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09-14-20 Regular City Commission Meeting Adopted MinutesMINUTES Regular City Commission Meeting Monday, September 14, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Mayor Glasser. CALL TO ORDER: Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. Pursuant to Governor DeSantis'Executive Order Number 20-69 and COAB Emergency Order, the meeting was held via videoconference. ROLL CALL: Present: Ellen Glasser, Mayor- Seat 1 Cindy Anderson, Commissioner- Seat 2 (District 1308) Blythe Waters, Commissioner- Seat 3 (District 1307) Candace Kelly, Commissioner- Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem/Commissioner- Seat 5 (District 1312) Also Present: Shane Corbin, City Manager(CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk(CC) Kevin Hogencamp, Deputy City Manager(DCM) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop on May 18, 2020. 1B. Approve minutes of the Commission Workshop on June 15, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Florida League of Cities 2020 Home Rule Hero (CM Corbin) CM Corbin reported that Mayor Glasser has received recognition by the Florida League of Cities for being a 2020 Home Rule Hero. He presented a video by the Florida League of Cities thanking the recipients for their assistance in the defense and protection of municipal Home Rule. Regular City Commission September 14,2020 Mayor Glasser added that Jacksonville Beach Mayor Charlie Latham, Sandy Golding and Neptune Beach City Attorney Zach Roth also received the recognition of being 2020 Home Rule Heroes. PUBLIC COMMENT Mayor Glasser gave brief instructions regarding public comments. Bob Cimon, IT Senior Systems Engineer called on each registered speaker. Rick Carper spoke regarding item 3C.Police Chief Confirmation. He stated he is in support of the recommendation of Vic Gualillo for Police Chief. He also spoke regarding item 9A. First Reading on Ordinance No. 20-20-157. He listed items he had hoped the budget would include which would be useful to residents reviewing it. He suggested waiting on included City projects until impacts due to COVID-19 are better known. He questioned specific revenues and funds. He suggested the Commission consider an increase to the Stormwater Utility Fee. John Stinson spoke regarding the topic of politicians getting caught on a hot mic. He reported details regarding a live facebook post, he named the speakers and he expressed the importance of civility and respect. DCM Hogencamp stated written comments were received from one person, Terri Lynn Ray which are attached hereto and made part of this official record as ATTACHMENT A). DCM Hogencamp read the written comments into the record. Mayor Glasser closed the Courtesy of the Floor. ATTACHMENT A - Written Comments, Regular Commission Meeting, September 14, 2020 3 CITY MANAGER REPORTS 3A. City Manager's Report Recreation/Event Standards for COVID-19 Art Republic Recreation/Event Standards for COVID-19 CM Corbin stated we are looking at a variety of different sources of data for guidance in decisions. He stated we have a team working on this. Art Republic CM Corbin presented slides which included examples of Art Republic's work and a brief overview of the plans for Atlantic Beach. He stated this project is in line with Commission Priorities. There was discussion and questions regarding funding of the murals, hiring international artists instead of our local artists, our grant writing firm and the NEA grant. Regular City Commission September 14,2020 CM Corbin stated he would move forward. The Commission emphasized that this project be done in collaboration with our local artists. CM Corbin reported that paid parking is live; no issues have been reported. Commissioner Norris requested a report on funds received from paid parking and the yearly report on the pilot program. 3B. Accept the 90-Day Calendar(October through December 2020) There was CONSENSUS to accept the 90-Day Calendar. Item 4. was moved to before Item 3C. 3C. Police Chief Confirmation This item was taken out of sequence and acted on later in the meeting.) 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Proclamation Recognizing Constitution Week(Mayor Glasser) Mayor Glasser provided a brief overview of the Proclamation recognizing Constitution week The Proclamation is to be displayed at the library. Commissioner Norris Requested review of public input regarding installing LED lighting in Rose Park and how the lighting would affect nearby houses. Commissioner Anderson Congratulated Mayor Glasser on her Local Home Rule Hero award. Encouraged citizen participation in candidate forums and clarified that Campaign Finance Law does not apply unless the candidate was paying or being paid by the organization. Requested that the Flex Pay Policy be formalized and put into the City's Policy manual. Thanked the City for being proactive in encouraging citizens to remove signs placed in rights-of-way due to the safety implications. Stated she is looking forward to Royal Palms setback solutions. In favor of returning to in-person meetings. Mayor Glasser Expressed recognition and respect for BJ Lester who passed away last week. Responded to John Stinson's public comments regarding the accidental Facebook live audio recording. She stated she strongly believes in the civility pledge. Regular City Commission September 14,2020 3C. Police Chief Confirmation This item was taken out of sequence and acted on at this time.) CM Corbin presented a slide which included Interim Chief Vic Gualillo's accomplishments and recommended the Commission to appoint Commander Vic Gualillo as the Director of Public Safety/Chief of Police. Human Resource (HR) Director Cathy Varian instructed on the process for doing this. She provided a brief history of the Police Chief position. Interim Chief Gualillo expressed love and enjoyment for his 29 year career in Atlantic Beach. MOTION: To Confirm the appointment of Commander Vic Gualillo as the Director of Public Safety/Chief of Police for the City of Atlantic Beach. Motion: Cindy Anderson Second: Brittany Norris Commissioner Anderson expressed her excitement for being able to be the one to make the motion to confirm him. She described him as professional, kind, and always willing to help. She stated she is grateful, and excited for him. Commissioner Kelly concurred with Commissioner Anderson. Commissioner Norris is in favor of promoting from within, and stated she hopes this to carry through to other departments. She commended him for continuing his training. Commissioner Waters concurred with the other commissioners comments. She expressed the importance of Community Policing and stated that Interim Chief Gualillo works hard on this and is the right person for the job. Mayor Glasser read emails she received in support of the appointment. She spoke regarding working closely with him through the last 6 months dealing with COVID. She stated he has earned this over and over and over again, and we benefit from having him. She congratulated him on graduating the FBI academy. She stated it is an honor to be able to put his appointment to Police Chief forward. Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. Regular City Commission September 14,2020 CM Corbin reported the swearing in ceremony to take place at 9:00 am September 23 in the Commission Chamber. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Declare the 2001 Bobcat 753 Skid-Steer Loader VIN#515839481 as surplus so that it may be traded in. MOTION: To approve the Consent Agenda as written. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. Recommendation for Appointment to the Environmental Stewardship Committee-District 1312 Member (Commissioner Norris) Commissioner Norris reported on the recommendation as detailed in the agenda packet. MOTION: To appoint Barbie Brooksher to the Environmental Stewardship Committee to fill an unexpired term as a District 1312 member effective immediately. Motion: Blythe Waters Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By)For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. Regular City Commission September 14,2020 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING A 3% SALARY INCREASE FOR THE CITY CLERK, RETROACTIVE TO 10/1/2019, AND AUTHORIZING THE PAYMENT OF RETROACTIVE PAY. Mayor Glasser read the Resolution by title. HR Director Varian reported on the recommendation as detailed in the agenda packet. Commissioner Norris asked how often the Charter Officer contracts should be reviewed. It was determined that there is no requirement, but it is an option to review them yearly. Mayor Glasser reported that CC Bartle has requested to have her contract reviewed. MOTION: To adopt Resolution No. 20-34. Motion: Brittany Norris Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 20-35 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF NEW EMERGENCY GENERATORS AND AUTOMATIC TRANSFER SWITCHES FOR THE PUBLIC WORKS BUILDING, CITY HALL AND THE CAMELIA STREET LIFT STATION. Mayor Glasser read the Resolution by title. CM Corbin reported on this recommendation as detailed in the agenda packet. All questions were answered. MOTION: To adopt Resolution No. 20-35. Motion: Cindy Anderson Second: Blythe Waters Regular City Commission September 14,2020 Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Public Hearing and First Reading on Ordinance No. 20-20-157, establishing the Operating Budget for Fiscal Year 2020-2021. