11-23-20 Budget WS Adpoted MinutesMINUTES
Budget Workshop Meeting
= Thursday, July 23, 2020 - 6:00 PM
via Videoconference
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Commissioner - Seat 3 (District 1307) — arrived at 6:15
PM
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Mayor Pro Tem 1 Commissioner - Seat 5 (District 1312)
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
1. CALL TO ORDER
Mayor Glasser called the meeting to order at 6:00 p.m.
2,
3.
Pursuant to Governor DeSantis' Executive Order Number 20-69 and COA13 Emergency Order,
the meeting was held via videoconference,
PUBLIC COMMENT
DCM I-Iogencamp stated there were no written comments received.
Mayor Glasser requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the
platform who wish to speak. Mr. Cimon reported one speaker, Rick Carper.
Rick Carper stated the draft budget was not user friendly, does not include a summary and
listed numerous items that required explanation, He requested the Commission consider an
increase in the stormwater utility fee.
Mayor Glasser closed Courtesy of the Floor.
.i+Y2020-21 BUDGET UPDATE
CM Corbin presented a PowerPoint presentation titled Fiscal Year 2020-21 Budget
Commission Workshop #1 July 23, 2020, (which is attached hereto and made part of this
Official Record as ATTACHMENT A).
Budget workshop
July 23, 2020
CM Corbin provided an overview of the slides and requested Commission feedback.
(Commissioner Waters arrived at 6:15 PM)
Finance Director (FD) Melissa Burns reported that the projected losses were based on
networking and previous years.
ATTACHMENT A - Fiscal Year 2020-21 Budget Commission Workshop ##1 July 23
2020
4, CITY COMMISSION COMMENTS/QUESTIONS
Commissioner Anderson requested explanation of line items with large increases, and what
types of services falls under Professional Services and the Communications line item.
Commissioner Kelly requested addressing 2020 Priorities that don't cost any money, and
requested that the Revenues Impacted by Covid-19 Update slide be publicized.
Commissioner Norris conceded with comments for a more user friendly budget, stated she is
not against use of the Reserves to cover budget shortfalls and requests department heads attend
next budget meeting.
Commissioner Waters questioned the use of the Reserves to cover budget shortfalls that are
recuiTing expenses.
Mayor Glasser requests FD Burns to research uses for the Coronavirus Aid, Relief and
Economic Security (CARES) Act for assistance, requests department heads attend next budget
meeting.
Questions and discussion ensued regarding, guidance for staff. Commission requested:
• Clarify that the proposed budget for FY21 assumes approximately $338,000 in last
revenue.
• Provide status of the transfer of the re -surfacing increase to the General Fund.
• Provide options for use of the FY20 Unspent Funds.
Provide a list of proposed projects that have not yet been done.
• Use money from the Re -development Fund for mural/art.
• Regarding Reduce or Eliminate 3% Cost of Living Salary Increase: To remain as an
option.
• Regarding Creating an In -House Position for City Attorney: Provide cost savings, and
proposed salary of an In -House position.
CM Corbin shared a wish lists of projects by department which included projects that were
cut. He proposed the possibility of using FY20 Unspent Funds in this area which would lower
the projected expenses.
Budget Workshop
July 23, 2020
5. ADJOURNMENT
Mayor Glasser adjourned the meeting at 7:41 PM.
Attest:
Donna L. Bartle, City Clerk
El n Glasser, Mayor
0111 120
Date Approved
Budget Workshop
July 23, 2020
ATTACHMENT A
July 23, 2020 Minutes
ATTACHMENT
July 23, 2020 Minutes
ATQTIC BEACH
CITY BUDGET PROCESS UNDER WAY;,�
HEARINGS SET FDR SEPT. 14, SEPT. 28
The City of Atlantic Beach is developing its budget for fiscal year
2020-21 which begins Oct. 1. 2020. Public input to City std1f and the
City Commission is welcome throughout the process.
Here is the Fy 2020-21 budget workshop and public hearing calendar,
which is subject to ch anger
luly 23 First City Commission budget workshop; 6 p.m.
July 30 Second City Commission budget workshop;.6 p.m
Aug. 6 Third City Commission budget workshop [if needed]; 6 p -m.
