09-28-20 Regular Commmission meeting Adopted minutesMINUTES
Regular City Commission Meeting
Monday, September 28, 2020 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation led by Commissioner Waters.
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll.
ROLL CALL:
Present:
Also Present:
Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2 (District 1308)
Blythe Waters, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312)
Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
1 APPROVAL OF MINUTES
1A. Approve Minutes of the June 8, 2020 Regular Commission meeting.
1B. Approve minutes of the June 22, 2020 Commission Workshop.
Mayor Glasser asked if there were any corrections or changes needed. Seeing none,
Mayor Glasser stated the minutes stand as submitted.
2 COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the
Floor to Visitors. City Clerk Bartle called each speaker to the podium.
Rick Carper congratulated Chief Gualillo on his promotion. He commended the City
Manager and Finance Director for providing a user friendly, informative budget final draft. He
provided additional suggestions to the budget. He requested Commission to consider the delay
of "wants" projects, and to evaluate projects that require engineering for grants assistance. He
is in favor of proceeding with Aquatic Gardens Stormwater and Donner Road improvement
projects. He inquired on the Waters Park mailbox.
Regular City Commission
September 28, 2020
Lenny Jevic spoke regarding forming a street sign dedication program that shows support for
our Veterans. Mr. Jecvic shared various ways the City of Atlantic Beach can move forward to
enact this program.
Mayor Glasser closed Courtesy of the Floor.
3 CITY MANAGER REPORTS
3A. City Manager's Report
Recognize Chief Gualillo's appointment to Chief.
Security cameras placed on 18th Street (2 installed).
Aquatic Gardens Stormwater Improvements - City Engineer (CE) Steve
Swarm to report.(See Below)
Traffic Calming at Main Street and 9th Street Intersection - Planning and
Community Development Director (PCDD) Amanda Askew to report. (See
Below)
Centers for after school programs have been reopened - (CDC Guidelines
apply)
CE Swann presented a PowerPoint on the Aquatic Gardens Drainage Improvement
Project, (which is attached hereto and made part of this Official Record as
ATTACHMENT A).
Neighborhood meeting scheduled for 6 pm October 8, 2020.
PCDD Askew shared slides that announced the notice for a meeting on the proposed
mini -roundabout at Main Street and West Ninth Street for 6:30 P.M. Wednesday, Sept.
30.
ATTACHMENT A - Aquatic Gardens Drainage Improvement Project
3B. Accept the 90 -Day Calendar (October through December 2020)
There was CONSENSUS to accept the 90 -Day Calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Waters provided clarification of the Facebook Live post, time commitments
and demands of this job.
Commissioner Anderson thanked Mr. Jevic for his proposal for the Veterans support.
Requested that the website show updated votes from the Commission.
Mayor Glasser congratulated Chief Gualillo on his appointment and shared condolences on
behalf of the City for Elizabeth McNew, who passed away with COVID related issues. Mayor
Glasser shared comments on moving forward with the Veterans Designated Sign Program.
Regular City Commission
September 28, 2020
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
6A. Acknowledge receipt of the Monthly Financial Report for August 2020.
MOTION: To approve Consent Agenda as presented.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Cindy Anderson For
Blythe Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed S to 0.
7 COMMITTEE REPORTS
None.
8 ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 20-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO ENTER INTO THE 2019 JUSTICE
ASSISTANCE GRANT DIRECT PROGRAM.
Mayor Glasser read the Resolution by title.
Police Chief Gualillo explained the purpose of the Justice Assistance Grant as detailed
in the agenda packet.
MOTION: To adopt Resolution No. 20-37.
Motion: Brittany Norris
Second: Blythe Waters
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
Regular City Commission
September 28, 2020
8B. RESOLUTION NO. 20-38
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
INCREASING THE CAPITAL ASSET THRESHOLD FROM $1,000 TO $5,000
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
Finance Director (FD) Melissa Burns reported on the purpose of raising the Capital
Asset and what "Capital Asset" means.
MOTION: To adopt Resolution No. 20-38.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Cindy Anderson For
Blythe Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
8C. RESOLUTION NO. 20-39
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A
ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES
OF LANGTON ASSOCIATES, INC.; AUTHORIZING THE CITY MANAGER
TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin explained the relationship with Langton Associates and their assistance
with grant writing. Representative Lisa King, Sr. Vice President of Langton
Associates, addressed the Commission and presented an overview of the annual report
of grant funds which is included in the agenda packet.
