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Board Member Review Committee (BMRC) - 23 Mar 2021 - Agenda - Pdf City of Atlantic Beach Agenda Board Member Review Committee (BMRC) Meeting Tuesday, March 23, 2021 - 6:00 p.m. City Hall, Commission Chamber 800 Seminole Road ROLL CALL Page(s) CALL TO ORDER 1. APPROVAL OF MINUTES 1.A. Approve Minutes of the Board Member Review Committee meeting of November 10, 2020. 11-10-20 BMRC Draft Minutes 3 - 6 2. PUBLIC COMMENT Instructions for Public Commenting 7 3. GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES (G-PBOT) MEMBERSHIP 3.A. Interview Candidate - Rob Miller Application - Miller, Rob PBOT 9 - 10 3.B. Interview Candidate - Jeff Newman Application - Newman, Jeff PBOT 11 - 13 3.C. Discussion Candidates and Make Recommendations Pension Board Membership List 15 - 17 4. COMMUNITY DEVELOPMENT BOARD 4.A. Interview Candidate - Richard Schooling Application - Schooling, Richard - CDB 19 - 20 4.B. Discuss Candidate and Make Recommendation CDB Membership List 21 5. OTHER BUSINESS ADJOURNMENT In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office three days prior to the meeting. Page 1 of 21 Board Member Review Committee (BMRC) - 23 Mar 2021 Page 2 of 21 Board Member Review Committee (BMRC) November 10, 2020 MINUTES Board Member Review Committee (BMRC) Meeting Tuesday, November 10, 2020 - 6:30 PM City Hall, Commission Chamber ROLL CALL: Present: Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Sally Clemens, Committee Member Kenneth Reeves, Committee Member Pamela White, Committee Member Eastman Curtis, Chair Kirk Hansen, Chair Also Present: Donna Bartle, City Clerk (CC) CALL TO ORDER AND ROLL CALL Commissioner Norris called the meeting to order at 6:30 p.m. Public Comment No one wished to speak during public comment. 1. APPROVAL OF MINUTES A. Approve Minutes of the September 22, 2020 Board Member Review Committee meeting. MOTION: Approve minutes of the September 22, 2020 Board Member Review Committee meeting. Motion: Pamela White Second: Sally Clemens Sally Clemens (Seconded By) For Pamela White (Moved By) For Brittany Norris For Kenneth Reeves For Eastman Curtis Kirk Hansen Motion passed 4 to 0. Page 1 of 4 Agenda Item #1.A. 23 Mar 2021 Page 3 of 21 Board Member Review Committee (BMRC) November 10, 2020 2. DISCUSS CURRENT MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 2020 AND MAKE RECOMMENDATIONS ON REAPPOINTMENTS Commissioner Norris explained the upcoming vacancies. A. General Employees' Pension Board of Trustees • Ray Brandstaetter City Clerk Bartle reported that Mr. Brandstaetter was not asked to attend. MOTION: Recommend reappointing Ray Brandstaetter to serve an additional term on the General Employees' Pension Board of Trustees. Motion: Pamela White Second: Kenneth Reeves Brittany Norris For Sally Clemens For Kenneth Reeves (Seconded By) For Pamela White (Moved By) For Motion passed 4 to 0. B. Cultural Arts and Recreation Advisory Committee (CARAC) • Carol Silcox • Eastman Curtis Mr. Curtis spoke about Ms. Silcox. MOTION: Recommend reappointing Carol Silcox and Eastman Curtis to serve an additional term on the Cultural Arts and Recreation Advisory Committee. Motion: Kenneth Reeves Second: Pamela White Brittany Norris For Sally Clemens For Kenneth Reeves (Moved By) For Pamela White (Seconded By) For Eastman Curtis For Motion passed 5 to 0. (Mr. Curtis left the meeting at 6:36 p.m.) Page 2 of 4 Agenda Item #1.A. 23 Mar 2021 Page 4 of 21 Board Member Review Committee (BMRC) November 10, 2020 The Committee discussed the need for new applicants. C. Environmental Stewardship Committee • Linda Chipperfield • Mark Gabrynowicz • Daniele Giovannucci • Barbie Brooksher • Sarah Boren • Deborah Andrews City Clerk Bartle reported that Mr. Pooley was unable to attend but expressed his support for the reappointments. MOTION: Recommend reappointing Linda Chipperfield, Mark Gabrynowicz, Daniele Giovannucci, Barbie Brooksher, Sarah