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2020 AND ENDING SEPTEMBER 30,2021. Mayor Glasser read the Ordinance by title. CM Corbin presented a PowerPoint titled Fiscal Year 2020-21 Budget Commission Hearing #1 September 14, 2020 (which is attached hereto and part of this Official Record as ATTACHMENT B). Finance Director (FD) Melissa Burns reported on slide 17. , the long term projections of total revenues and expenditures. Mayor Glasser opened the Public Hearing and requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the platform who wish to speak. Mr. Cimon reported one speaker, Rick Carper. Rick Carper wished to comment that adding LED lighting at the Rose Park soccer field is not in the Parks Master Plan yet it is included in the Budget. DCM Hogencamp stated written comments were received from one person, Terri Lynn Ray (which are attached hereto and made part of this official record as ATTACHMENT A). DCM Hogencamp read the written comments into the record during Courtesy of the Floor earlier in the meeting. Mayor Glasser closed the Public Hearing. MOTION: To adopt Ordinance No. 20-20-157 as read by title. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris thanked staff for being responsive to input and questions. She stated the chapter descriptions in the budget were helpful. Regular City Commission September 14,2020 Commissioner Waters commended the City Manager for presenting a balanced budget without removing revenue from the General Fund. She expressed the importance of infrastructure and stormwater drainage and stated this budget reflects that. Commissioner Anderson concurred with Commissioner Waters and thanked staff for making the budget easy to understand. She encouraged citizens to look through it, it is available online. Commissioner Kelly stated this budget process was instructive and allowed her to understand more about how we decided what went into the budget. She is happy with the final product. Mayor Glasser commended CM Corbin and FD Burns for their first budget process with Atlantic Beach. She thanked them for being responsive and the great work. Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly(Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. CM Corbin thanked FD Burns for helping him through this process while simultaneously resolving our missing money situation, and juggling an audit. ATTACHMENT B - Fiscal Year 2020-21 Budget Commission Hearing#1 September 14, 2020 9B. Ordinance No. 65-20-41,Introduction and First Reading AN ORDINANCE,AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, REPEALING 19-3, AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLIES, PARADES, AND SPONTANEOUS RESPONSE TO A CURRENT EVENT FOR FIFTY (50) PERSONS FOR MORE; ADDING SECTIONS 19-5 THROUGH 19-11 TO PROVIDE DEFINITIONS, PROCESSES, NOTICES AND REGULATIONS FOR SPONTANEOUS EVENTS, VIOLATIONS, PICKETING AND SEVERABILITY; RENUMBERING SECTIONS 19-5 THROUGH 19-7 AS SECTIONS 19-12, 19-13 AND 19-14; REPEALING SECTION 21-3, PERMIT REQUIRED FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES; PROVIDING FOR CONFLICT, FOR SEVERABILITY,AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Planning and Community Development Director (PCDD) Amanda Askew provided a background and overview of the Ordinance as detailed in the agenda packet. Regular City Commission September 14,2020 CA Durden requested PCDD Askew to present the highlighted additional staff recommendations for the Ordinance (which are attached hereto and made part of this Official Record as ATTACHMENT C). PCDD Askew reported on the highlighted recommendations and requested Commission feedback. Commissioner Anderson expressed being uncomfortable voting on this Ordinance today without review and inclusion of the additional staff recommendations. CA Durden advised a motion to defer would be allowed. MOTION: To defer Ordinance No. 65-20-41 until next meeting, September 26, 2020, when changes are incorporated. Motion: Cindy Anderson Second: Brittany Norris Discussion and questions ensued regarding requested revisions and further recommendations to the proposed Ordinance. CA Durden spoke regarding case law and the need for language changes to provide clarification. There was further discussion regarding consideration of resident impact, scenarios possibly affected by the proposed Ordinance; such as paddle outs, and fees being an impediment to free speech. Mayor Glasser expressed continued concerns in the proposed Ordinance. Interim Chief Gualillo spoke regarding enforcement mechanisms and procedures. Commissioner Waters expressed additional concerns regarding the application fees and this Ordinance becoming difficult for citizens to understand. She requested staff to streamline it. CA Durden advised regarding case law and provided her suggestions regarding picketing. Interim Chief Gualillo spoke regarding application fees. Commissioner Norris stated the $100 fee is excessive. The Commission requested the Fee Schedule be reviewed and revised. CM Corbin requested more time for staff to prepare an updated draft, possibly further out than the next meeting. CC Bartle informed the Commission that they may reconsider the initial vote. CA Durden Regular City Commission September 14,2020 concured and explained the process to reconsider. Cindy Anderson (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Blythe Waters For Candace Kelly For Motion passed 5 to 0. MOTION: To reconsider the vote on Ordinance No. 65-20-41. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson Against Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 4 to 1. MOTION: To defer Ordinance No. 65-20-41 to the October 12, 2020 regular Commission meeting. Motion: Brittany Norris Second: Blythe Waters Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Motion passed 5 to 0. ATTACHMENT C - Additional Staff Recommendations 10 MISCELLANEOUS BUSINESS 10A. Review and Discuss Proposed Small Business Grant Relief Program CM Corbin provided a brief summary and asked DCM Hogencamp to report on preliminary ideas for the program, which are detailed in the agenda packet. CM Corbin requested Commission and community feedback. Regular City Commission September 14,2020 Discussion ensued regarding the scoring matrix. There was CONSENSUS to move forward. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle congratulated Mayor Glasser for Home Rule Hero and Chief Gualillo for his appointment to Chief of Police. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson reiterated her request to return to in-person meetings. Commissioner Norris is in favor of continuing with Zoom meetings. She requested to see the setbacks in Royal Palms come back on the agenda. Commissioner Waters also requested to see setbacks in the Royal Palms come back on the agenda, stated there are benefits to in-person and Zoom meetings. Mayor Glasser also requested to see the setbacks in Royal Palms back on the agenda, she agreed there are benefits to in-person and Zoom meetings, but is in favor of returning to in- person meetings. She spoke of her high regard of Commissioner Waters and briefly mentioned John Stinson's Public Comments. CM Corbin stated he believed the easiest course of action on the Royal Palms setbacks is for each individual property owner, if they chose to relax their setbacks, to replat their lot with the building set back lines reflected and illustrated on the replat. He reported mailers and public outreach will be forthcoming. CA Durden spoke regarding the process and is in agreement with CM Corbin on his proposed course of action on the topic. He is in favor of our next meeting being held in-person. Staff continues to monitor COVID case numbers and to work on standards for returning to in-person meetings. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:51 p.m. Attest: 14alim44, (1442r..., l9 Donna L. Bartle, City Clerk len Glasser, Mayor 1143/20 Date Approved Regular City Commission September 14,2020 ATTACHMENT A September 14, 2020 Minutes Bartle, Donna From: Terri Ray <terrilray@icloud.com> Sent: Monday, September 14, 2020 11:01 AM To: Bartle, Donna Subject: Read at Commission Meeting My Comments To Be Read At Commission Meeting Good evening to you all, These are truly uncertain times, so my comments are relative to tonight's discussion on 2020-2021 budget process. My comments are: 1) With total COVID impact to our city expected around $1.5Million and uncertain the impact on next year's revenue, I wish you would consider significant cuts in spending rather than raise it a quarter million dollars? 