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10-12-20 Regular Commission meeting adopted minutesMINUTES Regular City Commission Meeting Monday, October 12, 2020 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Kelly led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Also Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Shane Corbin, City Manager (CM) (via Zoom) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on June 22, 2020. 1B. Approve minutes of the Commission Workshop on June 25, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle reported there were no speaker cards submitted. Mayor Glasser closed Courtesy of the Floor. Regular City Commission October 12, 2020 3 CITY MANAGER REPORTS 3A. City Manager's Report • There is a public meeting on the Aquatic Gardens - Hopkins Creek Stormwater Improvements Project, Thursday at 6:30 pm in the Commission Chamber. • The Seminole Road sidewalk project is underway, current phase to be completed on November 16. • Suggested a Parks Master Plan Workshop before next regular meeting. • Recreation activities begin to resume with required procedures. • Data collection is in progress on pickle ball court use and would like to move forward with changing the remaining tennis court to a pickle ball court. • We have received (10) applications for the Small Business Relief Grant. 3B. Accept the 90 -Day Calendar There was CONSENSUS to accept the 90 - Day calendar with the notation of adding the Parks Master Plan Workshop before the next regular meeting. Mayor Glasser inquired about the status of the list of prioritized parks project based on Commission input. CM Corbin stated staff will continue to work on that. Commissioner Norris reported she will not be available to attend next week's regular meeting and workshop. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Norris reported on feedback received from the Workshop on Main Street. She suggested look at language in our Code regarding review by street vs. entire area. She requested clarification of Safer Watch notifications. She read a comment into the record submitted by Atlantic Beach resident Amy Rose (which is attached hereto and made part of this Official Record as ATTACHMENT A). Commissioner Anderson explained the scope and purpose of proposed Ordinance No. 65-20- 41. She requested explanations on the uses of the Safer Watch App. Commissioner Kelly confirmed that the Artisan's Fair is cancelled this year, and requested information on the Safer Watch App. Mayor Glasser requested Chief Gualillo to report on the Safer Watch App. She suggested everyone watch the Town Hall meeting video for expert information regarding flu season and COVID - 19. ATTACHMENT A - Written Comments - October 12, 2020 Commission meeting 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. Regular City Commission October 12, 2020 7 COMMITTEE REPORTS 7A. New Appointments to the Cultural Arts and Recreation Advisory Committee and Community Development Board (Commissioner Norris) Commissioner Norris reported on the appointments. MOTION: 1) Appoint Jane Stevens to the Cultural Arts and Recreation Advisory Committee to fill an unexpired term as a regular member effective immediately and expiring December 31, 2021, and 2) Appoint Jeff Haynie to the Community Development Board to fill an unexpired term as a regular member effective immediately and expiring December 31, 2020. Motion: Candace Kelly Second: Cindy Anderson Mayor Glasser commented and thanked applicants. Cindy Anderson (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Blythe Waters For Brittany Norris For Motion passed 5 to 0. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE 2020 AMENDMENT, TO THE 2019-2022 NORTHEAST FLORIDA PUBLIC EMPLOYEES' LOCAL 630 LIUNA, AFL-CIO "BLUE COLLAR" CONTRACT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT Mayor Glasser read the Resolution by Title. CM Corbin provided an overview as detailed in the staff report on page 49 of the agenda packet. Human Resources (HR) Director Cathy Varian was present and answered questions. MOTION: To approve Resolution No. 20-42 as read. Motion: Blythe Waters Second: Brittany Norris Regular City Commission October 12, 2020 Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed S to 0. 