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10-26-20 regular Commission meeting adopted minutesMINUTES Regular City Commission Meeting Monday, October 26, 2020 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Commissioner Anderson. CALL TO ORDER: Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 6: 30 PM. Deputy City Clerk Diaz called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Absent: Brittany Norris, Mayor Pro Tem/ Commissioner- Seat 5 ( District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk Kim Flower, Records Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on July 13, 2020. 1B. Approve amended minutes of the August 12, 2019 Regular Commission Meeting and September 11, 2019 Special Called Meeting of the City Commission. Mayor Glasser asked if there were any corrections or changes needed. There being no corrections, the minutes stand. 2 COURTESY OF FLOOR TO VISITORS 2A. Presentation of checks to BEAM (Beaches Emergency Assistance Ministry), Senior Center, and Beaches Council on Aging Mayor Glasser presented checks to BEAM, Beaches Council on Aging (Dial -A -Ride), and Neptune Beach Senior Activity Center to help fund senior citizen programming. Mayor Glasser thanked the agencies for their positive contributions to the senior's community. Regular City Commission October 26, 2020 Lori Richards, Lori Delgado Anderson and Leslie Lyne accepted checks and expressed thanks. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. Deputy City Clerk Diaz called each speaker to the podium. Erin Shirley thanked each member of the Commission individually and thanked City staff for their service to the City. Lisa Herrold thanked each member of the Commission for their service to the City. Justin Rawls expressed congratulations to the senior agencies for receipt of contributions. He spoke regarding his experience on October 23rd with an Atlantic Beach motorcycle officer. He reported the actions of the officer as rude and unwilling to communicate. He stated he received similar treatment when he went to the station to speak to a supervisor. He spoke regarding prior officer complaints, technology of the radar gun, ongoing training for officers on interpersonal skills, department policies and accountability of officers. Mayor Glasser closed Courtesy of the Floor to Visitors. 3 CITY MANAGER REPORTS 3A. City Manager's Report Congratulated the winner of the Florida League of Cities 2020 Youth Council Photography Competition, Atlantic Beach Youth Council member, Ava Rathet. Photo shared on screen) Small Business Grant Program applications are being received, open until next Wednesday. Participating with Neptune Beach and Beaches Town Center with the Christmas lights and tree lighting. Working with the Farmers Market and Atlantic Beach Baseball Association to manage limited parking resources. Veteran's memorial signs going up tomorrow. Staff to receive diversity training on a virtual platform. Mutual aid agreement with Neptune Beach and Jacksonville Beach. (Chief Gualillo to report) Chief Gualillo reported that due to being 40% down in our patrol division, Neptune Beach and Jacksonville Beach Police Departments are assisting us with additional manpower. He reported this will consist of one or two officers during the week and on weekends, they will be in their own City uniforms and patrol cars. Citizens will be notified via social media and City webpage. This situation may continue for approximately eight weeks. Questions ensued regarding capabilities of officers assisting and projected timeline. All questions were answered. Regular City Commission October 26, 2020 3B. Accept the 90 -Day Calendar ( November 2020 through January 2021) There was CONSENSUS to accept the 90 -Day Calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Anderson expressed thanks to the City Manager and Deputy City Manager for helping out the Farmers Market by use of Russell Park. She wished to state for the record the need for parks to be used primarily for community activities such as sports and recreation. She requested that use of parks by commercial ventures be only when/if there is space for them. Commissioner Kelly is in favor of the Parks Master Plan as a guiding document. Commissioner Waters spoke regarding sharing of parks and resources. In response to Commissioner Anderson's comments, she stated that one should not supersede or take precedence over the other. She stated she appreciated City staff for hearing all sides and requests an agreement that benefits all residents. Mayor Glasser spoke regarding the state of emergency orders, and stated the order to conduct virtual meetings will expire at the end of October. She shared the League of Cities list of legislative issues facing cities and requested suggestions for a person from Atlantic Beach to serve on the schools sales surtax Citizen Oversight Committee, should it pass. She commended the Youth Council. