08-24-2020 Regular Commission Meeting Adopted Minutesig FAN,MINUTES
A ;ry Regular City Commission Meeting
Monday, August 24, 2020 - 6:30 PM
4;44s3,%
Mr via Videoconference
INVOCATION AND PLEDGE OF ALLEGIANCE
Commissioner Norris led the invocation.
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:34 PM. City Clerk Bartle called the roll.
Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order, the
meeting was held via videoconference.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner- Seat 2 (District 1308)
Blythe Waters, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner- Seat 4 (District 1306)
Brittany Norris, Mayor Pro Tern/Commissioner - Seat 5 (District 1312)
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission Meeting on May 26, 2020.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
2 COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the
Floor.
Mayor Glasser asked Senior Systems Engineer, Bob Cimon, if there were any speakers who
wished to speak. There was one speaker, Rick Carper.
Rick Carper, former Public Works Director and candidate for Mayor, spoke regarding the
DRAFT Parks Master Plan. He stated the proposal included an inventory and history of COAB
Regular City Commission
August 24,2020
parks and suggested to prioritize and provide cost estimates of the proposed projects.
DCM Kevin Hogencamp reported there were no written comments received.
Mayor Glasser closed Courtesy of the Floor.
3 CITY MANAGER REPORTS
3A. City Manager's Report
CM Corbin reported on the following:
Reported he has received positive feedback regarding changes to 18th, bike
racks,trash cans and bike/pedestrian lane.
Recreation, Police and Human Resource Departments are developing after
school programs and events in accordance with CDC guidelines and Florida
Department of Health recommendations.
Development of traffic calming device guidelines/procedures are in progress.
City Hall has reopened implementing precautions to curtail COVID-19, sneeze
guards, facemasks, hand sanitizing stations, masks, and scanner in Building
Department for eliminating paper plans.
Requested the Commission to move up the Parks Plan discussion as several
staff and members of the ESC Subcommittee are present; however, Mayor
Glasser, requested to keep discussion as scheduled.
3B. Accept the 90-Day Calendar(September through November 2020)
There was CONSENSUS to accept the 90-Day calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Women's Equality Day Proclamation (Mayor Glasser)
Mayor Glasser spoke about the Proclamation designating August 26, 2020 as Women's
Equality Day in Atlantic Beach in honor of the 19th Amendment granting women the
right to vote.
Commissioner Anderson reported a decrease of COVID-19 cases for the past five
weeks, and requested to return to in-person Commission meetings for increased citizen
participation regarding the proposed budget. She also requested CM Corbin and staff to
investigate the Royal Palms setback change.
Mayor Glasser spoke regarding COVID-19, citizen participation with virtual meetings
and congratulated Michelle Cook on her victory as the next Sheriff of Clay County.
She proposed implementing a grant program for COAB businesses impacted
financially by COVID.
CM Corbin reported that staff has prepared a draft proposal regarding small business
grants for internal review.
Regular City Commission
August 24,2020
Mayor Glasser requested input and discussion ensued.
Commissioner Anderson stated she is not comfortable with the grant idea, due to the
difficulty in judging who is or is not most in need. She suggested considering a tax
rebate.
Finance Director (FD) Melissa Burns reported that the City does not collect taxes and
would have to contact the property appraiser or the tax collector to determine
feasibility.
Commissioner Kelly suggested to create a priority criteria rewarding businesses in AB
as well as those who also employee citizens of Atlantic Beach.
Commissioner Waters is supportive of the grant proposal.
Commissioner Norris is open to hear about criteria used to determine the awards.
Mayor Glasser suggested inviting the Commissioners to the Business zoom meeting
to determine next steps.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
6A. Acknowledge receipt of the Monthly Financial Report for July 2020.
6B. Declare the list of property as surplus so that the items on it may be disposed of in
the most beneficial way to the City.
MOTION: To accept Consent Agenda
Motion: Blythe Waters
Second: Brittany Norris
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Moved By) For
Candace Kelly For
Brittany Norris (Seconded By) For
Motion passed 5 to 0.
Regular City Commission
August 24,2020
7 COMMITTEE REPORTS
None.
8 ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 20-30
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AWARDING A
42,790 CONTRACT TO ADVANTAGE PLUMBING TO MAKE REPAIRS TO
THE POLICE DEPARTMENT DRAIN LINE; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Glasser read the Resolution by title.
Interim Police Chief Gualillo provided a summary of the recommendation as detailed
in the staff report included in the agenda packet. All questions were answered.
MOTION:
To adopt Resolution No. 20-30 as read.
Motion: Brittany Norris
Second: Blythe Waters
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 6 to 0.
8B. RESOLUTION NO. 20-31
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE TWO
POLICE FLEET VEHICLES DURING THE 2019-20 FISCAL YEAR
Mayor Glasser read the Resolution by title.
CM Corbin provided a summary of the Resolution as detailed in the agenda packet. He
requested Interim Police Chief Gualillo to report.
Mayor Glasser asked if these two vehicles had been budgeted for purchase next year.
Interim Police Chief Gualillo explained that there is surplus salary money left in the
police budget from FY 2020 to fund the two vehicles. He stated that this would reduce
the request for next year's budget by two cars.
Regular City Commission
August 24,2020
MOTION: To adopt Resolution No. 20-31 as read.