8B. RESOLUTION 20-44 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2020-21 FUNDING TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE AND RECREATION PROGRAMS AND EVENTS, UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572-82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Contribution Scores, Application Guidelines Package, and Applications of Organizations Mayor Glasser read the Resolution by title. CM Corbin gave a brief overview as detailed in the agenda packet and reported the recommendations being made by the Cultural Arts and Recreation Advisory Committee (CARAC) are listed on page 54 of the agenda. CARAC Director Timmy Johnson reported on the process of application review and reported score sheets are included in the agenda packet. CARAC Chair Eastman Curtis provided additional details regarding the review process. Commissioner Anderson inquired about canceled programs and unspent money. Director Johnson responded that some of the organizations switched their program to virtual, some plan to use the money by the end of October, and some will use the money to expand their 2021 programs. Director Johnson confirmed those factors were made part of the discussion on how to allocate the money. Discussion ensued regarding carryover funds and the gap in the amounts to Fletcher High School vs. Atlantic Beach Elementary. Commissioner Waters provided supportive comments regarding funds to Mayport Middle School. Regular City Commission October 12, 2020 Mayor Glasser stated she is in favor of an equitable split between the three schools. Commissioner Anderson emphasized that CARAC spent hours on the recommendations and that she feels bad if we were to ignore that. She is in favor of the overage funds of $738 going to Atlantic Beach Elementary. Commissioner Norris concurred with Commissioner Anderson. MOTION: Adopt Resolution No. 20-44 as read. Motion: Brittany Norris Second: Blythe Waters Commissioner Norris inquired regarding whether there is an equitable amount of programs on both sides of Atlantic Beach. Director Johnson replied yes and reported the various programs on the west side of Atlantic Beach. Commissioner Waters spoke in favor of funds to Mayport Middle School and stated the recommendations as made by CARAC seem very fair. Motion passed unanimously S to 0. AMENDMENT TO ORIGINAL MOTION: Amend Resolution No. 20-44 to add an additional $738 to the allocation for Atlantic Beach Elementary. Motion: Cindy Anderson Second: Blythe Waters Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Ellen Glasser For Candace Kelly Against Brittany Norris For Motion passed 4 to 1. Commissioner Kelly is in support of the recommendations made by CARAC and not in favor of second guessing them. Mayor Glasser concurred with Commissioner Kelly, but feels strongly for a more equitable amount for Atlantic Beach Elementary. Commissioner Norris clarified that Commissioner Anderson's motion did not alter the work of CARAC; it allocated the remaining funds. MOTION AS AMENDED: Adopt Resolution No. 20-44 as amended to add an extra $738.00 to the allocation for Atlantic Beach Elementary. Regular City Commission October 12, 2020 Motion: Cindy Anderson Second: Blythe Waters Ellen Glasser Against Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly Against Brittany Norris For Motion passed 3 to 2. 8C. RESOLUTION NO. 20-43 A RESOLUTION AUTHORIZING THE PLACEMENT OF SIGNAGE AT VARIOUS LOCATIONS IN THE COMMUNITY HONORING ATLANTIC BEACH RESIDENTS JOHN J. AHERN JR., RICHARD BULL SR., ROBERT B. DAVID, LEROY EVERETT AND SOLOMON C. STURDIVANT, WHO PAID THE ULTIMATE SACRIFICE DURING WARTIME; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin reported that this idea was presented by Mr. Jevic at the last Commission meeting. DCM Hogencamp stated Mr. Jevic introduced this idea over a year ago and has done a lot of legwork on it since then. He stated there will be a correction to the name Richard Bull Sr., to remove Sr., as requested by the family. Mr. Jevic thanked the Commission for considering the project. He explained the reason for the correction to the name of Richard Bull. He referred to an information packet provided to the Commission regarding the sign project. He stated that Florida Transcor offered to make the signs for cost of $16.00 a sign. He provided additional details on the collaboration with staff and families on placement. All questions were answered. MOTION: To approve Resolution No. 20-43 as read. Motion: Cindy Anderson Second: Brittany Norris Commissioner Anderson thanked Mr. Jevic and staff. Commissioner Norris thanked Mr. Jevic and staff. Regular City Commission October 12, 2020 Commissioner Waters emphasized the amount of work put into this project and the significance of the project to history, our veterans and their families. Mayor Glasser concurred with the sentiments and stated she is happy that Leroy Everett is added. Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8D. RESOLUTION NO. 20-45 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, RECOGNIZING FLORIDA CITY GOVERNMENT WEEK, OCTOBER 19-25, 2020, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AND CORRESPONDING ACTIVITIES. Mayor Glasser read the Resolution by title. CM Corbin reported we have been practicing the recognition of Florida City Government Week for the last several years and invited DCM Hogencamp to provide additional information. DCM Hogencamp reported the list of items we will undertake this year in addition to this Resolution include the following: • share education videos from the Florida League of Cities (cartoons and animated videos for kids and city government videos for adults) • a news release • a letter to the editor • spotlights of our employees • daily social media posts (continuing our Did You Know AB ? theme) • strengthening our City Government 101 page • resume our speakers bureau in the classrooms at schools, when safe and appropriate, incorporate the children's book created by the League of Cities MOTION: To approve Resolution No. 20-45 as read. Motion: Brittany Norris Second: Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Regular City Commission October 12, 2020 Cindy Anderson For Blythe Waters For Motion passed 5 to 0. 8E. Resolution No. 20-46 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DIRECTING STAFF TO NEGOTIATE THE DEVELOPMENT OF A PURCHASE AND SALE AGREEMENT FOR 0 LILY STREET; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin provided a brief background as detailed in the agenda packet. City Engineer (CE) Steve Swann presented a PowerPoint (which is attached hereto and made part of the Official Record as ATTACHMENT B). CM Corbin spoke regarding using the Half -Cent Discretionary Sales Tax to fund the purchase of the property. Commissioner Norris inquired on the Limit of Moderate Wave Action, or LiMWA (slide 5) the projected timeline for enjoyment of this property before flooding, and the likelihood of a developer building on this property. CE Swann responded if the property was cleared of vegetation the LiMWA line could move further to the west, he believes the property could be enjoyed for many years, and stated it would be very expensive but possible to develop the land. Mayor Glasser requested CE Swann to provide an update of contact with the North Florida Land Trust. CE Swann stated that the North Florida Land Trust liked the property, however, are not able to purchase the property with COAB at this time. CM Corbin stated that they had too many projects to take on any additional. Mayor Glasser asked about obtaining an additional appraisal and requested CA Durden to explain the process of moving forward with this project. CA Durden clarified that approving the Resolution would provide a consensus for allowing CM Corbin to negotiate a price with the seller; purchasing the property would require Commission approval prior to execution. Mayor Glasser requested CE Swann to speak regarding comps and the appraisal. CE Swann stated that there were not a lot of properties similar to this and the appraiser used equivalent comps he felt were similar. Regular City Commission October 12, 2020 Mayor Glasser asked if this property was similar in its preservation attributes to River Branch and Tide View. CE Swan responded Lily street would maintain a vegetative buffer for habitat preservation and contribute to storm protection and was of equivalent value to other City owned preserve properties. Commissioner Kelly stated she had received correspondence requesting that there be no new land purchases during this time of uncertainty; however, she referenced the slide that stated revenues are expected to increase 9% and proposed that it may be negligent not to consider buying the property. Commissioner Norris stated investing in this park would protect wildlife and increase property value as well as increase revenue for the City and is an investing in our future and is in favor of staff moving forward. Commissioner Waters stated that acquiring this property would preserve wildlife and support storm water drainage benefiting all citizens of COAB. Commissioner Anderson stated that the proposal was not in the budget; the funding source will end in 2030 and suggested to be careful about spending money. She referenced a picture of the property on clear day and noted that the streets were wet. Mayor Glasser stated she does not want to pay more than the appraised value for the property. She noted multiple benefits to the City including park connectivity, wildlife preservation and protection of the existing neighborhood. She stated that more information would be determined by the negotiation process including grant funding. Commissioner Norris stated studies show marsh side will be hit harder than ocean side and acquiring this property would provide protection. Commissioner Waters stated that it is vital to keep the upland corridor continuous so that wildlife and wetlands are protected. Commissioner