Boren, and Deborah Andrews to serve an additional term on the Environmental Stewardship Committee. Motion: Pamela White Second: Kenneth Reeves Brittany Norris For Sally Clemens For Kenneth Reeves (Seconded By) For Pamela White (Moved By) For Motion passed 4 to 0. D. Community Development Board (CDB) • Sylvia Simmons • Jeff Haynie Mr. Hansen spoke about Ms. Simmons and Mr. Haynie. MOTION: Recommend reappointing Sylvia Simmons and Jeff Haynie to serve an additional term on the Community Development Board. Motion: Kenneth Reeves Second: Pamela White Brittany Norris For Sally Clemens For Kenneth Reeves (Moved By) For Pamela White (Seconded By) For Kirk Hansen For Motion passed 5 to 0. Page 3 of 4 Agenda Item #1.A. 23 Mar 2021 Page 5 of 21 Board Member Review Committee (BMRC) November 10, 2020 Discussion ensued about the alternate member vacancy and some members' reluctance to attend in person because of COVID. (Mr. Hansen left the meeting at 6:50 p.m.) 3. OTHER BUSINESS A. Schedule Future Meetings Tentative meetings were set for December 8, 2020 and January 26, 2021, if needed. ADJOURNMENT The meeting adjourned at 6:59 p.m. Attest: Donna L. Bartle, City Clerk Brittany Norris, Commissioner/Chair Page 4 of 4 Agenda Item #1.A. 23 Mar 2021 Page 6 of 21 INSTRUCTIONS FOR PROVIDING PUBLIC COMMENTS FOR THE BOARD MEMBER REVIEW COMMITTEE BEING HELD ON MARCH 23, 2021 AT 6:00 P.M. IN THE CITY HALL, COMMISSION CHAMBER, 800 SEMINOLE ROAD, ATLANTIC BEACH, FLORIDA 32233 Due to the ongoing State of Emergency, the following options are available for providing public comments. Option 1: Attend and provide comments at the meeting. If you choose this option, please register to speak by completing a speaker form which is located on the table as you enter the Commission Chamber and submitting it to the City Clerk prior to the start of the meeting. The time allowed for public comments will be determined by the number of speakers and will be announced by the Chair. When it is your turn to speak, you will be called to the podium. CDC Guidance, including mask wearing and social distancing, relevant to preventing the spread of COVID-19 will be strictly enforced. Option 2: Provide written comments/materials - either by email, hand delivery, or drop box. This option allows the public to submit written comments (1) to be read during the meeting or (2) to be entered into record without being read during the meeting. For this option, the following are required. 1. Title your comments: “Written Comments for Board Member Review Committee Meeting, March 23, 2021” 2. Provide your name (required), address and email address, and 3. If you desire for your written comments to be read into the record during the meeting, please indicate so and limit the size to 300 words. Only written comments of 300 or fewer words will be read into the record during the meeting. All other written comments received by the deadline below will be entered into the meeting record and distributed to the City Commission and the appropriate staff before the start of the meeting. 4. Submit your comments to the City Clerk no later than 5:00 p.m. on Monday, March 22, 2021 using one of the following methods: by emailing to cityclerk@coab.us, by hand delivering to City Clerk’s Office at City Hall, 800 Seminole Road, Atlantic Beach during business hours, OR by placing in the Drop Box located at the entrance to City Hall, 800 Seminole Road, Atlantic Beach. For assistance, please contact the City Clerk’s Office at City Hall, 800 Seminole Road, Atlantic Beach, (904) 247-5809 or (904) 247-5821, cityclerk@coab.us. Agenda Item # 23 Mar 2021 Page 7 of 21 Page 8 of 21 1 Bartle, Donna From:noreply@civicplus.com Sent:Friday, February 5, 2021 11:59 AM To:Bartle, Donna Subject:Online Form Submission #3164 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Summary of Boards and Committees Please check the box beside each Board or Committee for which you are applying: Pension Board of