Sept. 14 First of two City Commission public hearings and votes on
the budget/millage rate
Sept. 28 Second of two City Commission public hearings and votes
on the budget%rnillage rate
FOR MSR 8 PROVIDE INPUT TO CITY STAFF, CALL 247.5804 OR EMAIL INFO@COAG-US_
TO PROVIDE IRPl1T TO THE CITY COMMISSION, EMAIL FLECTEDOFFICIALSKIIABAS.
ATTACHMENT
July 23, 2020 Minutes
2020 Priorities
• Adv ancing Racial Equity
• Environmental Leadership
• Multimodal Mobility and Safety
• Mayport Road
• Capital Planning and Budgeting
• Quality of Life
• Partner Development
ozo-u Budget H-Ighlip
A balanced budget
Maintains ad valorem rate of 3.2255 mills; lowest in Duval co.
Completion of major capital projects:
- South Seminole drainage, sidewalk
- Aquatic Gardens stormwater improvements
- Donner Road improvements
- Marshside septic -to -sewer
i
azo-zi Budget Highl-IR
3% salary increase for all employees; additional increase for
sworn police personnel
Community -oriented policing initiative
Police body cameras
Security cameras in three locations
Promoting racial equality initiative
ATTACHMENT A
July 23, 2020 Minutes
AT_L.� TIC .BEACH
Postponed projects
Beautification
Park Maintenance
Park Maintenance
Street
Park Maintenance
Beautification
Recreation
Flyover mural
Selva Marina path
Aquatic Dog Park improvements
Resurfacing
20th Street Beach Walkover
18th Beach Access
Events and Programs
$50,000
$50,000
$50,000
$50,000
$125,000
$125,000
$20,000
TOTAL $470,000
ATTACHMENT A
July 23, 2020 Minutes
ATLjkNTIc BEACH
�� r�:.r'_•.`l �... � ref ;
Projected Fund Balances 9-30-21
General Fund Reserves (Restricted)
General Fund Reserves (Unrestricted)
Public Utilities
Stormwater Reserves
Better Jax
Sanitation
Local Option Gas Tax
Tree Protection
Convention Development Tax
• Projected balance as of 9-30-21
$3,774,233
3,476,330
2,114,569
Drainage 711,249
Transportation; quality of life / 1,304,505
economic dev. / public facilities
1,300,002
Road and drainage systems 73,141
Tree planting/preservation 50,538
Park acquisition/dev.; lifeguard 50,000
stations; ballfields; tourism promo
ATTACHMENT
July 23, 2020 Minutes
ATLANTIC BEACH
General Fund Reserves At -A -Glance
Genera! Fund Reserves $3,774,233 25%
(Restricted)
General Fund Reserves
(Unrestricted)
Genera! Fund Reserves
TOTAL
* Projected balance as of 9-30-21
3,476,330
$7,250,563
23%
48%
ATTACHMENT A
July 23, 2020 Minutes
Available Funding Sources
Tree Protection Tree planting/preservation $50,539
Convention Development Acquisition and development of parks,
Tax lifeguard stations and/or athletic fields;
tourism promotion
Local Option Gas Tax
Better Jacksonville Tax Transportation; environment/quality of
Share life/ targeted economic
development/public facilities
50,000
73,141
1,304,505
ATTACHMENT A
July 23, 2020 Minutes
ATLA.NTIC BEACH
Z�Z
Departmental
Overviews
ATTACHMENT A
July 23, 2020 Minutes
Governing Body, City Administration &
Recreation
• $150K legal budget
• Continuing Recreation internship program
• New dog festival
ATTACHMENT A
July 23, 2020 Minutes
Planningand Building
• Development review and permitting
• Continuing development of a parks master plan
• Environmental Stewardship
• LEED initiatives
• Tree Plantings
• Tree Code Update
ATTACHMENT A
July 23, 2020 Minutes
Public Safety
• 4-7 Vehicles
• Expanding Body Camera Program
• Community Oriented_ Policing (COPS program)
• Security Cameras
18th Street Beach Access
Tideuiews
• Town Center
ATTACHMENT A