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA ACTION: To pull Item 6A. for discussion. 6A. Acknowledge receipt of the Monthly Financial Report for September 2020. Commissioner Kelly pulled Item 6A. and requested explanation of net gain/loss projections and how the budget was balanced. Finance Director (FD) Melissa Burns reported the projections shown are two to three months behind. She stated the projections report a loss of 7% versus the 22%. Commissioner Kelly questioned the impact of revenues by COVID-19 and referred to page 56. She reported franchise fees being a typo at 50%. FD Burns explained being 3 months behind on receiving revenues and expects it to bottom out at 14%. 6B. Acknowledge receipt of the Building Department Activity Report FY2020 through Q4. MOTION: To approve Consent Agenda Items 6A. and 6B. as read. Motion: Candace Kelly Second: Blythe Waters Regular City Commission October 26, 2020 Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly (Moved By) For Motion passed 4 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS DURIING THE 2020-2021 FISCAL YEAR. Mayor Glasser read the Resolution by title. CM Corbin reported on the Resolution to purchase nine police radios and stated it is presented to Commission due to exceeding the $25,000 threshold. Chief Gualillo addressed the Commission and reported on the process of replacing department radios Discussion ensued regarding lifetime of radio technology (5 to 7 years), old radios sold to vendors for parts, and pricing. MOTION: To approve Resolution No. 20-41 as read. Motion: Cindy Anderson Second: Blythe Waters Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Ellen Glasser For Candace Kelly For Motion passed 4 to 0. 8B. RESOLUTION NO. 20-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2021-03 FOR THE SEMINOLE ROAD SIDEWALK IMPROVEMENTS (BELVEDERE ST TO DAVID ST.) Mayor Glasser read the Resolution by title. Regular City Commission October 26, 2020 CM Corbin provided a summary as detailed in the agenda packet and stated it is presented to Commission due to exceeding the $25,000 threshold. Public Works (PW) Director Scott Williams updated the Commission regarding status of the projects and incoming bids. Commissioner Anderson inquired about replacement of pipes under the sidewalk, to which PW Director Williams replied that the pipes that will be replaced later are not under the sidewalk. He reported project completion is anticipated to be three months, dependent on utilities being moved. PW Director reported on the Safe Routes to Schools project adjustments and possibility of striping at south of Belvedere Street. MOTION: To approve Resolution No. 20-47 as read. Motion: Blythe Waters Second: Candace Kelly Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Ellen Glasser For Cindy Anderson For Motion passed 4 to 0. 8C. RESOLUTION 20-50 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING THE 2030 PARKS MASTER PLAN (EXHIBIT A) TO SERVE AS (1) A LONG-RANGE PLANNING TOOL TO SHAPE THE DIRECTION, DEVELOPMENT AND DELIVERY OF THE PARK AND RECREATION FACILITIES AND PROGRAMS, AND (2) AS A GUIDE TO ASSIST WITH DECISION-MAKING ON MATTERS PERTAINING TO PARKS AND RECREATION LAND AND AMENITIES; AND PROVIDING FOR AN EFFECTIVE DATE. COAB Parks Master Pian - Exhibit A to Resolution No. 20-50 Mayor Glasser read the Resolution by title. CM Corbin provided a background and stated he is happy to present a completed document. Planning and Community Development Director (PCDD) Amanda Askew provided additional details as included in the agenda packet. Mayor Glasser asked if the $140,000 was to be added to the budget with its designated uses, to which CM Corbin stated the intent is to report back to Commission quarterly on those uses and the budget at that time. Regular City Commission October 26, 2020 MOTION: To adopt Resolution No. 20-50 as read. Motion: Cindy Anderson Second: Candace Kelly Commissioner Anderson commended citizens for input and for participating in the surveys giving staff direction. Commissioner Kelly requested to add a bullet to include adequate trash cans and benches at every park. Commissioner Waters concurred with Commissioner Anderson regarding community input. Mayor Glasser commended staff for completing this project in-house and for developing partnerships through the Charette's, thanked the Environmental Stewardship Committee (ESC), Commission and the public for their input. Cindy Anderson (Moved By) For Candace Kelly (Seconded By) For Ellen Glasser For Blythe Waters For Motion passed 4 to 0. 