
Inspector
Distribution/
Collection Operator
(5)
1
•
Plants Division
Director
-
-
Water/Wastewater
Superintendent
Heavy Equipment
Operator
Water/Wastwater
Plant Operator
(6)
Lift Station
Technician
8
1
GIS/Cross
Connection
1
Utility Mechanic
Public Works
Administrative
Assistant
A
Streets /
Stormwater
Supervisor
Heavy Equipment
Operator
(2)
General Maint.
Worker
(7)
Building/Sign
Maintenance
Beach Ranger
Landscape & Park
Maint.
Parks /
Beautification
Supervisor
Park Ranger 1
(3)
Park Ranger II
(2)
Painter
Building
Maintenance Tech.
9
1
Permit Coordinator
& Building Maint.
Dispatcher
Clerk (PT)
1
Public Works
Inspector
Lieutenant
Community
Affairs,
Special Events
Public Safety Department
Administrative
Assistant
Pa rt Time
Officers
(2)
Crossing
Guards
(2)
(PT)
Volunteers
Operations
Commander
Patrol
Sergeant
Red
(2)
Lieutenant
Pa tro l
Patrol
Sergeant
Blue
(2)
Patrol
Officer
(Red)
(7)
Motor
Unit
Patrol
Officer
(Blue)
(7)
Life Guard
— Captain
(PT)
Lifeguard
Lieutenant
(5)
(PT)
Lifeguard
(30)
(PT)
1
Sergeant
Training &
Logistics
ECO
Supervisor
ECO
(5)
10
1
Purchasing
Clerk
Support
Services
Commander
1
Sergeant
Investigations
Detective
(3)
CSU
Detective
(1)
Animal
Control
(2)
Property &
Evidence
Clerk
Accreditation
& Oversight
Manager
•
Records
Specialist
Recreation & Special Events
1
Recreation Coordinator
y
Administrative Assistant
i
Recreation Leader
(part time - 2)
Community Development Department
Principle Planner
Planner 1
s s
s s
11
Planning Department
Clerk (PT)
Code Enforcement
Building Department
Senior Building
Inspector
I'
Building Inspector
1
Operations
Supervisor
Permit Technicians
(2)
Human Resources
•
Human Resources
Assistant
Information Technology Department
y
System Administrator
(2)
13
0.82%
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
GENERAL FUND
Total 2019 General Fund Revenues
❑ Ad Valorem Taxes
❑ Intergovernmental
❑ Fines and Forfeitures
❑ Miscellaneous
■ Licenses and Permits
■ Interfund Transfers
❑ Charges for Services
■ Utility, & Business Taxes
Total 2019 General Fund Expenses
❑ City Administration
❑ General Government
❑ Public Works
14
2.59%
❑ Planning and Development
■ Public Safety
❑ Parks and Recreation
Pm
19.2000
19.0000
18.8000
18.6000
18.4000
i 18.2000
18.0000
17.8000
17.6000
117.4000
District
Jacksonville
Atlantic Beach
Neptune Beach
Jax Beach
Town of Baldwin
Summary of 2019 Millages
Urban
Service School Duval Water Inland
District Board County Management Navigation
0.0000 6.2930 11.4419 0.2562
3.2285 6.2930 8.1512 0.2562
3.3656 6.2930 8.1512 0.2562
3.9947 6.2930 8.1512 0.2562
2.8191 6.2930 9.6312 0.2562
0.0320
0.0320
0.0320
0.0320
0.0320
Total
18.0231
17.9609
18.0980
18.7271
19.0315
CITY OF ATLANTIC BEACH
2019Total Proposed Millages
Jacksonville Atlantic Beach Neptune Beach
Jax Beach Town of Baldwin
Duval County
45.38%
15
tlantic Beach
17.98%
School Board
35.04%
Florida Inland
Navigation
0.18%
1
1
1
Al
1
i
4.500
4.000
3.500
3.000
2.500
2.000
1.500
1.000
0.500
0.000
1
City of Atlantic Beach
Multi Year Operating Millages
1
J
1
2013 2014 2015 2016 2017 2018 2019
Neptune Beach
Atlantic Beach Jacksonville Beach
16
Cash Forward
Revenues
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
7,037,430 7,054,223 7,071,807 5,474,447 (1,597,360)
Taxes 5,605,749 5,848,296 6,084,874 6,633,071 548,197
Licenses and Permits 848,308 887,742 867,562 915,989 48,427
Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 275,240
Charges for Services 2,336,373 2,297,627 2,408,152 2,343,822 (64,330)
Fines and Forfeitures 54,333 111,427 88,640 112,890 24,250
Miscellaneous 161,133 109,928 68,685 219,383 150,698
Interfund Transfers 1,045,874 1,330,445 1,135,245 1,386,373 251,128
Total Revenues 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610
Other Financing Sources
Total Resources
370,707
19,279,643 19,479,267 19,617,132 19,253,382 (363,750)
Expenditures
City Administration 2,658,777 2,769,488 2,926,700 2,975,044 48,344
Community Development 237,466 154,168 239,961 354,505 114,544
General Government 1,008,750 601,148 1,586,668 767,358 (819,310)
Public Safety 5,504,857 5,919,798 6,135,649 6,470,319 334,670
Public Works 1,457,023 1,490,868 1,872,815 1,741,322 (131,493)
Parks, Recreation & Beautification 1,358,547 1,285,292 1,380,892 1,390,829 9,937
DIVISION TOTALS 12,225,421 12,220,762 14,142,685 13,699,377 (443,308)
Other Financing Uses 186,698
Cash Reserves 7,054,223 7,071,807 5,474,447 5,554,005 79,558
Total Expenses and Cash 19,279,643 19,479,267 19,617,132 19,253,382 (363,750)
Resource Allocation
Personnel Services 7,235,495 7,535,383 7,763,427 8,380,204 616,777
Operating Expenses 3,838,973 4,085,372 4,700,778 4,873,573 172,795
Capital Outlay 575,653 495,782 627,326 445,600 (181,726)
Debt Service
Transfers 575,300 104,225 1,051,154 (1,051,154)
Total 12,225,421 12,220,762 14,142,685 13,699,377 (443,308)
17
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Taxes
Ad Valorem Tax 4,482,739 4,730,476 4,963,092 5,454,505 491,413
Utility Service Tax
Electricity 483,516 521,161 486,267 521,161 34,894
Propane, Natural Gas & Fuel Oil 17,887 15,229 16,771 16,720 (51)
Subtotal -Utility Service Tax 501,402 536,390 503,038 537,881 34,843
Communication Services Tax 500,295 479,551 503,034 498,374 (4,660)
Local Business Tax 121,314 101,879 115,710 142,311 26,601
Total Taxes 5,605,749 5,848,296 6,084,874 6,633,071 548,197
Permits, Fees, & Assessments
Building Permits
Franchise Fees
Electricity 800,345 843,560 800,345 848,523 48,178
Natural Gas 3,113 4,550 4,192 2,028 (2,164)
Subtotal -Franchise Fees 803,459 848,110 804,537 850,551 46,014
Impact Fees -Transportation
Other Permits and Fees
Plan Review & Other Fees 44,849 39,632 63,025 65,438 2,413
Total Permits, Fees, & Assessments 848,308 887,742 867,562 915,989 48,427
Intergovernmental Revenues
Federal Grants
Economic Environment (FEMA) 2,529 62,595 220,869 158,274
Public Safety
Subtotal -Federal Grants 2,529 62,595 220,869 158,274
State Grants
Economic Environment (FEMA) 25,000 10,433 (10,433)
State -Shared Revenues
State Revenue Sharing Proceeds 434,922 452,384 467,592 462,507 (5,085)
Mobile Home License Tax 8,953 8,085 7,123 8,012 889
Alcoholic Beverage License Tax 12,135 11,414 13,078 12,893 (185)
Local Govt Half -Cent Sales Tax 1,330,946 1,366,992 1,330,946 1,461,626 130,680
Motor Fuel Tax Rebate 5,251 404 400 1,500 1,100
Subtotal -State -Shared Revenues 1,792,207 1,839,279 1,819,139 1,946,538 127,399
Local Grants
Misc. Local Grant
Recreation 300
Subtotal -Local Grants 300
Total Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 275,240
18
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Charges for Services
Internal Service Fund Charges 1,550,320 1,522,863 1,599,502 1,569,920 (29,582)
Other Gen' Govt Charges & Fees 5,611 6,192 5,271 6,405 1,134
Service Charges
Public Safety 352,821 337,691 361,291 366,077 4,786
Parking Facilities 6,566 6,688 7,021 6,144 (877)
Other Transportation 134,332 118,151 123,984 71,254 (52,730)
Animal Control 6,090 10,196 5,565 9,816 4,251
Lifeguard & Beach Maintenance 225,100 231,583 238,624 245,138 6,514
Recreation & Cultural Events 8,337 9,868 11,150 11,515 365
Recreation Facilities 47,196 54,397 55,744 57,553 1,809
Total Charges for Services
2,336,373 2,297,627 2,408,152 2,343,822 (64,330)
Judgments, Fines, & Forfeits
Fines
Traffic 28,220 32,740 43,510 43,510
Parking 19,226 25,830 18,000 24,380 6,380
Dog 200 100 130 (130)
Other 6,687 52,757 27,000 45,000 18,000
Subtotal -Fines 54,333 111,427 88,640 112,890 24,250
Total Judgments, Fines & Forfeits 54,333 111,427 88,640 112,890 24,250
Miscellaneous Revenues
Interest 107,460 31,436 33,000 159,001 126,001
Disposition of Fixed Assets 4,340 32,192 30,000 (2,192)
Donations from Private Sources 18,945 22,838 1,500 21,382 19,882
Settlements & Insurance Reimburse 3,604 37,693
Other 31,125 13,622 1,993 9,000 7,007
Total Miscellaneous Revenues 161,133 109,928 68,685 219,383 150,698
Other Sources
Transfer from Miscellaneous
Transfer from GasTax
Contribution from Water Fund
Contribution from Sewer Fund
Contribution from Sanitation Fund
Contribution from Building Fund
Contribution from Storm Water Fund
Total Other Sources
5,050 240,000
190,000 230,000 232,300 235,000 2,700
194,732 195,614 203,934 357,362 153,428
426,358 428,205 440,286 500,286 60,000
229,734 236,626 258,725 268,725 10,000
15,000 15,000
10,000 10,000
1,045,874 1,330,445 1,135,245 1,386,373 251,128
Grand Total 11,871,506 12,425,044 12,545,325 13,778,935 1,233,610
19
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
City Administration
City Commission 39,951 38,722 47,037 48,558 1,521
City Manager 243,675 353,961 404,191 418,482 14,291
City Clerk 263,460 279,176 269,482 344,188 74,706
Finance and Administration 884,840 896,790 927,916 955,446 27,530
Information Technology 777,644 699,121 791,827 807,561 15,734
Human Resources 213,385 220,351 236,247 230,809 (5,438)
Legal Counsel 235,824 281,368 250,000 170,000 (80,000)
Total 2,658,777 2,769,488 2,926,700 2,975,044 48,344
Planning and Zoning 237,466 154,168 239,961 354,505 114,544
General Government 1,008,750 601,148 1,586,668 767,358 (1,567,464)
Police Department
Administration 665,892 788,973 761,045 1,102,310 337,520
Patrol 2,760,434 3,020,481 3,109,574 2,842,694 (266,880)
Detective 324,090 222,633 263,625 386,545 122,883
Dispatch 303,382 310,169 313,031 349,241 37,598
Animal Control 74,055 108,380 94,218 93,755 (463)
School Crossing Guards 10,017 10,122 13,090 16,210 3,120
Total 4,137,871 4,460,758 4,554,583 4,790,755 233,778
Fire
Fire Control / Rescue 1,111,107 1,139,919 1,263,371 1,299,743 36,372
Lifeguards 211,507 248,642 278,747 283,072 1,325
Total 1,322,614 1,388,562 1,542,118 1,582,815 37,697
Code Enforcement 44,372 70,478 38,948 96,749 42,801
Public Works
Administration 459,898 353,687 392,351 458,841 66,490
Fleet Maintenance 234,030 244,742 311,285 291,290 (19,995)
Streets and Road Maintenance 763,096 892,440 1,169,179 991,191 (177,988)
1,457,023 1,490,868 1,872,815 1,741,322 (131,493)
Parks and Recreation
Administration and Activities 566,166 391,261 512,182 475,874 (36,308)
Beautification 23,721 14,867 27,252 56,264 29,012
Maintenance 768,660 879,165 841,458 858,691 17,233
Total 1,358,547 1,285,292 1,380,892 1,390,829 9,937
Grand Total 12,225,421 12,220,762 14,142,685 13,699,377 (1,211,856)
20
Cash Forward
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
1,077,729 1,133,825 1,733,631 1,466,470 (267,161)
Revenues
Community Dev. Block Grant 372,908 266,317 82,000 82,000
Convention Dev. Tax Fund 145,363 115,291 124,271 140,076 15,805
Better Jax Half Cent Sales Tax 815,230 903,981 917,526 1,034,133 116,607
Local Option Gas Tax Fund 469,324 501,532 470,272 485,170 14,898
Police Grant Funds 73,892 77,110 70,778 62,300 (8,478)
Police Special Revenue Funds 23,894 29,089 35,004 35,534 530
Grant Funds - Miscellaneous 24,919 (24,919)
Community Redevelopment Fund 50,000
Tree Protection Fund 15,956 42,586 17,994 (17,994)
Total Revenues 1,916,565 1,985,905 1,660,764 1,839,213 178,449
Other Financing Sources
Total Resources 2,994,294 3,119,730 3,394,395 3,305,683 (88,712)
Expenditures
Community Dev. Block Grant 438,040 318,916 82,000 82,000
Convention Dev. Tax Fund 95,000 218,335 301,824 83,489
Better Jax Half Cent Sales Tax 692,279 662,220 745,225 982,500 237,275
Local Option Gas Tax Fund 418,119 230,000 897,160 460,000 (437,160)
Police Grant Funds 73,892 65,016 63,727 62,300 (1,427)
Police Special Revenue Funds 33,203 52,966 29,692 100,000 70,308
Grant Funds - Miscellaneous 24,920 (24,920)
Community Redevelopment Fund 50,000 50,000
Tree Protection Fund 18,766 151 5,000 4,849
DIVISION TOTALS 1,750,534 1,347,883 1,979,210 2,043,624 64,414
Other Financing Uses 109,934 38,216
Cash Reserves 1,133,826 1,733,631 1,466,469 1,352,059 (114,410)
Total Expenses and Cash 2,994,294 3,119,730 3,445,679 3,395,683 (49,996)
Resource Allocation
Personnel Services 58,982 62,800 63,727 7,300 (56,427)
Operating Expenses 334,096 43,546 968,098 450,000 (518,098)
Capital Outlay 597,405 411,537 430,085 1,117,500 687,415
Debt Service
Transfers 760,050 830,000 517,300 468,824 (48,476)
Total 1,750,534 1,347,883 1,979,210 2,043,624 64,414
21
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 8,713,609 12,428,680 12,981,639 10,620,470 (2,361,169)
Revenues
Water Utility 3,401,652 3,641,486 3,875,776 3,727,685 (148,091)
Sewer Utility 5,434,938 5,722,265 5,117,626 5,785,003 667,377
Sanitation 1,861,291 1,890,862 2,754,662 2,717,367 (37,295)
Storm Water Utility 2,730,625 1,192,226 1,170,067 1,494,503 324,436
Building Code Enforcement 532,597 506,734 569,214 574,113 4,899
Total Revenues 13,961,104 12,953,572 13,487,345 14,298,671 811,326
Other Financing Sources 267,515 299,597
Total Resources 22,942,228 25,681,850 26,468,984 24,919,141 (1,549,843)
Expenditures
Water Utility 2,809,894 2,784,148 4,163,339 3,549,968 (613,371)
Sewer Utility 4,679,243 6,152,523 6,537,543 5,853,256 (684,287)
Sanitation 1,772,413 2,213,671 2,650,884 1,902,582 (748,302)
Storm Water Utility 807,495 1,088,064 2,034,794 1,765,082 (269,712)
Building Code Enforcement 444,503 461,804 461,954 611,373 149,419
DIVISION TOTALS 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253)
Other Financing Uses
Cash Reserves 12,428,680 12,981,639 10,620,470 11,236,880 616,410
Total Expenses and Cash 22,942,228 25,681,850 26,468,984 24,919,141 (1,549,843)
Resource Allocation
Personnel Services 2,508,076 2,657,474 2,686,423 3,041,376 354,953
Operating Expenses 4,641,115 5,151,389 6,455,184 5,618,503 (836,681)
Capital Outlay 441,188 1,914,770 3,798,094 1,863,100 (1,934,994)
Debt Service 2,072,344 2,116,132 2,005,868 2,007,909 2,041
Transfers 850,824 860,445 902,945 1,151,373 248,428
Total 10,513,548 12,700,210 15,848,514 13,682,261 (2,166,253)
22
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 23,501,461 25,999,509 29,084,440 32,153,876 3,069,436
Revenues
General Employee Pension 2,789,984 3,158,476 3,105,357 2,314,519 (790,838)
Police Employee Pension 1,777,778 2,060,447 1,930,495 1,697,213 (233,282)
Total Revenues 4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120)
Other Financing Sources 37,342
Total Resources 28,069,222 31,255,774 34,120,292 36,165,608 2,045,316
Expenditures
General Employee Pension 1,272,167 1,441,509 1,223,356 431,999 (791,357)
Police Employee Pension 797,547 729,825 743,060 784,504 41,444
DIVISION TOTALS 2,069,714 2,171,334 1,966,416 1,216,503 (749,913)
Other Financing Uses
Cash Reserves 25,999,509 29,084,440 32,153,876 34,949,105 2,795,229
Total Expenses and Cash 28,069,222 31,255,774 34,120,292 36,165,608 2,045,316
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
2,069,714
2,171,334 1,966,416
1,216,503 (749,913)
Total 2,069,714 2,171,334 1,966,416 1,216,503 (749,9131
23
Governing Body
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Revenues:
General Fund Resources 39,951
38,722 47,037
48,558 1,521
Total Revenues 39,951 38,722 47,037 48,558 1,521
Expenses:
City Commission
Total Expenses
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
39,951
39,951
35,472
4,479
38,722 47,037
38,722 47,037
33,104 36,274
5,618 10,763
48,558 1,521
48,558 1,521
37,108 834
11,450 687
Total Resource Allocation: 39,951 38,722 47,037 48,558 1,521
Summary of Authorized Positions
2017-2018 2018-2019
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees (2)
25
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual budget workshops and solicits input from city boards, city staff, and citizens for
Commission consideration.