July 23, 2020 Minutes
Public Works
• Aquatic Gardens Stormwater Improvement Project
• Donner Road and Sidewalk Improvement Project
• Maintenance of Buildings, Beach, Parks and Public Rights -
of -Way
ATTACHMENT A
July 23, 2020 Minutes
Public Utilities
• Completing the Marshside Septic -to -Sewer Project
• Lift Station Repairs
• Selva Marina Forced Main Extension
• Donner Road Forced Main Replacement
• Odor Control
• General Maintenance
ATTACHMENT A
July 23, 2020 Minutes
CITY OF ATLANTIC BEACH
REVENUES IMPACTED BY COVID-19 UPDATE
Compared same time period Fiscal Year 2020 to Fiscal Year 2019
Revenue Source
Public Service Tax
Franchise Fees
Revenue Sharing
'/2 Sales Tax
Convention Dev Tax
Local Option Gas Tax
Better Jax '/z Cent Sales -
Total
El
FY20
292,024.59 $
369,099.02
242,436.25
823,753.90
64,069.06
256,571.92
521,124.71
FY 19
315,531.28
374,776.91
266,483.07
1,105,974.20
88,428.91
281,658.28
535,955.94
$ 21,569,079.45 $ 2,9689808.59
Difference
-8l
-2%
-10%
-34%
-38%
-10%
-3%
-131
Proposed budget assumes approximately $338,000 in lost revenue.
Resource Allocation
Personnel Services
Opoerafing Expenses
Capital Outlay
Debt SeNi-ce
Transfers
Total
Beginning Fund Balance
ATTACHMENT A
July 23, 2020 Minutes
7,63-5,383
4,085,372
495,782
-104,225
12,224,762
8,755}0-65
4,787.233
542, 622
14,-065.420
Actual Actual
2017-2418 2018-2019
8,898 ,U5
4;076,36}
696.484
9,175,809
5.921,121
3'10.02
14,56.9.M 15,415.952
Budget Budget
2019-2020 2020-2021
7,05 223 7.077,821 6,791,915 6,428.809
2T7,784
-944,761
(376;462)
111111111111MR�.L�Tl'Lzl.Ltm
Increase
(Decrease)
36�16)
ATTACHMENT
July 23, 2020 Minutes
ATLANTIC BEACH
General Fund Reserves At -A -Glance
General Fund Reserves $3,774,233
(Restricted)
General Fund Reserves
(Unrestricted)
General Fund Reserves
TOTAL
* Projected balance as of 9 -3❑ -21
(:31476,330
$7,250,563
25%
23%
48%
ATTACHMENT A
July 23, 2020 Minutes
Summary of All Departments
Combined Summary of Expenses
Actual
2017-2018
ExRenses,
Actual Budget Budget
2018-2019 2019-2020 2020-2021
M_-
Actual
`
Increase
(Decrease)
Governing Body
38.722
40,207
55,876
52,223
(3,653)
City Administration
2.730,766
2.864.567
3.047,218
3.131593
84.375
General Government
4,186,185
1,674.407
2,776,890
Z731,920
(11.442)
Planning
562,328
540.117
731,196
662,209
(68,987)
Public Safety
5.967.302
6.736 464
6.815.826
7,194,185
378.359
Parks and Recreation
1,285.292
1,429,768
1,463,363
1,646,655
183,292
Public Works
5,072,603
5,384,701
8,594.289
8,975,967
381,678
Public Utilities8,300.891
12,207,733
14,582,617
2,3747884
Building
780,721
550,654
612,919
602,178
(10.741 )
Pension
2,171,334
2,669,092
2,318,256
2,260,568
(57,688)
Total Expenses
31,363,007
30,190,890
38,623,566
41,840,115
3,250,077
ATTACHMENT
July 23, 2020 Minutes
Considerations and Guidance
• Revenue Loss May be Less Than
Projected: $388K
• Consider Funds from FY 20 Budget Unspent: $400K
• Utilize Unrestricted Reserves: $3,,476,,330
• Create In -House Position for City Attorney
• Make Additional Reductions from General Fund
• Police
• Public Works
• City Administration
Reduce or Eliminate 3% Cost of Living Salary Increase (77k per percentage point)
ATTACHMENT A
July 23, 2020 Minutes
ATLA,NTIC BEACH
CITY BUDGET PROCESS UNDER WAY;
HEARINGS SET FOR SEPT. 14, SEPT. 28
The City of Atlantic Beach is developing its budget for fiscal year
2020-21 which begins Oct. 1. 2020. Public input to City staff and the
City Commission is welcome throughout the process.