2) Can you tell us why ACTUAL spending from last year is absent from the planning for next year's budget? For most companies to effectively budget, previous year performance is a critical piece. I think that would ring true here too. Especially because last year's revenue was short $785,000 from expected (budgeted) revenue last year AND you are expecting to be raised this year. 3) With License, Permit Fees revenue down $300,000 from budgeted, why wouldn't we lower next year's spending down to match that amount or is there some new revenue windfall stream we are not aware? 4) Lastly, I am not comfortable with the last 2 years losing almost $2 million dollars out of our emergency reserves. With uncertainty of COVID added to all our other known risks, I feel strongly this is in the wrong direction. I hope you would seriously consider adjusting the 2020-2021 budget to a focus of restoring reserves back to the secure levels when you came into office. Thank you for your time and your service to our city. Respectfully, Terri Lynn Ray 1748 Ocean Grove Drive Atlantic Beach FL 32233 ATTACHMENT B September 14, 2020 Minutes Fiscal Year 2020-21 Budget s Commission Hearing # 1 September 14, 2020 ATTACHMENT B September 14, 2020 Minutes w1Pr. ATLANTIC BEACH CITY BUDGET PROCESS UNDER WAY; HEARINGS SET FOR SEPT. 14, SEPT. 28 The Citg of Atlantic Beach is developing its budget for fiscal gear 2020-21, which begins Oct. 1, 2020. Public input to Citg staff and the Citg Commission is welcome throughout the process. Here is the Fy 2020-21 budget workshop and public hearing calendar, which is subject to change= lulg 23 First Citg Commission budget workshop; 6 p.m. Julg 30 Second Citg Commission budget workshop; 6 p.m. Aug. 6 Third Citg Commission budget workshop (if needed); 6 p.m. Sept. 14 First of two Citg Commission public hearings and votes on the budget/millage rate Sept. 28 Second of two Citg Commission public hearings and votes on the budget/millage rate FOR MORE INFORMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 247-5804 OR EMAIL INFO@COAB.US. TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COAB.US. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights The proposed budget is balanced, considering projected revenues, expenses and reserves, and maintains the City's property tax rate at 3 .2285 mills. For the first time in many years, staff is not proposing to rely on the General Fund fund balance to balance the budget. The General Fund fund balance of $5,283,312 is 11% greater than the 25-percent City-policy requirement. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights Improvements have been made to this year's budget document Table of contents with corresponding page numbers Glossary of definitions Department summaries Long-term financial projections Explanations for budget elements Funds transfer summary Capital outlay summary These enhancements make the budget more user-friendly than previous versions. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights The total revenues (on Page 2) are projected to increase by $73,154 The total expenses (on Page 2) are projected to increase by $1,271,555 The increase in expenses is largely attributable to backlog of public utilities maintenance projects coming online. Without these projects, the budget would reflect an increase of only 51,669. Only $7,725 of that increase would be from the General Fund . This budget includes $494,653 projected revenue loss from Utility Franchise Fees and revenues we receive from the State due to COVID-19. ATTACHMENT B September 14, 2020 Minutes Combined Summary of Revenues and Expenditures Summary of all Funds Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) Beginning Fund Balance 49,411,656 51,221.570 53.742.100 52.211.887 (1.530,213) Pg. 2 Revenues General Fund 12,425,044 12,670,733 14.402,366 14.683.796 281,430 Special Revenue Funds 1.985,905 1.667.240 1,973.084 2,388,597 415,513 Debt Service Fund 118,458 120,884 2,426 Capital Protect Fund 303,348 2,012 1,555.000 1.280,000 (275,000) Enterpnse Funds 12,953.572 13,915.768 16,928,094 16,808.578 (119.516) Trust and Agency Funds 5.218,923 3293,657 4.225.948 3.994.249 (231.699) Total Revenues 33.172.922 31,549,411 39202.950 39.276,104 73,154 Other Financing Sources Total Resources 82.584,577 82.770.980 92.945.050 91,487.992 (1,457.059) Expenditures General Fund 13,252,862 14,047,846 14,822,559 15,109.502 286.943 Special Revenue Funds 1,545.049 1,480.500 2,563,181 2,568,727 5.546 Debt Service Fund 19.850 118,458 120,884 2.426 Capital Project Fund 1,010 4,500 1,755,752 1,446,500 (309,252) Enterprise Funds 11240.969 10,807.092 19,154,957 20.499,401 1,344444 Trust and Agency Funds 3,698,254 2,669,092 2,318.256 2,259.703 F DIVISION TOTALS 31.363.007 29,028.880 40,733.163 42.004.718 i 1,271,555 Other Financing Uses Ending Fund Balance 51.221.570 53.742.100 52,211.887 49,483.274 (2.728,613) Total Expenses and Fund Balance 82,584.577 82.770.980 92,945.050 91.487.992 (1.457.059) Resource Allocation Personnel Services 11.004.954 11.336,170 12,279,242 12,273,407 5,835) Operating Expenses 5,363.441 13,118,023 13,765 457 14.985.343 1,219.886 Capital Outlay 492,554) 1,180,603 8,076.951 7,944,0222 (132,9291 Debt Service 2,089.058 2,101.435 2.196,447 2,194,688 1,759) Transfers 1,723.245 1,292,648 4,415,066 192,191 Total 31.363.007 29,028.880 40.733.163t t 1. 1, 55 ATTACHMENT B September 14, 2020 Minutes Summary of All Departments Pg. 3 Combined Summary of Expenses Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 Decrease) Expenses: Governing Body 43,466 40,194 55.876 51,707 4,169) City Administration 2.826,279 2,862,790 3,086.808 3, 192,642 105,$34 General Government i, 170,889 1,639,344 3,982,946 3.795,047 1.87,899) Planning 363,947 539,400 762,296 714,236 48.060) Public Safety 6.402,608 6,746, !26 7,028.926 7,248,821 219,895 Cultural Arts & Recreation 461,528 477,386 484.333 545,936 61,603 Public Works 6,491 ,073 6,362,674 9$73.319 9.754,2'19 219,100) Public Utilities 8.936,670 8,337.729 12244.572 13.859,490 1 ,514,919 Building 513,231 550.654 665,699 582,9.16 82.783) Pension 2.314,469 2,669,092 2,318,256 2,259,703 58,553) Total Expenses 29.524,159 30.225.390 40.603.031 42.004.718 1.301,688 ATTACHMENT B September 14, 2020 Minutes City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) P g, 17 Beginning Fund Balance 7.054,223 7,077,821 5,701.293 5,709.018 7.725 Revenues Taxes 5,848.296 6,163,947 7,049.715 7,568,185 518.470 Licenses and Permits 887,742 868,477 903,106 854.039 49,067) Intergovernmental Revenues 1,839,579 2.019.814 2,209.867 1,953.188 (256.679) Charges for Services 2297,627 2.374,573 2,544.823 2,652.805 107,982 Fines and Forfeitures 111,427 90,781 113,090 54.681 58,409) Miscellaneous 109,928 17,895 235,857 214,525 21,332) Interfund Transfers 1,330,445 1.135,245 1,345.908 1,386,373 40,465 Total Revenues 12425.044 12,670.733 14,402.366 14.683.796 281,430 Other Financing Sources Total Resources 19,479.267 19.748.554 20,103,659 20.392.814 289,155 Expenditures City Administration 2,769,488 2.902,984 3,142,684 3.244.349 101.665 Community Development 154,168 444,701 374,764 339,700 35,064) General Government 601,148 723,354 770,410 701,779 68,631) Public Safety 5,919,798 6,743,471 7,026.358 7,318,357 291,999 Public Works 1,490,868 2.755,364 3,024.010 2.959,381 64,629) Recreaton Programs and Events 1,285.292 477,386 484.333 545.936 61.603 DIVISION TOTALS 12.220.762 14.047.261 14,822.559 15.109,502 286,943 Other Financing Uses Ending Fund Balance 7.077.821 5,701.293 5,281,100 5.283.312 2.212 1 111 Total Expenses and Fund Balance 19,479,267 19.748.554 20,103,659 20,392,814 289.155 Resource Allocation Personnel Services 7,535.383 8,737252 9,082.972 9,315.682 232,710 Operating Expenses 4,085,372 4,767,386 5,040.990 5.548,798 507,808 Capital Outlay 495,782 542,623 698.597 245,022 (453,575) Debt Service Transfers 104,225 Total 12.220.762 14,047.261 14,822.559 15,109,502 286.943 ATTACHMENT B September 14, 2020 Minutes rTUir sr ATLANTIC BEACH CHI >% Sl 51,di1 Public Utilities Proposed budget increase of $1.5M New development requiring improved Fire Flow Required Critical Maintenance Activities: Lift Station Repairs Force Main Repairs System Improvements: Odor & Corrosion Control Selva Marina Force Main Extension Septic to Sewer - Marsh Oaks Donner Road Rebuild : Replace Emergency Outfall Line Replace Donner LS Force Main ATTACHMENT B September 14, 2020 Minutes Public Utility Fund Capital Improvement OutlayWaterSystem Relace Flow Meeters 60.000 60,000 Replace Ton Scales and load Cells on Set at WTP 1 12.500 12.500 Computer Replacement 1.700 1,700 