• Four times a year, members of the City Commission hold Town Hall meetings to discuss
matters of interest to the public.
• Included in the FY 19 budget is a 1% raise for the Commission per the City code of
ordinances to be based on the annual consumer price index.
26
Governing Body
City Commission
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 32,966 30,697 33,634 34,319 685
Overtime
Special Pay
Sub -Total 32,966 30,697 33,634 34,319 685
Benefits
FICA 2,522 2,348 2,547 2,625 78
Pension
Health and Life Insurance
Worker and Unemploy Comp (16) 59 93 164 71
Sub -Total 2,506 2,407 2,640 2,789 149
Total Wages and Benefits 35,472 33,104 36,274 37,108 834
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel 673 1,069 4,000 4,000
Communications
Postage
Utilities
Rentals and Leases 400 400
Insurance
Repairs and Maintenance
Printing and Publishing 180 1,000 500 (500)
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 496 249 150 150
Books, Training, Memberships 2,910 3,721 5,613 6,800 1,187
Internal Service Charges
Total Operating Expenses 4,479 5,618 10,763 11,450 687
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS
39,951
27
38,722 47,037
48,558 1,521
City Administration
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
2,618,827 2,730,766 2,879,663 2,926,486 46,823
2,618,827 2,730,766 2,879,663 2,926,486 46,823
Expenses:
City Clerk 263,460 279,176 269,482 344,188 74,706
City Manager 243,675 353,961 404,191 418,482 14,291
Finance and Accounting 884,840 896,790 927,916 955,446 27,530
Information Technology 777,644 699,121 791,827 807,561 15,734
Human Resources 213,385 220,351 236,247 230,809 (5,438)
Legal Counsel 235,824 281,368 250,000 170,000 (80,000)
Total Expenses 2,618,827 2,730,766 2,879,663 2,926,486 46,823
Resource Allocation:
Personal Services 1,703,577 1,785,133 1,901,486 1,984,176 82,690
Operating Expenses 819,267 897,794 903,177 882,310 (20,867)
Capital Outlay 95,982 47,840 75,000 60,000 (15,000)
Transfers
Total Resource Allocation: 2,618,827 2,730,766 2,879,663 2,926,486 46,823
Summary of Authorized Positions
City Clerk
City Clerk
Administrative Assistant
Records Clerk
City Manager
City Manager
Deputy City Manager
Administrative Assistant
Customer Service Specialist
2017-2018 2018-2019
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 0.00
4.00 3.00
Finance
Finance Director 1.00 1.00
Deputy Finance Director 1.00 1.00
Accountant 0.00 0.00
Purchasing Agent 1.00 1.00
Utility Billing Supervisor 1.00 1.00
Utility Specialist 1.00 1.00
Meter Reader 0.00 3.00
Accounts Payable Clerk 1.00 1.00
Customer Service Super. 1.00 1.00
Customer Service Rep. 2.00 2.00
9.00 12.00
Information Technology
Computer Network Director
Computer Network and PC/Server Technician
Human Resources
Human Resources Director
Human Resources Assistant
1.00 1.00
2.00 2.00
3.00 3.00
1.00 1.00
1.00 1.00
2.00 2.00
Legal Counsel
City Attorney 1.00 1.00
Total 22.00 24.00
City Clerk
Purpose:
The City Clerk's Department is responsible for a variety of duties including, but not limited to the following:
• Performing administrative functions of the City Commission; preparing meeting notices, agendas and minutes for
Commission meetings; setting up meeting room; recording and preserving the legislative actions of the Commission;
advertising notices of public hearing for ordinances; receiving documents addressed to the Commission.
• Custodian of the City Seal.
• Administering oaths.
• Acting as the City's filing officer for municipal elections; providing election information and timelines to citizens
and candidates, qualifying the candidates, monitoring required reports, advertising, and declaring the results.
• Custodian of official City records in accordance with State guidelines.
• Receiving, processing and coordinating records requests in accordance with F.S. 119 and City policies.
• Updating the City's Code of Ordinances and providing code supplements to City staff.
• Notarizing City documents.
• Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts.
• Researching property and preparing lien letters.
• Secretary to the Code Enforcement Board.
• Performing all necessary administrative duties for the Board Member Review Committee and Parking and Pedestrian
Safety Advisory Resource Committee such as preparing/publishing notices and agendas, coordinating meeting
schedules, setting up meeting room, attending meetings and preparing minutes.
• Updating board and committee membership lists; monitoring terms and vacancies; accepting board and committee
applications; and preparing required paperwork for appointments.
• Coordinating with appropriate board members and City officials regarding Financial Disclosure requirements and
submitting the names and addresses to the State.
• Purchasing tags and titles for City vehicles.
• Attending bid openings
• City Website maintenance
Key Objective:
• To increase the amount of information made available electronically.
• To provide timely and efficient support to elected officials, staff and board/committee members.
• To provide excellent customer service to internal and external customers.
• To ensure that records are properly recorded and retained or destroyed.
• To reduce the volume of obsolete records by purging/destroying documents that have met State retention
requirements
Issues, Trends and Highlights:
• Conducted the City's Primary Election (August 2017); no General Election was needed.
• Implemented the new agenda management software called iCompass.
• Worked extensively on various records management projects including sorting through damaged records caused by
Hurricane Irma, relocating boxed records to an off-site storage facility, scanning, verifying, inventorying, identifying
records that met retention requirements, scheduling destruction of appropriate records and documenting in
accordance with State laws.
• Transitioning into the upgraded City website.
Between 10/1/2017 through July 16, 2018:
• Performed administrative duties for and attended 55 public meetings including 36 City Commission, 4 Code
Enforcement Board, 3 Board Member Review Committee, and 12 Parking and Pedestrian Safety Advisory Resource
Committee Meetings.
• Purged/destroyed 157.5 cubic feet of records.
• Researched, processed and prepared 401 lien letters.
30
City Administration
City Clerk
Actual Actual Estimate Budget Increase
PERSONNEL SERVCES 2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Wages
Salaries and Wages 144,403 143,659 125,545 160,958 35,413
Overtime 4,213 3,286 1,659 8,000 6,341
Special Pay 784 3,826 2,586 (1,240)
Sub -Total 149,399 146,945 131,030 171,544 40,514
Benefits
FICA 11,101 10,982 9,771 12,313 2,542
Pension 49,759 52,683 59,084 60,247 1,163
Health and Life Insurance 30,220 31,714 29,929 38,799 8,870
Worker and Unemploy Comp 103 219 1,222 279 (943)
Sub -Total 91,182 95,598 100,006 111,638 11,632
Total Wages and Benefits 240,581 242,543 231,036 283,182 52,146
OPERATING EXPENSES
Professional Services 213 43 (43)
Contract Services 1,983 14,919 25,453 19,675 (5,778)
Local Travel 28 53 100 100
Communications 344 186 500 1,000 500
Postage 200 200
Rentals and Leases
Insurance
Repairs and Maintenance 6,000 11,165 11,165
Printing and Publishing 12,452 12,920 10,000 20,550 10,550
Advertising and Promotions
Other Current Charges 126 123 250 600 350
Office Supplies 1,198 319 1,100 1,700 600
Operating Supplies 4,233 1,552 750 1,420 670
Books, Training, Memberships 2,515 347 250 4,596 4,346
Internal Service Charges
Total Operating Expenses 22,878 36,633 38,446 61,006 22,560
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 263,460
31
279,176 269,482
344,188 74,706
City Manager
Purpose:
To administer and enforce the en actments of the City Comm ission; to assis t the
Commission in making policy and program decisions; and, to otherw ise administer the
affairs of the City. The key component of administration of the city is the preparation and
delivery of the Annual Operating Budget.
Key Objectives:
• Prepare a long-range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating in
an effective and productive manner
• Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
• Ensure that the handling of citizen com plaints is done in an efficient, tim ely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
• Carry out the goals, objectives and policies established by the City Commission
Issues, Trends and Highlights:
In an of fort to f ill the need for improved citizen engagement and outreach, th e City
Manager's Office has added two positions in fiscal year 2018.
• Deputy City Manager and Receptionist
32
City Administration
City Manager
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 188,652 195,161 293,179 301,736 8,557
Overtime
Special Pay 7,097 47,502 6,358 7,020 662
Sub -Total 195,749 242,663 299,537 308,756 9,219
Benefits
FICA 13,853 17,731 23,722 23,098 (624)
Pension 30,601 36,433 48,080 54,677 6,597
Health and Life Insurance (444) 2,675 24,044 19,601 (4,443)
Worker and Unemploy Comp 151 919 1,992 1,400 (592)
Sub -Total 44,161 57,758 97,838 98,776 938
Total Wages and Benefits 239,910 300,422 397,375 407,532 10,157
OPERATING EXPENSES
Professional Services 52 356 39 1,000 961
Contract Services 45,759
Local Travel 13 1,000 1,000
Communications 987 1,095 1,000 1,000
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 13
Printing and Publishing 23 23 (23)
Advertising and Promotions
Other Current Charges 245 280
Office Supplies 16 50 50
Operating Supplies 361 1,604 1,154 1,600 446
Books, Training, Memberships 2,106 4,393 4,550 6,300 1,750
Internal Service Charges
Total Operating Expenses 3,765
CAPITAL OUTLAY
Land
Buildings
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 243,675
33
53,539 6,816
353,961 404,191
10,950 4,134
418,482 14,291
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
34
City Administration
Finance and Administration Department
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 482,182 468,702 471,754 484,907 13,153
Overtime 9,905 13,923 15,496 (15,496)
Special Pay 1,943 2,849 300 (300)
Sub -Total 494,030 485,474 487,550 484,907 (2,643)
Benefits
FICA 36,128 35,139 35,610 37,143 1,533
Pension 134,065 143,022 159,427 160,183 756
Health and Life Insurance 82,171 84,632 70,378 96,755 26,377
Worker and Unemploy Comp 4,658 2,731 1,879 2,763 884
Sub -Total 257,023 265,524 267,294 296,844 29,550
Total Wages and Benefits 751,053 750,998 754,844 781,751 26,907
OPERATING EXPENSES
Professional Services 35,248 42,943 68,354 70,000 1,646
Contract Services 14,735 24,278 20,519 20,200 (319)
Local Travel 47 350 750 400
Communications 2,816 1,360 1,500 1,500
Postage 43,362 42,738 44,000 43,900 (100)
Utilities
Rentals and Leases 111
Insurance
Repairs and Maintenance 2,050 500 1,000 1,000
Printing and Publishing 21,241 22,798 24,000 22,000 (2,000)
Advertising and Promotions
Other Current Charges 749
Office Supplies 3,189 747 2,954 2,500 (454)
Operating Supplies 5,445 6,205 6,550 4,000 (2,550)
Books, Training, Memberships 4,794 4,223 4,845 7,845 3,000
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
133,787 145,792 173,072 173,695 623
DIVISION TOTALS 884,840
35
896,790 927,916 955,446 27,530
Information Technology
Purpose: The Information Technology Department relies on its own internal staff, plus
the assistance of external partners, to provide all computer related services for the City.
City employees at 15 city locations are provided voice and data services. More than 160
desktop and laptop computers utilize the data network comprised of underground fiber
and wireless bridges, giving access to business applications such as email, document
management systems, police record management systems, City website, and data file
storage. Most business applications are run on in-house servers, with the City's
enterprise applications (SunGard's HTE and TrakIt), the City's website, and the Police
crime reporting application run on remote servers. Information Technology provides
acquisition and support of all computers, printers, copiers, and telephone systems used
throughout the City.
Along with the day-to-day support, the Information Technology Department carries
responsibility for long range information system planning and maintenance of services.
Highlights for 2017 / 2018:
Went live with a new City of Atlantic Beach website
In conjunction with the website, went live with a mobile website app for
Apple and Android devices
Implemented a new reverse -911 system — AlertAB
Replaced the network firewalls with next generation equipment that focuses
on attacks via email, web site visits, and other malware attacks.
Upgraded the City's Document Management system
Replaced the Police department's interview room camera system
Moved the City phone system infrastructure from City Hall to the Police
department
Key Objectives for 2018 / 2019:
Begin the upgrade of the physical security system at City buildings
Replace the City FTP server
Move the Police video storage to a cloud -based storage system
Replace aging network switches in City Hall
36
City Administration
Information Technology
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 184,845 187,758 197,464 203,764 6,300
Overtime 2,898 14,812 13,000 6,500 (6,500)
Special Pay 1,918 732 911 3,500 2,589
Sub -Total 189,662 203,302 211,375 213,764 2,389
Benefits
FICA 14,166 15,174 16,105 15,600 (505)
Pension 35,904 36,182 41,919 33,346 (8,573)
Health and Life Insurance 28,658 25,163 20,212 29,218 9,006
Worker and Unemploy Comp 134 302 316 364 48
Sub -Total 78,862 76,821 78,552 78,528 (24)
Total Wages and Benefits
OPERATING EXPENSES
268,524 280,122 289,927 292,292
2,365
Professional Services
Contract Services 28,444 13,768 30,000 27,000 (3,000)
Local Travel 486 285 600 600
Communications 55,059 63,612 72,000 75,500 3,500
Postage 83 14 250 250
Utilities
Rentals and Leases 13,400 13,298 19,500 20,000 500
Insurance
Repairs and Maintenance 199,263 207,221 250,250 281,069 30,819
Printing and Publishing 44 100 100
Advertising and Promotions
Other Current Charges
Office Supplies 228 165 48,000 250 (47,750)
Operating Supplies 112,998 65,521 450 44,500 44,050
Books, Training, Memberships 3,133 7,275 5,750 6,000 250
Total Operating Expenses 413,138 371,159 426,900 455,269 28,369
CAPITAL OUTLAY
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment 95,982 47,840 75,000 60,000 (15,000)
Total Capital Outlay 95,982 47,840 75,000 60,000 (15,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
Total Transfers
DIVISION TOTALS 777,644
37
699,121 791,827
807,561 15,734
Human Resources
Purpose:
The Human Resource Department is responsible for providing programs and services designed to
attract, retain and develop diverse employees committed to achieving City objectives and
satisfying our customers. Human Resources administers all programs and activities related to
recruitment and selection, equal employment opportunity, benefits administration, wellness
initiatives, risk management, workers' compensation insurance and claims, commercial insurance
and claims (property, liability, automobile, etc.), position classification, performance management,
compensation, employee relations, training and development and personnel policies and
procedures.
Key Objectives:
• Recruit and hire the best possible applicants for employment.
• Maintain a positive working relationship with the City's two unions.
• Ensure that the City's policies are updated and enforced consistently.
• Update and maintain the City's Personnel Policy and Procedures Manual.
• Maintain the City's Employee and Retiree payroll systems and HR files.
• Apply loss prevention and control methods through identification and analysis of loss
exposure in the areas of liability, workers compensation and property loss.
• Provide Supervisory and Employee training in various areas.
Issues, Trends, Highlights:
• For the budget year 2016-2017, the cost of health insurance benefits increased slightly,
while generally maintaining the same level of benefits. Due to increased utilization rates,
we anticipate another slight increase in rates for the upcoming year.
• Insurance rate projections for liability, workers compensation and property loss are
expected to slightly decrease.
• The City was compliant with new regulations implemented with the Affordable Care Act.
38
City Administration
Human Resources
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 140,212 143,197 144,364 148,318 3,954
Overtime
Special Pay 17 2,757 (2,757)
Sub -Total 140,229 143,197 147,121 148,318 1,197
Benefits
FICA 10,405 10,507 10,594 11,329 735
Pension 37,487 40,031 47,452 44,577 (2,875)
Health and Life Insurance 15,281 17,097 22,916 14,943 (7,973)
Worker and Unemploy Comp 107 215 221 252 31
Sub -Total 63,280 67,851 81,183 71,101 (10,082)
Total Wages and Benefits 203,509 211,048 228,304 219,419 (8,885)
OPERATING EXPENSES
Professional Services
Contract Services 6,138 4,506 4,548 5,000 452
Local Travel
Communications 298 312 422 400 (22)
Postage 100 100
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies 1,937 1,258 813 1,300 487
Operating Supplies 888 613 2,160 3,000 840
Books, Training, Memberships 615 2,614 1,590 1,590
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
9,876 9,303
DIVISION TOTALS 213,385
39
7,943 11,390 3,447
220,351 236,247
230,809 (5,438)
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
• The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
40
City Administration
Legal Counsel
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services 235,421 281,325 250,000 170,000 (80,000)
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 402
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 43
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 235,824 281,368 250,000 170,000 (80,000)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 235,824
41
281,368 250,000
170,000 (80,000)
General Government
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Revenues:
General Fund Resources 1,008,750 601,148 1,586,668 767,358 (819,310)
Convention Development 145,363 115,291 124,271 140,076 15,805
Half Cent Sales Tax 815,230 903,981 917,526 1,034,133 116,607
Debt Service Fund 33,824 33,824
Grant Funds - Miscellaneous 24,919 (24,919)
Capital Project Fund 1,333,842 589,477 303,451 303,451)
Total Revenues 3,303,185 2,209,896 2,956,835 1,975,391 981,444)
Expenses:
General Government 848,881 415,238 1,379,962 495,126 (884,836)
Building Maintenance 159,869 185,910 206,706 272,232 65,526
Convention Development 95,000 218,335 301,824 68,000
Half Cent Sales Tax 692,279 662,220 745,225 982,500 326,275
Debt Service Fund 33,824 33,824
Grant Funds - Miscellaneous 24,920 (24,920)
Capital Project Fund 1,598,717 2,922,818 9,356 164,564 155,208
Total Expenses 3,394,746 4,186,185 2,584,504 2,250,070 (260,923)
Resource Allocation:
Personnel Services 136,204 148,118 158,628 191,102 32,474
Operating Expenses 377,659 348,804 650,281 463,756 (186,525)
Capital Outlay 1,740,584 2,990,037 439,441 1,327,564 888,123
Debt Service 33,824 33,824
Transfers 1,140,300 699,225 1,336,154 233,824 (1,102,330)
Total Resource Allocation: 3,394,746 4,186,185 2,584,504 2,250,070 (334,434)
Summary of Authorized Positions
General Government
Administrative Asst. - Building & Zoning
Building Permit Clerk / Receptionist
Building Maintenance
Painter II
Building Maintenance Technician
2017-2018 2018-2019
0.05 0.05
0.20 0.20
0.25 0.25
1.00 1.00
1.00 1.00
2.00 2.00
Total 2.25 2.25
43
General Government
Purpose:
This program is responsible for the non -departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• This budget now contains the salary for a supervisor, a general maintenance worker, a
painter and a contract for custodial services brought together to form a maintenance
division supervised by Public Works.
