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11-23-20 regular Commission meeting adopted meetingMINUTES Regular City Commission Meeting Monday, November 23, 2020 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Bishop Percy Golden led the invocation, followed by the Pledge of Allegiance. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Absent: Cindy Anderson, Commissioner - Seat 2 ( District 1308) Blythe Waters, Commissioner - Seat 3 ( District 13 07) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Kimberly Flower, Records Clerk Bruce Bole, Commissioner —before swear in- Seat 2 Michael Waters, Commissioner -before swear in - Seat 3 (District 1307) APPROVAL OF MINUTES IA. Approve minutes of the Commission Workshop on August 24, 2020. 113. Approve minutes of the Regular Commission Meeting on September 14, 2020. 1C. Approve minutes of the Regular Commission Meeting on August 10, 2020. 1D. Approve minutes of the Regular Commission Meeting on August 24, 2020. IE. Approve minutes of the Commission Workshop on September 21, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. Regular City Commission November 23, 2020 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Rick Carper thanked Commissioners Anderson and Waters for their service, and congratulated Mayor Glasser and newly elected Commissioners. He also requested the ability for residents to send in written comments via email in order to increase resident involvement. John Stinson, former City Commissioner, spoke regarding the recent election, and shared wisdom and quotes provided from his time serving the community. He shared his pride in Commissioner Waters' service and thanked the Commission for their service. Mayor Glasser asked if there were any written comments. There were none. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. City Manager's Report • Tree Lighting and Parade on Dec. 5th will start at City Hall and end at Town Center. • Palms at Town Center were removed as a result of being hit by a car. • The temporary installation of the traffic circle on Main Street was postponed in order to obtain additional traffic data. • All City employees began diversity training. • Turkey Trot on Nov. 26 will be run in intervals in order to promote social distancing. • Moratorium proposal on E -Scooters will be presented at next Commission meeting. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Glasser stressed the importance of the travel advisory, recognized Commissioner Anderson and Waters for their service and stated she is in favor of the request for submitting written comments via email. She thanked all who provided support during the election process. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for October 2020. MOTION: To approve Consent Agenda Item A as presented. Motion: None Second: None Regular City Commission November 23, 2020 Ellen Glasser For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 3 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A RESOLUTION NO. 20-57 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING TRAINING REQUIREMENTS FOR MEMBERS OF BOARDS AND COMMITTEES AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Commissioner Norris reported on the training requirements as detailed in the agenda packet. All questions were answered. MOTION.• To adopt Resolution No. 20-57 as read. Motion: Kelly Second. Norris Ellen Glasser For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 3 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 20-20-159 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief overview as detailed in the agenda packet. Regular City Commission November 23, 2020 10 II 12 Finance Director (FD) Melissa Burns responded to Commissioner Kelly's inquiry regarding contributions made to the Police Pension Fund to which FD Burns replied that the information is forthcoming. Mayor Glasser opened the PUBLIC HEARING City Clerk Bartle reported there were no speaker cards presented. Mayor Glasser closed the PUBLIC HEARING. MOTION. • To adopt Ordinance No. 20-20-159 as read. Motion: Brittany Norris Second. Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Motion passed 3 to 0. MISCELLANEOUS BUSINESS None. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER None. RECESS OF RETIRING COMMISSION There being no further discussion, Mayor Glasser declared the meeting of the retiring Commission recessed and turned over to the new Commission for the next portion of the meeting. Mayor Pro Tem Norris reconvened the meeting to conduct the Oath of Office for the new Commission. OATHS OF OFFICE FOR NEW COMMISSION A. Bruce Bole, Commissioner - Seat 2 The Oath of Office was administered by City Clerk Donna Bartle. B. Mike Waters, Commissioner - Seat 3 The Oath of Office was administered by City Clerk Donna Bartle. Regular City Commission November 23, 2020 C. Ellen Glasser, Mayor - Seat 1 The Oath of Office was administered by the Honorable Hugh A. Carithers, Jr. The signed Oaths of Office (are attached and made part of this Official Record as Attachment A.) Attachment A CALL TO ORDER OF NEW COMMISSION Mayor Glasser called the new Commission to order. CC Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Kimberly Flower, Records Clerk 13 COURTESY OF FLOOR TO VISITORS FD Burns reported the City auditors were present to report via ZOOM within the Chambers. 13A. Purvis Gray and Company - Presentation of Fiscal Year 2019 Audit Report. Auditor's presented a review (via Zoom) of the Audit Report as detailed and in the agenda packet. The presentation included: • Page 1 - Auditor's opinion letter. • Page 2 - COVID-19 affects. • Page 16 - Income statement for the Governmental funds for the year. • Page 20 - Business Type Funds. • Page 79 - Reports issued as part of the audit - Single Audit (Irma/FEMA) • Page 85 - Recommendation as result of Audit (Year -End Close Process) • Page 88 -Recommendation as a result of Audit (Insurance Premium Tax Monies) Mayor Glasser commented on the improvements and contributions made by FD Burns and Deputy FD Percell. CM Corbin commented on the great job cleaning up past discrepancies. Mayor Glasser opened Public Comment and asked CC Bartle if there any speaker cards. Regular City Commission November 23, 2020 There were none. Mayor Glasser closed Courtesy of the Floor. 14. ACTION ON RESOLUTIONS 14A. RESOLUTION NO. 20-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE ADDITIONAL BODY -WORN CAMERAS. Mayor Glasser read the Resolution by title. CM Corbin provided a brief summary as detailed in the agenda packet. Police Chief Gualillo reported on the purchase as detailed in the agenda packet. Mayor Glasser stated COAB is the first beach city to utilize the body worn camera system. MOTION: Adopt Resolution No. 20-56. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Candace Kelly (Seconded By) For Bruce Bole For Michael Waters For Brittany Norris (Moved By) For Motion passed S to 0. 15. MISCELLANEOUS ITEMS FOR ACTION 15.A. Accept the 90 -Day Calendar (December 2020 - February 2021) There was CONSENSUS to accept the 90- Day Calendar. 15.B. Reappointments to Various Boards and Committees Commissioner Norris reported on the reappointments to various boards and committees as detailed in the agenda packet. MOTION: To accept the reappointments to various boards and committees. Motion: Brittany Norris Second. Candace Kelly Regular City Commission November 23, 2020 16. 17. Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Michael Waters For Motion passed S to 0. ANNOUNCEMENTS/COMMENTS Commissioner Norris welcomed the new Commissioners. Commissioner Waters congratulated Mayor Glasser and Commissioner Bole on their recent election victories. Commissioner Bole congratulated Mayor Glasser and Dr. Waters on their recent election victories and stated he was proud to serve. Commissioner Kelly thanked DCM Hogencamp for preparing the Christmas parade and alternative celebrations. CM Corbin congratulated and welcomed the new Commissioners to the City of Atlantic Beach. Mayor Glasser spoke regarding the previously presented appeal, congratulated the new Commissioners, and thanked Commissioners Norris and Kelly. ADJOURNMENT Mayor Glaser adjourned the meeting at 7:53 Attest: Donna L. Bartle, City Clerk 7 E en Glasser, Mayor - hh Q0 Date Approved Regular City Commission November 23, 2020 ATTACHMENT A November 23, 2020 I, Bruce Stanley Bole, solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Atlantic Beach, and will faithfully discharge the duties of the office of Commissioner -Seat 2. Bruce Stanley Bole Commissioner — Seat 2 Oath of office administered by: 40 ^ /&,- �� Donna L. Bartle City Cleric ATTACHMENT A November 23, 2020 I, Michael L. Waters, solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Atlantic Beach, and will faithfully discharge the duties of the office of Commissioner -Seat 3. Michael L. Waters Commissioner — Seat 3 Oath of office administered by: Donna L. Bartle City Clerk ATTAC14WNT A November 23, 2020 I, Ellen Glasser, solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Atlantic Beach, and will faithfully discharge the duties of the office of Mayor — Seat 1. C E en Glasser Mayor — Seat 1 Oath of office administered by: I'%P A. Carithers, Jr. Circuit Court Judge