Kelly is satisfied with the current appraisal and is not in favor of an additional one. Mayor Glasser requested an additional appraisal. She stated additional information regarding discussion on this topic can be found on the August 10th, 2020 Commission meeting video. MOTION: To approve Resolution 20-46 as read. Motion: Brittany Norris Second: Blythe Waters Regular City Commission October 12, 2020 Blythe Waters (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson Against Candace Kelly For Motion passed 4 to 1. ATTACHMENT B - Potential Lily Street Acquisition 8F. RESOLUTION NO. 20-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) FUNDING FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE FISCAL YEAR 2020-21 FUNDING CYCLE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin gave a brief overview as detailed in the agenda packet and requested CE Swann to report. CE Swann stated use of the funds would be improvements to Donner Park as detailed in the agenda packet. Commissioner Anderson asked what steps would be required if the newly elected Commission is not favorable to a SPLASH Pad. CE Swan stated that if that were to happen COAB would return the FRDAP funds and apply for the grant next year. Mayor Glasser questioned the time line for the parking improvements to Donner Park. CE Swan responded that the City is waiting on CBDG funds from the City of Jacksonville. Mayor Glasser asked about the size of the SPLASH Pad. CE Swan stated a 1,000 square feet SPLASH Pad would cost $200,000 to $250,000 and suggested the Commission view a similar SPLASH Pad installed at Leonard Abess Park, 12743 Abess Blvd, Jacksonville. MOTION: To approve Resolution No. 20-48 as read. Motion: Brittany Norris Second: Blythe Waters Regular City Commission October 12, 2020 Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 58-20-45 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES' RETIREMENT SYSTEM, SECTION 2-275, "MINIMUM DISTRIBUTION OF BENEFITS," OF THE CODE OF ORDINANCES, TO PROVIDE FOR COMPLIANCE WITH THE SECURE ACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief overview and requested Finance Director (FD) Melissa Burns to report. FD Burns reported on the amending of the employee benefits and minimum distribution of benefits as detailed in the staff report included in the agenda packet. MOTION: To adopt Ordinance No. 58-20-45. Motion: Blythe Waters Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Motion passed 5 to 0. 9B. ORDINANCE NO. 58-20-46 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS' RETIREMENT SYSTEM, SECTION 2-310.5, "MINIMUM DISTRIBUTION OF BENEFITS," OF THE CODE OF ORDINANCES, TO PROVIDE FOR COMPLIANCE WITH THE SECURE ACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Regular City Commission October 12, 2020 Mayor Glasser read the Ordinance by title. MOTION: To adopt Ordinance No. 58-20-46. Motion: Blythe Waters Second: Candace Kelly Blythe Waters (Moved By) For Candace Kelly (Seconded By) For Ellen Glasser For Cindy Anderson For Brittany Norris For Motion passed 5 to 0. 9C. ORDINANCE NO. 65-20-41 Introduction and First Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, REPEALING SECTION 19-3; AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLIES, PARADES, AND SPONTANEOUS RESPONSES TO A CURRENT EVENT ; ADDING SECTIONS 19-5 THROUGH 19-11 TO PROVIDE DEFINITIONS, PROCESSES, NOTICES, REGULATIONS FOR SPONTANEOUS EVENTS, VIOLATIONS, PICKETING AND SEVERABILITY; RENUMBERING SECTIONS 19-5 THROUGH 19-7 AS SECTIONS 19-12, 19-13 AND 19-14; REPEALING SECTION 21-3, PERMIT REQUIRED FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief background and requested Planning and Community Development Director (PCDD) Amanda Askew to report. PCCD Askew provided highlights of the changes, as detailed in the agenda packet. Discussion ensued regarding the required notification for spontaneous events. Chief Gualillo responded that the advance notice would allow for security readiness and planning for community safety. He stated that the Police Department would work the community within the confines of the law. Mayor Glasser suggested further discussion due to the large number of issues. Commissioner Kelly suggested providing citizens with an uncomplicated Ordinance with enforceable guidelines. Commissioner Norris questioned the 72 hour's notice regarding spontaneous events. Regular City Commission October 12, 2020 Commissioner Waters suggested supporting a balance of regulations for parades, protests and spontaneous events and stated her concerns regarding the insurance requirement. Commissioner Anderson stated that the legal detail in the Ordinance is to provide legal protection for the City. The detail allows for clarity and would eliminate