Dutton island Rd to Cove 8"Water Main 200,000 200,000 P g. 118 Mayport Rd Corssing @ MA-12"Water Main 150,000 150,000 Caralla 7tall!Long Side New Service Connections 40,000 40,000 Construct 470 LF of 12'PVC WM Bairn Ofd Mayport Rd(8 Middle School 175,000 175,000 Construct 110 LF of 12"PVC WM Fm ttte Cove to 16"WM on Mayport Rd 100,000 100,000 Construct 110 LF of 12"PVC WM From the Manner's Village to 16'WM on Mayport Rd 100,000 100,000 Construct 2.200 LF of 6"WM in Marsh Oaks Plus Services 200,000 200,000 GPR Uitity Locator 35,000 35.000 4"Double Diaphrani Pump 10,000 10,000 Truck 50.000 50,000 2 Laptops 3,400 3.400 Sewer Utility Replace Two Wetvell Tope with Open Hatches 24,000 24,000 Reps Pucket Creed FM Crossing©Oak Harbor Baptist 110,000 110.000 Se'vla Marina FM E4enstion 170,000 170,000 Septic-to-Sewer in March Oaks 350,000 350,000 Dcnner Rd Force Main-Replace 8"Effluent FM 167,000 187,000 Buccaneer LS Odor Control 60,000 60,000 Serra Marina LS Ordor Control 40,000 40,000 Computer for LS Technician 1,700 1,700 Ilpsize Headwi rks Line to Influent Basin 350,000 350,000 Rebilitation old Aeration Basins/Digester/Clarifiers 300,000 300,000 Outran D-002 Realace/Repair WWTF to Outfall 350,000 350,000 CL-17 Chlorine Analyzer 10.000 10.000 Spare Chionne Inductor Pump 9.000 9.000 Hypochlonte Tank 5.000 5,000 RO Sludge Container(21 12.000 12.000 Wireless Laptop 1.700 1,700 Total Public Utility 2,906.000 162.000 50.000 3.118.000 ATTACHMENT B September 14, 2020 Minutes n ATLANTIC BEACH ubl .isvvor s Parks Pro'ects avilion at Tideview ve Pavilion at Howell Park e lace Canopy at th of walkway at Sunset Pier Change a ennis Courts and pickle ball courts lighting to LED at Donner Park Lighting at the Rose Park Soccer Field Donner Park Improvements Streets Projects Complete three different projects on Seminole and have an 8' bike path from Atlantic Blvd. to the City Hall Milling and paving City Streets (approx. $200K to 300K) Donner Road Reconstruction Project ATTACHMENT B September 14, 2020 Minutes y Jam i l* Fiscal Year 2020-21 Budget Commission Hearing # 1 September 142020 ATTACHMENT B September 14, 2020 Minutes ATLANTIC BEACH v y. CITY BUDGET PROCESS UNDER WAY; HEARINGS SET FOR SEPT. 14, SEPT. 28 r The City of Atlantic Beach is developing its budget for fiscal year 2020-21, which begins Oct. 1, 2020. Public input to City staff and the City Commission is welcome throughout the process. Here is the Fy 2020-21 budget workshop and public hearing calendar, 0 which is subject to change: July 23 First City Commission budget workshop; 6 p.m. July 30 Second City Commission budget workshop; 6 p.m. Aug. 6 Third City Commission budget workshop (if needed; 6 p.m. Sept. 11 First of two City Commission public hearings and votes on the budget/millage rate Sept. 28 Second of two City Commission public hearings and votes on the budget/millage rate FOR MORE INFORMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 247-5804 OR EMAIL INFO@COAB.US. TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COAB.US. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights The proposed budget is balanced, considering projected revenues, expenses and reserves, and maintains the City's property tax rate at 3.2285 mills. For the first time in many years, staff is not proposing to rely on the General Fund fund balance to balance the budget. The General Fund fund balance of $5,283,312 is 11% greater than the 25-percent City-policy requirement. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights Improvements have been made to this year's budget document Table of contents with corresponding page numbers Glossary of definitions Department summaries Long-term financial projections Explanations for budget elements Funds transfer summary Capital outlay summary These enhancements make the budget more user-friendly than previous versions. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights The total revenues (on Page 2) are projected to increase by $73,154 The total expenses (on Page 2) are projected to increase by $1,271,555 The increase in expenses is largely attributable to backlog of public utilities maintenance projects coming online. Without these projects, the budget would reflect an increase of only 51,669. Only $7,725 of that increase would be from the General Fund. This budget includes $494,653 projected revenue loss from Utility Franchise Fees and revenues we receive from the State due to COVID-19. ATTACHMENT B September 14, 2020 Minutes Combined Summary of Revenues and Expenditures Summary of all Funds Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) a Beginning Fund Balance 49,411,656 51,221.570 53,742.100 52,211.887 (1.530,213) Pg. 2 Revenues General Fund 12,425.044 12,670.733 14,402,366 14,683.796 281A30 Special Revenue Funds 1.985.905 1.667.240 1,973.084 2.388,597 415,513 Debt Service Fund 118.458 120,884 2,426 Capital Project Fund 303,348 2,012 1,555,000 1,280,000 (275,000) Enterpnse Funds 12.953,572 13,915.768 16,928,094 16,808.578 (119,516) Trust and Agency Funds 5,218.923 3.293.657 4,225.948 3.994,249 (231 699) Total Revenues 33.172,922 31.549,411 39.202.950 39,276,104 73,154 Other Financing Sources Total Resources 82,584,577 82.770.980 92,945.050 91,487.992 (1,457,059) Expenditures General Fund 13,252,862 14,047.846 14,822,559 15,109.502 286.943 Special Revenue Funds 1,545,049 1,480,500 2,563.181 2,568,727 5,546 Debt Service Fund 19,850 118,458 120,884 2,426 Capital Project Fund 1,010 4,500 1,755,752 1,446,500 (309,252) Enterprise Funds 12,240,969 10,807.092 19,154,957 20,499.401 1,344,444 Trust and Agency Funds 3,698,254 2.669,092 2,318.256 2,259.703 r DIVISION TOTALS 31.363.007 29,028.880 40,733,163 42.004.718 1,271,555 Other Financing Uses Ending Fund Balance 51,221.570 53.742,100 52.211.887 49,483.274 (2.728,613) Total Expenses and Fund Balance 82,584.577 82.770.980 92,945.050 91,487.992 (1.457.059) Resource Allocation Personnel Services 11.004.954 11.336,170 12,279.242 12.273,407 5.835) Operating Expenses 16,363.441 13,118,023 13,765,457 14,985.343 1219,886 Capital Outlay 492,554) 1.180,603 8,076,951 7,944,0222 (132,929) Debt Service 2,089,058 2,101,435 2.196,447 2,194,688 1,759) Transfers 1,723,245 1,292,648 4,415,066 192,191 Total 31.363.007 29,028.880 40,731163 7 42.004,718 1.271.555 ATTACHMENT B September 14, 2020 Minutes Summary of All Departments Pg. 3 Combined Summary of Expenses Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 Decrease) Expenses: Governing Body 43,466 40,194 55.876 51,707 4,169) City Administration 2.826,279 2,862,790 3,086.808 3. 192,642 105,834 General Government 1.170,889 1 ,639,344 3.982,946 3,795,047 187,899) Planning 363.947 539,400 762,296 714.236 48.060) Public Safety 6,402,608 6,746,126 7,028,926 7,248,821 219,895 Cultural Arts & Recreation 461,528 477,386 484.333 545,936 61,603 Public Works 6.491,073 6,362,674 9,973.319 9.754,219 219,100) Public Utilities 8.936,670 8,337,729 12,244.572 13.859,490 1 ,514,919 Building 513,231 550,654 665,699 582,9'16 82,783) Pension 2.314,469 2,669,092 2,318,256 2.259,703 58,553) Total Expenses 29.524.159 30,225.390 40,603.031 42.004.718 1.301.688 ATTACHMENT B September 14, 2020 Minutes j\ r-j-- r. Fiscal Year 2020-21 Budget r-- ., ,_ ss‘ Commission Hearin 1 r , r- September 14, 2020 ATTACHMENT B September 14, 2020 Minutes t*-4t ATLANTIC BEACH CITY BUDGET PROCESS UNDER WAY; rrs ' f HEARINGS SET FOR SEPT. 14SEPT. 28 v The Citq of Atlantic Beach is developing its budget for fiscal year 2020-21, which begins Oct. 1, 2020. Public input to City staff and the City Commission is welcome throughout the process. Here is the F -1 2020-21 budget workshop and public hearing calendar, which is subject to change: July 23 First City Commission budget workshop; 6 p.m. July 30 Second City Commission budget workshop; 6 p.m. Aug. 6 Third City Commission budget workshop (if needed); 6 p.m. Sept. 114 First of two Citq Commission public hearings and votes on the budget/millage rate Sept. 28 Second of two City Commission public hearings and votes on the budget/millage rate FOR MORE INFORMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 241-5804 OR EMAIL INFO@COAB.US. TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COAB,US. ATTACHMENT B September 14, 2020 Minutes BudgetVersion4 Highlights The proposed budget is balanced, considering projected revenues, expenses and reserves, and maintains the City's property tax rate at 3.2285 mills. For the first time in many years, staff is not proposing to rely on the General Fund fund balance to balance the budget. The General Fund fund balance of $5,283,312 is 11% greater than the 25-percent City-policy requirement. ATTACHMENT B September 14, 2020 Minutes BudgetVersion 4 Highlights Improvements have been made to this year's budget document Table of contents with corresponding page numbers Glossary of definitions Department summaries Long-term financial projections