44
General Fund
General Government
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 82,485 88,922 104,193 111,858 7,665
Overtime 1,035 369 200 (169)
Special Pay 1,462 1,699 275 (275)
Sub -Total 83,946 91,656 104,837 112,058 7,221
Benefits
FICA 6,014 6,386 7,658 8,659 1,001
Pension 23,394 25,768 28,787 37,439 8,652
Health and Life Insurance 22,244 21,656 13,519 29,456 15,937
Worker and Unemploy Comp 605 2,652 3,827 3,490 (337)
Sub -Total 52,257 56,462 53,791 79,044 25,253
Total Wages and Benefits 136,204 148,118 158,628 191,102 32,474
OPERATING EXPENSES
Professional Services 163 6,500 70,000 63,500
Contract Services 91,071 89,437 147,000 112,000 (35,000)
Local Travel
Communications 706 398 115 1,285 1,170
Postage 5,900 9,575 11,000 12,000 1,000
Utilities 24,625 24,632 20,707 24,000 3,293
Rentals and Leases 2,120 2,120 2,100 2,400 300
Insurance 128,736 182,543 160,227 157,196 (3,031)
Repairs and Maintenance 14,341 16,312 17,004 17,000 (4)
Printing and Publishing 3,492 450 627 750 123
Other Current Charges 6,506 4,061 347 12,500 12,153
Office Supplies 2,304 2,241 1,500 1,000 (500)
Operating Supplies 14,506 16,656 9,759 12,625 2,866
Books, Training, Memberships 2,778 378 1,000 1,000
Aid to other Gov Agency
Total Operating Expenses 297,247 348,804 376,886 423,756 46,870
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 25,000 25,000
Equipment 127,500 127,500
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To Debt Service
To Storm Water Utility
To Sewer Utility Fund
To Pension Funds
To Sanitation Fund
To Other Misc.
Total Transfers
575,300
575,300
DIVISION TOTALS 1,008,750
45
748,154
104,225 1,051,154
104,225 1,051,154
601,148 1,586,668
152,500 152,500
767,358
(748,154)
(1,051,154)
(1,799,308)
(1,567,464)
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
46
Cash Forward
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
102,938 153,301 268,592 232,863 (35,729)
Revenues
Convention Development Tax 126,652 114,523 123,021 138,366 15,345
Interest Earnings 1,711 767 1,250 1,710 460
Donations & Grants 17,000
Transfer General or Half Cent Tax
Total Revenues 145,363 115,291 124,271 140,076 15,805
Other Financing Sources
Total Resources 248,301 268,592 392,863 372,939 (19,924)
OPERATING EXPENSES
Contract Services 58,335 40,000 (18,335)
Total Operating Expenses 58,335 40,000 (18,335)
CAPITAL OUTLAY
Land
Buildings 98,000 98,000
Infrastructure Improvements 160,000 105,000 (55,000)
Equipment 25,000 25,000
Total Capital Outlay 160,000 228,000 68,000
Transfers
Transfer 95,000 33,824 33,824
Total Transfers 95,000 33,824 33,824
Other Financing Uses
Ending Cash 153,301 268,592 232,863 111,115 (121,748)
Total Expenses and Cash 153,301 268,592 392,863 339,115 (53,748)
Resource Allocation
Operating Expenses 58,335 40,000 (18,335)
Capital Outlay 160,000 228,000 68,000
Transfers 95,000 33,824 33,824
Total 95,000 218,335 301,824 83,489
47
Governmental Capital Project Fund
Purpose:
• To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
• The FY 2018 budget includes funding of $100,000 for City Hall Improvements and
$203,000 for a new Enterprise Resource Planning System.
• The FY 2019 budget includes carry over from the FY 2018 projects.
48
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 2,717,551 2,452,676 119,336 413,431 131,989
Restricted/Designated
Cash Forward 2,717,551 2,452,676 119,336 413,431 131,989
Revenues
Grant Proceeds - F.I.N.D. 150,000 229,557
Grant Proceeds - D.E.P.
Transfers - In
Half Cent Sales Tax 470,000 295,000
Convention Development Tax 95,000
General Fund 575,300 54,225 303,000 (303,000)
Interest Earnings 43,542 10,695 451 (451)
Total Revenues 1,333,842 589,477 303,451 (303,451)
Other Financing Sources
Total Resources 4,051,393 3,042,153 422,787 413,431 (9,356)
Capital Outlay
Public Safety
Public Safety Building 1,159,232 2,643,170 3,788 (3,788)
Park Improvements
Marsh Overlook and Kayak Launch 301,477
Dutton Rd. Ped / Bike Path 138,008 44,648
General Government
City Hall Improvements 5,568 96,564 90,996
Enterprise Resource Planning System 68,000 68,000
Transfer to the General Fund 235,000
DIVISION TOTALS 1,598,717 2,922,818 9,356 164,564 155,208
Other Financing Uses
Restricted 2,452,676 119,336 413,431 248,867
Restricted/Designated
Ending Cash 2,452,676 119,336 413,431 248,867 (164,564)
Total Expenses and Cash 4,051,393 3,042,153 422,787 413,431 (9,3561
Resource Allocation
Capital Outlay 1,598,717 2,687,818 9,356 164,564 155,208
Transfers 235,000
Total Resources 1,598,717 2,922,818 9,356 164,564 155,208
49
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan (Listed Below).
Transportation
Roads/Infrastructure/Transportation improvements, Road resurfacing, Drainage improvements,
Sidewalks/bikepaths, Landscaping/tree planting along roadway projects, Safety grade crossings, Rapid
transit right-of-way acquisition
Environment/quality of life
Preservation Project land acquisition, Neighborhood parks, Environmental cleanup, Septic tank
remediation
Targeted economic development
Economic Development Fund
Public facilities
The proposed budget includes:
• $80,000 for street resurfacing
• $25,000 for septic to sewer conversion
• $20,000 to fund the mission of the Environmental Stewardship Committee
• $168,000 for renovations to Russell Park
• $40,000 for a Playset at Veterans Park
• $25,000 to replace the sidewalk at Veterans Park
• $100,000 for the walkway at Jordan Park
• $285,000 transfer to the Storm Water Utility Fund
50
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 637,775 628,966 870,727 1,043,028 172,301
Restricted/Designated
Cash Forward 637,775 628,966 870,727 1,043,028 172,301
Revenues
Local Discretionary Sales Surtax 806,405 901,919 916,271 1,032,072 115,801
Interest Earnings 8,825 2,062 1,255 2,061 806
F. R. DEP Grant
Charges for Service - Permit
Total Revenues 815,230 903,981 917,526 1,034,133 116,607
Other Financing Sources
Total Resources 1,453,004 1,532,946 1,788,253 2,077,161 288,908
Expenditures
Operating Expenses 80,412 190,140 (190,140)
CAPITAL OUTLAY
Land
Infrastructure Improvements 141,867 67,220 181,085 715,000 533,915
Building 89,000
Motor Vehicle 25,000 25,000
Equipment 42,500 42,500
Total Capital Outlay 141,867 67,220 270,085 782,500 601,415
Transfers
To Storm Water Utility Fund 285,000 200,000 (85,000)
To Capital Project Funds 470,000 595,000
Total Transfers 470,000 595,000 285,000 200,000 (85,000)
DIVISION TOTALS 692,279 662,220 745,225 982,500 326,275
Other Financing Uses 131,759
Restricted 628,966 870,727 1,043,028 1,094,661 51,633
Restricted/Designated
Ending Cash 628,966 870,727 1,043,028 1,094,661 51,633
Total Expenses and Cash 1,453,004 1,532,946 1,788,253 2,077,161 288,908
Resource Allocation
Operating 80,412 190,140 (190,140)
Capital Outlay 141,867 67,220 270,085 782,500 512,415
Transfers 470,000 595,000 285,000 200,000 (85,000)
Total Resources 692,279 662,220 745,225 982,500 237,275
51
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Building Code Enforcement
C.D.B.G.
Community Redevelopment
Tree Protection
Total Revenues
Expenses:
Planning and Zoning
C.D.B.G.
Building Code Enforcement
Tree Protection
Community Redevelopment
Code Enforcement
Total Expenses
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Transfers
Total Resource Allocation:
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
281,838 224,646 278,909 451,254 172,345
532,597 506,734 569,214 574,113 4,899
372,908 266,317 82,000 82,000
50,000
15,956 42,586 17,994 (17,994)
1,203,298 1,090,283 866,117 1,107,367 241,250
237,466 154,168 239,961 354,505 114,544
438,040 318,916 82,000 82,000
444,503 461,804 461,954 611,373 149,419
18,766 151 5,000 4,849
50,000 50,000
44,372 70,478 38,948 96,749 57,801
1,164,382 1,024,132 741,014 1,199,627 458,613
504,443 554,875 595,161 830,589 235,428
203,893 127,423 145,853 263,038 117,185
456,045 341,834 91,000 91,000
15,000 15,000
1,164,382 1,024,132 741,014 1,199,627 458,613
Summary of Authorized Positions
2017-2018 2018-2019
Planning and Zoning
Community Development Director 1.00 1.00
Administrative Assistant - Building and Zoning 0.10 0.10
Planner 2.00 2.00
3.10 3.10
Building Code Enforcement
Building Official
Building Inspector
Administrative Assistant - Building and Zoning
Building Permit Clerk
Building Permit Clerk / Receptionist
Code Enforcement
Code Enforcement Officer
1.00 1.00
2.00 2.00
0.85 0.85
1.00 1.00
0.80 1.80
5.65 6.65
1.00 1.00
Total 9.75 10.75
53
Planning and Zoning
Purpose:
The Planning and Zoning Department administers zoning and land use related functions of the City including:
implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to
verify consistency with land development regulations and the Comprehensive Plan; compliance with
requirements of State Growth Management laws; proposes amendments to city land use regulations as
appropriate; and implements studies, programs, and special projects as directed. The Department also serves as
City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State and
Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board.
Performs all administrative functions associated with department activities and objectives.
Key Objective:
• Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic
Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic
development, redevelopment, long range planning, marsh master planning, and public works projects.
Workload Data:
The Community Development Department is responsible for planning functions and land use and zoning
administration, including review of all Building Permit applications and new business tax receipts to verify
consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department also
administers the City's tree ordinance, assists with the CDBG grant, and provides staff support to the Community
Development Board.
54
General Fund
Planning and Zoning
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 93,050 77,430 155,391 209,417 54,026
Overtime 50 209 886 (886)
Special Pay 7,044 17,065 2,814 5,000 2,186
Sub -Total 100,145 94,704 159,091 214,417 55,326
Benefits
FICA 7,382 7,168 11,866 16,141 4,275
Pension 16,555 14,972 14,152 20,026 5,874
Health and Life Insurance 11,715 9,042 16,921 10,646 (6,275)
Worker and Unemploy Comp 1,241 1,325 2,368 1,675 (693)
Sub -Total 36,893 32,507 45,307 48,488 3,181
Total Wages and Benefits 137,038 127,212 204,398 262,905 58,507
OPERATING EXPENSES
Professional Services 271 143 75,000 74,857
Contract Services 93,253 18,583 25,840 (25,840)
Local Travel
Communications 652 750 2,000 1,250
Postage 626
Utilities
Rentals and Leases 375
Insurance
Repairs and Maintenance
Printing and Publishing 4,021 4,763 5,500 6,000 500
Advertising and Promotions
Other Current Charges
Office Supplies 227 390 350 (40)
Operating Supplies 307 62 890 2,250 1,360
Books, Training, Memberships 1,820 2,424 2,050 6,000 3,950
Total Operating Expenses 100,428
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 237,466
55
26,956 35,563 91,600 56,037
154,168 239,961
354,505 114,544
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate -income persons and neighborhoods within that area of the City
designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City's CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
The funding allocation for FY 2013 in the amount of $79,064 was to be used for sidewalks and
drainage along Dutton Island Road. This project was not completed by year end and the remaining
money was carried over into FY 2014.
The leftover money from FY 2013 was carried over into FY 2014. This resulted in a greater amount
of CDBG project money for FY 2014. $58,206 went towards the sidewalk and drainage project along
Dutton Island Road. $74,000 went to Donner Park baseball field improvements. There is $9,192 of
FY 2014 money that will be carried over to FY 2015.
CDBG funds for FY 2015 went to Francis Avenue drainage and paving projects. Atlantic Beach has
received $82,194 for FY 2015, and carried over an additional $9,192 from FY 2014.
The CDBG allocation for FY 2016 was $650,000. The funds were used for the second phase of the
Francis Road Drainage Project.
The CDBG allocation for FY 2017 was $82,000. The funds were used for improvements at Donner
and Jordan Parks.
In FY18, The City applied for CDBG funds of totaling $118,760.02.
In FY19, The City applied for CDBG funds of totaling $82,000.
56
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 2,314 (62,819) (115,418) (115,418)
Revenues
Grant Proceeds 372,908 266,317 82,000 82,000
Total Revenues 372,908 266,317 82,000 82,000
Other Financing Sources
Total Resources 375,222 203,498 (115,418) (33,4181 82,000
Expenditures
Salaries and Benefits
Operating Expenses
Professional Services
Operating Supplies
Aid to Private Citizens
Capital Outlay
Infrastructure Improvements
Buildings
Equipment
Land
DIVISION TOTALS
Other Financing Uses
438,040 318,916
438,040 318,916
82,000 82,000
82,000 82,000
Ending Cash (62,819) (115,418) (115,418) (115,418)
Total Expenses and Cash 375,222 203,498 (115,418) 82,000 197,418
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
438,040 318,916
438,040 318,916
57
82,000 82,000
82,000 82,000
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
Department strives to ensure a safe built environment for Atlantic Beach. The Department
coordinates development activities with Planning, Utilities, Public Works, City of
Jacksonville Fire Department and several State of Florida Agencies including the Federal
Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed
contractors, architects and engineers properly navigate through the development
permitting process.
Key Objectives:
• Offer exceptional customer service assisting applicants through the City of Atlantic
Beach development permitting process. A staff of five employees manages the
required submittals for plan review and inspection for all vertical construction
within the City, coordinating the approval process for several other City
departments.
• Monitor activities of City programs related to the Federal Emergency Management
Agency's Community Rating System to reduce rising flood insurance costs to
property owners promulgated by the National Flood Insurance Program. Continue
enforcement of the City Flood Control ordinance for development within FEMA's
designated floodplains.
• Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind insurance
rates. Maintain standards for building plan review and inspection paying special
attention to hurricane force reactions on buildings.
• Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
• Provide administrative support to the Personnel, Planning, and Finance
department's offices at the City Hall receptionist counter.
59
Building Department Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 84,556 106,625 109,722 115,489 5,767
Operating Cash 319,732 398,376 440,209 541,702 101,493
Cash Forward 404,288 505,001 549,930 657,190 107,260
Revenues
Building Permit Fees 408,143 380,696 410,764 414,913 4,149
Plan Check Fees 108,431 99,724 113,042 114,184 1,142
Re -inspection Fees 4,115 10,117 20,954 21,166 212
Radon Gas Fee 767 518
Construction Surcharge 767 518
Interest Earnings 6,777 1,488 3,500 5,500 2,000
Transfer from General Fund
Miscellaneous Revenues 3,596 13,675 20,954 18,350 (2,604)
Total Revenues 532,597 506,734 569,214 574,113 4,899
Other Financing Sources 12,619
Total Resources 949,504 1,011,735 1,119,144 1,231,303 112,159
Expenditures
Building Department 444,503 461,804 461,954 611,373 149,419
DIVISION TOTALS 444,503 461,804 461,954 611,373 149,419
Other Financing Uses
Restricted 106,625 109,722 115,489 146,843 31,355
Operating Cash 398,376 440,209 541,702 473,087 (68,615)
Ending Cash 505,001 549,930 657,190 619,930 (37,260)
Total Expenses and Cash 949,504 1,011,735 1,119,144 1,231,303 112,159
Resource Allocation
Personnel Services 327,830 360,811 355,994 489,210 133,216
Operating Expenses 98,669 78,076 105,960 98,163 (7,797)
Capital Outlay 18,005 22,917 9,000 9,000
Debt Service
Transfers 15,000 15,000
Total Resources
444,503 461,804 461,954 611,373 149,419
AUTHORIZED PERSONNEL
Position 2017-2018 2018-2019
Building Official 1.00 1.00
Inspector 2.00 2.00
Operations Supervisor - Building and Zoning 0.85 0.85
Building Permit Technician 1.80 2.80
Planning Dept. Clerk (PT) 0.15 0.15
5.80 6.80
60
Building Department Fund
Building Department
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 213,821 248,372 263,383 345,914 82,531
Overtime 2,404 1,250 2,000 750
Special Pay 16,187 8,257 76 (76)
Sub -Total 230,008 259,032 264,709 347,914 83,2 5
Benefits
FICA 15,941 18,536 17,000 24,433 7,433
Pension 44,018 38,192 35,985 49,786 13,801
Health and Life Insurance 36,467 42,486 35,991 64,140 28,149
Worker and Unemploy Comp 1,397 2,565 2,309 2,937 628
Sub -Total 97,822 101,779 91,285 141,296 50,011
Total Wages and Benefits 327,830 360,811 355,994 489,210 133,216
OPERATING EXPENSES
Professional Services 98 334
Contract Services 43,812 21,317 28,000 20,000 (8,000)
Local Travel
Communications 2,204 2,938 3,000 3,000
Postage 24 10 100 1,600 1,500
Utilities
Rentals and Leases
Insurance 963 1,364 1,618 1,442 (176)
Repairs and Maintenance 3,817 5,475 5,500 5,320 (180)
Printing and Publishing 1,711 878 350 1,000 650
Advertising and Promotions
Other Current Charges
Office Supplies 136 66 175 250 75
Operating Supplies 6,025 4,274 5,479 5,479
Books, Training, Memberships 4,850 3,922 15,500 13,834 (1,666)
Internal Service Charges 35,027 37,498 46,238 46,238
Total Operating Expenses 98,669 78,076 105,960 98,163 (7,797)
CAPITAL OUTLAY
Equipment 4,000
Buildings
Infrastructure Improvements
Vehicles 18,005 17,970
Computer Equipment 4,948 5,000 5,000
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Total Debt Service
TRANSFERS
To
To
Total Transfers
18,005 22,917 9,000 5,000
DIVISION TOTALS 444,503
61
461,804 461,954
15,000
15,000
611,373 130,419
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
• To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
• The Planning and Zoning Department worked with the City Commission and
Community Development Board to update the City's tree code. It is anticipated
that the new code will lessen the loss of the City's tree canopy and will also lead
to planting of more trees when new homes are constructed. Staff will be creating a
guide to the tree code for residents and builders.
