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01-11-21 Regular City Commission Adopted MinutesID MINUTES Regular City Commission Meeting Monday, January 11, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Followed by the Pledge of Allegiance, Mayor Glasser led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Also Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Donna Bartle, City Clerk (CC) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on October 26, 2020. 1B. Approve minutes of the Regular Commission Meeting on November 9, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Arbor Day Proclamation Mayor Glasser read the Proclamation. Chair of the Environmental Stewardship Committee (ESC) Daniele Giovannucci received the Proclamation on behalf of the ESC. ESC Chair Giovannucci briefly spoke and invited ESC members up for introductions and photos. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Regular City Commission January 11, 2021 Mayor Glasser opened Public Comments. City Clerk Bartle reported there were no written comments submitted. CC Bartle called each speaker to the podium. Joann Wallace, representing DIG Local Green Market, spoke on the mission and goals of the market. Cindy Anderson referred to an email she sent to the Commission, commended DIG Local Market for all they do and spoke regarding enforcement of our City Ordinances. She emphasized the need for consistency of application of our City Ordinance regarding the $25 fee for non- profits use of our City parks and stated it has not been applied to DIG Local Network. She stated when the law is enforced on some and not others it becomes unfair. She requested to enforce the law or change it. 3 CITY MANAGER REPORTS 3A. City Manager's Report The mixed use path down Seminole Road is finished and completes the path from Atlantic Blvd to the 5 -way. We have a new building at Public Works for housing of police and public works equipment. We received an $87,000 grant from Florida DEP. We are installing 15 smart recycling cans in partnership with Beaches Go Green. The cans send a text message to staff when they are almost full. We have streamlined our fence permit. We have MLK events planned on the 18th, details to be posted to social media. Commissioner Kelly requested a status of the Main Street temporary roundabout. CM Corbin reported on the feedback received. He stated it is a fluid process and we continue to take input. Commissioner Bole asked about car accidents. CM Corbin replied none have been reported. 3B. Accept the 90 -Day Calendar There was CONSENSUS to accept the 90 -Day calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Discuss Board/Committee Liaisons (Commissioner Bole) Commissioner Bole stated he brought forth this topic for discussion of making official the Board/Committee liaisons. He stated that some of the current roster lists did not include the liaison. Regular City Commission January 11, 2021 Mayor Glasser explained the process. She stated it is up to each Commissioner how much involvement they have. Commissioner Bole asked for confirmation of each Commissioner's Board/Committee. Commissioner Norris - Chair of Board Member Review Committee (BMRC) Commissioner Kelly - Environmental Stewardship Committee (ESC) Commissioner Bole - Pension Committees Commissioner Waters - Community Development Board (CDB) Mayor Glasser - Cultural Arts and Recreation Advisory Committee (CARAC) and Teen Council Commissioner Bole commended the ESC. Commissioner Kelly reported we have put out an RFP for a Special Magistrate due to Magistrate Branham receiving a judgeship. She requested a monthly report of the parking program funds collected and to be updated on what the funds can be used for. CM Corbin reported as of last month $50,000 had been generated. He reported the Commission had agreed to use the funds to pay off the infrastructure, (parking meters, our portion of the vehicle, tag readers, etc.) and then for bicycle and pedestrian improvements. He stated he has asked Neptune Beach to come in and provide a complete update on the program in the next meeting cycle or two. Commissioner Norris thanked ESC for the tree plantings. She also thanked City staff for removing the yield signs at the Main Street roundabout and requested they not replace the stop signs with yield signs. She requested staff to consider W. 10th and Orchid Street as the next place to focus on for slowing traffic down. She suggested bringing in a Complete Streets expert for guidance. Mayor Glasser thanked police officers and recognized Law Enforcement Officer Appreciation Day last Saturday. She reported the Annual State of the Beaches event by Beaches Watch will be virtual this Wednesday. She requested to place under her report, Discussion of Park User Fees under Sec. 5-32, which relates to fees that are charged to groups that use or parks, on an upcoming agenda. She stated she agreed with Cindy Anderson that we need to be consistent and address gaps on distinctions. She reported on the MLK program awards on Monday, COVID-19 rising rates and a beaches vaccine site. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Regular City Commission January 11, 2021 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS Mayor Glasser requested CM Corbin to schedule CARAC and/or Teen Council to present to the Commission upcoming year updates amid COVID. 8 ACTION ON RESOLUTIONS 8A. Resolution No. 21-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 42.5 -INCH DIAMETER LIVE OAK TREE AND 15.5 -INCH DIAMETER RIVER BIRCH TREE AS A HERITAGE TREE IN HOWELL PARK; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. PCDD Askew reported on the Resolution as detailed in the agenda packet. Chair of the ESC Outreach Subcommittee, Amy Palmer, was present and reported on the upcoming Arbor Day celebration. MOTION: To adopt Resolution No. 21-01. Motion: Brittany Norris Second: Michael Waters Michael Waters (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Candace Kelly For Motion passed 5 to 0. 8B. Resolution No. 21-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 46.5 INCH -DIAMETER LIVE OAK TREE AT 1907 NORTH SHERRY DRIVE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. PCDD Askew reported on the Resolution as detailed in the agenda packet. ESC member and property owner of where the nominated tree is located, Mark Gabrynowicz, was present and spoke regarding the importance of bringing awareness to our environment and of the significance of the tree which resides on his property. He Regular City Commission January 11, 2021 encouraged residents to find out if any trees on their property are able to be recognized as a heritage tree and nominate it for formal designation. All questions were answered. MOTION: To adopt Resolution No. 21-02. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8C. Resolution No. 21-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A 2021 FORD F-450 REGULAR CAB PICKUP TRUCK FROM ALAN JAY FLEET SALES FOR $50,534; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin stated the purchase exceeds the $25,000 threshold and is presented for final approval. Public Utilities (PU) Director Troy Stephens reported on the Resolution as detailed in the agenda packet. Discussion ensued regarding how Alan Jay was chosen, less expensive options, and the 2008 Ford. PU Director Stephens spoke about the dealership and pricing and added we are not in the practice of buying used vehicles. MOTION: To adopt Resolution No. 21-03. Motion: Candace Kelly Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Brittany Norris For Regular City Commission January 11, 2021 Motion passed 5 to 0. 8D. Resolution No. 21-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE CITY TO `PIGGYBACK' A CITY OF ORLANDO AGREEMENT WITH USP TECHNOLOGIES FOR THE PURPOSE OF PROVIDING, OPERATING AND MAINTAINING A HYDROGEN PEROXIDE ODOR AND CORROSION CONTROL SYSTEM FOR THE BUCCANEER MASTER LIFT STATION AT THE WASTEWATER TREATMENT PLANT FOR AN ANNUAL COST NOT TO EXCEED $43,648; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDIANCE WITH AND AS NECESSARY TO EFFECUTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin provided a brief overview and PU Director Stephens reported on the Resolution as detailed in the agenda packet. CA Durden requested clarification of the length of contract. PU Director Stephens replied one year and reported that the cost may exceed the $43,000. Mayor Glasser requested a map of the impacted area. Mayor Glasser also requested to remain updated on the proposed Selva Marina force main project. MOTION: To adopt Resolution No. 21-04. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Ordinance No. 65-21-42 Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, INSTITUTING A TEMPORARY MORATORIUM ON THE COMMERCIAL RENTAL AND LEASE, AND USE OF RENTED AND LEASED, ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES, MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS; PROVIDING FOR LEGISLATIVE Regular City Commission January 11, 2021 FINDINGS, CONFLICTING ORDINANCES, SEVERABILITY, ENFORCEMENT, AND AN EFFECTIVE DATE. Mayot Glasser read the Ordinance by title. CM Corbin provided a brief overview as detailed in the agenda packet. Mayor Glasser opened the PUBLIC HEARING. There were no written comments submitted. There was no one present who wished to speak. Mayor Glasser closed the PUBLIC HEARING. Discussion ensued regarding enforcement of rentals coming into Atlantic Beach, and neighboring beach cities votes on the issue. CA Durden provided the status of the neighboring beach cities meetings. MOTION: To adopt Ordinance No. 65-21-42 as read. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 9B. Ordinance No. 75-21-25 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY, DIVISION 3 — CONTROLLED AND METERED PARKING, SECTION 21-43, GENERAL PROVISIONS; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Questions ensued regarding what currently happens if someone backs in, is reverse parking safer, how many people are registered for the program, and how much money the Flowbird app company receives. Regular City Commission January 11, 2021 CA Durden explained that the original language includes the intent to park head in. She stated Neptune Beach requested us to do this in collaboration with them as a way to make the language more clear. Commissioner Norris asked if the plate reader could get out to identify a backed in plate. CM Corbin stated he did not believe that is too much trouble. She also asked if the app and vendor could be reconsidered. CM Corbin stated he would have discuss this with the Neptune Beach City Manager. Commissioner Waters provided resident feedback regarding the parking program. MOTION: To not approve Ordinance No.75-21-25. Motion: Brittany Norris Second: Michael Waters Commissioner Norris would rather fix the problem as a whole, is not in favor of telling people how to park. Commissioner Waters concurred with Commissioner Norris and is not in favor of additional signage or restrictions. Commissioner Bole concurred with Commissioner Norris and Waters. He stated he is not in favor of telling people how to park. Commissioner Kelly encouraged bike riding and agreed that plate reader staff can get out of their vehicle to identify plates of a backed in vehicle. She is not in favor. Mayor Glasser stated she does not have a problem with the Ordinance. She is open to options if they are not resource intensive. She commented on an email received. Commissioner Norris proposed giving a ticket if a vehicle is backed in, stated her belief that back in parking is safer, understands matching up with Neptune Beach's rules but stated there has to be a line. Commissioner Waters briefly spoke on the decals option, and stated he is not in favor of this Ordinance. Commissioner Bole asked when the contract is over with Neptune Beach. Mayor Glasser reported 18 months. CA Durden provided requirements in the Interlocal Agreement. Mayor Glasser stated she does not receive many complaints. She stated we do not have to do what Neptune Beach tells us to do but we are partners. Michael Waters (Seconded By) Candace Kelly For For Regular City Commission January 11, 2021 Ellen Glasser For Bruce Bole For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Dig Local Network Green Market Kauro Mauro, DIG Local Network Board Member, spoke regarding the $25 event use fee. She stated the Board finds the fee reasonable and acceptable. She stated they were unaware of the fee. She apologized for being unaware and plans to resubmit their proposal with inclusion of the user fees. Questions ensued regarding the charging of other non-profit events. Recreation Department Director Timmy Johnson responded to questions. Mayor Glasser stated the Code is silent on this as of now and requires discussion. CM Corbin stated he is not inclined to charge the market the $25 fee until further discussion. Mayor Glasser requested a summary of organizations that are paying the fee. CA Durden suggested staff to wait on a staff presentation of draft language to amend the Code until after Commission discussion and feedback. The Commission agreed. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden provided the section of the Code that states how parking fees can be utilized. She welcomed anyone to reach out to her and she could also provide that information. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Mayor Glasser emotionally expressed her appreciation for all the thoughts and prayers regarding the loss of her step son, Nate Glasser, who passed away last month. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:09 PM. Attest: 4aimeir, i4,,,,tee, 6(,,,,,, - Donna L. Bartle, City Clerk Eil'en Glasser, Mayor 25/2,/ Date Approve Regular City Commission January 11, 2021