Explanations for budget elements Funds transfer summary Capital outlay summary These enhancements make the budget more user-friendly than previous versions. ATTACHMENT B September 14, 2020 Minutes Budget Version 4 Highlights The total revenues (on Page 2) are projected to increase by $73,154 The total expenses (on Page 2) are projected to increase by $1,271,555 The increase in expenses is largely attributable to backlog of public utilities maintenance projects coming online. Without these projects, the budget would reflect an increase of only 51,669. Only $7,725 of that increase would be from the General Fund. This budget includes $494,653 projected revenue loss from Utility Franchise Fees and revenues we receive from the State due to COVID-19. ATTACHMENT B September 14, 2020 Minutes Combined Summary of Revenues and Expenditures Summary of all Funds Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 (Decrease) a Beginning Fund Balance 49,411,656 51,221,570 53,742.100 52,211.887 (1.530.213) Pg. 2 Revenues General Fund 12,425.044 12,670.733 14402,366 14,683.796 281.430 Special Revenue Funds 1.985.905 1,667240 1,973.084 2.388.597 415,513 Debt Service Fund 118.458 120,884 2,426 Capital Project Fund 303,348 2,012 1,555,000 1,280,000 (275,000) Enterprise Funds 12.953.572 13,915768 16,928,094 16,808.578 (119.516) Trust and Agency Funds 5,218.923 3,293.657 4.225.948 3.994.249 (231.699) Total Revenues 33.172,922 31,549,411 39.202.950 39,276,104 73,154 Other Financing Sources Total Resources 82.584,577 82.770.980 92.945.050 91,487.992 (1.457,059) Expenditures General Fund 13252,862 14,047.846 14,822,559 15,109,502 286.943 Special Revenue Funds 1,545,049 1,480,500 2,563.181 2.568,727 5,546 Debt Service Fund 19.850 118,458 120,884 2.426 Capital Project Fund 1,010 4,500 1,755,752 1,446,500 (309,252) Enterprise Funds 12,240,969 10,807,092 19,154,957 20,499,401 1,344,444 Trust and Agency Funds 3,698,254 2,669.092 2,318.256 2,259.703 68 6.6 DIVISION TOTALS 31.363.007 29,028.880 40.733,163 42.004.718 1,271,555 Other Financing Uses Ending Fund Balance 51.221.570 53.742.100 52,211.887 49,483.274 (2.728,613) Total Expenses and Fund Balance 82,584.577 82.770 980 92,945.050 91,487,992 (1.457,059) Resource Allocation Personnel Services 11.004.954 11,336,170 12,279.242 12,273,407 5,835) Operating Expenses 16.363.441 13,118,023 13,765,457 14.985.343 1,219,886 Capital Outlay 492,554) 1.180,603 8,076,951 7,944,022 (132,929) Debt Service 2,089.058 2,101,435 2,196,447 2,194,688 1,759) Transfers 1,723.245 1,292,648 4,415,066 192,191 Total 31,363,007 29,028.880 40,733,163 4 .014,718 1.271.555 ATTACHMENT B September 14, 2020 Minutes Summary of All Departments Pg. 3 Combined Summary of Expenses Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 2020-2021 Decrease) Expenses: Governing Body 43,466 40.194 55,876 51,707 4,169) City Administration 2.826,279 2,862,790 3,086.808 3. 192,642 105,834 General Government 1,170,889 1 ,639,344 3:982,946 3,795,047 187,899) Planning 363,947 539.400 762,296 714.236 48.060) Public Safety 6,402,608 6,746, 126 7,028.926 7,248,821 219,895 Cultural Arts & Recreation 461,528 477,386 484,333 545,936 61$03 Public Works 6,491.073 6,362,674 9,973.319 9.754,219 219,100) Public Utilities 8.936,670 8,337,729 12,244.572 13.859,490 1,514,919 Building 513,231 550,654 665,699 582,916 82,783) Pension 2,314,469 2,669,092 2,318,256 2,259,703 58,553) Total Expenses 29.524.159 30,225.390 40,603,031 42.004.718 1.301,688 ATTACHMENT B September 14, 2020 Minutes City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Actual Actual Budget Budget Increase 2017-2018 2018-2019 2019-2020 _ 2020-2021 (Decrease) P g. 17 Beginning Fund Balance 7,054.223 7,077,821 5.701.293 5.709.018 7,725 Revenues Taxes 5,848,296 6.163947 7,049,715 7,568,185 518.470 Licenses and Permits 887,742 868,477 903,106 854.039 49,067) Intergovernmental Revenues 1,839,579 2,019,814 2,209.867 1.953.188 (256.679) Charges for Services 1297,627 2.374,573 2,544,823 2,652.805 107,982 Fines and Forfeitures 111,427 90,781 113.090 54,681 58,409) Miscellaneous 109,928 17,895 235,857 214,525 21,332) Interfund Transfers 1,330.445 1.135.245 1,345,908 1,386,373 40,465 Total Revenues 12.425.044 12.670.733 14,402.366 14.683.796 281,430 Other Financing Sources Total Resources 19,479.267 19.748.554 20,103,659 20,392.814 289,155 Expenditures City Administration 2,769,488 2.902,984 3,142.684 3.244.349 101.665 Community Development 154,168 444,701 374,764 339,700 35.064) General Government 601,148 723,354 770.410 701,779 68.631) Public Safety 5,919,798 6,74.3,471 7,026,358 7,318,357 291,999 Public Works 1,490,868 2,755,364 3,024.010 2,959,381 64,629) Recreaton Programs and Events 1,285.292 477,386 484.333 545.936 61.603 DIVISION TOTALS 12,220.762 14.047.261 14.822.559 15.109,502 286,943 Other Financing Uses IEnding Fund Balance 7.077.821 5,701.293 5,281.100 5,283.312 2,212 1 Total Expenses and Fund Balance 19,479,267 19.748.554 20,103.659 20,392,814 289.155 Resource Allocation Personnel Services 7,535.383 8,737,252 9,082.972 9,315,682 232,710 Operating Expenses 4,085,372 4,767,386 5,040,990 5,548,798 507,808 Capital Outlay 495,782 542,623 698.597 245,022 (453,575) Debt Service Transfers 104.225 Total 12.220.762 14,047.261 14.822.559 15,109,502 286,943 ATTACHMENT B September 14, 2020 Minutes i#3.1 ATLANTIC BEACH Public Utilities Proposed budget increase of $1.5M New development requiring improved Fire Flow Required Critical Maintenance Activities: Lift Station Repairs Force Main Repairs System Improvements: Odor & Corrosion Control Selva Marina Force Main Extension Septic to Sewer - Marsh Oaks Donner Road Rebuild: Replace Emergency Outfall Line Replace Donner LS Force Main ATTACHMENT B September 14, 2020 Minutes Public Utility Fund Capital Improvement OutlayWaterSystem Relace Flow Meeters 60,000 60,000 Replace Ton Scales and load Cells on Set at WTP 1 12.500 12.500 Computer Replacement 1.700 1.700 P g. 118DuttonIslandRdtoCoveB"Water Main 200,000 2010,000 Mayport Rd Cawing @ AlA-12"Water Main 150,000 150,000 Caxalla Install 1Leng Side New Service Connections 40,000 40,000 Construct 470 LF of 12'PVC WM Bf*ii Old Mayport Rd @?Addle School 175,000 175,000 Construct 110 LF of 12"PVC WM From the Cove to 16"WM on Maypat Rd 100,000 100,000 Construct 110 LF of 12"PVC WM From the Manner's Village to 1E"WM on Mayport Rd 100,000 100.000 Construct 2.200 LF of 6"WM in Marsh Oaks Plus Services 200,000 200,000 GPR U lity Locator 35,000 35,000 4"Double Diaphram Pump 10,000 10,000 Truck 50.000 50,000 2 La:tops 3.400 3.400 Sewer Utility Replace Two 0/emelt Tops with Open Hatches 24,000 4.000 Regi Pocket Creed FM Crossing 2 Oak Harbor Baptist 110,000 110.000 Serla Manna FM Extenstion 170,000 170,000 Septic-to-Sewer in March Oaks 350,000 350,000 Owner Rd Force Main-Replace 8"Effluent FM 187,000 187.000 Buccaneer LS Odor Control 60,000 60,000 Setva Manna LS Ordor Control 40,000 40,000 Computer for LS Technician 1,700 1,700 Upoize Headworks Line to Influent Basin 350,000 350,000 Rebilitation old Aeration Basirts&Digester/Clarifiers 300,000 300,000 Outrall D-002 Replace/Repair WWTF to Outfall 350,000 350,000 CL-17 Chlorine Analyier 10.000 10,000 Spare Chlorine Inductor Pump 9.000 9,000 1typochtonte Tank 5.000 5,000 RO Sludge Container(2.1 12.000 12,000 Wireless Laptop 1,700 1,700 Total Public Utility 2,906.000 162.000 50.000 3.118.000 ATTACHMENT B September 14, 2020 Minutes W„ ATLANTIC ATLANTIC BEACH r tri ubl .is or s Parks Pro' avilioectsn at Tideview ve Pavilion at Howell Park e lace Canopy at th of walkway at Sunset Pier Change an tennis Courts and pickle ball courts lighting to LED at Donner Park Lighting at the Rose Park Soccer Field Donner Park Improvements Streets Projects Complete three different projects on Seminole and have an 8' bike path from Atlantic Blvd. to the City Hall Milling and paving City Streets (approx. $200K to 300K) Donner Road Reconstruction Project ATTACHMENT B September 14, 2020 Minutes Public Works Ca i t a I I m prove me nt Outlay Pg. 118 Administration Laptops and Other Misc_ Remote Location Equipment 5,000 5,000 Large Format Scanner 5,000 5,000 Parks Maintenance Wood Chipper 25,000 25,000 Convention Development Tax Fund Dune Walkover 135,000 135.000 Half Cent Sales Tax Fund Construction for 8'Seminole Road Bikepath 110.000 110,000 Right of W a Parkin. Pads with Turf Block Pavers 50,000 50.000 I for Beach Ranger 24,000 24,000 Pavilion @ Tideview Preserve 15,000 15,000 Pavilion @ Howell Park 18,000 18,000 Canopy @ Tideview Presen,- 3,000 3,000 L ' . - ' - r Soccer Field 30,000 30,000 LED Lighting at Donner Tennis Courts 25,000 25,000 LED Lighting at Donner Baseball Courts 25,000 25,000 Road Resurfacing 100,000 100,000 Drainage Ditch Rehab on West Side 40.000 40,000 Walking Track Around Dog Park 90,000 90,000 ATTACHMENT B September 14, 2020 Minutes Pg. 118 Capital Improvement Outlay Land, Equipment. Buildings &Computers & Infrastructure Software Vehicles Total Capital Improvements Fund Donner Rd Improvements 1,195,000 1.195,000 Public Works/Public Safety Storage Building 126,500 126,500 Stomiwater Land-Easements 5,000 5,000 Skid Steer For Multiple Uses 40,000 40,000 Mu!cher Attachment for Track Cat Skid Steer 37,500 37,500 Acquatic Gardents Stormater Project 2.378,000 2,378,000 Total Public Works 4,345.500 136.500 4.482.000 ATTACHMENT B September 14, 2020 Minutes r''''A'Tz-..,, ATLANTIC BEACH 7.