misunderstandings. She supported omitting the 72 hour notification for spontaneous events. She supports this ordinance due to the City not having details regulating such events and for allowing the police to be preventative not reactive. Mayor Glasser acknowledged citizen concerns and the need to for a policy that could withstand Constitutional scrutiny. She voiced her concerns including the insurance requirement, notification requirements and permitting fees. MOTION: To approve Ordinance No. 65-20-41 with changes to remove insurance requirements and 72 hour notice for spontaneous events. Motion: Cindy Anderson Second: Brittany Norris Commissioner Anderson expressed the need to have this policy in place for the Police Department to provide authority when interacting with the public and amend if the need arise. Commissioner Kelly suggested that the ordinance is redundant with safety and protection "whereas" clauses. She requested to see it without the strike throughs. Commissioner Norris stated it places an unnecessary burden on those who follow the rules and does not want to overregulate. Commissioner Waters questioned the regulation of ordinary gatherings and potential for unfair enforcement. Mayor Glasser recognized the work in preparing; however, stated that it may serve the City better as a guideline in the future should the need arise. Commissioner Anderson responded to Commissioner Waters concerns. She stated the "events with 50 or more" will allow the Police time to plan for larger crowds. Commissioner Waters stated that the City has regulations in place regarding the destruction of property. Mayor Glasser appreciates the effort in preparing but is not in favor of this Ordinance. She thanked Commissioner Anderson for bringing it up. Regular City Commission October 12, 2020 Ellen Glasser Against Cindy Anderson (Moved By) For Blythe Waters Against Candace Kelly Against Brittany Norris (Seconded By) Against Motion failed 1 to 4. CA Durden provided direction for staff. She stated Sections 19-3 and 21-3 would not survive a Constitutional attack. She stated the lack of detail and discretion being left to the City Manager has been found unconstitutional. She proposed an Ordinance which protects First Amendments rights involving reasonable legislation. Mayor Glasser stated that the next Commission should consider an Ordinance and address these topics. 10 MISCELLANEOUS BUSINESS 10A. Charter Officer FY 2019-20 Annual Performance Evaluations DCM Hogencamp reported on this item. MOTION: To affirm the three Charter Officers. Motion: Candace Kelly Second: Brittany Norris Commissioner Waters liked the revised forms which provided for the ability to provide positive comments and to also direction (room for improvement). She provided comments about the Charter Officers. Mayor Glasser expressed appreciation for DCM Hogancamp's assistance on this. She thanked the Charter Officers. Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Cindy Anderson For Blythe Waters For Motion passed 5 to 0. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden thanked the Commission for the performance evaluations. CC Bartle reported on attending the Florida Association of City Clerks Fall Academy on Zoom and thanked the Commission for the performance evaluations. Regular City Commission October 12, 2020 12 COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson stated she was approached by a citizen concerned that certain City staff were using only "half their time" to take leave. Commissioner Anderson stated that staff were using Flex Time, and that the policy has been revised to be easier to understood, and provides procedures in place for transparency. She stated HR can provide a copy for review. She stated the motion for Resolution No. 20-43 regarding Veteran signage was passed without removal of Sr. after Richard Bull. She requested to reconsider the motion for Resolution No. 20- 43 with the deletion of Sr. after Richard Bull. MOTION: To reconsider Resolution No. 20-43 to remove Sr. after Richard Bull. Motion: Cindy Anderson Second: Blythe Waters Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. Commissioner Kelly asked about Halloween protocols. DCM Hogencamp informed the Commission that he would provide messaging for citizens on safety and mask wearing protocols. Commissioner Waters spoke regarding proposed Ordinance No. 65-20-41 and commended CA Durden and staff on the drafting CM Corbin thanked the Commission for the performance evaluations and noted the passing of his one year anniversary as City Manager. Chief Gualillo spoke about the incident on Redfin Drive that prompted questions about notifications via the Safer Watch app. He provided different scenarios regarding notifications