Trustees - Police, Pension Board of Trustees - General Date 2/5/2021 First Name Rob Last Name Miller Address 1649 Atlantic Beach Drive, Atlantic Beach, FL 32233 Cell Phone 9546738192 Home Phone 9546738192 District District 1308 To find your district/precinct, click the following link. Link to Precinct Finder Email Address robmiller8@gmail.com Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. I have broad expertise in retirement programs and finance, and a diverse background in both corporate and small business environments. Specific to experience directly related to the Atlantic Beach pension board, I previously managed pension retirement programs and chaired the investment committee for $100M 401k plan at a medium sized airline. I believe my experience in corporate world and as a business owner, as well as my reputation for leadership, problem Agenda Item #3.A. 23 Mar 2021 Page 9 of 21 2 solving, and critical thinking will be an asset to the pension board, adding a deliberate and reasoned voice to a board tasked with such important decision making. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. A native of North Florida, my family and I relocated back to Atlantic Beach in 2012. We have tremendously enjoyed this tight knit community, and my three young boys have thrived. While never serving on a public board, my experience managing retirement programs and investment committees will provide immediate and direct benefit to the pension board. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in your browser. Agenda Item #3.A. 23 Mar 2021 Page 10 of 21 Bartle, Donna From: noreply@civicplus.com Sent: Wednesday, February 3, 2021 1:01 PM To: Bartle, Donna Subject: Online Form Submission #3133 for Board and Committee Application Board and Committee Application Summary of Boards and Committees: (Additional information can be found at www.coab.us.) Board Member Review Committee (BMRC) This committee consists of five (5) members and meets on an as-needed basis. The committee reviews applications and makes recommendations for appointment and reappointment of members to various city Boards and Committees including CARAC, CDB, ESC and some PBOT positions. The BMRC does not make recommendations regarding BMRC membership. Cultural Arts and Recreation Advisory Committee (CARAC) Meets at 6:00 pm on the first Tuesday of March June, September and December. This committee consists of seven members and one alternate who are appointed by the City Commission and who serve three-year terms. The duties and responsibilities of the committee include: Develop plans, promote and support programs and projects to bring the benefits of recreation to the citizens of Atlantic Beach; Recommend a calendar of special events; Evaluate and advise the City on the effectiveness of programs; Evaluate and make recommendations on assignments or requests made by the City Commission or City Manager; and Evaluate and make recommendations to the City commission on requests for City funding for special events, art projects, and recreation programs. Community Development Board (CDB) Meets at 6:00 pm the third Tuesday of each month. The board consists of seven members and one alternate who are appointed by the City Commission and who serve three-year terms. Applications for Variances, Uses-by-Exception, Comprehensive Plan amendments, rezonings, and several other types of applications are considered by the CDB. The board makes final decisions on Variances and Uses-by-Exception and forwards recommendations to the City Commission on Comprehensive Plan amendments, rezonings, and several other types of applications. The City Commission makes a final decision on these requests. Environmental Stewardship Committee (ESC) Meets at 6:00 pm on the second Wednesday of each month. This committee consists of eleven (11) members who are appointed by the City Commission and who serve three-year terms. The purpose of the committee is to study and