„- - JI, 1 d/ Fund Reserves At-A-Glance General Fund 14,864,480 of General Fund Operating Budget General Fund Reserves 3,716,720 25% Restricted) General Fund Reserves 1,566,592 11% Unrestricted) General Fund Reserves 5,283,312 36% TOTAL Projected balance as of 9-30-21 ATTACHMENT B September 14, 2020 Minutes Available FundingSources et Fund Potential Projects Projected Balance Tree Protection Tree planting/preservation 8,442 Convention Development Acquisition and development of parks, 2,758 Tax lifeguard stations and/or athletic fields; tourism promotion Local Option Gas Tax 67,622 Better Jacksonville Tax Transportation; environment/quality of 1,715,407 Share life/ targeted economic development/public facilities ATTACHMENT B September 14, 2020 Minutes 1%1rr ATLANTIC BEACH Projected Fund Balances 9-30-21 Fund Potential Projects Projected Balance General Fund Reserves (Restricted) 3,716,720 General Fund Reserves (Unrestricted) 1,566,592 Public Utilities 5,981,899 Stormwater Reserves Drainage 957,908 Better Jax Transportation; quality of life / 1,715,407 economic dev. / public facilities Sanitation 1,533,972 Local Option Gas Tax Road and drainage systems 67,622 Tree Protection Tree planting/preservation 8,442 Convention Development Tax Park acquisition/dev.; lifeguard 2,758 stations; ballfields; tourism promo Projected balance as of 9-30-21 ATTACHMENT B September 14, 2020 Minutes City of Atlantic Beach Total Revenues and Expenditures General Fund 25 20 15 n 10 5 0 o , Nco o F' ro o`ti' F' l e(< , o0 ti -d -d - tiy -0 - - yti0 -0 ry - y Personnel Services =Operating =Capital =Transfers +Revenues ATTACHMENT B September 14, 2020 Minutes 1.144 tit ATLANTIC BEACH CITY BUDGET PROCESS UNDER WAY; HEARINGS SET FOR SEPT. 14 SEPT. 28 The City of Atlantic Beach is developing its budget for fiscal gear 2020-21, which begins Oct. 1, 2020. Public input to Citg staff and the City Commission is welcome throughout the process. Here is the FY 2020-21 budget workshop and public hearing calendar, which is subject to change: ulg 23 First City Commission budget workshop; 6 p.m. ulq 30 Second City Commission budget workshop; 6 p.m. Aug. 6 Third City Commission budget workshop (if needed); 6 p.m. Sept. First of two City Commission public hearings and votes on the budget/millage rate Sept. 28 Second of two City Commission public hearings and votes on the budget/millage rate FOR MORE INFORMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 247-5804 OR EMAIL INFO@COAB.US. TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COAB.US. ATTACHMENT C September 14, 2020 Minutes 9'14-20 Additional Staff Recommendations ORDINANCE NO.65-20-41 AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, REPEALING 19-3, AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLIES,PARADES,AND SPONTANEOUS RESPONSE TO A CURRENT EVENT FOR FIFTY (50) PERSONS FOR MORE; ADDING SECTIONS 19-5 THROUGH 19-11 TO PROVIDE DEFINITIONS, PROCESSES, NOTICES AND REGULATIONS FOR SPONTANEOUS EVENTS, VIOLATIONS, PICKETING AND SEVERABILITY; RENUMBERING SECTIONS 19-5 THROUGH 19-7 AS SECTIONS 19-12, 19-13 AND 19-14; REPEALING SECTION 21-3,PERMIT REQUIRED FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES; PROVIDING FOR CONFLICT, FOR SEVERABILITY,AND FOR AN EFFECTIVE DATE. WHEREAS,the City Commission desires to amend regulations as part of Chapter 19 of the Code of Ordinances to include parades;and WHEREAS,the City is always mindful of rights of citizens to assemble and participate in free speech,and intends to ensure that any regulation of the use of public property and streets is tailored to serve a significant governmental interest to balance the same with the peace,tranquility,health,safety and welfare of its citizens,and conservation of City resources;and WHEREAS,the City Commission of the City of Atlantic Beach desires to add additional safeguards to protect persons,citizens,businesses and organizations when participating in special events,public assemblies,parades and spontaneous responses to a current event without regulating the content of such events;and WHEREAS,it is believed that closing of City streets or use of City owned properties should be regulated for safety purposes;and WHEREAS,the City Commission of the City of Atlantic Beach is concerned that without permits and regulations special events,public assemblies,parades or spontaneous responses to current events with fifty(50)or more people will be disruptive to traffic patterns,and put the attendees in conflict with vehicular traffic; and WHEREAS,the City Commission of the City of Atlantic Beach is concerned that without prior knowledge and permitting procedures,city services including fie;police,transportation,utilities and other public services regularly provided in the City of Atlantic Beach will not be adequate to cover the special events,public assemblies,parades or spontaneous response of fifty(50)or more people;and WHEREAS,the City Commission of the City of Atlantic Beach desires to only require permits for groups of fifty 50)or more persons for special events,public assemblies,parades,and spontaneous responses to current events; and WHEREAS,the City desires to regulate these groups at special events,parades and public assemblies to ensure the safety of those people participating in such events as well as non-participants and the City;and WHEREAS,the City is concerned that the City's narrow streets will pose safety concerns for groups of fifty(50) or more persons,cause disruptions in vehicular,pedestrian and bicyclist traffic patterns,delay emergency response times;and WHEREAS,the City is concerned about parking impacts from large parades,special events,public assemblies and spontaneous events;and 01369515-2 1 ATTACHMENT C September 14, 2020 Minutes 9'14-20 Additional Staff Recommendations WHEREAS,the City Commission desires to lessen the impacts from parades,special events,public assemblies and spontaneous events on environmental sensitive areas;and WHEREAS,the City desires to prohibit the use of dangerous materials during parades,special events,public assemblies and spontaneous events;and WHEREAS, in light of the adoption of this ordinance the City Commission finds that it is necessary and appropriate to repeal Section 21-3,Permit Required for Parades and Processions in Chapter 21,Traffic and Motor Vehicles; and WHEREAS,the City Commission considered this Ordinance after proper public notice and comments from staff and the public. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,THAT: SECTION 1.Repeal,Amend and Adopt. Article 1 of Chapter 19, Streets, Sidewalks and Other Public Places,of the Code of Ordinances of the City of Atlantic Beach, Sections 19-3 through 19-12 are hereby repealed,amended and adopted to read as follows: Sec. 19-3.-Repealed and reserved. Section 19-3 of the Code of Ordinances,Closing of streets for various events, is hereby repealed in its entirety and Section 19-3 is hereby reserved. Sec. 19-4.-Special Events,Public Assembly,Parades and Spontaneous Responses to Current Events. All special events,public assemblies,parades,and spontaneous events as defined herein are required to obtain a permit in accordance with sections 19-4 through 19-9. These same sections shall not be applicable to any recurring events which are subject to an annual lease with the City which has been expressly approved by the City Commission. The provisions of Chapter 5 shall govern any special events or public assemblies of less than 50 people proposed at public park and beach locations. beery. 01369515-2 2 ATTACHMENT C September 14, 2020 Minutes 9'14-20 Additional Staff Recommendations Sec. 19-5.