• The Planning and Zoning Department was awarded a grant to create a tree
management plan for the City. This project will help guide the City in the
management and planting of trees in the City Right of way.
Workload Data:
• These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
62 6
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 18,955 34,911 58,732 76,575 17,843
Revenues
Tree Mitigation Proceeds
Grant Proceeds 10,000
Contributions/Donations 15,956 32,586 17,994 (17,994)
Total Revenues 15,956 42,586 17,994 (17,994)
Other Financing Sources
Total Resources 34,911 77,498 76,726 76,575 (1511
Expenditures
Contract Services 18,766 151 5,000 4,849
Operating supplies
DIVISION TOTALS 18,766 151 5,000 4,849
Other Financing Uses
Ending Cash 34,911 58,732 76,575 71,575 (5,000)
Total Expenses and Cash 34,911 77,498 76,726 76,575 (1511
Resource Allocation
Personnel Services
Operating Expenses 18,766 151 5,000 4,849
Capital Outlay
Debt Service
Transfers
18,766 151 5,000 4,849
63
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio-economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
• To continue educating the public via the City website and brochures with information
related to the code enforcement process.
• To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
• To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
• The City's Code Enforcement Officer now has a laptop in car, which will enable more
work to be conducted in the field. This will save staff time and reduce City car usage, as
staff will not have to visit city hall as frequently.
64 6
General Fund
Code Enforcement
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 34,789 45,719 17,846 50,689 32,843
Overtime
Special Pay 328
Sub -Total 35,117 45,719 17,846 50,689 32,843
Benefits
FICA 2,646 3,392 1,331 3,884 2,553
Pension 585 10,500 11,913 15,616 3,703
Health and Life Insurance 1,061 6,578 3,402 7,457 4,055
Worker and Unemploy Comp 167 664 277 828 551
Sub -Total 4,459 21,133 16,923 27,785 10,862
Total Wages and Benefits 39,576 66,853 34,769 78,474 43,705
OPERATING EXPENSES
Professional Services 26
Contract Services 15,000
Local Travel
Communications 1,534 1,200 950 1,000 50
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 1,030
Advertising and Promotions
Other Current Charges
Office Supplies 25 54 100 46
Operating Supplies 1,347 1,005 2,600 1,100 (1,500)
Books, Training, Memberships 859 1,395 575 1,075 500
Total Operating Expenses 4,796 3,625 4,179 18,275 (904)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 44,372
65
70,478 38,948
96,749 42,801
Public Safety
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Revenues:
General Fund Resources 5,460,485 5,849,320 6,096,701 6,373,570 276,869
Police Grants 73,892 77,110 70,778 62,300 (8,478)
Police Trust 23,894 29,089 35,004 35,534 530
Total Revenues 5,558,271 5,955,518 6,202,483 6,471,404 268,921
Expenses:
Police Services 4,137,871 4,460,758 4,554,583 4,790,755 236,172
Police Grants 73,892 65,016 63,727 62,300 (1,427)
Police Trust 33,203 52,966 29,692 100,000 70,308
Rescue Services 1,322,614 1,388,562 1,542,118 1,582,815 40,697
Total Expenses 5,567,580 5,967,302 6,190,120 6,535,870 345,750
Resource Allocation:
Personnel Services 3,823,952 4,057,716 4,084,165 4,274,518 190,353
Operating Expenses 1,525,091 1,631,731 1,805,629 2,018,752 213,123
Capital Outlay 213,488 272,854 300,326 242,600 (57,726)
Debt Service
Transfers 5,050 5,000
Total Resource Allocation: 5,567,580 5,967,302 6,190,120 6,535,870 345,750
Summary of Authorized Positions
2017-2018 2018-2019
Police
Public Safety Director 1.00 1.00
Commander 2.00 2.00
Lieutenant 2.00 2.00
Sergeant 6.00 6.00
Detective 4.00 4.00
Patrol Officer 15.00 15.00
Officer (Part Time) 0.00 2.00
Administrative Assistant 1.00 1.00
Communications Supervisor 1.00 1.00
Emergency Communications Officer 5.00 5.00
Police Records Specialist 1.00 1.00
Purchasing Clerk 1.00 1.00
Accreditation & Oversight Manager 1.00 1.00
Property Evidence Records Clerk 1.00 1.00
Animal Control Officer 2.00 2.00
School Crossing Guard - (Part Time) 2.00 2.00
45.00 47.00
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time)
Lifeguard Lieutenant - (Part Time)
Lifeguards - (Part Time)
Total Public Safety
67
1.00
5.00
30.00
36.00
1.00
5.00
30.00
36.00
81.00 83.00
Police Department
Mission Statement
To protect life and property, provide exceptional police service, and work in partnership with our
community to improve the quality of life in the City of Atlantic Beach.
Core Values
The Atlantic Beach Police Department is a value -driven agency dedicated to serving all people
with Courage, Integrity, and Excellence. These core values are paramount to building public
trust within our community and success as a law enforcement agency.
Overview
The Atlantic Beach Police Department consists of 30 sworn police officers and 15 civilians. The
department is divided into two (2) divisions. The Operations Division, headed by a Commander
and two (2) Patrol Lieutenants consists of patrol, special operations, traffic enforcement,
community policing, and SWAT. The Support Services Division, also headed by a Commander,
consists of Criminal Investigations, Crime Suppression, Communications, Animal Control,
Records, Purchasing, and School Crossing Guards.
68
General Fund
Police Administration
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 299,197 215,455 296,168 390,710 94,542
Overtime 865 200 200
Special Pay 1,746 821 19,875 18,000 (1,875)
Sub -Total 300,943 217,140 316,043 408,910 92,867
Benefits
FICA 22,066 16,144 23,538 29,477 5,939
Pension 86,436 284,665 94,335 89,183 (5,152)
Health and Life Insurance 44,568 23,467 26,159 62,195 36,036
Worker and Unemploy Comp 5,639 1,450 3,977 4,101 124
Sub -Total 158,708 325,726 148,009 184,956 36,947
Total Wages and Benefits 459,652 542,867 464,052 593,866 129,814
OPERATING EXPENSES
Professional Services 6,431 1,657 5,339 23,452 18,113
Contract Services 11,287 49,451 21,806 8,600 (13,206)
Local Travel
Communications 81,562 96,503 95,000 140,692 45,692
Postage 275 247 500 500
Utilities 12,971 10,100 16,256 26,600 10,344
Rentals and Leases 18,535 21,083 11,249 13,500 2,251
Insurance
Repairs and Maintenance 21,902 22,811 48,122 33,100 (15,022)
Printing and Publishing 5,796 6,344 8,006 9,500 1,494
Advertising and Promotions 999 130 8,286 9,000 714
Other Current Charges 341 12,060 14,513 (14,513)
Office Supplies 8,810 8,557 13,038 11,000 (2,038)
Operating Supplies 13,136 16,382 17,712 17,500 (212)
Books, Training, Memberships 3,428 779 1,725 4,000 2,275
Total Operating Expenses 185,472 246,106 261,052 297,444 36,392
CAPITAL OUTLAY
Land
Buildings 4,755 8,500
Infrastructure Improvements
Vehicles 20,769 31,186 183,500 152,314
Computer Equipment 19,000 19,000
Total Capital Outlay 20,769 35,941 211,000 171,314
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 665,892
69
788,973 761,045
1,102,310 337,520
General Fund
Police Patrol
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 1,313,951 1,395,347 1,472,355 1,477,833 5,478
Overtime 94,500 158,260 85,575 98,000 12,425
Special Pay 92,892 116,372 143,396 116,371 (27,025)
Sub -Total 1,501,344 1,669,979 1,701,326 1,692,204 (9,122)
Benefits
FICA 113,348 123,182 130,795 103,567 (27,228)
Pension 609,012 622,412 606,797 595,253 (11,544)
Health and Life Insurance 189,676 195,058 208,973 206,457 (2,516)
Worker and Unemploy Comp 20,328 45,628 48,428 47,313 (1,115)
Sub -Total 932,364 986,280 994,993 952,590 (42,403)
Total Wages and Benefits 2,433,708 2,656,259 2,696,319 2,644,794 (51,525)
OPERATING EXPENSES
Professional Services 777 1,004 1,231 (1,231)
Contract Services 13,458 4,859 2,733 5,500 2,767
Local Travel 119 500 500
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 14,058 27,177 24,035 37,300 13,265
Printing and Publishing
Advertising and Promotions
Office Supplies
Operating Supplies 123,925 129,166 160,804 154,600 (6,204)
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 152,337 162,206 188,803 197,900 9,097
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 128,773 194,218 198,452 (198,452)
Computer Equipment 34,782 7,798 26,000 (26,000)
Equipment 10,834
Total Capital Outlay 174,389 202,017 224,452 (224,452)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 2,760,434
70
3,020,481 3,109,574
2,842,694 (266,880)
General Fund
Police Investigations
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 135,587 66,722 66,622 208,173 141,551
Overtime 17,930 5,067 8,625 20,000 11,375
Special Pay 21,591 20,932 25,073 19,500 (5,573)
Sub -Total 175,108 92,722 100,320 247,673 147,353
Benefits
FICA 14,970 9,715 11,412 15,431 4,019
Pension 74,900 76,550 95,023 73,210 (21,813)
Health and Life Insurance 42,042 25,294 17,760 19,248 1,488
Worker and Unemploy Comp 2,734 3,663 4,187 6,978 2,791
Sub -Total 134,647 115,222 128,382 114,867 (13,515)
Total Wages and Benefits
OPERATING EXPENSES
309,755 207,943 228,702 362,540 133,838
Professional Services
Contract Services 1,498 1,535
Local Travel
Communications
Postage
Utilities
Rentals and Leases 6,137 7,277 3,500 8,500 5,000
Insurance
Repairs and Maintenance 3,099 3,400 2,875 4,970 2,095
Printing and Publishing
Advertising and Promotions
Other Current Charges / Investigations
Office Supplies
Operating Supplies 1,268 1,012 3,550 3,000 (550)
Books, Training, Memberships
Investigations 3,000 3,000 3,500 6,000 2,500
Total Operating Expenses 13,503 14,689 14,923 24,005 9,045
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
832
20,000 (20,000)
Total Capital Outlay 832 20,000 (20,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 324,090
71
222,633 263,625
386,545 122,883
General Fund
Police Dispatch
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 180,037 172,485 184,801 185,618 817
Overtime 6,670 18,094 15,368 10,000 (5,368)
Special Pay 7,978 8,085 10,004 (10,004)
Sub -Total 194,685 198,664 210,173 195,618 (14,555)
Benefits
FICA 14,278 14,795 15,804 14,280 (1,524)
Pension 50,322 54,438 58,333 81,549 23,216
Health and Life Insurance 43,857 32,005 26,030 52,129 26,099
Worker and Unemploy Comp 154 285 303 665 362
Sub -Total 108,611 101,521 100,470 148,623 48,153
Total Wages and Benefits
OPERATING EXPENSES
303,296 300,186 310,643 344,241
33,598
Professional Services
Contract Services
Local Travel 2,000 2,000
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 3,199 1,388
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 86 584 1,000 3,000 2,000
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 86 3,783 2,388 5,000 4,000
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
6,200
Total Capital Outlay 6,200
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 303,382
72
310,169 313,031
349,241 37,598
Animal Control
Purpose
The Mission of the Atlantic Beach Animal Control is to provide service to the public by
enforcing local animal ordinances, capture and impound animals running at large, investigate
reports of animal attacks or animal cruelty or neglect, issue citations for animal control
violations, prepare reports when necessary and investigate animal bites and coordinate handling
and care of animals in the city kennel.
Employees
The Animal Control Officers operate under the Police Department. There are two full time
Animal Control Officers to provide coverage seven days per week.
Training/Certifications
Atlantic Beach Animal Control Officers receive state certification through FACA (Florida
Animal Control Association). After the initial 40 hours of training is received, each Officer must
pass a state certification test. Annual continuing education is required to maintain certification.
Education/Community Outreach
The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within
the city and providing community outreach. Each year, informative articles are written for the
local Tideview newsletter and the Beaches Leader to provide readers with useful information on
pet care, and reminders about local ordinances. Additionally, Animal Control attends different
venues throughout the community such as the local Wednesday market at Bull Park and summer
camp programs at the community center to provide education to citizens.
74 7
General Fund
Police Animal Control
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 52,511 61,215 63,716 65,322 1,606
Overtime 711 619 1,316 1,500 184
Special Pay 2,507 2,281 2,752 2,500 (252)
Sub -Total 55,729 64,116 67,784 69,322 1,538
Benefits
FICA 4,219 4,796 5,205 5,021 (184)
Pension 7,113 5,619 9,734 7,968 (1,766)
Health and Life Insurance 1,099 138 149 174 25
Worker and Unemploy Comp 548 821 927 1,023 96
Sub -Total 12,978 11,374 16,015 14,186 (1,829)
Total Wages and Benefits 68,707 75,490 83,799 83,508 (291)
OPERATING EXPENSES
Professional Services 252 517 250 600
Contract Services 240 750 750
Local Travel
Communications 1,290 1,360 937 937
Postage
Utilities 208 208 228 250
Rentals and Leases
Insurance
Repairs and Maintenance 500 990 5,529 1,369
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 3,098 5,252 2,500 6,116
Books, Training, Memberships 225 225
Total Operating Expenses 5,348 8,567 10,419 10,247
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 24,323
Equipment
Total Capital Outlay 24,323
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
350
22
(4,160)
3,616
(172)
DIVISION TOTALS 74,055 108,380 94,218 93,755 (463)
75
General Fund
Police School Guards
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 9,164 9,179 11,852 14,436 2,584
Overtime
Special Pay
Sub -Total 9,164 9,179 11,852 14,436 2,584
Benefits
FICA 701 702 907 1,104 197
Pension
Health and Life Insurance
Worker and Unemploy Comp 151 242 331 370 39
Sub -Total 853 944 1,238 1,474 236
Total Wages and Benefits 10,017 10,122 13,090 15,910 2,820
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 300 300
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 10,017
76
10,122 13,090
300 300
16,210 3,120
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues, Trends and Highlights:
• For FY 2012, the Department received $109,396 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime Suppression
Unit (CSU) detective, and a portion of the Redevelopment Coordinator's salary.
• For FY 2013, the Department received $81,225 in Justice Assistance Grant (JAG) funds
to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime Suppression
Unit (CSU) detective.
• For FY 2014, the Department received $83,375 in Justice Assistance Grant (JAG) funds
to be used towards the salaries of one (1) Community Oriented Policing (COPs) officer
and one (1) Crime Suppression Unit detective.
• For FY 2015, the Department received $71,321 in Justice Assistance Grant (JAG) funds
to be used towards the salaries of one (1) Community Oriented Policing Officer (COPs)
and one (1) Crime Suppression Unit detective.
• For FY 2016, the Department received $72,193 in Justice Assistance Grant (JAG)
funding to be used towards the salaries of one (1) Community Oriented Policing Officer
(COPs) and one (1) Crime Suppression Unit detective.
• For FY 2017, the Department anticipates receiving Justice Assistance Grant (JAG)
funding to be used towards the salaries of one (1) Community Oriented Policing Officer
(COPS) and one (1) Crime Suppression Unit detective. The exact amount is unknown
but is expected to be slightly lower than last year due to a reduction in funds received
County -wide. 8
78
Police Grant Funds
Police Department
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward
Revenues
Grant Proceeds 73,892 77,110 70,778 62,300 (8,478)
Interest
Transfer from General Fund
Total Revenues 73,892 77,110 70,778 62,300 (8,478)
Other Financing Sources
Total Resources 73,892 77,110 70,778 62,300 (8,4781
Expenditures
Salaries and Wages 58,982 62,800 63,727 7,300 (56,427)
Operating Expenses
Professional Services
Contract Services
Communications
Rentals and Leases
Other Current Charges
Operating Supplies 2,267 55,000 55,000
Training
Total Operating Expenses 2,267 55,000 55,000
Capital Outlay
Vehicles
Equipment 12,643
Total Capital Outlay 12,643
Transfers
To Police Trust fund
To General Fund
To Various Grant Funds
Total Transfers
DIVISION TOTALS
Other Financing Uses
Ending Cash
Total Expenses and Cash
Resource Allocation
73,892
73,892
2,216
2,216
65,016 63,727
65,016 63,727
62,300 (1,427)
62,300 (1,4271
Personnel Services 58,982 62,800 63,727 7,300 (56,427)
Operating Expenses 2,267 55,000 55,000
Capital Outlay 12,643 2,216
Debt Service
Transfers
Total Resources 73,892
79
65,016 63,727
62,300 (1,4271
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 4 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2017-18, these funds will be used to cover part of the monthly
radio airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony crimes.
Federal and state forfeiture funds are tracked separately because each has its own
set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and the
resulting seizures are often a result of chance.
80
Cash Forward
Police Special Revenue Funds
Public Safety
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
145,951 160,596 160,596 165,908 5,312
Revenues
State Forfeitures 9,675 6,273 1,000 2,000 1,000
Federal Forfeitures
Clerk -Court Costs 2,776 4,427 5,946 4,808 (1,138)
Radio Communications Fees 9,138 17,830 27,467 27,813 346
Interest 2,305 559 591 913 322
Miscellaneous
Total Revenues 23,894 29,089 35,004 35,534 530
Other Financing Sources 199 12,429
Total Resources 170,044 202,114 195,600 201,442 5,842
OPERATING EXPENSES
Contract Services
Investigations 3,000
Communications 5,440 4,642 50,000 45,358
Training
Printing and Publishing
Operating Supplies 738 459
Other Current Charges
Books, Training, Memberships 22,560 15,882 25,050 25,000 (50)
Total Operating Expenses 23,298 24,781 29,692 75,000 45,308
CAPITAL OUTLAY
Vehicles
Equipment 4,855 23,186 25,000 25,000
Total Capital Outlay 4,855 23,186 25,000 25,000
TRANSFERS
To General Fund 5,050 5,000
Total Transfers 5,050 5,000
DIVISION TOTALS 33,203 52,966 29,692 100,000 70,308
Other Financing Uses 1,961 6,288
Ending Cash 160,596 160,596 165,908 101,442 (64,466)
Total Expenses and Cash 195,760 219,850 195,600 201,442 5,842
81
Fire Control and Rescue Services
Purpose:
The Fire and Emergency Medical Services in Atlantic Beach are provided through a
contract between the City of Atlantic Beach and the City of Jacksonville. Atlantic Beach
provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach
Fire Station. The agreement provides for an Advance Life Support (ALS) level of
emergency medical care for citizens, and the department members continue to provide
tours, blood pressure checks, and community services as requested.
