07-23-2020 Budget WS Adopted MinutesMINUTES
Budget Workshop Meeting
Thursday, July 23, 2020 - 6:00 PM
via Videoconference
ATTENDANCE:
Present: Ellen Glasser, Mayor- Seat 1
Cindy Anderson, Commissioner- Seat 2 (District 1308)
Blythe Waters, Commissioner- Seat 3 (District 1307)—arrived at 6:15
PM
Candace Kelly, Commissioner- Seat 4 (District 1306)
Brittany Norris, Mayor Pro Tern/Commissioner- Seat 5 (District 1312)
Also Present: Shane Corbin, City Manager(CM)
Brenna Durden, City Attorney (CA)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
1. CALL TO ORDER
Mayor Glasser called the meeting to order at 6:00 p.m.
Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order,
the meeting was held via videoconference.
2. PUBLIC COMMENT
DCM Hogencamp stated there were no written comments received.
Mayor Glasser requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the
platform who wish to speak. Mr. Cimon reported one speaker, Rick Carper.
Rick Carper stated the draft budget was not user friendly, does not include a summary and
listed numerous items that required explanation. He requested the Commission consider an
increase in the stormwater utility fee.
Mayor Glasser closed Courtesy of the Floor.
3. FY2020-21 BUDGET UPDATE
CM Corbin presented a PowerPoint presentation titled Fiscal Year 2020-21 Budget
Commission Workshop #1 July 23, 2020, (which is attached hereto and made part of this
Official Record as ATTACHMENT A).
Budget Workshop
July 23,2020
CM Corbin provided an overview of the slides and requested Commission feedback.
Commissioner Waters arrived at 6:15 PM)
Finance Director (FD) Melissa Burns reported that the projected losses were based on
networking and previous years.
ATTACHMENT A- Fiscal Year 2020-21 Budget Commission Workshop#1 July 23,
2020
4. CITY COMMISSION COMMENTS/QUESTIONS
Commissioner Anderson requested explanation of line items with large increases, and what
types of services falls under Professional Services and the Communications line item.
Commissioner Kelly requested addressing 2020 Priorities that don't cost any money, and
requested that the Revenues Impacted by Covid-19 Update slide be publicized.
Commissioner Norris conceded with comments for a more user friendly budget, stated she is
not against use of the Reserves to cover budget shortfalls and requests department heads attend
next budget meeting.
Commissioner Waters questioned the use of the Reserves to cover budget shortfalls that are
recurring expenses.
Mayor Glasser requests FD Burns to research uses for the Coronavirus Aid, Relief and
Economic Security (CARES) Act for assistance, requests department heads attend next budget
meeting.
Questions and discussion ensued regarding guidance for staff. Commission requested:
Clarify that the proposed budget for FY21 assumes approximately $338,000 in lost
revenue.
Provide status of the transfer of the re-surfacing increase to the General Fund.
Provide options for use of the FY20 Unspent Funds.
Provide a list of proposed projects that have not yet been done.
Use money from the Re-development Fund for mural/art.
Regarding Reduce or Eliminate 3% Cost of Living Salary Increase: To remain as an
option.
Regarding Creating an In-House Position for City Attorney: Provide cost savings, and
proposed salary of an In-House position.
CM Corbin shared a wish lists of projects by department which included projects that were
cut. He proposed the possibility of using FY20 Unspent Funds in this area which would lower
the projected expenses.
Budget Workshop
July 23,2020
5.ADJOURNMENT
Mayor Glasser adjourned the meeting at 7:41 PM.
Attest:
0(1101,
Donna L. Bartle, City Clerk Elm Glasser, Mayor
11/9/20
Date Approved
Budget Workshop
July 23,2020
ATTACHMENT A
July 23, 2020 Minutes
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Fiscal Y 2020-21 Budget
s Commission Workshop # 1
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ATTACHMENT A
July 23, 2020 Minutes
tit' 4 ATLANTIC BEACH1,
CITY BUDGET PROCESS UNDER WAY;
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HEARINGS SET FDR SEPT. 14, SEPT. 28 T-.
The City of Atlantic Beach is developing its budget for fiscal year
2020-21. which begins Oct. 1. 2020. Public input to City staff and the
City Commission is welcome throughout the process.
Here is the FLJ 2020-21 budget workshop and public hearing calendar,
which is subject to change:
July 23 First City Commission budget workshop; 6 p.m.
July 30 Second City Commission budget workshop; 6 p.m.