-Definitions. Notwithstanding the definitions contained in Sec. 19-1,the following words, terms and phrases,when used in Sec. 19-4 through 19-9,shall have the meanings ascribed to them in this section,except where the context clearly indicates a different meaning. Appeals official means a special magistrate or person appointed by the city manager. Parade means an athletic event, march,procession or other similar activity occurring in the street consisting of fifty(50)or more persons,animals,vehicles or things,or any combination thereof,that reasonably anticipated to or disrupts the normal flow of traffic,pedestrians or bicyclists upon any public street. A police-escorted funeral procession previously approved by the chief of police shall not constitute a parade. Permit official means the city manager or person or persons designated by the city manager as being responsible for issuing and revoking permits. The city manager may designate different persons as the permit official for different categories of permitted events and for different facilities or locations. Public assembly means: 1) A gathering of fifty(50)or more persons which may obstruct the normal flow of traffic,pedestrians or bicyclists taking place in a single location;or 2) A gathering of fifty (50) or more persons at City Hall, a city park or any other city-owned property taking place in a single location. Sidewalk means that portion of the street right-of-way which is used by pedestrians and may be paved or unpaved. Special event means a function,gathering or occasion of fifty(50)or more persons,which aims to generate money for a charitable purpose for a community group,individual or not-for-profit entity,which stages the special event. Does not include city-sponsored initiated events. Street means the entire width between property or right-of-way lines of every way or place of whatever nature, when any part thereof is open to the use of the public as a matter of right, for the purposes of vehicular,pedestrian or bicyclist traffic, including without limitation,that portion that is known as the shoulder of the roadway and the curb. Sec. 19-6.—Special event,public assembly and parade permits processes. a) Permit required. No special event, public assembly or parade is permitted unless a permit allowing such activity has been obtained and remains valid pursuant to Sections 19-4 through 19-9. In no event will sales of any kind be permitted on the ocean beach area, b) Permit application. Except as provided for in Sections 19-7 and 19-8 for spontaneous events,an application for a special event,public assembly or parade permit shall be submitted in writing on a form prescribed by the permit official at least 38 sixty(60) days before the commencement of the event. The application must contain the following: 1) The name, address and telephone number for the person in charge of the proposed event and the name of the organization with which that person is affiliated or on whose behalf the person is applying collectively"applicant"); 2) The name, address, and telephone number for an individual who shall be designated as the responsible planner and on-site manager for the event; 3) The date, time,place, location and/or route of the proposed event, including the location and time that the event will begin to assemble and completely disband,and any requested street closings; 4) The anticipated number of persons and vehicles,and the basis on which this estimate is made; 01369515-2 3 ATTACHMENT C September 14, 2020 Minutes 9'14-20 Additional Staff Recommendations 5) A list of the number and type of animals that will be at the event and all necessary health certificates for such animals; 6) Information regarding planned stops, routes, additional equipment/vehicles used, list of any food and drink to be sold or provided,copies of any applicable licenses required to conduct proposed activities or to use proposed equipment, details of any noise amplification, electrical, structural, port-a-potties, tents, sanitation, lighting, generators,number and location of traffic,bicyclist and pedestrian barricades and other control measures,the number of traffic control,security,clean-up and other support personnel anticipated to be needed and to be supplied by the applicant, site plan to show amenities such as stages, special effects, decorations.signage, and any other particular activities or equipment intended to be used or to occur as part of the parade,special event or public assembly; 7) Payment of a nonrefundable application fee of$100.00. 8) The applicant must be 18 years old or older or if the applicant is an organization it must be authorized to conduct business in the State of Florida. 9) Upon preliminary approval, the applicant must provide a properly executed indemnification agreement, furnish evidence of general liability insurance in the amount of one million ($1,000,000.00) dollars per occurrence with the city named as an additional insured performance bond and pay any requisite fees pursuant to subsection(d)herein. c) Permitting criteria and conditions. To the extent permitted by law, an application for special events, parades and public assemblies(but not for spontaneous events which are regulated under Sections 19-7 ad 19-8 herein), may be denied or revoked for any of the following reasons: 1) The application is not fully completed and executed,or the application fee has not been paid; 2) The applicant has not tendered indemnification agreements,insurance certificates,performance bond,or paid any requisite fees pursuant to subsection(d)herein; 3) The applicant has previously violated the terms of a special events,public assembly or parade permit issued to or on behalf of the applicant. 4) The applicant has on prior occasions damaged city property and has not paid in full for such damage; 5) A fully executed application has been submitted to the city prior to the time the subject application was submitted for the same or over lapping time and location for which a permit has been or will be granted to a prior applicant, authorizing uses or activities which do not reasonably allow for multiple occupancy of the particular location; 6) The proposed event would conflict with previously planned programs organized or conducted by the city and previously scheduled for the same or overlapping time and place; 7) The applicant has not complied or cannot comply with applicable licensure requirements, ordinances or regulations concerning the sale or offering for sale of any food,drink, goods or services at the event; 8) The use or activity intended by the applicant is prohibited by law; 9) Nothing in this section shall authorize the permit official to deny or revoke a permit based upon political, social,or religious grounds or reasons,or based upon the content of the views expressed. d) Costs and fees. 1) The cost of the permit will be the application fee,plus the costs of traffic and parking control and cleanup costs,as estimated by the permit official taking into consideration the following: . i. the route to be taken and the location of the proposed event; ii. the date,time of day,and length of time that the event is to take place; 01369515-2 4 ATTACHMENT C September 14, 2020 Minutes 9-14-20 Additional Staff Recommendations iii. the day of the week proposed; iv. the duration of the event; v. the estimated number of people who will attend; vi. the extent, location and number of the road closures., vii. the general vehicular, pedestrian and bicyclist traffic conditions in the area requested, both vehicular, bicyclist and pedestrian. Special attention is given to the rerouting of the vehicles, pedestrians or bicyclists normally using the requested area; viii. the number of marked and unmarked intersections along the route requested and detour route if applicable,together with the traffic control devices present; ix. the anticipated weather conditions or any declared states of emergency; x. whether alcohol will be served, live music offered, or retail sales stations provided, and the number and location of alcohol service stands,music stages,and retail stands;and xi. whether there are any other events or special circumstances within the City which could affect traffic and parking. 2) In lieu of costs and fees to the applicant,the City may require the applicant to directly provide the required personnel and services to cover the traffic and parking control and clean-up costs. 3) The permit official may waive such costs and fees upon submittal of reasonable evidence demonstrating an inability by the applicant to pay such costs and fees. In the event the fee estimate is higher than the actual costs incurred by the city,a refund will be issued to the applicant within 30(thirty)days.The permit fee shall not include the cost of police protection for public safety. e) Time and notice ofdecision.Except as provided for in Sections 19-7 and 19-8 for spontaneous events,the permit official shall issue an approval or denial of an application within 14 days of receipt of a complete application or such longer period of time as may be agreed to by the applicant.A notice of denial or revocation must be reviewed by the City Attorney prior to issuance and shall clearly set forth the grounds upon which the permit was denied or revoked and,where feasible,shall contain a proposal for measures by which the applicant may cure any defects in the application or otherwise to procure a permit.Where an application is denied because the proposed event would conflict with another event that has or will be approved,the permit official shall propose an alternative space,if available for the same time,or an alternative time,if available for the same place. fl Appeals. Except as provided in 19-7 and 19-8 pertaining to spontaneous events,the following provisions apply: 1) An applicant may appeal any conditions contained in a permit issued by the city or the denial or revocation of an application in writing within ten(10)days after notice of the permit,or the denial/revocation has been received. The appeal must state the reasons the applicant believes the permit condition(s) or the denial or revocation does not comply with sections 19-4 through 19-6.Within seven(7)days of receipt of an appeal, or such longer period of time agreed to by the applicant,the appeals official shall hold a hearing on whether to issue the permit or uphold the condition complained of,or the denial or revocation.The hearing shall be de novo. The applicant and the city shall have the right to present evidence at said hearing. The appeals official may approve,approve with conditions,or deny the application based solely on the criteria set forth in this section.The appeals official shall render a decision on the appeal within seven(7)days after the date of the hearing. 