Key Objectives:
• Maintain ALS level of service
• Maintain a quick response time to all incidents
• Utilize staff expertise to assure fire prevention and accident prevention programs
• Utilize staff expertise to assure adequate maintenance and testing of hydrant and water
systems
82
Fire Division
Divisional Summary
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Resource Allocation
Personnel Services 179,836 202,049 223,833 222,359 (1,474)
Operating Expenses 1,142,778 1,171,599 1,298,352 1,353,856 52,504
Capital Outlay 14,914 19,933 6,600 (13,333)
Debt Service
Transfers
Total Resources 1,322,614 1,388,562 1,542,118 1,582,815 37,697
Expenses:
Fire Control / Rescue 1,111,107 1,139,919 1,263,371 1,299,743 36,372
Lifeguards 211,507 248,642 278,747 283,072 1,325
Total Expenses 1,322,614 1,388,562 1,542,118 1,582,815 37,697
Summary of Authorized Positions
Fire Department
Public Safety Director
2017-2018 2018-2019
Lifeguards
Lieutenant 2 2
Captain 4 4
Lifeguard 12 12
18 18
83
General Fund
Fire Control / Rescue
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services 1,098,553
Local Travel
Communications
Postage
Utilities 11,214
Rentals and Leases
Insurance
Repairs and Maintenance 1,340
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 1,111,107
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DIVISION TOTALS 1,111,107
85
1,131, 510 1,248, 057
8,409 15,314
1,139,919 1,263,371
1,139,919 1,263,371
1,285,498 37,441
14,245 (1,069)
1,299,743 36,372
1,299,743 36,372
Lifeguards
Purpose:
The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection of
lives. An emphasis is placed on education and promoting awareness of the marine environment
and identifying potential dangers associated with recreational activities in an open water
environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective
water rescues and Basic Life Support (BLS) prior to ambulance arrival.
Employees
The lifeguards are a division of the Public Safety Department and report to the Chief of Police.
One Lifeguard Captain and five (5) Lieutenants are employed year round in a part time capacity
to provide seamless maintenance of the program, including applicant processing, training,
equipment and supply inventory. An additional 35 lifeguards are hired annually to provide
seasonal (6 months), part time service.
Training/Certifications
Each year lifeguards begin training in January with formal testing and training in March. All
lifeguards have current First Responder training and certification. All guards attend either new
guard or returning guard training as well. Each guard has a minimum of 100 hours of training
before working a tower alone. All mid-level supervisors and above have current EMT/Paramedic
certifications. The Atlantic Beach Lifeguard Program has received USLA Advanced Certification,
which means all lifeguards are certified First Responders or above. The lifeguards maintain a
truck, mule, and jet ski as part of their BLS fleet.
Beach Staffing
From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday — Friday
it is staffed with 8 towers from 10am — 5pm. Saturdays and Sundays are staffed with 9 towers
from loam — 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins in
March through Memorial Day and picks up after Labor Day through the end of September.
Junior Lifeguard Program
A Junior Lifeguard Program was implemented in 2015. This program familiarizes youth with
different aspects of lifeguarding, to include: first aid, lifesaving techniques, competition training,
lifeguard training, marine life and safety, and physical fitness. The program is designed to run for
one week, 4 hours per day, with 10 participants attending per week. There will be 4 different
sessions that the program will be offered. This is done both as a community outreach program and
also as a way to promote education with local youth who may have an interest in becoming an
Atlantic Beach Lifeguard in the future.
86
General Fund
Lifeguards
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 166,410 182,500 200,000 200,000
Overtime
Special Pay
Sub -Total 166,410 182,500 200,000 200,000
Benefits
FICA 12,730 13,961 16,719 15,300 (1,419)
Pension
Health and Life Insurance
Worker and Unemploy Comp 696 5,588 7,114 7,059 55
Sub -Total 13,426 19,549 23,833 22,359 (1,1754
Total Wages and Benefits 179,836 202,049 223,833 222,359 (1,474)
OPERATING EXPENSES
Professional Services 2,113 2,427 2,500 12,100 9,600
Contract Services 572 613 1,500 3,500 2,000
Local Travel 3,000
Communications 11,626 8,137 10,500 10,500
Postage
Utilities 2,395 2,591 2,400 3,000 600
Rentals and Leases
Insurance
Repairs and Maintenance 5,638 2,643 6,059 8,213 2,154
Printing and Publishing 500 500
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 8,607 14,579 11,322 12,300 978
Books, Training, Memberships 720 690 700 1,000 300
Total Operating Expenses 31,672 31,680 34,981 54,113 16,132
CAPITAL OUTLAY
Land
Buildings 11,933 (11,933)
Infrastructure Improvements
Vehicles 14,914
Equipment 8,000 6,600 (1,400)
Total Capital Outlay 14,914 19,933 6,600 (13,333)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 211,507
87
248,642 278,747
283,072 1,325
Parks and Recreation
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
1,358,547 1,285,292 1,380,892 1,390,829 9,937
1,358,547 1,285,292 1,380,892 1,390,829 9,937
Expenses:
Programs & Special Events 566,166 391,261 512,182 475,874 (36,308)
Beautification 23,721 14,867 27,252 56,264 29,012
Maintenance & Improvements 768,660 879,165 841,458 858,691 17,233
Total Expenses 1,358,547 1,285,292 1,380,892 1,390,829 9,937
Resource Allocation:
Personnel Services 652,388 648,600 648,805 730,559 81,754
Operating Expenses 480,392 537,128 632,587 653,770 21,183
Capital Outlay 225,766 99,564 99,500 6,500 (93,000)
Debt Service
Transfers
Total Resource Allocation: 1,358,547 1,285,292 1,380,892 1,390,829 9,937
Summary of Authorized Positions
Recreation Programs and Special Events
Parks and Recreation Director
Administrative Assistant
Recreation Coordinator
Recreation Leader (Part Time)
Beautification
Landscape and Park Maintenance Worker
Maintenance and Improvements
Park Maintenance Division Chief
Park Ranger
Total Parks and Recreation
89
2017-2018 2018-2019
1.00 1.00
1.00 1.00
1.00 1.00
1.00 2.00
4.00 5.00
1.00 1.00
1.00 1.00
5.00 6.00
6.00 7.00
11.00 13.00
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag football, summer camps, festivals, and senior and after-school programs through
the community centers and parks. The department sponsors city-wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and Movies in the Park. In
addition, the department director works with the Cultural Arts and Recreation Advisory Committee
(CARAC) to offer cultural and recreation events such as the Tennis Tournament, Acoustic and
Songwriters' Concerts, and the Arts in the Park.
Key Objectives:
• Maintain and enhance current programs and events
• Increase the advertising of events and programs through ads and social media
• Promote the health, safety, welfare and general well-being through recreation.
• Enhance the events coordinated by the Recreation Committee
• Work with Public Works to improve the coordination of events and programs
90 90
General Fund
Recreation Programs and Special Events
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 171,953 181,484 179,637 205,061 25,424
Overtime 2,746 4,018 5,500 7,000 1,500
Special Pay 2,704 2,914 2,300 2,400 100
Sub -Total 177,402 188,415 187,437 214,461 27,024
Benefits
FICA 12,914 13,789 13,567 15,156 1,589
Pension 33,891 35,989 47,936 35,241 (12,695)
Health and Life Insurance 23,332 20,341 20,657 25,921 5,264
Worker and Unemploy Comp 2,933 4,660 4,750 5,525 775
Sub -Total 73,070 74,778 86,910 81,843 (5,067)
Total Wages and Benefits 250,472 263,193 274,347 296,304 21,957
OPERATING EXPENSES
Professional Services 72
Contract Services 13,570 10,884 17,970 19,300 1,330
Local Travel 133 199 175 300 125
Communications 4,844 7,742 9,000 10,000 1,000
Postage 28 748 150 150
Utilities 14,848 15,682 16,050 16,500 450
Rentals and Leases 3,457 4,631 5,500 7,500 2,000
Insurance
Repairs and Maintenance 115 4,224 15,000 6,000 (9,000)
Printing and Publishing 446 313
Advertising and Promotions
Other Current Charges 23,071 26,402 29,100 29,700 600
Office Supplies 783 211 1,000 1,000
Operating Supplies 15,035 17,497 24,250 31,500 7,250
Books, Training, Memberships 1,191 32 1,820 3,320 1,500
Grants & Aid to Other Organizations 37,530 34,870 42,820 54,300 11,480
Total Operating Expenses 115,123 123,434 162,835 179,570 16,735
CAPITAL OUTLAY
Land 200,570
Buildings 75,000
Infrastructure Improvements
Vehicles
Equipment 4,634
Total Capital Outlay 200,570 4,634 75,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 566,166
91
391,261 512,182
(75,000)
(75,000)
475,874 (36,308)
Parks
Purpose:
The Parks Division within the Public Works Department manages the day to day
maintenance and long term improvements of the parks, beach, and beach accesses
throughout the City. Responsibilities include providing functional, safe recreational areas
for the citizens and visitors who use the parks, keeping the parks aesthetically pleasing.
Key Objectives:
• Continue to maintain and improve the quality of the parks and the beach.
• Make City parks and the beach great places for residents and visitors to recreate.
• Participate in implementation and refinement of the AB Parks Master Plan.
• Replace and/or repair playground equipment, tennis courts, sport fields and park
amenities, as needed.
• Maintain and repair buildings including City hall, Public Works operations
facility, community centers, police building, treatment operations buildings,
lifeguard station, lift stations, and park structures
• Provide staffing and support for recreation events in City parks.
92
General Fund
Park Maintenance
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 244,571 233,972 230,694 269,664 38,970
Overtime 5,961 15,859 8,000 6,000 (2,000)
Special Pay 1,397 3,115
Sub -Total 251,930 252,946 238,694 275,664 36,970
Benefits
FICA 18,082 18,426 17,370 20,768 3,398
Pension 50,063 51,529 61,937 54,048 (7,889)
Health and Life Insurance 62,733 46,505 48,369 51,805 3,436
Worker and Unemploy Comp 3,669 7,252 8,088 8,056 r32)
Sub -Total 134,547 123,711 135,764 134,677 (1,087)
Total Wages and Benefits 386,476 376,657 374,458 410,341 35,883
OPERATING EXPENSES
Professional Services 7,338 143 20,000 13,000 (7,000)
Contract Services 181,114 229,512 230,000 228,800 (1,200)
Local Travel 500 500
Communications 2,279 2,120 3,500 3,500
Postage 44 50 50
Utilities 60,775 71,585 66,500 58,500 (8,000)
Rentals and Leases 1,594 1,277 4,000 4,000
Insurance
Repairs and Maintenance 27,586 20,140 30,000 37,000 7,000
Printing and Publishing 108 2,105 2,000 500 (1,500)
Advertising and Promotions
Other Current Charges
Office Supplies 200 200
Operating Supplies 75,360 80,650 83,600 91,600 8,000
Books, Training, Memberships 834 2,150 4,200 2,050
Total Operating Expenses
CAPITAL OUTLAY
356,988 407,578 442,500 441,850 (650)
Land
Buildings
Infrastructure Improvements 5,619
Vehicles 21,371 20,117 24,500 (24,500)
Equipment 3,825 69,194 6,500 6,500
Total Capital Outlay 25,196 94,930 24,500 6,500 (18,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 768,660
93
879,165 841,458
858,691 17,233
Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Revenues:
General Fund Resources 1,457,023 1,490,868 1,872,815 1,741,322 (131,443)
Local Option Gas Taxes 469,324 501,532 470,272 485,170 14,898
Sanitation Utility 1,861,291 1,890,862 2,754,662 2,717,367 (733,156)
Storm Water Utility 2,730,625 1,192,226 1,170,067 1,494,503 324,436
Total Revenues 6,518,263 5,075,488 6,267,816 6,438,362 (525,265)
Expenses:
Public Works Admin.
Street and Road Maint.
Local Option Gas Tax
Sanitation Utility
Storm Water Utility
Fleet Maintenance
Total Expenses
459,898 353,687 392,351 458,841 66,490
763,096 892,440 1,169,179 991,191 (177,938)
418,119 230,000 897,160 460,000 (437,160)
1,772,413 2,213,671 2,650,884 1,902,582 (748,302)
807,495 1,088,064 2,034,794 1,765,082 (279,712)
234,030 244,742 311,285 291,290 (19,995)
4,455,050 5,022,603 7,455,653 5,868,986 (1,596,617)
Resource Allocation:
Personnel Services 1,016,129 1,037,683 1,043,503 1,216,370 172,867
Operating Expenses 2,748,099 2,993,264 4,528,200 3,256,901 (1,271,299)
Capital Outlay 74,722 322,972 1,205,200 694,000 (511,200)
Debt Service 196,367 202,059 187,725 187,990 265
Transfers 419,734 466,626 491,025 513,725 22,700
Total Resource Allocation: 4,455,050 5,022,603 7,455,653 5,868,986 (1,586,667)
Summary of Authorized Positions
2017-2018 2018-2019
Public Works Administration
Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Contract, Permits & Admin Coordinator 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk - ( Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets / Stormwater Supervisor
Building / Sign Maintenance Worker
General Maintenance Worker
Storm Water Maintenance
Streets / Stormwater Supervisor
Heavy Equipment Operator
General Maintenance Worker
Sanitation
Heavy Equipment Operator
Total Public Works
95
0.50 0.50
1.00 1.00
5.25 5.25
6.75 6.75
0.50 0.50
1.90 1.90
1.75 2.75
4.15 5.15
0.40 0.40
17.30 18.30
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for the administration of design,
construction, operation and maintenance activities for Streets, Stormwater, Buildings, Parks,
Beautification, Sanitation, Fleet and Equipment Maintenance, Water Production and Distribution
and Sewer Collection and Treatment, as well as supporting annual contracts and customer
requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in
synchronization with the City
Commission's strategic planning
priorities.
• Identify and implement efficiencies
of joint operations between
divisions.
• Streamline plan reviews and ensure
building contractors understand
submittal requirements for permit
applications.
• Continue to administer the Capital
Improvement Program by
completing projects at minimum cost
while assuring quality construction.
• Continue master planning and
mapping of city facilities using
Geographic Information System.
• Coordinate with Building
Department to implement new
permit management software.
Issues, Trends, Highlights:
• Continue to provide design and construction administration and inspection for projects
including water/sewer/stormwater/roadway/parks/building improvements.
• Provide engineering and administrative support for regulatory permits and permit
renewals.
• Continue training of supervisory staff via professional seminars and in-house training.
• Continue contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, disaster
debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and
Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming,
point repairs, sanitation, stormwater jetting, street sweeping, surveying and janitorial
services.
96 98
General Fund
Public Works Administration
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 252,163 196,789 205,174 245,712 40,538
Overtime 3,002 400 500 100
Special Pay 6,463 5,243 4,500 4,500
Sub -Total 258,627 205,034 205,574 250,712 45,138
Benefits
FICA 19,026 15,076 15,359 18,852 3,493
Pension 75,848 75,648 80,118 102,919 22,801
Health and Life Insurance 38,710 28,081 27,698 29,853 2,155
Worker and Unemploy Comp 7,281 2,634 3,001 4,125 1,124
Sub -Total 140,866 121,438 126,176 155,749 29,573
Total Wages and Benefits 399,492 326,472 331,750 406,461 74,711
OPERATING EXPENSES
Professional Services 33,797 3,342 20,000 15,000 (5,000)
Contract Services 1,953 2,711 5,100 5,100
Local Travel 171 202 500 700 200
Communications 6,377 6,348 11,901 11,280 (621)
Postage 10 100 100
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 1,223 1,049 3,000 2,700 (300)
Printing and Publishing 1,434 798 1,000 1,000
Advertising and Promotions
Other Current Charges
Office Supplies 1,690 1,934 3,000 3,000
Operating Supplies 9,308 9,880 10,000 9,000 (1,000)
Books, Training, Memberships 2,003 951 3,000 4,500 1,500
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
57,964 27,215 57,601 52,380 (5,221)
2,441 3,000 (3,000)
2,441 3,000 (3,000)
DIVISION TOTALS 459,898 353,687 392,351 458,841 66,490
97
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, rights-of-way, signs, and storm water conveyance
and treatment systems.
Key Objectives:
• Continue improvement of signs,
sidewalks and rights -of way.
• Document roadway status in the City's
GIS database.
• Continue ten year plan for street
maintenance utilizing Pavement
Management System to update roadway
inventory and maintenance plan.
98
• Continue maintenance and replacement
of street signs and inventory.
• Continue maintenance of Town Center,
Atlantic Blvd. and Mayport Road
medians and Mayport Flyover area.
• Continue Beautification Improvements.
General Fund
Public Works Streets Division
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 212,698 235,786 204,719 226,762 22,043
Overtime 777 8,131 1,000 1,000
Special Pay 1,291 3,304 3,000 1,500 (1,500)
Sub -Total 214,767 247,221 208,719 229,262 20,543
Benefits
FICA 15,599 17,647 14,702 17,490 2,788
Pension 69,197 66,488 133,966 86,636 (47,330)
Health and Life Insurance 61,024 59,297 55,175 71,672 16,497
Worker and Unemploy Comp 6,192 14,321 14,317 17,141 2,824
Sub -Total 152,012 157,753 218,160 192,939 (25,221)
Total Wages and Benefits 366,778 404,974 426,879 422,201 (4,678)
OPERATING EXPENSES
Professional Services 14,454 539 28,000 500 (27,500)
Contract Services 146,411 182,339 328,000 309,440 (18,560)
Local Travel 277 500 (500)
Town Center Maintenance
Transportation, Postage 50
Communications 1,916 1,462 2,600 2,600
Utilities 136,911 147,904 155,000 155,000
Rentals and Leases 3,748 9,195 9,000 9,500 500
Insurance
Repairs and Maintenance 206
Printing and Publishing 887 1,078 3,000 1,500 (1,500)
Advertising and Promotions
Other Current Charges
Office Supplies 350 250 (100)
Operating Supplies 40,298 42,198 59,800 71,700 11,900
Books, Training, Memberships 1,341 2,000 3,500 1,500
Mosquito Control 6,000 6,000
Total Operating Expenses 344,626 386,539 594,300 559,990 (34,260)
CAPITAL OUTLAY
Land
Infrastructure Improvements 6,789 140,000 (140,000)
Vehicles 25,616 35,031
Computer Equipment
Equipment 19,287 65,895 8,000 9,000 1,000
Total Capital Outlay 51,692 100,926 148,000 9,000 (139,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 763,096
99
892,440 1,169,179
991,191 (177,938)
Local Option Gas Tax Fund
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and to support personnel costs for
maintenance of City streets and rights of way and debt service on projects related to the above
programs.