Here is the F4 2020-21 budget workshop and public hearing calendar,
which is subject to change=
July 23 First City Commission budget workshop; 6 p.m.
luly 30 Second City Commission budget workshop; b p.nti
Aug. 6 Third City Commission budget workshop [it needed); 6 p.m.
Sept. 14 First of two Cita Commission public hearings and votes on
the budget/millage rate
Sept. 28 Second of two City Commission public hearings and votes
on the budget/mil Inge rate
ATIOH, OR TO PROVIDE INPUT TO CITY STAFF, CAL 04 -OWU IHFOUDAB_nS.
TO PROVIDE INPUT TO THE CITY C0MMISSI 0N, EMAIL ELECTED 0fFICIALS@C0ARAS.
ATTACHMENT
July 23, 2020 Minutes
ATLANTIC BEACH
Priorities (est. January 2020; amended July 2020)
ADVANCING RACIAL
EQUITY
An initiative to strengthen the City leadership's
knowledge and capacity to eliminate racial
disparities, heal racial divisions, and build a more
equitable community via:
• Starting a community conversation on race.
■ Observing and listening to voices in the
community; to people already focusing on
racial equity in the community; and to the
associated data.
Making a public declaration demonstrating
the City's commitment to racial equity.
• Creating a racial equity plan.
Fri6.
ENVIRONMENTAL
LEADERSHIP --`'
An initiative validating COAB's commitment to Being
a sustainable, resilient community via:
■ Improving the LEED silver -certified community
performance score across the five categories --
energy, water, waste, transportation, and human
experience
• Advocating a no -net -loss of the tree canopy by
planting trees and updating the tree -protection code
• promoting plastic -reduction measures
• Promoting the four Rs (refuse, reduce, reuse, recycle)
■ Maintaining the Tree City USA designation by
meeting certain criteria, including celebrating Arbor
Day event, spending at feast $2 per -capita on urian
forestry
ATTACHMENT A
July 23, 2020 Minutes
'r
rr}=
ATLA,,NTic BEACH
Jit
Priorities (est. January 2020; amended July 2020)
ulIj91A18Is] *7ilq
MOBILITY & SAFETY
An initiative to provide safe, convenient and of
automobile, bicycle and pedestrian travelways
citywide via:
• Developing a complete streets policy
■ Establishing/developing a system of
sidewalks/multi-use paths
• Improving pedestrian/bicycle crossings
• Initiating a public relations campaign to promote
roadway safety
• Parking and traffic calming measures
MAYPORT ROAD
An initiative to improve safety, business and cultural
opportunities, quality of life, and neighborhood
identity via:
• Strengthening the city's position on securing
future state complete streets/road diet/safety-
enhancement funding
■ Updating the Comprehensive Plan to incentivize
redevelopment
• Growing the public art grant program
• Growing the facade-improvementllandscaping
grant program
• Mural painting at the Atlantic Boulevard
interchange
ATTACHMENT A
July 23, 2020 Minutes
t �
ATLjk,,NTIc BEACH
Priorities (est. January 2020; amended July 2020)
CAPITAL PLANNINGIto & BUDGETING
A financial and infrastructure planning initiative
prepare future needs via:
■ Adopting a reserve fund policy
• Establishing a property acquisition and
development fund to aggregate capital for land
conservation/green space and other real esta
purchases
■ Updating the 10 -year capital improvement pla
• Developing a sea level rise adaptation plan
• Implementing the stormwater and parks -to -
marsh master plans
QUALITY OF LIFE
An initiative encompassing people, parks. beach
accesses and neighborhoods to improve quality
of life indicators via:
• Beautifying parks, beach accesses and rights of -
way
• Reducing sign pollution§
■ Promoting art and history
• Improving recreation/wellness programming for
youth and senior citizens
• Promoting recreation and cultural opportunities
at Beaches Veterans Memorial park and other
parks west of Mayport Road