Aug. 6 Third City Commission budget workshop (if needed); 6 p.m.
Sept. 11 First of two City Commission public hearings and votes on
the budget/millage rate
Sept. 28 Second of two City Commission public hearings and votes
on the budget/mi l lage rate
FOR MORE INFORMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 247.5804 OR EMAIL INFO@COAB.US_
TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COAB.US.
ATTACHMENT A
July 23, 2020 Minutes
2020 Priorities
Advancing Racial Equity
Environmental Leadership
Multimodal Mobility and Safety
Mayport Road
Capital Planning and Budgeting
Quality of Life
Partner Development
ATTACHMENT A
July 23, 2020 Minutes
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ATLANTIC BEACH
FY 2020-21 Budget Highlights
A balanced budget
Maintains ad valorem rate of 3.2285 mills; lowest in Duval Co.
Completion of major capital projects :
South Seminole drainage, sidewalk
Aquatic Gardens stormwater improvements
Donner Road improvements
Marshside septic-to-sewer
ATTACHMENT A
July 23, 2020 Minutes
1=
ATLANTIC BEACH
FY 2020-21 Budget Highlights
3% salary increase for all employees; additional increase for
sworn police personnel
Community-oriented policing initiative
Police body cameras
Security cameras in three locations
Promoting racial equality initiative
ATTACHMENT A
July 23, 2020 Minutes
ATLANTIC BEACH
Postponed projects
Department/Division Project Approx.
Amount
Beautification Flyover mural 50,000
Park Maintenance Selva Marina path 50,000
Park Maintenance Aquatic Dog Park improvements 50,000
Street Resurfacing 50,000
Park Maintenance 20th Street Beach Walkover 125,000
Beautification 18th Beach Access 125,000
Recreation Events and Programs 20,000
TOTAL 470,000
ATTACHMENT A
July 23, 2020 Minutes
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Projected Fund Balances 9-30-21
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Fund II Potential Projects Projected Balance
General Fund Reserves (Restricted)3,774,233
General Fund Reserves (Unrestricted) 3,476,330
Public Utilities 2,114,569
Stormwater Reserves Drainage 711,249
Better Jax Transportation; quality of life / 1,304,505
economic dev. / public facilities
Sanitation 1,300,002
Local Option Gas Tax Road and drainage systems 73,141
Tree Protection Tree planting/preservation 50,538
Convention Development Tax Park acquisition/dev.; lifeguard 50,000
stations; ballfields; tourism promo
Projected balance as of 9-30-21
ATTACHMENT A
July 23, 2020 Minutes_.:.
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ATLANTIC BEACH
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1 General Fund Reserves At-A-Glance
General Fund 15,096,930 of General Fund
Operating Budget
General Fund Reserves 3,774,233 25%
Restricted)
General Fund Reserves 3,476,330 23%
Unrestricted)
General Fund Reserves 7,250,563 48%
TOTAL
Projected balance as of 9-30-21
ATTACHMENT A
July 23, 2020 Minutes
If-
Available Funding Sources
Fund Potential Projects Projected
Balance
Tree Protection Tree planting/preservation 50,539
Convention Development Acquisition and development of parks, 50,000
Tax lifeguard stations and/or athletic fields;
tourism promotion
Local Option Gas Tax 73,141
Better Jacksonville Tax Transportation; environment/quality of 1,304,505
Share life/ targeted economic
development/public facilities
ATTACHMENT A
July 23, 2020 Minutes
ATLANTIC BEACH
Departmental
Overviews
ATTACHMENT A
July 23, 2020 Minutes
Governing Body, City Administration &
Recreation
150K legal budget
Continuing Recreation internship program
New dog festival
ATTACHMENT A
July 23, 2020 Minutes
Planning and Building
Development review and permitting
Continuing development of a parks master plan
Environmental Stewardship
LEED initiatives
Tree Plantings
Tree Code Update
ATTACHMENT A
July 23, 2020 Minutes
Public Safety
4-7 Vehicles
Expanding Body Camera Program
Community Oriented Policing (COPs program)
Security Cameras
18t" Street Beach Access
Tideviews
Town Center
ATTACHMENT A
July 23, 2020 Minutes
Public Works
Aquatic Gardens Stormwater Improvement Project
Donner Road and Sidewalk Improvement Project
Maintenance of Buildings, Beach, Parks and Public Rights-
of-Way
ATTACHMENT A
July 23, 2020 Minutes
Public Utilities
Completing the Marshside Septic-to-Sewer Project
Lift Station Repairs
Selva Marina Forced Main Extension
Donner Road Forced Main Replacement
Odor Control
General Maintenance
ATTACHMENT A
July 23, 2020 Minutes
CITY OF ATLANTIC BEACH
REVENUES IMPACTED BY COVID- 19 UPDATE
Compared same time period Fiscal Year 2020 to Fiscal Year 2019
Revenue Source FY20 FYI 9 Yo Difference
Public Service Tax 292,024.59 $ 315,531 .28 8%
Franchise Fees 369,099.02 374,776.91 2%
Revenue Sharing 242,436.25 266,483.07 10%
1/2 Sales Tax 823,753.90 1 , 105,974.20 34%
Convention Dev Tax 64,069.06 88,428.91 38%
Local Option Gas Tax 256,571 .92 281 ,658.28 10%
Better Jax 1/2 Cent Sales - 521 , 124.71 535,955.94 3%
Total $ 2,569,079.45 $ 2,968,808.59 13%
Proposed budget assumes approximately $338,000 in lost revenue.