Key Objectives:
• To fund the Public Works Department's top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
100 10
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 169,795 218,870 490,402 63,514 (426,888)
Restricted/Designated
Cash Forward 169,795 218,870 490,402 63,514 (426,888)
Revenues
Local Option Gas Taxes 465,173 500,994 469,018 483,288 14,270
Interest Earnings 4,151 538 1,254 1,882 628
Total Revenues 469,324 501,532 470,272 485,170 14,898
Other Financing Sources
Total Resources
Expenditures
(2,130)
636,989 720,402 960,674 548,684 (411,990)
Operating Expenses
Professional Services
Contract Services 228,119 664,860 225,000 (439,860)
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements
Paving
Transfers Out
To Debt Service
To General Fund 190,000 230,000 232,300 235,000 2,700
To Storm Water Utility Fund
DIVISION TOTALS 418,119 230,000 897,160 460,000 (437,160)
Other Financing Uses
Restricted 218,870 490,402 63,514 88,684 25,170
Ending Cash 218,870 490,402 63,514 88,684 25,170
Total Expenses and Cash 636,989 720,402 960,674 548,684 (411,990)
Resource Allocation
Personnel Services
Operating Expenses 228,119 664,860 225,000 (439,860)
Capital Outlay
Debt Service
Transfers 190,000 230,000 232,300 235,000 2,700
Total Resources 418,119 230,000 897,160 460,000 (437,160)
101
Sanitation Fund
Purpose:
Oversee the franchise solid waste contractor's compliance with their contractual obligations to
remove of garbage, yard waste, construction debris and recycling.
Key Objectives:
• Continue to monitor the contractor's
performance for contractual
compliance, including use of
liquidated damages, as necessary.
• Continue efforts to increase
recycling volumes in the City.
• Prepare for storm debris cleanup
efforts by ensuring contracts are in
place and vendors are prepared.
• Continue monthly meetings with
contractor.
Issues, Trends, Highlights:
• City's franchise hauler is Advanced Disposal.
• Sanitation contract includes white goods, tire pickup and pickup of City facilities.
• All commercial accounts are serviced by franchise hauler.
102 1
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 389,004 385,670 494,261 598,040 103,778
Operating Cash 8,197 216,720
Cash Forward 397,201 602,390 494,261 598,039 103,778
Revenues
Garbage Services 1,778,897 1,824,594 1,787,309 1,800,000 12,691
Interest Earnings 7,780 2,035 557 2,100 1,543
Commercial Franchise Fees 74,614 64,233 66,469 67,233 764
Transfer from General Fund 748,154 (748,154)
Disaster Relief Grants 152,173 848,034
Total Revenues 1,861,291 1,890,862 2,754,662 2,717,367 (733,156)
Other Financing Sources
Total Resources
116,311 214,681
2,374,803 2,707,932 3,248,923 3,315,406 66,483
Expenditures
Sanitation 1,772,413 2,213,671 2,650,884 1,902,582 (748,302)
DIVISION TOTALS 1,772,413 2,213,671 2,650,884 1,902,582 (748,302)
Other Financing Uses
Restricted 385,670 494,261 598,040 408,464 (189,576)
Operating Cash 216,720 1,004,360 1,004,361
Ending Cash 602,390 494,261 598,039 1,412,824 814,785
Total Expenses and Cash 2,374,803 2,707,932 3,248,923 3,315,406 66,483
Resource Allocation
Personnel Services 46,518 49,199 53,649 65,350 11,701
Operating Expenses 1,496,161 1,927,846 2,338,510 1,568,507 (770,003)
Capital Outlay
Debt Service
Transfers 229,734 236,626 258,725 268,725 10,000
Total Resources 1,772,413 2,213,671 2,650,884 1,902,582 (748,302)
Position
Heavy Equipment Operator
AUTHORIZED PERSONNEL
2017-2018 2018-2019
0.40 0.40
103
Sanitation Fund
Public Works Sanitation
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 15,336 15,590 15,523 16,107 584
Overtime 34 172 100 (100)
Special Pay 539 676 600 (600)
Sub -Total 15,909 16,437 16,223 16,107 (116)
Benefits
FICA 1,116 1,155 1,222 1,234 12
Pension 24,302 26,592 31,035 41,351 10,316
Health and Life Insurance 4,919 4,413 4,594 5,926 1,332
Worker and Unemploy Comp 272 604 575 732 157
Sub -Total 30,610 32,762 37,426 49,243 11,817
Total Wages and Benefits 46,518 49,199 53,649 65,350 11,701
OPERATING EXPENSES
Professional Services
Contract Services
Storm Debris Removal
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
4 100 (100)
1,351,607 1,404,936 2,177,834 1,409,800 (768,034)
381,362
1,192
5,618
7
2,000
5,595 6,300
53
137,737 135,897
1,783 (217)
4,648 (1,652)
152,276 152,276
Total Operating Expenses 1,496,161 1,927,846 2,338,510 1,568,507 (770,003)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
To
Total Transfers
DIVISION TOTALS
229,734 236,626 258,725 268,725 10,000
229,734 236,626 258,725 268,725 10,000
1,772,413 2,213,671 2,650,884 1,902,582 (748,3021
104
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 185,055 344,947 368,049 386,317 18,269
Operating Cash 1,594,679 3,357,917 3,523,893 2,640,898 (882,996)
Cash Forward 1,779,734 3,702,864 3,891,942 3,027,215 (864,727)
Revenues
Storm Water Fees 872,041 883,473 883,642 1,144,130 260,488
Interest Earnings 26,060 8,753 1,425 52,873 51,448
Grant 97,500 97,500
Other 1,831,683
840
Transfers
From Half Cent Sales Tax Fund 300,000 285,000 200,000 (85,000)
From Gas Tax Fund
Total Revenues 2,730,625 1,192,226 1,170,067 1,494,503 324,436
Other Financing Sources 84,916
Total Resources 4,510,359 4,980,006 5,062,009 4,521,718 (540,291)
Expenditures
Storm Water Utility 807,495 1,088,064 2,034,794 1,765,082 (279,712)
DIVISION TOTALS 807,495 1,088,064 2,034,794 1,765,082 (279,712)
Other Financing Uses
Restricted 344,947 368,049 386,317 408,513 22,196
Operating Cash 3,357,917 3,523,893 2,640,898 2,348,123 (292,775)
Ending Cash 3,702,864 3,891,942 3,027,215 2,756,636 (270,579)
Total Expenses and Cash 4,510,359 4,980,006 5,062,009 4,521,718 (550,291)
Resource Allocation
Personnel Services 203,341 257,037 231,225 322,358 91,133
Operating Expenses 390,980 406,923 563,144 559,734 (3,410)
Capital Outlay 16,807 222,046 1,052,700 685,000 (367,700)
Debt Service 196,367 202,059 187,725 187,990 265
Transfers 10,000
Total Resources 807,495 1,088,064 2,034,794 1,765,082 (279,712)
105
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 112,182 140,546 137,263 183,632 46,369
Overtime 473 3,093 1,000 5,000 4,000
Special Pay 5,596 14,720 6,500 2,600 {3,900)
Sub -Total 118,251 158,359 144,763 191,232 46,469
Benefits
FICA 8,648 11,096 10,500 14,512 4,012
Pension 43,376 46,768 46,576 61,520 14,944
Health and Life Insurance 29,023 32,164 21,886 43,323 21,437
Worker and Unemploy Comp 4,043 8,651 7,500 11,771 4,271
Sub -Total 85,090 98,678 86,462 131,126 44,664
Total Wages and Benefits 203,341 257,037 231,225 322,358 91,133
OPERATING EXPENSES
Professional Services 34,386 24,482 82,000 82,000
Contract Services 114,643 139,057 225,000 188,000 (37,000)
Local Travel
Communications 104 358 2,000 2,000
Postage
Utilities
Rentals and Leases 1,050 20 2,400 39,288 36,888
Insurance 14,692 18,798 22,299 14,712 (7,587)
Repairs and Maintenance 24,470 22,283 5,000 3,689 (1,311)
Printing and Publishing 755 1,055 1,500 1,500
Advertising and Promotions
Other Current Charges 570 570 600 600
Office Supplies 300 300
Operating Supplies 38,022 48,183 56,000 59,000 3,000
Books, Training, Memberships 1,406 2,084 3,300 5,900 2,600
Internal Service Charges 160,883 150,033 162,745 162,745
Total Operating Expenses 390,980 406,923 563,144 559,734 (3,410)
CAPITAL OUTLAY
Land 5,000 5,000
Buildings
Infrastructure Improvements 16,807 220,490 972,700 550,000 (422,700)
Vehicles
Equipment 1,556 75,000 130,000 55,000
Total Capital Outlay 16,807 222,046 1,052,700 685,000 (367,700)
DEBT SERVICE
Principal 141,700 150,800 154,050 157,950 3,900
Interest 40,634 37,226 33,675 30,040 (3,635)
Other 14,033 14,033
Total Debt Service 196,367 202,059 187,725 187,990 265
TRANSFERS
To General Fund 10,000
To
Total Transfers 10,000
DIVISION TOTALS 807,495 1,088,064 2,034,794 1,765,082 (279,712)
106
Fleet Maintenance
Purpose:
The Fleet Maintenance Division is responsible for overseeing the fleet maintenance contractor's
compliance with their contractual obligation to the City, including services and repairs on all
City vehicles, heavy and small equipment. The contract includes routine lubrication, oil change,
mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure covered City vehicles and
equipment are properly maintained
for safety and efficiency.
• Continue to monitor contractor's
performance, to ensure an efficient
and effective service facility capable
of handling a high volume of
maintenance and repairs.
• Continue a strict policy for
Department Head approval of non-
contract work.
• Ensure City vehicles and equipment
108
are properly inspected and maintained
for safety and efficiency to reduce the
amount of non -contract work by
performing routine preventive
maintenance.
• Continue to review corrective action in
cases of vehicle or equipment abuse as
reported by contractor.
• Continue efforts to improve fleet fuel
efficiency by providing mileage reports
to Department Heads and researching
alternative operating procedures and
vehicles.
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Fleet Maintenance
Public Works Fleet Maintenance
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
228,713
244,012 307,585
287,700 (19,885)
353 212 1,000 1,390 390
1,182 518 1,200 2,200 1,000
Total Operating Expenses 230,249 244,742 309,785 291,290 (18,495)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
3,781
Total Capital Outlay 3,781
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS 234,030
109
1,500 (1,500)
1,500 (1,500)
244,742 311,285
291,290 (19,995)
Public Utilities
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Revenues:
Water Utility 3,401,652 3,641,486 3,875,776 3,727,685 (148,091)
Sewer Utility 5,434,938 5,722,265 5,117,626 5,785,003 667,377
Total Revenues 8,836,591 9,363,751 8,993,402 9,512,688 519,286
Expenses:
Water Utility
Water Plant 717,353 675,078 1,073,729 797,829 (275,900)
Water Distribution 763,095 756,928 1,809,823 1,283,688 (526,135)
Administrative / Non Div. 1,329,445 1,352,141 1,279,787 1,468,451 188,664
Total 2,809,894 2,784,148 4,163,339 3,549,968 (613,371)
Sewer Utility
Sewer Collection 743,005 1,518,210 1,483,363 1,269,911 (213,452)
Sewer Treatment 1,487,212 2,145,706 2,665,558 2,077,694 (587,864)
Administrative / Non Div. 2,449,026 2,488,606 2,388,622 2,505,651 117,029
Total 4,679,243 6,152,523 6,537,543 5,853,256 (684,287)
Total Expenses 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658)
Resource Allocation:
Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 118,903
Operating Expenses 2,655,304 2,738,545 3,447,570 3,392,099 (55,471)
Capital Outlay 406,376 1,669,807 2,745,394 1,169,100 (1,576,294)
Debt Service 1,875,978 1,914,073 1,818,143 1,819,919 1,776
Transfers 621,090 623,819 644,220 857,648 213,428
Total Resource Allocation: 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658)
Summary of Authorized Positions
Administration
Public Utilities Director
Cross Connection Administrator / GIS Technician
Data Management Specialist
2017-2018 2018-2019
1.00
1.00
0.00
1.00
1.00
1.00
Water Utility
Utility Plant Division Director 0.50 0.50
Water Plant Superintendent 0.50 0.50
Distribution Division Director 0.50 0.50
Utilities Collection / Distribution Operators 3.00 3.00
Mechanic 0.50 0.50
Inspector 0.50 0.50
Meter Readers 3.00 0.00
Sewer Utility
Utility Plant Division Director 0.50 0.50
Wastewater Plant Superintendent 0.50 0.50
Distribution Division Director 0.50 0.50
Wastewater / Water Operators 6.00 6.00
Lift Station Technician 1.00 1.00
Utilities Collection / Distribution Operators 2.00 2.00
Heavy Equipment Operator 0.70 0.70
Mechanic 0.50 0.50
Inspector 0.50 0.50
22.70 20.70
111
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Restricted 2,782,394 3,460,051 3,333,405 3,446,986 113,581
Operating Cash 3,349,992 4,158,374 4,712,100 2,891,040 (1,821,061)
Cash Forward 6,132,386 7,618,426 8,045,506 6,338,026 (1,707,480)
Revenues
Grants 353,245 132,323 195,000 62,677
Inside City Charges 4,901,351 5,044,444 4,830,051 5,102,940 272,889
Outside City Charges 3,048,476 3,046,608 3,007,186 3,023,940 16,754
Cut -in -Fees 38,663 31,265 48,950 42,412 (6,538)
Service Charges 78,520 89,778 80,368 90,715 10,347
Delinquent Charges 156,000 147,336 165,462 165,000 (462)
Water / Sewer Connection Charges (1,470) 12,100
Water Cross Connection 6,100 5,800 8,850 8,000 (850)
Water Impact Fees
Interest Earnings 88,303 36,473 6,796 37,100 30,304
Miscellaneous 62,459 65,608 64,241 77,000 12,759
Assessments 1,470
System Development Charges 444,138 509,671 639,184 750,000 110,816
Financed Charges 12,582 21,422 9,991 20,581 10,590
Loan Proceeds
Transfers
Total Revenues 8,836,591 9,363,751 8,993,402 9,512,688 519,286
Other Financing Sources
Total Resources 14,968,977 16,982,176 17,038,908 15,850,714 (1,188,1941
Expenditures
Water Production 717,353 675,078 1,073,729 797,829 (275,900)
Sewer Treatment 1,487,212 2,145,706 2,665,558 2,077,694 (587,864)
Distribution and Collection 1,506,100 2,275,138 3,293,186 2,553,599 (739,587)
Non -Divisional 3,778,471 3,840,747 3,668,409 3,974,102 305,693
DIVISION TOTALS 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,658)
Other Financing Uses
684,662 857,268
Restricted 3,460,051 3,333,405 3,446,986 3,442,267 (4,719)
Operating Cash 4,158,374 4,712,100 2,891,040 3,005,223 114,183
Ending Cash 7,618,426 8,045,506 6,338,026 6,447,490 109,464
Total Expenses and Cash 15,792,224 17,839,444 17,038,908 15,850,714 (1,188,1941
Resource Allocation
Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 118,903
Operating Expenses 2,655,304 2,738,545 3,447,570 3,392,099 (55,471)
Capital Outlay 406,376 1,669,807 2,745,394 1,169,100 (1,576,294)
Debt Service 1,875,978 1,914,073 1,818,143 1,819,919 1,776
Transfers 621,090 623,819 644,220 857,648 213,428
Totals 7,489,136 8,936,670 10,700,882 9,403,224 (1,297,6581
112
Water Utility Fund
Purpose:
The Water Utility Fund includes the Water Production and Water Distribution Divisions of the City's
Public Works Department. These Divisions provide management, operation and maintenance of four
water treatment plants, nine potable water wells, and the distribution mains, valves, hydrants and meters
to supply potable water and fire protection.
Key Objectives:
• To protect the public health through compliance with local, state and federal regulatory
requirements for drinking water standards.
• To maintain water supply and facilities to provide fire protection.
• To insure adequate quantity and quality of future water supplies throughout the service area
through proper infrastructure maintenance and planning
• To effectively manage and protect existing water facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
• To operate and maintain the system as efficiently as possible.
Issues, Trends and Highlights:
• A combination of factors, including conservation awareness, the economic downturn, changes in
land use, installation of private irrigation wells and retrofitting homes with water conserving
plumbing fixtures led to a multi-year period of substantially decreased potable water demand.
With the new planned subdivisions and recent economic growth, water consumption is beginning
to slowly increase.
• The St. Johns River Water Management District (SJRWMD) continues to work on the Water
Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida
area as a potential Priority Water Resource Caution Area with possible limits on withdrawals
from the Floridan Aquifer. In addition, the SJRWMD may require cost participation from all
utilities to pay for regional projects that will meet the MFL requirements. The City continues to
work with other utilities and the District to determine potential effects on water supply
allocations and costs and protect the City's interests.
• The Water Utility Department will implement an automated metering system pilot program for
commercial and large meters as part of a SJRWMD cost -share grant program.
1 Activity FY 14 FY 15 FY 16 FY 17 (est.) 1
1 Million Gallons Treated 746 782 790 820 1
1 Miles of Water Lines Maintained 102 103 103 105 1
1 Number of Active Accounts 8055 8100 8200 8350 1
113 115
Sewer Utility Fund
Purpose:
The Sewer Utility Fund includes the Sewer Collection and Sewer Treatment Divisions of the City's
Public Works Department. These Divisions provide management, operation and maintenance of the
wastewater collection, transmission and treatment facilities. These facilities include the treatment plant,
reclaimed water facilities, lift stations, force mains, gravity mains, services, and the effluent pumping
system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of
wastewater treatment, are disposed of at Trail Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements.
• To maintain and improve facilities and equipment to extend the life of the system.
• To reduce inflow and infiltration of rain and groundwater through rehabilitation the sewer
collection system as recommended in the Capital Improvement Program outlined in the Sewer
Master Plan.
• To effectively manage and protect the existing sewer facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
• To operate and maintain the system as efficiently as possible.