8D. RESOLUTION NO. 20-51 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE CHANGE OF EMPLOYEE HEALTH INSURANCE TO CIGNA, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR BY EMPLOYEES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RELATED RENEWAL DOCUMENTS. This item was taken out of sequence and acted on later in the meeting after Agenda Item 9B.) 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 58-20-45 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES' RETIREMENT SYSTEM, SECTION 2-275, "MINIMUM DISTRIBUTION OF BENEFITS, "OF THE CODE OF ORDINANCES, TO PROVIDE FOR COMPLIANCE WITH THE SECURE ACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin noted that nothing has changed since last meeting. Regular City Commission October 26, 2020 Mayor Glasser opened Public Hearing. Mayor Glasser closed Public Hearing. MOTION: To approve Ordinance No. 58-20-45 as read. Motion: Blythe Waters Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters (Moved By) For Candace Kelly For Motion passed 4 to 0. 9B. ORDINANCE NO. 58-20-46 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS' RETIREMENT SYSTEM, SECTION 2-310.5, "MINIMUM DISTRIBUTION OF BENEFITS," OF THE CODE OF ORDINANCES, TO PROVIDE FOR COMPLIANCE WITH THE SECURE ACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTVIE DATE. Mayor Glasser read the Ordinance by title. CM Corbin stated this was presented at the last meeting with no changes. Mayor Glasser opened Public Hearing. Mayor Glasser closed Public Hearing. MOTION: To approve Ordinance No. 58-20-46 as read. Motion: Blythe Waters Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters (Moved By) For Candace Kelly For Motion passed 4 to 0. Regular City Commission October 26, 2020 8D. RESOLUTION NO. 20-51 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE CHANGE OF EMPLOYEE HEALTH INSURANCE TO CIGNA, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR BY EMPLOYEES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RELATED RENEWAL DOCUMENTS. This item was taken out of sequence and acted on at this time.) Mayor Glasser read Resolution by title. Human Resources (HR) Director Cathy Varian reported on the change of employee health coverage to CIGNA as detailed in the agenda packet. She reported CIGNA will include a robust nationwide network for employees with dependents in other areas of the country, Mayo Clinic in all three plans and a contribution of $5000 toward our wellness programs. All questions were answered. MOTION: To approve Resolution No. 20-51 as read. Motion: Cindy Anderson Second: Blythe Waters Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly For Motion passed 4 to 0. 9C. ORDINANCE NO. 20-20-158 Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, AND PROVIDNG AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin reported on the correction as detailed in the agenda packet. Mayor Glasser inquired about use of the grant. Chief Gualillo responded it is part of the COVID Supplemental Funding Grant and will be used toward sanitation equipment and an additional ATV for beach patrol. Regular City Commission October 26, 2020 MOTION: To approve Ordinance No. 20-20-158 as read. Motion: Blythe Waters Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Motion passed 4 to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson thanked the Commission for the opportunity to serve and expressed her appreciation and gratitude. She shared that on a personal level this helped her through a difficult time. CM Corbin thanked the Commission for allowing him to serve and having confidence in him. He addressed Commissioner Anderson and Commissioner Waters stating they will be missed. Mayor Glasser thanked the citizens for speaking up today, thanked City staff and the Commission. She provided her sentiments to the outgoing Commissioners. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:06 PM. Attest: V:demee,, Donna L. Bartle, City Clerk Ellen lasser, Mayor n/z/ Date Approved Regular City Commission October 26, 2020