and stated they want to provide a balance between too much information versus specific emergent information. He stated a primary use of the app is to provide real time information to the police. Chief Gualillo will work with DCM Hogencamp and CM Corbin to provide information for the web page on what to expect with the notifications. Mayor Glasser informed everyone that October is Domestic Violence Awareness month. Regular City Commission October 12, 2020 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:30 p.m. Attest: 41/7 Donna L. Bartle, City Clerk Ellen Glasser, Mayor 3/.vJz� Date Approved Regular City Commission October 12, 2020 ATTACHMENT A October 12, 2020 Minutes Diaz, Lori From: Amy <aimelise@yahoo.com> Sent: Monday, October 12, 2020 1:40 PM To: Bartle, Donna; Hogencamp,Kevin Cc: Corbin, Shane Subject: Re: For 6:30 commission meeting "courtesy of the floor to visitors" Thanks, sorry I didn't realize it was 300 words or fewer...I timed it with an app to be under the 3 -minute talk limit. I just revised it and it's below. I doubt any commission member will read mine, they are not fans of mine. Here is the short version, in 295 words according to the app I used online: My name is Amy Rose, and I'd like to comment on two topics in tonight's agenda. Regarding 20-46, the potential purchase of the Lily Street property with an estimated value of $290,000: I've been a resident of Atlantic Beach and in the real estate field for 15 years. I am all for a forward -thinking Atlantic Beach with regard to real estate development and also preservation. However, I believe the money spent on the research and appraisal of this property has already wasted the city's time and money and further proposals for any real estate purchases should be put on hold until after the upcoming election and until the city can assess our current real estate issues. Regarding 20-41, related to the spontaneous events/picketing: I do believe the city should tidy up the ordinances in question, in several areas. I do not believe, however, the city should be trying to over regulate our first -amendment rights. I believe the following item numbers in the proposed changes are a huge overstep of the city and absolutely should not be amended or added: Number 2: You should not be governing events or public assemblies of less than 50 people at public parks or beaches. I've never heard of any issues with these types of gatherings, the city should not be involved. Number 7: For-profit corporations should not have to get approval by the Commission for their events. If approval is needed, the city should be able to handle that, along with handling non-profit corporation requests. Number 9: Do not regulate "spontaneous events in response to a current event." This whole question started by Commissioner Anderson shortly after an attempted "Black Lives Matter" gathering that caused absolutely no issues. Number 10/12: Spontaneous event or picketing restrictions should not be included. On Monday, October 12, 2020, 08:53:11 AM EDT, Hogencamp,Kevin <khogencamp@coab.us> wrote: Hi Amy (cc Donna, Shane and City Commission members) -- Thanks for your email. As always, you offer some keen perspective. Regarding the opportunity for your letter to be read during tonight's meeting ... I just spoke with Donna. I'm afraid that we no longer have the mechanism in place for letters with 300 or fewer words to be read into the record, and for longer letters (such as yours) to be entered into the minutes. I think we should reinstitute that for the time being moving forward and, via this communication, am advocating that to the City Commission members. 1 ATTACHMENT A October 12, 2020 Minutes Until then -- and as for tonight's meeting -- perhaps it's appropriate for a City Commission member to ask her colleagues that your letter be entered into the minutes. And, taking that a step further, if you were to send a revision and it were fewer than 300 words, perhaps a City Commission member can ask her colleagues that your letter be read into the record during courtesy of the floor visitors? I'll stand by and see what happens from here. Thanks, Kevin Original Message From: Amy [mailto:aimelise(a�vahoo.comj Sent: Sunday, October 11, 2020 9:48 PM To: Bartle, Donna <dbartleAcoab.us> Cc: Hogencamp,Kevin <kHogencampAcoab.us> Subject: For 6:30 commission meeting "courtesy of the floor to visitors" Hi Donna, I know the meetings are in person now but do they allow letters to be read by you for this section of the meeting in lieu of attending in person? I am uncomfortable attending in person due to continuing Covid-19 concerns in such a small space. If they do allow it, still, can you please read this for me during the "courtesy of the floor