• To beneficially reuse treated effluent by providing reclaimed water for irrigation where feasible.
Issues, Trends and Highlights:
• Construction of the Reclaimed Water facilities is completed and the City is providing reclaimed
water to the Atlantic Beach Country Club for golf course and residential irrigation
• The City is implementing phosphorous reduction through minor facility modifications to address
new DEP Permit conditions.
Activity FY 14 FY 15 FY 16 FY 17 (est.)
Millions of Gallons Treated 651 710 750 780
Miles of Sewer Lines Maintained 93 94 95 96
Miles of Reclaimed Water Main 0 7 7 7
Number of Lift Stations Maintained 31* 32* 32* 33*
Sewer Services Maintained 7568 7600 7640 7800
*Includes stormwater pump station.
114 116
Public Utilities Fund
Administrative and Non -Divisional
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
OPERATING EXPENSES
Professional Services
Contract Services 2,767 1,264 335 (335)
Insurance 164,859 208,372 72,260 163,084 90,824
Other Current Charges
Internal Service Charges 1,113,777 1,093,219 1,133,451 1,133,451
Total Operating Expenses
DEBT SERVICE
1,281,403 1,302,855 1,206,046 1,296,535 90,489
Utility Revenue Bonds - TD Bank 2014
Principal 948,300 1,009,200 1,030,950 1,057,050 26,100
Interest 271,935 249,131 225,363 201,037 (24,326)
Other 93,911 93,911
Utility Revenue Bonds - 1996/2010
Principal
Interest
Utility Revenue Bonds - 2004
Principal
Interest
Other
State Revolving Fund Loan
Principal 336,895 347,412 358,258 369,444 11,186
Interest 224,937 214,419 203,572 192,388 (11,184)
(75)
Utility Revenue 2010 new issues
Principal
Interest
Suntrust - 1999 Revenue Refunding
Principal
Interest
Total Debt Service 1,875,903 1,914,073 1,818,143 1,819,919 1,776
TRANSFERS
To General Fund 621,090 623,819 644,220 857,648 213,428
To Sewer Fund
Total Transfers 621,090 623,819 644,220 857,648 213,428
DIVISION TOTALS 3,778,396 3,840,747 3,668,409 3,974,102 305,693
115
Water Utility Fund
Water Production Division
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 205,641 176,580 132,382 95,802 (36,580)
Overtime 2,286 8,281 4,000 5,000 1,000
Special Pay 15,249 25,333 20,000 10,000 (10,000)
Sub -Total 223,177 210,194 156,382 110,802 (45,580)
Benefits
FICA 15,700 15,490 10,127 3,721 (6,406)
Pension 53,638 55,224 55,242 52,080 (3,162)
Health and Life Insurance 28,275 23,931 15,719 13,927 (1,792)
Worker and Unemploy Comp 2,502 5,049 2,750 4,247 1,497
Sub -Total 100,115 99,694 83,838 73,975 (9,863)
Total Wages and Benefits 323,292 309,888 240,220 184,777 (55,443)
OPERATING EXPENSES
Professional Services 3,639 8,476 8,000 35,000 27,000
Contract Services 147,450 167,602 208,000 200,000 (8,000)
Local Travel 700 700
Communications 1,704 1,785 3,000 4,750 1,750
Postage 16 194 200 200
Utilities 104,958 106,804 107,000 109,000 2,000
Rentals and Leases 190 168 400 400
Insurance
Repairs and Maintenance 16,222 17,589 21,010 19,527 (1,483)
Printing and Publishing 111 102 550 600 50
Advertising and Promotions
Other Current Charges 600 8,600 5,500 5,500
Office Supplies 1,199 1,121 1,500 1,500
Operating Supplies 31,751 35,910 37,500 41,250 3,750
Books, Training, Memberships 4,761 3,688 8,925 8,925
Total Operating Expenses
CAPITAL OUTLAY
312,602 352,039 402,285 427,352 25,067
Land
Buildings
Infrastructure Improvements 81,459
Vehicles
Computer Equipment
Equipment
Total Capital Outlay 81,459
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 717,353
116
8,575 177,144 102,000 (75,144)
25,000 25,000
2,080 1,200 (880)
4,576 252,000 57,500 (194,500)
13,151 431,224 185,700 (245,524)
675,078 1,073,729
797,829 (275,900)
Water Utility Fund
Water Distribution Division
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 219,898 184,915 207,717 251,748 44,031
Overtime 12,316 20,241 22,000 20,000 (2,000)
Special Pay 31,010 4,177 6,000 6,000
Sub -Total 263,224 209,334 235,717 277,748 42,031
Benefits
FICA 17,678 15,587 16,500 19,355 2,855
Pension 77,643 82,784 89,160 91,848 2,688
Health and Life Insurance 44,188 29,492 42,552 55,907 13,355
Worker and Unemploy Comp 2,800 9,011 7,500 6,663 (837)
Sub -Total 142,308 136,872 155,712 173,773 18,061
Total Wages and Benefits 405,533 346,207 391,429 451,521 60,092
OPERATING EXPENSES
Professional Services 90 167 2,000 25,500 23,500
Contract Services 54,001 124,333 239,868 197,500 (42,368)
Local Travel 200 200
Communications 3,685 3,197 4,650 5,200 550
Postage 6 20 20
Utilities 2,194 2,300 2,000 2,200 200
Rentals and Leases 914 1,115 2,500 2,000 (500)
Insurance
Repairs and Maintenance 33,888 34,877 39,260 40,297 1,037
Printing and Publishing 476 1,228 1,800 1,500 (300)
Advertising and Promotions
Other Current Charges
Office Supplies 667 494 1,449 1,000 (449)
Operating Supplies 139,076 38,986 311,200 210,750 (100,450)
Books, Training, Memberships 1,145 1,388 2,750 5,000 2,250
Total Operating Expenses 236,136 208,091 607,697 491,167 (116,530)
CAPITAL OUTLAY
Land
Computer Equipment 1,100 5,697 16,000 10,303
Infrastructure Improvements 118,715 159,183 725,000 300,000 (425,000)
Vehicles 25,000 25,000
Equipment 2,712 42,348 80,000 (80,000)
Total Capital Outlay 121,427 202,630 810,697 341,000 (469,697)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
To
To
Total Transfers
DIVISION TOTALS 763,095
117
756,928 1,809,823
1,283,688 (526,135)
Sewer Utility Fund
Sewer Collection Division
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 190,316 207,499 212,205 205,019 (7,186)
Overtime 8,149 8,834 9,000 8,500 (500)
Special Pay (6,846) 55,319 12,000 13,000 1,000
Sub -Total 191,619 271,651 233,205 226,519 (6,686)
Benefits
FICA 15,730 16,967 13,500 14,157 657
Pension 58,572 60,583 70,409 55,544 (14,865)
Health and Life Insurance 32,319 34,611 33,991 37,390 3,399
Worker and Unemploy Comp 2,131 5,090 4,506 5,344 838
Sub -Total 108,752 117,251 122,406 112,435 (9,971)
Total Wages and Benefits 300,371 388,902 355,611 338,954 (16,657)
OPERATING EXPENSES
Professional Services 5,366 32,500 32,500
Contract Services 194,997 193,922 272,812 218,500 (54,312)
Local Travel 1,649 2,527 2,000 2,000
Communications 2,619 2,550 3,920 4,100 180
Postage 11 45 18 (18)
Utilities 62,858 58,299 67,000 67,000
Rentals and Leases 175 172 400 37,338 36,938
Insurance
Repairs and Maintenance 28,558 20,083 32,500 36,019 3,519
Printing and Publishing 420 3,253 500 800 300
Advertising and Promotions
Other Current Charges 500 (500)
Office Supplies
Operating Supplies 31,060 34,947 42,775 47,750 4,975
Books, Training, Memberships 565 373 1,750 2,750 1,000
Total Operating Expenses 328,278 316,172 456,675 448,757 (7,918)
CAPITAL OUTLAY
Land
Computer Equipment 2,380 1,200 (1,180)
Infrastructure Improvements 65,953 782,836 591,859 391,000 (200,859)
Vehicles 44,621
Equipment 3,782 30,300 76,838 90,000 13,162
Total Capital Outlay 114,356 813,136 671,077 482,200 (188,877)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 743,005
118
1,518,210 1,483,363
1,269,911 (213,452)
Sewer Utility Fund
Sewer Treatment Division
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 516,096 511,121 608,714 650,780 42,066
Overtime 4,450 11,758 10,000 12,000 2,000
Special Pay 12,181 29,264 14,000 (14,000)
Sub -Total 532,727 552,144 632,714 662,780 30,066
Benefits
FICA 38,662 38,595 32,000 46,680 14,680
Pension 233,485 248,832 289,603 305,786 16,183
Health and Life Insurance 90,083 82,655 79,525 129,155 49,630
Worker and Unemploy Comp 6,235 23,203 24,453 44,805 20,352
Sub -Total 368,465 393,285 425,581 526,426 100,845
Total Wages and Benefits 901,192 945,429 1,058,295 1,189,206 130,911
OPERATING EXPENSES
Professional Services 4,986 11,896 12,250 27,000 14,750
Contract Services 139,331 151,759 267,162 224,000 (43,162)
Local Travel 408 254 500 500
Communications 2,203 2,241 6,000 5,560 (440)
Postage 387 233 500 1,500 1,000
Utilities 190,475 186,171 201,000 223,000 22,000
Rentals and Leases 1,650 1,359 1,750 1,750
Insurance
Repairs and Maintenance 42,580 61,059 54,400 59,678 5,278
Printing and Publishing 245 1,512 1,200 1,200
Advertising and Promotions
Other Current Charges 6,350 6,850 8,600 8,600
Office Supplies 1,098 875 1,417 1,500 83
Operating Supplies 102,324 127,952 210,000 164,500 (45,500)
Books, Training, Memberships 4,850 7,227 10,088 9,500 (588)
Total Operating Expenses 496,885 559,388 774,867 728,288 (46,579)
CAPITAL OUTLAY
Land
Computer Equipment 3,583 2,700 1,200 (1,500)
Infrastructure Improvements 85,552 476,839 705,196 46,500 (658,696)
Vehicles 149,464 22,000 (22,000)
Equipment 14,586 102,500 112,500 10,000
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
89,135 640,890 832,396 160,200 (672,196)
DIVISION TOTALS 1,487,212
119
2,145,706 2,665,558
2,077,694 (587,864)
Revenues:
General Pension
Police Pension
Total Revenues
Expenses:
General Pension
Police Pension
Total Expenses
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Pension Funds
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
2,789,984 3,158,476 3,105,357 2,314,519 (790,838)
1,777,778 2,060,447 1,930,495 1,697,213 (233,282)
4,567,762 5,218,923 5,035,852 4,011,732 (1,024,120)
1,272,167 1,441,509 1,223,356 431,999
797,547 729,825 743,060 784,504
(791,357)
41,444
2,069,714 2,171,334 1,966,416 1,216,503 (749,913)
2,069,714
2,171,334 1,966,416
1,216,503 (749,913)
Total Resource Allocation: 2,069,714 2,171,334 1,966,416 1,216,503 (749,913)
Summary of Authorized Positions
2017-2018 2018-2019
Pension
* Plan Administrator - Duties currently under Finance Department
121
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
• The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
• To monitor the Plan's fund manager for compliance with the Plan's investment
policy and recommend changes to the policy, if necessary, to assure the plan's
participants and recipients that the benefits specified in the Plan will be available.
• To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
• To provide employees with an annual individual retirement benefit statement.
122 122
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 15,008,338 16,526,155 18,261,751 20,143,752 1,882,001
Revenues
Earnings on Investments 1,549,383 1,858,892 1,661,286 767,807 (893,479)
Employer Contributions 1,112,334 1,175,560 1,332,108 1,424,479 92,371
Employee Contributions 128,204 124,024 111,963 122,233 10,270
Other 63
Total Revenues 2,789,984 3,158,476 3,105,357 2,314,519 (790,838)
Other Financing Sources 18,629
Total Resources 17,798,322 19,703,260 21,367,108 22,458,271 1,091,163
Expenditures
Benefits Paid
Retirement Benefits 1,175,906 1,296,640 1,125,872 296,633 (829,239)
Contribution Refunds 31,898 22,467 15,000 15,000
Subtotal 1,207,803 1,319,107 1,125,872 311,633 (814,239)
Operating Expenses
Professional Services 51,399 111,362 85,692 101,700 16,008
Contract Services
Insurance 3,225 2,915 4,270 3,807 (463)
Printing 34 33 50 50
Office Supplies
Books, Training 1,806 5,000 5,000
Internal Service Charges 7,901 8,092 7,472 9,809 2,337
Subtotal 64,364 122,402 97,484 120,366 22,882
DIVISION TOTALS 1,272,167 1,441,509 1,223,356 431,999 (791,357)
Other Financing Uses
Ending Cash 16,526,155 18,261,751 20,143,752 22,026,272 1,882,520
Total Expenses and Cash 17,798,322 19,703,260 21,367,108 22,458,271 1,091,163
Resource Allocation
Personnel Services
Operating Expenses 1,272,167 1,441,509 1,223,356 431,999 (791,357)
Capital Outlay
Debt Service
Transfers
Total Resources 1,272,167 1,441,509 1,223,356 431,999 (791,357)
123
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2015-2016 2016-2017 2017-2018 2018-2019 (Decrease)
Cash Forward 8,493,122 9,473,354 10,822,689 12,010,124 1,187,435
Revenues
Insurance Premium Tax Sec 185 112,972 226,703 116,000 (110,703)
Earnings on Investments 818,049 985,355 845,713 735,377 (110,336)
Employer Contributions 729,483 945,540 745,533 713,002 (32,531)
Employee Contributions 117,014 129,552 112,546 132,834 20,288
Other 260
Total Revenues 1,777,778 2,060,447 1,930,495 1,697,213 (233,282)
Other Financing Sources
Total Resources 10,270,900 11,533,801 12,753,184 13,707,337 954,153
Expenditures
Benefits Paid
Retirement Benefits 730,794 630,777 675,963 675,959 (4)
Contribution Refunds 23,671 13,095 14,719 15,000 281
Subtotal 754,464 643,872 690,682 690,959 277
Operating Expenses
Professional Services 33,183 79,245 45,574 81,500 35,926
Contractual Services
Insurance 3,225 2,915 3,545 3,161 (384)
Printing 11 11 11 12 1
Office Supplies
Books, Training 2,794 3,500 3,500
Internal Service Charges 3,869 3,782 3,248 5,372 2,124
Subtotal 43,082 85,953 52,378 93,545 41,167
Transfers
DIVISION TOTALS
Other Financing Uses
797,547 729,825 743,060 784,504
41,444
Ending Cash 9,473,354 10,822,689 12,010,124 12,922,833 912,709
Total Expenses and Cash 10,270,900 11,552,514 12,753,184 13,707,337 954,153
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
797,547
729,825 743,060
784,504 41,444
Total Resources 797,547 729,825 743,060 784,504 41,444
124
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY -2019
FY -2019 Utility Rate Reserve for Utility Total Remaining
Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash
General Fund 5,554,005 3,313,444 15,876 3,329,321 2,224,684
Convention Development Tax 111,115 111,115
Gas Tax 88,684 88,684
1/2 Cent Sales Tax 1,094,661 1,094,661
Building Department 619,930 146,843 146,843 473,087
Public Utilities 6,447,490 1,203,551 400,000 596,764 225,000 1,819,919 4,245,234 2,202,255
Storm Water Utility 2,756,636 220,523 187,990 408,513 2,348,123
Sanitation 1,412,824 408,464 408,464 1,004,360
Debt Service
Miscellaneous funds 421,884 173,017 173,017 248,867
Pension Trust Funds 34,949,105 34,949,105 34,949,105
Totals 53,456,334 i 5,292,826 400,000 596,764 35,122,122 225,000 2,023,786 43,660,498 9,795,836
125
City of Atlantic Beach
Capital Projects and Paving Budget
FY2018-19
CITY MANAGER
ACCOUNT DESCRIPTION APPROVED
Community Development Block Grant Fund
INFRASTRUCTURE 82,000
Convention Development Tax Fund
WALKOVER
BICYCLE PUMP TRACK
Half Cent Sales Tax Fund
Public Utilities Fund
MARSHSIDE IMPROVEMENTS
SIDEWALK IMPROVEMENTS
DONNER ROAD IMPROVEMENTS
CROSSWALK LIGHTS
RUSSELL PARK IMPROVEMENTS
BASKETBALL COURT RESURFACING
HOWELL PARK BRIDGE
DONNER TENNIS/PICKBALL COURT REHAB
90,000
15,000
100,000
160,000
57,000
50,000
156,000
22,000
50,000
120,000
REPLACE ROOF PUMP ROOM WTP3
AND SKYLIGHTS ON GARAGE AT 902 ASSISI LANE 30,000
GENERATOR SWITCH GEAR WTP1 20,000
REPLACE SCREENING ON BOTH AERATORS AT WTP3 22,000
PAINT BOTH GROUND STORAGE TANKS WTP3 30,000
INFRASTRUCTURE 300,000
REPLACE SUCTION LINES AT 4 LIFT STATIONS 52,000
REPLACE TWO WETWELLTOPS WITH OPEN HATCHES 24,000
CONTROL COMPONENT UPGRADE FOR MASTER LS'S (4) 100,000
INSTALL FENCES AT ABCC AND 2200 FAIRWAY VILLA 15,000
SEWER SYSTEM EXPANSION -MARSH OAKS 200,000
REPLACEMENT DISKS FOR KRUGER DISFILTER 6,500
REPLACE CATWALK AND HAND RAILS DAVCO 40,000
Stormwater Utility Fund
ORANGEBERG PIPE - SEMINOLE ROAD
NEIGHBORHOOD IMPROVEMENTS
126
400,000
150,000
2,291,500
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2019
General Fund
From Water Utility
From Sewer Utility
From Sanitation Fund
From Gas Tax Fund
From Building Fund
From Storm Water Fund
Transfer Transfer
In Out
357,362
500,286
268,725
235,000
15,000
10,000
Local Option Gas Tax Fund
To General Fund 235,000
Half Cent Sales Tax Fund
To Storm Water Utility Fund 200,000
Debt Serice Fund
From Convention Development Fund 33,824
Convention Developmnet Fund
To Debt Service Fund
Building Fund
To General Fund
Water Utility Fund
To General Fund
Sewer Utility Fund
To General Fund
Sanitation Fund
To General Fund
Storm Water Utility
From Half Cent Sales Tax Fund
To General Fund
Total Transfers
Sewer
Utility
Water
\ Utility
Building Fund
1
General Fund
r
Storm Water
Utility
127
33,824
15,000
357,362
500,286
268,725
200,000
10,000
1,620,197 1,620,197
Gas Tax
Con. Dev.
