12-14-20 regular Commission meeting adopted minutesMINUTES
Regular City Commission Meeting
s,
Monday, December 14, 2020 e 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was led by Commissioner Kelly.
CALL TO ORDER:
Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 6: 30 PM.
City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312)
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Lori Diaz, Deputy City Clerk
1 APPROVAL OF MINUTES
IA. Approve minutes of the September 28, 2020 Regular Commission meeting.
1B. Approve minutes of the October 10, 2020 Town Hall.
1C. Approve minutes of the October 19, 2020 Commission Workshop.
1D. Approve minutes of the November 16, 2020 Commission Workshop.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
2 COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle stated there were no speakers.
Mayor Glasser closed Courtesy of the Floor.
Regular City Commission
December 14, 2020
3 CITY MANAGER REPORTS
3A. City Manager's Report
• City employees working on diversity and equity training, will be complete by
end of this month.
• Traffic circle has been installed at 9th and Main Streets, we continue to receive
feedback.
• Eighty (80) trees being planted throughout the City, when complete, we will have
planted over 300 trees within the past two years.
• Pergola installation is underway at Tide Views Preserve, location was adjusted.
• Installation of cameras at 18th street is complete. (CA Durden to report on legal
concerns of the cameras and Chief Gualillo to report on details of the cameras.)
CA Durden spoke regarding legal aspects of pole installed cameras providing Fourth
Amendment case law. She provided background and the current state of the law.
Chief Gualillo explained the locations and views of the installed cameras. He stated he
continues to work with technicians and residents to ensure the cameras provide
surveillance while protecting residents' privacy. He stated the cameras will not replace
officer presence.
Discussion ensued regarding privacy, length of data retention, studies regarding cameras
as a deterrent for crime, possible location of additional cameras, yearly operation costs,
audio capability, and Standard Operating Procedures. Chief Gualillo answered all
questions.
City Manager continued his report.
• Luminaria event hosts have submitted their application for December 19th.
• There is a new member to the team. (Chief Gualillo to report.)
Chief Gualillo spoke regarding the officer wellness program and shared Atlantic Beach
Police Department's new team member, C4, a gift from the UNF Partnership and K9s
For Warriors. C4 will live at the police station and assist with officer wellness and
provide comfort to victims of crime.
City Manager continued his report.
Two City employees tested positive for COVID- 19, various other employees
that work with them are in quarantine.
The Department of Health requested an employee count for number of COVID-
19 vaccines, conference call tomorrow for details.
Regular City Commission
December 14, 2020
3B. Accept the 90 -Day Calendar (January through March 2021)
CM Corbin stated the date for the Commission Priority Setting Meeting as January 14th
at 5:00 p.m.
There was CONSENSUS to accept the 90 -Day Calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. 18th Street Beach Access Parking (Commissioner Waters)
Commissioner Waters spoke regarding the 18th Street surveillance cameras and police
officer's body cameras. He provided resident concerns and requested the City to provide
Standard Operating Procedures for review and input from citizens. He requested
Commission discussion to defer implementation of both until there is a formal policy in
place.
Chief Gualillo confirmed that the use of body and surveillance cameras would not be
implemented until approval of a formal policy. The programs are currently not live; they
are in testing phase.
Commissioner Kelly reported on the success of the Christmas parade.
Commissioner Norris thanked City staff for completion of the Main Street roundabout.
Mayor Glasser concurred with Commissioner Kelly regarding the success of the
Christmas parade. She spoke regarding the Baker Center Holiday Party and thanked the
Atlantic Beach Country Club for raising funds to provide gifts and entertainment for the
children in our community.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
None.
8 ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 20-58
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID
NO. 2021-04 MULTI-YEAR CONTRACT FOR UTILITY CONTRACTOR SERVICES.
Mayor Glasser read the Resolution by title.
Regular City Commission
December 14, 2020
CM Corbin explained to the new Commissioners City policy that requires items over
$25,000 including budgeted items, to be brought before the Commission for approval in
the form of a Resolution.
Public Works (PW) Director Scott Williams reported on the Resolution as detailed in the
agenda packet.
Questions ensued regarding process of bidder selection, relationship with bidders,
process of approval, and mask policy for workers. All questions were answered.
CA Durden spoke regarding the Florida Constitutional rule governing multi-year
agreements.
MOTION: To adopt Resolution No. 20-58.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed 5 to 0.
8B. RESOLUTION NO. 20-59
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2021-06 MULTI-YEAR CONTRACT FOR CHLORINE.
Mayor Glasser read the Resolution by title.
Public Utilities (PU) Director Troy Stephens reported on the Resolution as detailed in
the agenda packet. He spoke regarding the dangers of the chlorine gas and reported on
safer alternatives.
Discussion ensued regarding a switch to a safer product and costs associated with
upgrading the equipment to adapt to the new product.
The Commission directed staff to provide a plan to upgrade the systems.
MOTION. To adopt Resolution No. 20-59.