MOTION: To adopt Resolution No. 20-39.
Motion: Brittany Norris
Second: Blythe Waters
Regular City Commission
September 28, 2020
Ellen Glasser
Cindy Anderson
Blythe Waters (Seconded By)
Candace Kelly
Brittany Norris (Moved By)
For
For
For
For
For
Motion passed 5 to 0.
8D. RESOLUTION NO. 20-40
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
AUTHORIZING THE EXPENDITURE OF $50,000 IN "BETTER JAX" SALES
TAX PROCEEDS TO BE USED FOR THE SPECIFIC PURPOSE OF
FUNDING A SMALL BUSINESS RELIEF GRANT PROGRAM TO ASSIST
ELIGIBLE LOCAL BUSINESSES ADVERSELY IMPACTED BY THE COVID-
19 PUBLIC HEALTH EMERGENCY; ESTABLISHING SMALL BUSINESS
RELIEF GRANT PROGRAM GUIDELINES AS DETAILED IN EXHIBIT "A";
AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin reiterated the discussion to implement a Small Business Relief Grant
Program. Virtual meetings were held with local businesses and positive feedback and
interest was received.
DCM Hogencamp shared the "program elements" and the requirements of the program.
Questions ensued regarding examples of eligible businesses, essential vs. non-essential
businesses and this being a fluid document with flexibility on a case by case basis.
Also questioned was how the funds would be tracked or reported, use of the funds, and
when or how the funds would be applied.
Mayor Glasser addressed CM Corbin regarding occupancy requirements and our
position on tents out, street activity, etc. CM Corbin replied we are remaining flexible.
MOTION: To adopt Resolution No. 20-40 with the update regarding the priority language
to read "will be applied" as opposed to "may be applied" and to include provisions on
reporting before the October 5th start date for the applications.
Motion: Brittany Norris
Second: Blythe Waters
Commissioner Norris thanked the Mayor and staff for this funding.
Commissioner Waters thanked the Mayor and City staff to making this funding available to
businesses.
Regular City Commission
September 28, 2020
Commissioner Anderson was in favor of the program, but is not content that businesses must
have at least one employee, other than the owner or will not be eligible.
Commissioner Kelly shared concern with administrative/personnel costs.
Mayor Glasser noted a plus with going through this pandemic was the growing relationships
with businesses. She thanked Commission for this consideration.
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed S to 0.
8E. RESOLUTION NO. 20-36, Public Hearing on Adoption of Resolution No. 20-36
for the Millage Rate.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR
MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE
CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND
ENDING SEPTEMBER 30, 2021; STATING THE PERCENTAGE BY WHICH
THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED -BACK RATE;
AND PROVIDING AN EFFECTIVE DATE.
FY21 Budget Final
Mayor Glasser read the Resolution by title.
CM Corbin reported that the millage rate remains consistent from the previous year.
Commissioner Norris inquired about the savings of applying the roll -back rate. FD
Burns did not have the information on hand, but believed it to be less than twenty
dollars ($20).
Mayor Glasser read the following:
The Tentative Millage Rate is 3.2285.
The Roll -Back Rate is 3.0588.
The Tentative Millage Rate is 5.55% higher than the Roll -Back Rate.
The purpose for adopting the millage rate of 3.2285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at the estimated cost and to continue to maintain the City's
infrastructure.
Regular City Commission
September 28, 2020
Mayor Glasser opened the Public Hearing. No one wished to speak.
Mayor Glasser closed the Public Hearing.
MOTION: Adopt Resolution No. 20-36, levying a Final Millage Rate for operating
purposes of 3.2285.
Motion: Brittany Norris
Second: Blythe Waters
Mayor Glasser offered discussion by the Commission. There being no comments, Mayor
Glasser asked CC Bartle to call roll for the vote.
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
9 ACTION ON ORDINANCES
9A. ORDINANCE NO. 20-20-157, Public Hearing and Final Reading on adoption of
Ordinance No. 20-20-157, establishing the Operating Budget for Fiscal Year
2020/2021.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER
1, 2020 AND ENDING SEPTEMBER 30, 2021.