make recommendations to the City Commission and City staff with respect to the City's a) Maritime forest; (b) Parks and open spaces; (c) Beautification of public and private spaces; and(d) Environmental stewardship; and to act as a motivating and coordinating body to encourage joint public and private participation in promoting 1 Agenda Item #3.B. 23 Mar 2021 Page 11 of 21 these purposes. The Environmental Stewardship Committee appoints members from its committee to serve on a Tree Subcommittee which consists of three (3) members and one alternate member. The subcommittee members are authorized to review tree permits submitted to the City. General Employees' Pension Board of Trustees (PBOT-G) & Police Officers' Pension Board of Trustees (PBOT-P) Meets quarterly or as scheduled. The City has two pension boards, one for police officers and one for general employees. Both boards consists of five members, except PBOT- G also has an Alternate Member. Knowledge of investments preferred. The boards are responsible for the general administration, management, and oversight of the operation of the retirement system. CONFLICT OF INTEREST" NOTICE: Part Ill of Chapter 112, Fla.Stat., is the Code of Ethics for Public Officers and Employees. This Code defines "conflict"or"conflict of interest"to mean a situation in which regard for a private interest tends to lead to disregard of a public duty or interest. Fla.Stat. §112.312(8). The intent of this Code, in part, is that public office not be used for private gain. Fla.Stat. §112.311(1). A "conflict"or "conflict of interest"is something that would result in a special private gain to an individual, usually a special financial benefit. An appointed member of a committee of the City of Atlantic Beach will most likely be subject to the provisions of the State Code of Ethics. Disclosure of any potential conflict of interest should be made as soon as possible in the appointment process. While it may be difficult to anticipate a conflict of interest that could arise during future committee meetings, those known or anticipated initially, including those which others might perceive as a conflict of interest, should be disclosed during the appointment process. Statement of Financial Interest Forms Please Note: Members of the Community Development Board and both Pension Boards of Trustees are required to file Form 1-Statement of Financial Interests. Board and Committee Application Form Please check the box beside each Board or Committee for which you are applying. Check all that apply Pension Board of Trustees - Police, Pension Board of Trustees General Date 2/3/2021 First Name Jeff Last Name Newman Address 377 7th St Cell Phone 3053211914 Home Phone 3053211914 District District 1306 2 Agenda Item #3.B. 23 Mar 2021 Page 12 of 21 To find your Link to Precinct Finder district/precinct, click the following link. Email Address jgnewman@nyl.com Please explain any I am a Registered Financial Advisor for New York Life employment experience, Insurance Co and NY Life Securities. Prior to that I used to run board/committee the Complex Disclosures team for Deutsche Bank. I am well- experience, and/or versed in all financial statements and investments. community volunteer experience relative to the I currently am the Treasurer for the Discovery Montessori PTO, board/committee applying which isn't relevant to this position but it is my only volunteer for. position currently held. Please provide a brief I am an Atlantic Beach resident and am excited to give back to explanation of your my community using the skills I've learned for my profession. interest and your reasons for wishing to be appointed to this board/committee. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly?View it in your browser. 