to visitors?" (If not, it's ok please just let me know if this is not a thing.) (Beginning of reading:) My name is Amy Rose, and I'd like to comment on two topics in tonight's agenda. Regarding Resolution 20-46, the potential purchase of the Lily Street property with an estimated value of $290,000: I've been a resident within the city limits of Atlantic Beach for 15 years now. I have been in the real estate field here for the same amount of time. I am all for a forward -thinking Atlantic Beach with regard to real estate development and also preservation. However, over the last few years since I've been paying attention to the city's decisions more closely, I am now concerned over the frequent suggestions of land or housing purchases that I personally do not believe has the residents' best interests in mind. At this time, I believe the money spent on the research and appraisal of this property has already wasted the city's time and money and further proposals for any real estate purchases should be put on hold. Regarding Ordinance 20-41, about - among other items - spontaneous events and picketing: do believe the city should tidy up the ordinances in question, in several areas. I do not believe. however, the city should be trying to over regulate our first -amendment rights. I believe the following item numbers in the proposed changes are a huge overstep of the city and absolutely should not be amended or added: Number 2: You should not be governing events or public assemblies of less than 50 people at public parks or beaches. I've never heard of any issues with these types of gatherings and the city should not be involved. Number 7: For-profit corporations should not have to get approval by the Commission for their events. If approval is needed. the city should be able to handle that, along with handling non-profit corporation requests. Number 9: Adding anything to regulate "spontaneous events in response to a current event" is not right at all. This whole question started by Commissioner Anderson shortly after an attempted "Black Lives Matter" gathering that caused absolutely no issues. Number 10: Regulations for the spontaneous event restrictions, again makes no sense. Number 12: Regulating anything regarding picketing is again an overstep of this city and should not be included. Thank you for your time. (end of reading) 2 ATTACHMENT B October 12, 2020 Minutes ATTACHMENT B October 12, 2020 Minutes 0 LILY STREET DUTTON ISLAND KAYAK LAUNCH TIDEVIEWS KAYAK LAUNCH ATTACHMENT B October 12, 2020 Minutes Lily Street Propert u R E# 170977-0000 Abdullah Trust 1 04 0 W PLATA 1380 4- z 1350' 0 1280 1200 ATTACHMENT B October 12, 2020 Minutes ATTACHMENT B October 12, 2020 Minutes Lily Street — Flood Insurance Rate Map MARSH VIEW CT LAUREL'" WY; irt 11.1 LiMWA� ,U C)3 GLADIOLA ST TULIP ST W PLAZA DR 0 LILY STREET ZONE AE (EL 6), 9TH ST a. ATTACHMENT B October 12, 2020 Minutes Lily Street —View from West Lily Street ATTACHMENT B October 12, 2020 Minutes View from East op, ""•‘- ATTACHMENT B October 12, 2020 Minutes Lily Street View from South ATTACHMENT B October 12, 2020 Minutes Lily Street Park Concept STATE OF FLOQin}. CRUSHED SHELL PATH CITY OF ATLANT: BEACH ATTACHMENT B October 12, 2020 Minutes 0 Lily Street • Total Size = 2 Acres • Wetland Area = 1.15 Acres • Upland Area = 0.85 Acres Property Entirely in the 100 -Yr Floodplain • Provides protection to inland properties from Storm Surge • Location provides important Upland — Wetland Transition Habitat • Recent Appraisal = $290,000 ATTACHMENT B October 12, 2020 Minutes Half -Cent Discretionary Sales Tax Fund • The FY 21 Budget includes funding for the following projects: • Construction of 8' Seminole Rd Bike Path $110,000 • Right of way Parking Pads using Turf Blocks $50,000 • UTV for Park Ranger $24,000 • Park improvements per Parks Master Plan $141,000 • Road resurfacing $100,000 • Drainage ditch rehabilitation on West side $40,000 • Walking track around Dog Park $90,000 $555,000 ATTACHMENT B October 12, 2020 Minutes Half -Cent Discretionary Sales Tax Fund • Revenues are expected to increase 9% per State estimates. • Estimated balance at the end of FY20 is $1,692,059. • Annual Contributions 635..E iO12 . 6d6, 258 2023 684.127 2C141. 721,9:31 20..5. 772..E 772.E 2017 t +LSC , "'5 .Z1 . _00.428 ATTACHMENT B October 12, 2020 Minutes Half -Cent Discretionary Sales Tax Fund Putpose: • This fund provides for the collection and spending of the additional half -cent sales tax. • These funds are to be restricted for use for capital projects that are similar in nature to those of the Better Jacksonville Plan. • These projects will typically include General Government projects such as streets, public facilities, parks or land acquisition.