Motion: Cindy Anderson
Second: Brittany Norris
Ellen Glasser For
Cindy Anderson (Moved By) For
Blythe Waters For
Candace Kelly For
Brittany Norris (Seconded By) For
Motion passed 5 to 0.
8C. RESOLUTION NO. 20-32
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE PROCEDURES FOR HYBRID COMMUNICATIONS
MEDIA TECHNOLOGY (CMT) QUASI-JUDICIAL HEARING PROCEDURES
AND ACKNOWLEDGMENT AND WAIVER OF RIGHTS.
Mayor Glasser read the Resolution by title.
CM Corbin provided a summary of the Resolution as detailed in the agenda packet.
PCDD Askew addressed the Commission and spoke regarding the procedures for
handling hybrid quasi-judicial hearing procedures as outlined and attached in the
agenda packet.
CA Durden reported that the procedures would only be applicable during virtual
proceedings.
There was discussion regarding adding language to the Resolution that the procedures
will only be used "during declared State of Emergency by the Governor's office".
CA Durden clarified that this Resolution is limited to this declared state of Executive
Order 20-179 and suggested adding the additional language of "as may be extended"
into the first "WHEREAS" clause after Executive Order 20-179.
There was further discussion regarding the purpose for the Resolution and the ability
for the waiver applicant to defer the September 28, 2020 meeting.
Mayor Glasser does not wish to see deferments continued.
MOTION:To adopt the Resolution No 20-32 with the provision to add "as may be
extended" after Executive Order 20-179 in the first "WHEREAS" clause in the first paragraph.
Regular City Commission
August 24,2020
Motion: Candace Kelly
Second: Blythe Waters
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly (Moved By) For
Brittany Norris For
Motion passed 5 to 0.
9 ACTION ON ORDINANCES
None.
10 MISCELLANEOUS BUSINESS
10A.
Draft 2030 Parks Master Plan - Presentation and Discussion
CM Corbin provided a brief background and stated that PCDD Askew will present a
review of the draft. He requested Commission to provide input on prioritization of the
parks projects and next steps.
PCDD Askew provided an overview of the draft 2030 parks plan, as detailed in the
agenda packet.
Public Works (PW) Director Scott Williams stated he prioritized projects based on
those with immediate needs, followed by the walking trail around the Dog Park and
amenity play area, LED lights added at Donner Park, adding pickle ball courts,
reconditioning racquetball courts and installing a gazebo at Howell Park.
Commissioner Norris requested contacting the North Florida Land Trust for
clarification regarding Dutton and River Branch Preserve boardwalks agreements.
Mayor Glasser inquired about the unused 2020 budgeted money for the dog park track.
PW Director Williams stated that the project did not commence because the project
required additional funds; he is requesting more money in next year's budget to
complete the project.
Mayor Glasser requested feedback regarding the community garden.
Discussion ensued regarding the quality of the soil, location, collaboration with DIG,
and access to water.
There was CONSENSUS to move forward with the community garden.
Regular City Commission
August 24,2020
Commissioner Anderson requested approximate costs on the parks projects in order to
adequately prioritize. She requested consistent signage, similar to Johansen Park, in all
parks and adding signage in Marvin's Garden, Donner Park's west entrance and all
beach accesses. PW Director Williams replied he can get that done throughout the year.
Commissioner Waters requested adding "Leave No Trace" /park rule signs to City of
Atlantic Beach parks and beach accesses.
Commissioner Kelly reminded everyone that this is an aspirational ten (10) year park
plan.
Commissioner Waters suggested our grant writers to review the list of projects and
identify projects that are grant eligible for us in future years. PW Director Williams
reported on grants we have right now for Donner Park. She stated she votes for the
splash pad.
Mayor Glasser requested to ensure the parks plan includes a section on connectivity.
She expressed the need to be careful with filling our parks too full of amenities and not
to create a regional go to spot in a residential community.
Commissioner Anderson is in favor of the splash pad and concurred with Mayor
Glasser.
Commissioner Waters concurred with Mayor Glasser regarding connectivity.
Mayor Glasser requested staff to provide a way for community input regarding
repurposing of the racquetball courts, possibly a survey. PW Director agreed.
PW Director emphasized the high yearly expenses of maintaining a splash pad but is
not against it.
CM Corbin and PW Director Williams to provide the Commission with a list of
projects and park improvements with approximate costs.
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle reported on the following:
Proposed Resolution to reflect City Clerk's 3%pay increase retroactive 10/1/2019 to be
placed on the next agenda for action in addition to requesting payout of personal leave.
Reported this is qualifying week for candidates running in the Atlantic Beach 2020
elections.
Questioned when the quasi-judicial waiver request should be scheduled.
CA Durden reported the Commission can have the appeal on September 28, 2020 at 4:30pm
before the Regular Commission Meeting.
Regular City Commission
August 24,2020
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
CM Corbin will advise regarding the time of the waiver hearing.
Mayor Glasser spoke regarding CC Bartle's report. She thanked CC Bartle for all she does for
the City.
13 ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:22 p.m.
Attest:
4ownit 16/th 6(trKZ/
Donna L. Bartle, City Clerk Ell- • f asser, Mayor
0-3/2 0
Date Approved
Regular City Commission
August 24,2020