FY21 Budget Final
Mayor Glasser read the Ordinance by title.
CM Corbin explained the changes to the budget since the first reading.
Mayor Glasser opened the Public Hearing. No one wished to speak.
Mayor Glasser closed the Public Hearing.
MOTION: Adopt Ordinance No. 20-20-157. establishing the Operating Budget for Fiscal
Year 2020/2021 of $42,185,107.
Motion: Brittany Norris
Second: Candace Kelly
Regular City Commission
September 28, 2020
Mayor Glasser thanked City staff and acknowledged Rick Carper for asking really good
questions.
Ellen Glasser For
Cindy Anderson For
Blythe Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
CM Corbin commented on the completed budget and expressed gratitude.
10 MISCELLANEOUS BUSINESS
Item 10B. was moved to before item 10A.
10B. Facade Grant Application -1941 Mayport Road
PCDD Askew presented slides with an overview of the location, incentives and costs,
as detailed in the agenda packet.
Questions ensued regarding what is included such as landscaping and driveways. All
questions were addressed.
Donnie Hutto, applicant for grant, spoke regarding the exterior renovations.
MOTION: To approve grant as requested for 1941 Mayport Road, adding stipulation that
10% of the allocation be used for landscaping improvements as the owner sees fit.
Motion: Cindy Anderson
Second: Brittany Norris
Ellen Glasser For
Cindy Anderson (Moved By) For
Blythe Waters For
Candace Kelly For
Brittany Norris (Seconded By) For
Motion passed 5 to 0.
Regular City Commission
September 28, 2020
10A. Art Grant Application - 645 Mayport Road
PCDD Askew presented slides and an overview of the location, incentives and costs, as
detailed in the agenda packet.
CM Corbin added to discussion the relevance of this location and the artist.
Representative for the applicant, Ryan Borden, spoke regarding progress on the main
mural.
MOTION: To approve grant request for 645 Mayport Road in the amount of $7,500.00.
Motion: Brittany Norris
Second: Blythe Waters
Commissioner Anderson approved of the artwork
Commissioner Norris approved of the artwork currently on the property.
Commissioner Waters approved of the artwork currently on the property and using local
talent.
Commissioner Anderson approved of the artwork and appreciated the value.
Mayor Glasser approved of the artwork and appreciated the value.
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
10B. Facade Grant Application - 1941 Mayport Road
This item was taken out of sequence and acted on earlier in this meeting.)
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle commented on the previous discussion from Commissioner Anderson regarding the
tracking of votes on the website.
Regular City Commission
September 28, 2020
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Norris requested updates on reports from the Committees.
Commissioner Waters thanked Mr. Jevic for the proposed Veteran sign project.
CM Corbin thanked the Commission for supporting the Art and Facade Grants.
13 ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:09 p.m.
Attest:
41141.4, '0/7a442-iel
Donna L. Bartle, City Clerk Ellen asser, Mayor
21l'i/20
Date Approved
Regular City Commission
September 28, 2020
ATTACHMENT A
September 28, 2020 Minutes
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September 28, 2020 Minutes
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September 28, 2020 Minutes
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September 28, 2020 Minutes
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ATTACHMENT A
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25-Yr/24-Hr Storm = 9.2"
ATLANTIC BLVD
ATTAcHmERroposed Improvements
September 28, 2020 Minut
APPROX. LOCATION
OF 40 FT DRAINAGE
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INSTALL SHEET
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OF EXISTING CURB
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INSTALL DOUBLE
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ATTAcHmEProposed Improvements
September 28, 2020 Minut
RAISE BERM
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ATTACHMENT A
September 28, 2020 Minutes
Timeline & Cost
Timeline
Design Complete
Award Bid
Complete Construction
Cost
Design
Construction
Total Cost
Funding Sources
HMGP Design Grant
HMGP Construction Grant
Legislative Appropriation
CDBG-MIT Grant
Nov 2020
Jan 2021
Dec 2021
314,000
2,400,000
2,714,000
236,000 - Awarded
1,500,000 - Awarded
200,000 - Awarded
1,854,000 - Under Review
3,790,000
With CDBG-MIT Grant award — Additional ditch widening and replacement of the box
culvert at Cutlass Dr. will be completed