ATTACHMENT A
July 23, 2020 Minutes
Resource Allocation
Personnel Services 7,535,383 8,755,565 8,898,025 9,175,809 277,794
Operating Expenses 4,085,372 4,767,233 4,976,360 5.921,121 9/19,761
Capital Outlay 495,782 542,622 695.484 319,022 376,462)
Debt Service
Transfers 104,225
Total 12.220.762 14,065.420 14.569,869 15,415.952 846.083
Actual Actual Budget Budget Increase
2017-2018 2018-2019 2019-2020 2020-2021 Decrease)
Beginning Fund Balance 7,054,223 7.077,821 6,791,915 6.428.899 363,016
Pg. 9
ATTACHMENT A
July 23, 2020 Minutes
di r s ATLANTIC BEACH
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1 General Fund Reserves At-A-Glance
General Fund 15,096,930 of General Fund
Operating Budget
General Fund Reserves 3,774,233 25%
Restricted)
General Fund Reserves 3,476,330 23%
Unrestricted)
General Fund Reserves 7,250,563 48%
TOTAL
Projected balance as of 9-30-21
ATTACHMENT A
July 23, 2020 Minutes
Summary of All Departments
Combined Summary of Expenses
Actual Actual Budget Budget Increase
2017-2018 2018-2019 2019-2020 2020-2021 Decrease)
Expenses:
Governing Body 38.722 40.207 55,876 52.223 3,653)
City Administration 2.730.766 2,864.587 3.047,218 3,131,593 84.375 ,
General Government 4.186,185 1.674.407 2.776.890 2.731,920 11.442)
Planning 562.328 540.117 731.196 662.209 68.987)
Public Safety 5.967.302 6,736.464 6,815,826 7,194,185 378,359
Parks and Recreation 1,285.292 1,429,768 1,463,363 1,646.655 183.292
Public Works 5,022,603 5,384,701 8,594,289 8,975,967 381,678
Public Utilities 8.936.670 8,300.891 12,207,733 14,582.617 2,374.884
Building 780,721 550.654 612,919 602.178 10.741)
Pension 2.171.334 2,669.092 2.318.256 2.260.568 57.688)
Total Expenses 31,363,007 30,190.890 38,623,566 41,840,115 3,250.077
ATTACHMENT A
July 23, 2020 Minutes
Considerations and Guidance
Revenue Loss May be Less Than Projected: $388K
Consider Funds from FY 20 Budget Unspent: $400K
Utilize Unrestricted Reserves: $3,476,330
Create In-House Position for City Attorney
Make Additional Reductions from General Fund
Police
Public Works
City Administration
Reduce or Eliminate 3% Cost of Living Salary Increase (77k per percentage point)
ATTACHMENT A
July 23, 2020 Minutes
v,y .
ATLANTIC BEACH
CITY BUDGET PROCESS UNDER WAY:
HEARINGS SET FOR SEPT. 14, SEPT. 28 f. „..,
The City of Atlantic Beach is developing its budget for fiscal year
2020-21. which begins Oct. 1. 2020. Public input to City staff and the
City Commission is welcome throughout the process.
Here is the Fy 2020-21 budget workshop and public hearing calendar,
which is subject to change:
July 23 First City Commission budget workshop; 6 p.m.
July 30 Second City Commission budget workshop; 6 p.m.
Aug. 6 Third City Commission budget workshop (if needed); 6 p.m.