Fund
Half Cent
Sales Tax
City of Atlantic Beach
Long -Term Financial Plan
City of Atlantic Beach
Total Revenues and Expenditures
General Fund
18
O^�o ON ON ON 011
O`�O OV 011
O`��. .Z.1'O`�'� O`�1 011 011
O`f't O`1'
mPersonnel Services mOperating mCapital =Transfers +Revenues
128
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Actual Actual Estimate Proposed Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
Cash Balance Forward 7,037,430 7,054,222 7,071,806 5,474,446 5,554,004 4,529,514 3,817,362 3,345,091 2,949,828 2,570,315 2,206,890 2,311,593 2,361,492
Revenues
Taxes 5,605,749 5,848,296 6,084,874 6,633,071 6,376,143 6,619,242 6,871,708 6,951,571 7,032,882 7,115,676 7,199,992 7,285,867 7,373,342
Licenses and Permits 848,308 887,742 867,562 915,989 938,162 966,287 995,256 1,025,093 1,055,824 1,087,478 1,120,080 1,153,660 1,188,247
Intergovernmental Revenues 1,819,735 1,839,579 1,892,167 2,167,407 1,959,685 2,018,235 2,078,542 2,140,658 2,204,637 2,270,536 2,338,411 2,408,323 2,480,333
Charges for Services 2,336,373 2,297,627 2,408,152 2,343,822 2,420,467 2,491,862 2,565,384 2,641,097 2,719,066 2,799,359 2,882,045 2,967,195 3,054,884
Fines and Forfeitures 54,333 111,427 88,640 112,890 128,674 132,534 136,510 140,605 144,823 149,168 153,643 158,253 163,000
Miscellaneous Revenues 161,133 109,928 68,685 219,383 120,610 100,181 90,466 84,378 95,228 96,285 97,373 98,495 99,649
Interfund Transfers 1,045,874 1,330,445 1,135,245 1,386,373 927,568 1,154,670 1,182,484 1,211,033 1,240,333 1,270,405 1,296,273 1,348,765 1,381,567
Total Revenues 11,871,506 12,425,044 12,545,325 13,778,935 12,871,309 13,483,012 13,920,350 14,194,435 14,492,793 14,788,907 15,087,818 15,420,559 15,741,023
Other Financing Sources 370,707
Total Resources 19,279,643 19,479,266 19,617,131 19,253,381 18,425,313 18,012,527 17,737,713 17,539,526 17,442,621 17,359,222 17,294,708 17,732,152 18,102,515
Expenditures by Department
City Administration 2,658,777 2,769,488 2,926,700 2,975,044 3,148,709 3,108,653 3,153,757 3,212,426 3,304,740 3,305,006 2,820,671 2,991,193 3,115,794
Planning and Zoning 237,466 154,168 239,961 354,505 371,557 381,908 392,909 402,881 413,551 422,955 430,961 423,913 437,739
General Government 1,008,750 601,148 1,586,668 767,358 547,396 563,877 581,062 598,046 615,786 633,219 650,287 659,542 680,628
Public Safety 5,504,857 5,919,798 6,135,649 6,470,319 6,388,181 6,630,725 6,716,302 6,755,734 6,912,725 7,017,783 7,241,529 7,329,816 7,379,956
PublicWorks- Streets 1,457,023 1,490,868 1,872,815 1,741,322 2,053,322 1,994,420 2,036,080 2,113,271 2,126,209 2,209,181 2,187,907 2,283,425 2,354,614
Parks and Recreation 1,358,547 1,285,292 1,380,892 1,390,829 1,386,633 1,515,582 1,512,511 1,507,341 1,499,296 1,564,188 1,651,760 1,682,770 1,734,236
Total Expenditures 12,225,421 12,220,762 14,142,685 13,699,377 13,895,799 14,195,164 14,392,622 14,589,698 14,872,306 15,152,332 14,983,115 15,370,659 15,702,967
Revenues Less Expenditures (353,915) 204,282 (1,597,360) 79,558 (1,024,490) (712,152) (472,271) (395,263) (379,512) (363,425) 104,702 49,900 38,055
Other Financing Uses 186,698
Total Cash Reserves 7,054,222 7,071,806 5,474,446 5,554,004 4,529,514 3,817,362 3,345,091 2,949,828 2,570,315 2,206,890 2,311,593 2,361,492 2,399,548
Restricted Cash 3,068,617 2,905,189 3,116,051 3,313,444 3,360,952 3,433,359 3,481,118 3,528,785 3,597,138 3,664,868 3,623,940 3,717,674 3,798,049
Unrestricted Cash 3,985,605 4,166,618 2,358,395 2,240,560 1,168,562 384,003 (136,027) (578,957) (1,026,823) (1,457,977) (1,312,347) (1,356,182) (1,398,501)
Total Exp. & Cash Reserves 19,279,643 19,479,266 19,617,131 19,253,381 18,425,313 18,012,527 17,737,713 17,539,526 17,442,621 17,359,222 17,294,708 17,732,152 18,102,515
Resource Allocation
Personnel Services 7,235,495 7,535,383 7,763,427 8,380,204 8,500,359 8,683,488 8,804,277 8,924,833 9,097,710 9,269,008 9,165,494 9,402,563 9,605,843
Operating 3,838,973 4,085,372 4,700,778 4,873,573 4,943,450 5,049,950 5,120,196 5,190,306 5,290,844 5,390,464 5,330,265 5,468,134 5,586,353
Capital Outlay 575,653 495,782 627,326 445,600 451,989 461,726 468,149 474,560 483,752 492,860 487,356 499,962 510,771
Transfers Out 575,300 104,225 1,051,154 0 0 0 0 0 0 0 0 0 0
Total Expenditures
12,225,421 12,220,762 14,142,685 13,699,377 13,895,799 14,195,164 14,392,622 14,589,698 14,872,306 15,152,332 14,983,115 15,370,659 15,702,967
129
16
0
14
12
10 -
8
6-
4
2
0
City of Atlantic Beach
Total Revenues and Expenses
Public Utilities
/\
/
Personnel Services Operating Expenses
=Transfers 1 iCapital Outlay
130
=Debt Service
Revenues
Cash Balance Forward
Revenues
Charges For Services
Assessments / Impact Fees
Other Revenues
Total Revenue
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
6,132,386 7,618,426 8,045,507 6,338,027 6,447,491 7,877,092 8,584,965 8,793,054 9,445,536 8,560,257 8,558,794 10,310,508 11,879,336
8,671,777 8,887,003 8,780,051 9,183,007 9,550,327 9,932,340 10,329,634 10,432,930 10,537,260 10,642,632 10,749,059 10,856,549 10,965,115
164,814 476,748 213,351 329,681 965,531 961,320 968,922 984,454 1,007,366 1,032,498 1,057,253 1,113,375 1,111,901
8,836,591 9,363,751 8,993,402 9,512,688 10,515,859 10,893,660 11,298,556 11,417,385 11,544,625 11,675,130 11,806,311 11,969,924 12,077,015
Expenses
Personnel Services 1,930,388 1,990,426 2,045,555 2,164,458 1,944,055 2,007,271 2,072,628 2,140,203 2,210,075 2,282,327 2,357,043 2,489,359 2,514,230
Operating 2,655,304 2,738,545 3,447,570 3,392,099 3,351,245 3,457,699 3,567,605 3,681,084 3,798,254 3,919,240 4,044,172 4,244,201 4,306,410
Capital 406,376 1,669,807 2,745,394 1,169,100 1,340,000 2,251,000 2,966,000 2,445,000 3,900,000 2,935,000 1,095,000 1,615,000 1,215,000
Debt 1,875,978 1,914, 073 1,818,143 1,819, 919 1,818,137 1,819, 911 1,816,779 1,813,141 1,817,591 1,817,035 1,815, 871 1,253,422 1,254,193
Transfers 621,090 623,819 644,220 857,648 632,820 649,907 667,455 685,475 703,984 722,991 742,511 799,114 804,134
Total Expenses 7,489,136 8,936,670 10,700,882 9,403,224 9,086,257 10,185,787 11,090,467 10,764,903 12,429,904 11,676,593 10,054,597 10,401,096 10,093,967
Net Change in Cash Balance 1,347,455 427,081 (1,707,480) 109,464 1,429,602 707,873 208,089 652,482 (885,279) (1,463) 1,751,714 1,568,828 1,983,048
Net Change Working Capital 138,585
Ending Cash Balance 7,618,426 8,045,507 6,338,027 6,447,491 7,877,092 8,584,965 8,793,054 9,445,536 8,560,257 8,558,794 10,310,508 11,879,336 13,862,384
Restricted 3,274,854 3,112,269 5,625,295 3,305,946 3,279,885 3,327,639 3,373,962 3,421,548 3,475,606 3,528,334 3,582,427 3,342,195 3,365,682
Designated - - - - - -
Unrestricted 4,343,572 4,933,238 712,731 3,141,544 4,597,207 5,257,326 5,419,092 6,023,988 5,084,651 5,030,460 6,728,081 8,537,141 10,496,702
131
1,600
1,400
1,200
1,000
800
ci
600
O
s
~ 400
200
0
City of Atlantic Beach
Total Revenues and Expenditures
Half Cent Sales Tax
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=Operating Capital =Transfers Revenues 0 -Total
132
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
Cash Balance Forward 425,917 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690
Revenues
Tax Proceeds 772,098 806,405 751,217 929,784 948,380 967,347 986,694 1,006,428 1,026,557 1,047,088 1,068,030 1,089,390 1,111,178
Interest 339 8,825 4,128 10,114 2,541 4,115 3,434 766 77 628 403 3,650 7,013
Grant Proceeds / Other Misc.
Total Revenue 772,437 815,230 755,345 939,898 950,921 971,462 990,128 1,007,194 1,026,633 1,047,716 1,068,433 1,093,040 1,118,191
Expenses
Operating Expenses - Paving 71,258 80,412 80,000 125,000 126,250 127,513 128,788 130,076 131,376 132,690 134,017 135,357 136,711
Capital - Other 109,816 19,318 178,000 65,000 125,000 155,000 105,000 225,000 125,000 45,000
Capital Parks 234,370 122,548 155,000 333,000 100,000 540,000 1,005,000 505,000 375,000 630,000 -
Transfer to Capital Projects Fund 470,000 295,000
Transfer to Stormwater Utility 260,000 300,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,001
Transfer to Debt Service
Total Expenses 675,444 692,279 1,008,000 808,000 636,250 1,107,513 1,523,788 1,145,076 916,376 1,092,690 419,017 420,357 421,712
Net Change in Cash Balance 96,993 122,951 (252,655) 131,898 314,671 (136,051) (533,659) (137,881) 110,257 (44,974) 649,416 672,683 696,480
Net Change in Working Capital 114,865 (131,740)
Ending Cash Balance 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690 2,099,170
Restricted - - - -
Designated
Unrestricted 637,775 628,986 376,331 508,229 822,900 686,849 153,190 15,309 125,566 80,591 730,007 1,402,690 2,099,170
133
61,000
il 900
800
700
600
500
400
300
200
100
0
City of Atlantic Beach
Total Revenues and Expenditures
Gas Tax Fund
=Operating =Capital 1 iTransfers Revenues
134
Cash Balance Forward
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
169,795 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030
Revenues
Local Option Gas Taxes 465,173 500,994 469,018 483,288 492,954 502,813 512,869 523,126 533,589 544,261 555,146 566,249 577,574
Interest Earnings 4,151 538 1,254 1,882 1,330 1,400 2,034 2,792 3,020 3,282 3,671 3,818 3,960
Other Revenues
Total Revenue 469,324 501,532 470,272 485,170 494,284 504,213 514,903 525,919 536,609 547,543 558,817 570,067 581,534
Expenses
Operating 228,119 664,860 225,000 230,000 200,000 200,000 244,000 250,000 250,000 275,000 284,000 280,000
Capital - - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Transfers 190,000 230,000 232,300 235,000 234,623 236,969 239,339 241,732 244,150 246,591 249,057 251,548 254,063
Total Expenses 418,119 230,000 897,160 460,000 489,623 461,969 464,339 510,732 519,150 521,591 549,057 560,548 559,063
Net Change in Cash Balance 51,205 271,532 (426,888) 25,170 4,661 42,244 50,564 15,186 17,459 25,952 9,760 9,519 22,471
Net Change in Working Capital 2,130
Ending Cash Balance 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030 286,501
Restricted 218,870 490,402 63,514 88,684 93,345 135,589 186,153 201,339 218,799 244,750 254,511 264,030 286,501
Designated
Unrestricted
135
y
C
0
2
0
City of Atlantic Beach
Total Revenues and Expenditures
Storm Water Utility
Personnel Services Operating =Debt Capital =Transfers --Revenues
136
Cash Balance Forward
Revenues
Charges for Services
Storm Water Fees
Total Charges for Services
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Actual Estimated Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
1,779,734 3,702,863 3,891,942 3,027,215 2,756,636 3,166,463 3,230,556 3,590,440 4,002,097 4,230,033 4,740,990 5,120,368 5,405,256
872,041 883,473 883,642 1,144,130 1,167,013 1,190,353 1,214,160 1,238,443 1,263,212 1,288,476 1,314,246 1,340,531 1,367,341
872,041 883,473 883,642 1,144,130 1,167,013 1,190,353 1,214,160 1,238,443 1,263,212 1,288,476 1,314,246 1,340,531 1,367,341
Grant Proceeds 97,500
Interest Earnings 26,060 8,753 1,425 52,873 55,133 63,329 64,611 71,809 80,042 84,601 94,820 102,407 108,105
Transfer In - Gas Tax
Transfer In - 1/2 Cent Tax 300,000 285,000 200,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000
Transfer In - General Fund
Other Revenues 1,832,523
Total Revenue 2,730,624 1,192,226 1,170,067 1,494,503 1,507,145 1,538,682 1,563,771 1,595,252 1,628,254 1,658,077 1,694,066 1,727,938 1,760,446
Expenses
Personnel Services 203,341 257,037 231,225 322,358 248,587 256,872 265,447 274,322 283,509 293,020 302,866 313,060 323,616
Operating 390,980 406,923 563,144 559,734 524,006 539,727 545,918 562,296 579,165 596,540 614,436 632,869 651,855
Capital 16,807 222,046 1,052,700 685,000 137,000 490,000 205,000 160,000 350,000 70,000 210,000 310,000 310,000
Debt 196,367 202,059 187,725 187,990 187,725 187,990 187,522 186,978 187,644 187,560 187,386 187,121 187,408
Transfers 10,000
Total Expenses 807,495 1,088,065 2,034,794 1,765,082 1,097,319 1,474,589 1,203,887 1,183,596 1,400,318 1,147,119 1,314,688 1,443,050 1,472,879
Net Change in Cash Balance 1,923,129 104,161 (864,727) (270,579) 409,827 64,094 359,884 411,656 227,936 510,958 379,378 284,888 287,568
Net Change in Working Capital (84,918)
Ending Cash Balance 3,702,863 3,891,942 3,027,215 2,756,636 3,166,463 3,230,556 3,590,440 4,002,097 4,230,033 4,740,990 5,120,368 5,405,256 5,692,824
Restricted 344,947 368,049 386,317 408,513 380,873 387,140 390,363 396,132 403,312 409,950 416,711 423,603 431,276
Designated
Unrestricted 3,357,916 3,523,893 2,640,898 2,348,123 2,785,589 2,843,417 3,200,077 3,605,964 3,826,720 4,331,041 4,703,657 4,981,653 5,261,548
137
u, 3,000
a
y
7
O
t
H
2,500
2,000
1,500
1,000
500
0
City of Atlantic Beach
Total Revenues and Expenses
Sanitation Fund
li le le le lO le le le `O le le -O -O
le
=Personnel Services Operating Capital =Transfers Revenues
138
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24 FY -25 FY -26 FY -27 FY -28
Cash Balance Forward 397,201 602,390 494,262 598,041 1,410,957 1,620,140 1,637,444 1,653,094 1,666,942 1,678,831 1,688,594 1,701,059 1,711,294
Revenues
Charges For Services 1,778,897 1,824,594 1,787,309 1,800,000 1,854,000 1,909,620 1,966,909 2,025,916 2,086,693 2,149,294 2,213,773 2,280,186 2,348,592
Commercial Franchise Fees 74,614 64,233 66,469 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233 67,233
Construction Debris / Misc - - - - - - - - - - - - -
Recycle Rebate 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000
Interest Earnings 7,780 2,035 557 2,100 28,219 32,403 32,749 33,062 33,339 33,577 33,772 34,021 34,226
Disastare Relief Grants 152,173 848,034
Transfer from General Fund 748,154
Total Revenue 1,861,291 1,890,862 2,754,662 2,717,367 1,950,452 2,011,256 2,069,890 2,130,211 2,192,265 2,256,104 2,321,778 2,389,440 2,459,051
Expenses
Personnel Services 46,518 49,202 53,649 65,350 53,796 56,010 58,315 60,717 63,217 65,822 68,534 71,359 74,300
Operating 1,496,161 1,927,847 2,338,510 1,570,376 1,605,487 1,653,652 1,703,261 1,754,359 1,806,990 1,861,200 1,917,036 1,974,547 2,033,783
Capital - 5,200 5,200 5,200 5,200 5,200 5,200 5,201 5,202 5,203
Debt - - - - - - - - -
Transfers 229,734 236,626 258,725 268,725 76,787 279,090 287,463 296,087 304,970 314,119 318,542 328,098 337,941
Total Expenses 1,772,413 2,213,675 2,650,884 1,904,451 1,741,270 1,993,952 2,054,240 2,116,363 2,180,377 2,246,340 2,309,313 2,379,206 2,451,228
Net Change in Cash Balance 88,878 (322,813) 103,778 812,916 209,183 17,304 15,651 13,848 11,888 9,764 12,465 10,234 7,823
Net Change in Working Capital 116,311 214,685
Ending Cash Balance 602,390 494,262 598,041 1,410,957 1,620,140 1,637,444 1,653,094 1,666,942 1,678,831 1,688,594 1,701,059 1,711,294 1,719,116
Restricted 385,670 494,262 598,040 408,932 414,821 427,415 440,394 453,769 467,552 481,755 496,392 511,476 527,021
Unrestricted 216,720 (0) 1 1,002,026 1,205,319 1,210,028 1,212,700 1,213,173 1,211,279 1,206,839 1,204,667 1,199,818 1,192,095
139