Motion: Brittany Norris
Second. Candace Kelly
Regular City Commission
December 14, 2020
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed 5 to 0.
8C. RESOLUTION NO. 20-60
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2021-07 MULTI-YEAR CONTRACT FOR ASPHALT
REPAIRS.
Mayor Glasser read the Resolution by title.
PW Director Williams reported on the Resolution as detailed in the agenda packet. He
reported on the purpose for contracting with two bidders.
All questions were answered.
MOTION. To adopt Resolution No. 20-60.
Motion: Candace Kelly
Second: Brittany Norris
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Motion passed 5 to 0.
8D. RESOLUTION NO. 20-61
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
APPROVING ENTERING INTO A CONTRACT WITH USP TECHNOLOGIES
TO PROVIDE, OPERATE AND MAINTAIN A HYDROGEN PEROXIDE ODOR
AND CORROSION CONTROL SYSTEM FOR THE SELVA MARINA LIFT
STATIONS FOR AN ANNUAL COST NOT TO EXCEED $56,352 AND
PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin provided a summary of the Resolution as detailed in the agenda packet.
PU Director Stephens explained the scope of the project. Questions ensued regarding
specific placement of sites and the tentative scheduling. All questions were answered.
Regular City Commission
December 14, 2020
9
Mayor Glasser requested to see placement of sites on a map.
MOTION: To adopt Resolution No. 20-61.
Motion: Brittany Norris
Second. Michael Waters
Ellen Glasser
For
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly
For
Brittany Norris (Moved By)
For
Motion passed S to 0.
8E. RESOLUTION NO. 20-62
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2021-05 MULTI-YEAR AGREEMENT FOR
ELECTRICAL TROUBLESHOOTING, REPAIRS AND INSTALLATION;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS
AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Glasser read the Resolution by title.
CM Corbin provided a summary of the Resolution as detailed in the agenda packet.
PW Director Williams reported on the Multi -Year contract bid award as detailed in the
agenda packet.
MOTION. To adopt Resolution No. 20-62.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed 5 to 0.
ACTION ON ORDINANCES
None.
Regular City Commission
December 14, 2020
10 MISCELLANEOUS BUSINESS
10A. Appointment of a City Commissioner to Chair the Board Member Review
Committee (Mayor Glasser)
Mayor Glasser reported on confirming Commissioner Norris to continue as Chair of the
Board Member Review Committee (BMRC). Mayor Glasser thanked the members of
the BMRC.
MOTION: To reappoint Commissioner Norris to serve a one-year term as Chair of the Board
Member Review Committee beginning January 1, 2021 and ending December 31, 2021.
Motion: Candace Kelly
Second: Michael Waters
Ellen Glasser
For
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly (Moved By)
For
Brittany Norris
For
Motion passed 5 to 0.
10B. Community Rating System (CRS) Progress Report
CM Corbin requested to defer the report until next meeting. Item deferred.
10C. Discussion of a proposed ordinance instituting a temporary moratorium on
commercially rented shared motorized scooters
CM Corbin provided a summary regarding the moratorium as detailed in the agenda
packet and reported on the concerns of e -scooters that are not docked. He shared the
progress of Jacksonville Beach and Neptune Beach's reading of their moratorium and
status of use being recreation versus transportation. He requested Commission and
public feedback.
Commissioner Kelly stated the possible safety concerns with traffic.
Commissioner Norris stated concerns of liability with non-compliant use of safety
equipment. She is in favor of a moratorium.
Commissioner Waters is in favor of a moratorium.
Discussion ensued regarding legislation, legalities, laws, definitions and bike share
programs.
CA Durden reported on previous discussions and will provide state definition and to
what type of transportation the scooters will fall into and where they can legally operate.
Regular City Commission
December 14, 2020
11
12
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Mayor Glasser reported CONSENSUS for staff to proceed and return the topic on the
next agenda.
CITY ATTORNEYICITY CLERK REPORTS AND/OR REQUESTS
CA Durden welcomed the new Commissioners.
CC Bartle welcomed the new Commissioners.
CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole thanked staff for his hospitable welcome.
Mayor Glasser requested Chief Gualillo to bring C4 to the podium for introduction.
Commissioner Kelly reported on a citizen email inquiring about the City's fmancial agreement
with DIG Local and the Beaches Green Market.
CM Corbin reported that they are not charged at this time. There is consideration of relocating
the market from Jack Russell Park to a different location due to parking conflicts.
Commissioner Norris wished everyone a Merry Christmas and Happy New Year. She
requested C4 to attend Commission meetings.
Commissioner Waters wished everyone a safe holiday and thanked City staff for the help to
get acclimated.
Mayor Glasser reminded the Commissioners to sign Christmas cards. She responded to the
citizen email regarding Dig Local and suggested a review of all City contracts in terms of equity
regarding charging fees. She wished everyone a happy holiday season.
ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:19 p.m.
Attest:
Donna L. Bartle, City Clerk
l
Ellen Glasser, Mayor
Date Approved
Regular City Commission
December 14, 2020