Sept. 11 First of two City Commission public hearings and votes on
the budget/millage rate
Sept. 28 Second of two City Commission public hearings and votes
on the budget/mi I lage rate
IIIOR MORE INRMATION, OR TO PROVIDE INPUT TO CITY STAFF, CALL 247.5804 OR EMAIL INFO@COAB.US_
TO PROVIDE INPUT TO THE CITY COMMISSION, EMAIL ELECTEDOFFICIALS@COA8.US.
ATTACHMENT A
July 23, 2020 Minutes
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Priorities (est. January 2020; amended July 2020)
j2020 ADVANCING RACIALdr*to:
Ar
fr4!. 2020 °" ENVIRONMENTAL
EQUITYP P `LEADERSHIP
RAn initiative to strengthen the City leadership's R An initiative validating COAB's commitment to being
Iknowledge and capacity to eliminate racial I a sustainable, resilient community via:
O
disparities, heal racial divisions, and build a more
quitable community via: O;
Improving the LEED silver certified community
performance score across the five categories --
RStarting a community conversation on race. k R nergy,water,waste,transportation,and human
experience
I Observing and listening to voices in the I Advocating a no-net-loss of the tree canopy by
Tcommunity;to people already focusing on T planting trees and updating the tree protection code
racial equity in the community;and to the j
Promoting plastic-reduction measures
Iassociated data. I Promoting the four Rs(refuse, reduce, reuse, recycle)
E Making a public declaration demonstrating Maintaining the Tree City USA designation by
the City's commitment to racial equity.
Creating a racial equity plan.
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meeting certain criteria, including celebrating Arbor
Day event,spending at least$2 per-capita on urban
forestry
ATTACHMENT A
July 23, 2020 Minutes
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Priorities (est. January 2020; amended July 2020)
2020 MULTIMODAL 202 ' MAYPORT ROAD
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P MOBILITY & SAFETY P
RAn initiative to provide safe, convenient and efficie An initiative to improve safety, business and cultural
I automobile. bicycle and pedestrian travelways I 'opportunities, quality of life, and neighborhood
citywide via: identity via:
ODeveloping a complete streets policy 0 Strengthening the city's position on securing
REstablishing/developing a system of R future state complete streets/road diet/safety-
I
sidewalks/multi-use paths enhancement funding
Improving pedestrian/bicycle crossings j Updating the Comprehensive Plan to incentivize
T Initiating a public relations campaign to promote T redevelopment
Iroadway safety I Growing the public art grant program
E
Parking and traffic calming measures
E
Growing the facade-improvement/landscaping
ji
grant program
SS Mural painting at the Atlantic Boulevard
interchange
ATTACHMENT A
July 23, 2020 Minutes
Y ATLANTIC BEACH
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Priorities (est. January 2020; amended July 2020)
202. CAPITAL PLANNING 2020`. QUALITY OF LIFE
P & BUDGETING P
A financial and infrastructure planning initiative to R :n initiative encompassing people, parks. beac `
I prepare future needs via:
1
accesses and neighborhoods to improve quality
Adopting a reserve fund policy of life indicators via:
O Establishing a property acquisition and O • Beautifying parks, beach accesses and rights of-
R 'development fund to aggregate capital for land R way
I
conservation/green space and other real estate ,. '
I Reducing sign pollution§
purchases Promoting art and history
TUpdating the 10-year capital improvement pla T • Improving recreation/wellness programming for
I Developing a sea level rise adaptation plan I youth and senior citizens
Implementing the stormwater and parks-to-
r Promoting recreation and cultural opportunities
E marsh master plans E at Beaches Veterans Memorial Park and other
Sparks west of Mayport Road
ATTACHMENT A
July 23, 2020 Minutes
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9.'-
TTIC BEACH
Priorities (est. January 2020; amended July 2020)
2020, PARTNER DEVELOPMENT
p . ..An initiative with specific focus on improving
Rgovernance and fiscal opportunities via:
Developing a legislative action plan
I Forging viable intergovernmental and interagency
O ; partnerships,including but not limited to the following:
r U.S.Congressional representatives;Florida Legislature
Rrepresentatives:the City's Jacksonville City Council
I
representative;Florida Department of Transportation;St.
Johns River Water Management District;Jacksonville
TTransportation Authority;North Florida Transportation
Planning Organization;and Jacksonville Electric Authority
I• ` • Forging viable private partnerships with human services,
E sustainability and nonprofit sectors that support the City's
priorities
Public engagement with citizens of all ages,including
youth