2) The decision of the appeals official is subject to review in the courts of competent jurisdiction in Duval County. g) It shall be unlawful for any person to violate any provision of this Section. Sec. 19-7.-Notice to hold a spontaneous event in response to current event. 01369515-2 5 ATTACHMENT C September 14, 2020 Minutes 9"14-20 Additional Staff Recommendations a) Notification required. The organizer of a parade.special event, or public assembly held in response to a current event(hereinafter"spontaneous event")that the organizer knows or should reasonably know that the event will be attended by a group of fifty(50)or more persons.shall submit written notice to the permit official at least 48 hours before the beginning of the spontaneous event.The notice shall include the following information: 1) The name,address and contact telephone number for the organizer of the spontaneous event; 2) The name, address and contact telephone number of the person submitting the notice of intent if different from the organizer; 3) The name of the organization or group sponsoring the spontaneous event,if applicable; 4) The location and route(if applicable)where the spontaneous event is to take place; 5) The date and time the spontaneous event will begin and end:and 6) The anticipated number of participants,and the basis on which this estimate is made. b) Receipt of notification. Upon notice of intent given in accordance with subsection(a),the permit official shall promptly,but in no event more than 24 hours from submittal of the notice,issue a receipt of notice.The receipt shall contain all information stated in the notice. The organizer shall be responsible for maintaining the receipt, and shall present it when so requested by a law enforcement officer. c) It shall be unlawful for any person to violate any provision of this Section. Sec. 19-8.—Regulations for spontaneous events in response to a current event. a) Spontaneous events may be conducted on public sidewalks or other city-owned areas normally reserved for pedestrian movement,including easements and rights-of-way,and shall not be conducted on the portion of a street used primarily for vehicular traffic. Spontaneous events may be conducted in city parks during normal park hours. b) Spontaneous events shall not block or obstruct pedestrian or vehicular traffic or the free passage of pedestrian or vehicular traffic into any driveway,pedestrian entrance, or other access to buildings, which abut the public sidewalks for periods of time longer than fifteen(15)minutes. c) If more than one group submits a notice of intent to hold a spontaneous event to gather at the same time at or near the same location,the permit official may,without regard to the purpose or content of the message,assign each group a location to hold the spontaneous event. Priority of location shall be based upon which group submitted a complete notice of intent first. d) Spontaneous events may not take place at a location and timeframe for which the City has received an application for an event prior to submittal of the notice of intent for a spontaneous event. e) Spontaneous events shall be subject to all applicable local,state and federal laws including,but not limited to, the following: 1) The City's noise ordinance; 2) Obstructing justice; 3) Weapons:and 4) Disorderly conduct. fl It shall be unlawful for any person to violate anyprovision of this Section. 01369515-2 6 ATTACHMENT C September 14, 2020 Minutes 9-1 4-20 Additional Staff Recommendations Sec. 19-9.—Special Events, public assembly.parade and spontaneous events—violations. a) It shall be unlawful to unreasonably hamper, obstruct, impede, or interfere with an event authorized pursuant to Sections 19-4 through 19-8. b) It shall be unlawful for the operator of a motor vehicle to drive between vehicles or persons comprising and participating in an event authorized pursuant to Sections 19-4 through 19-8. c) Spectators or persons attending or participating in a special event, public assembly, parade or spontaneous event shall be subject to all applicable local,state and federal laws including but not limited to Chapter 790 in the Florida Statutes. d) Nothing in this section prohibits a law enforcement officer from issuing a command to disperse in accordance with F.S. 870.04 in the event of a riot or disorderly conduct by an assemblage of three(3)or more persons. e) It shall be unlawful to bring or possess dangerous or hazardous materials including but not limited to weapons, explosives, flammable materials, bricks, rocks, and sharp objects at special events, public assemblies,parades and spontaneous events. f) It shall be unlawful for any person to violate any term or condition of a permit issued pursuant to Sections 19-4 through 19-8. g) Violations of the provisions of Sections 19-4 through this Section 19-9,shall be punishable as provided for in Section 1-11 of the City's Code of Ordinances. 19-10.— Picketing a) As used in this Section: 1. The terms"picket,"or "picketing"means any assembly of one or more persons.who,through conduct, speech or other form of expression,criticize,protest or complain about any matter in which a particular person,group of persons or type of person is specifically targeted for protest,complaint or criticism,and where such assembly stands, loiters, congregates or mills before or about a dwelling unit in which a person who is a target or subject of such picket resides or is perceived to reside. One or more persons may be considered picketing within the meaning of this Section even if the message being communicated is intended to be heard or seen by persons in addition to the resident or residents inside a dwelling unit. 2. The term "dwelling unit" shall mean a building or portion thereof that is designed for residential occupancy, and shall include single-family homes, zero lot line residences, townhomes or connected homes,and duplexes,and other single and multi-family dwelling units. b) It shall be unlawful for any person to picket within a buffer area of fifty (50) feet from the property line of a dwelling unit within the city. c) Penalty. It shall be unlawful for any person to violate any provision of this Section and any violation shall be punishable as provided for in Section 1-11 of the City's Code of Ordinances. ' • ._ Sec. 19-11.—Severability. If a court of competent jurisdiction at any time finds any provision of Sections 19-4 through 19-10 to be unlawful, illegal,or unenforceable,the offending provision shall be deemed severable and removed from the Code and the remaining provisions of the referenced Sections shall remain valid and in full force and effect. SECTION 2.Renumbering of Sections 19-5 through 19-7 and Reserving Sections 19-15 through 19-19. Sections 19-5 through 19-7 are hereby renumbered as sections 19-12, 19-13,and 19-14 respectively.Further Sections 19-15 through 19-19 remain reserved. SECTION 3.Repealing and reserving Section 21-3,Permit Required for Parades and Processions. 01369515-2 7 ATTACHMENT C September 14, 2020 Minutes 9-1 4-20 Additional Staff Recommendations Section 21-3 of the Code of Ordinances,Permit Required for Parades and Processions, is hereby repealed in its entirety and Section 21-3 is hereby reserved. SECTION 4.Conflict. All ordinances,resolutions,official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 5. Severability. If a court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and effect. SECTION 6. Effective Date. This Ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this day of ,2020. PASSED by the City Commission on second and final reading this_day of ,2020. CITY OF ATLANTIC BEACH Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M. Durden,City Attorney 01369515-2 8