3 Agenda Item #3.B. 23 Mar 2021 Page 13 of 21 Page 14 of 21 1-15-21 Page 1 of 3 CITY OF ATLANTIC BEACH GENERAL EMPLOYEES’ PENSION BOARD OF TRUSTEES: 3 year term; 3 consecutive term limit per Ord. No. 58-18-42; AB Code Sec. 2-263. The board members are required to file Statement of Financial Interests (F.S. 112.3145) REF # Name and Address Position Business Phone Home Phone Term Expiration 1 Employee Elected Troy Stephens 902 Assisi Lane Jacksonville, FL 32233 tstephens@coab.us Member 1st Term (904) 588-4503 (904) 451-2729 12/31/2021 2 Employee Elected Pat ricia (Patty) Drake 800 Seminole Road Atlantic Beach, FL 32233 Member 1st Term (904) 247-5880 12/31/2021 3 Civilian Appointed by Commission Ray Brandstaetter 254 Oceanwalk Dr. S. Atlantic Beach, FL 32233 brandstaetter@comcast.net Chair 3rd Term (904) 206-2655 (904) 247-2867 12/31/2023 4 Civilian Appointed by Commission VACANT 1st Term 12/31/2022 5 Resident selected by Board, Confirmed by Commission Nicholas Kenyon 1060 Camelia Street Atlantic Beach, FL 32233 Member *2nd term (904) 947-3409 (904) 414-9316 Nickkenyon51@yahoo.com 12/31/2023 6 VACANT Alternate Member 12/31/ __ * Please Note: Pursuant to AB Code Sec. 2-263, “Should the length of the unexpired term be less than one (1) year, then such interim term shall not count towards the maximum number of consecutive terms.” Agenda Item #3.C. 23 Mar 2021 Page 15 of 21 1-15-21 Page 2 of 3 CITY OF ATLANTIC BEACH POLICE EMPLOYEES’ PENSION BOARD OF TRUSTEES: 3 year term; 3 consecutive term limit per Ord. No. 58-18-43; AB Code Sec. 2-302. The board members are required to file Statement of Financial Interests (F.S. 112.3145) REF # Name and Address Position Business Phone Home Phone Term Expiration 1 Employee Elected Charles (Chase) Jamison COAB Police Department 850 Seminole Road Atlantic Beach, FL 32233 cjamison@coab.us Member 1st Term (904) 247-5859 N/A 12/31/2021 2 Employee Elected Edward (Ed) Peck COAB Police Department 850 Seminole Road Atlantic Beach, FL 32233 dcameron@coab.us Member 1stTerm (904) 247-5859 N/A 12/31/2022 3 Civilian Appointed by Commission William (Bill) T. Tomson 377 12th Street Atlantic Beach, FL 32233 williamtomson@gmail.com Chair 3rd Term (904) 853-6985 12/31/2022 4 Civilian Appointed by Commission Tim J. Anderson 824 Sherry Drive Atlantic Beach, FL 32233 tanderson@bottanderson.com Member 1st Term (904) 280-8995 (904) 861-5122 12/31/2021 5 Resident selected by Board, Confirmed by Commission Robert (Bob) Liggero 389 12th Street Atlantic Beach, FL 32233 rligge@aol.com Member 2nd Term (904) 241-9634 (904) 372-0067 (Fax) 372-0067 (Fax) 12/31/2023 Please Note: Pursuant to AB Code Sec. 2-302, “Should the length of the unexpired term be less than one (1) year, then such interim term shall not count towards the maximum number of consecutive terms.” Agenda Item #3.C. 23 Mar 2021 Page 16 of 21 1-15-21 Page 3 of 3 PENSION PROFESSIONAL SERVICES Actuarial Consultants Investment Consultants Gabriel, Roeder, Smith & Company One East Broward Boulevard Suite 505 Fort Lauderdale, FL 33301 James J. Rizzo, Senior Consultant &Actuary e-mail: Jim.Rizzo@gabrielroeder.com (954) 527-1616 ext 2107 Fax (954) 525-0083 David A. Wheeler, CFP,CIMA Senior Vice President Financial Advisor NMLS #1285367 Graystone Consulting Tampa/ Morgan Stanley 100 N. Tampa St Ste 3000, Tampa, FL 33602 Phone: +1 813 227-2061 Fax: +1 813 891-1805 David.A.Wheeler@msgraystone.com Legal Sugarman Susskind 100 Miracle Mile Suite 300 Coral Gables, FL 33134 Pedro A. Herrera, Attorney e-mail: PHerrera@sugarmansusskind.com (305) 529-2801 CITY EMPLOYEES: COMMISSION LIAISON: Deputy City Manager Kevin Hogencamp 800 Seminole Road Atlantic Beach, FL 32233 Email: khogencamp@coab.us (904) 247-5806 Fax (904) 247-5805 Pension Plan Administrator/ Staff Liaison Melissa Burns, Finance Director 800 Seminole Road Atlantic Beach, FL 32233 e-mail: mburns@coab.us (904) 247-5807 Fax (904) 247-5819 Human Resource Director Cathy Varian 800 Seminole Road Atlantic Beach, FL 32233 e-mail: cvarian@coab.us (904) 247-5890 Fax (904) 242-3498 Bruce Bole Commissioner – Seat 2 District 1308 bbole@coab.us Agenda Item #3.C. 23 Mar 2021 Page 17 of 21 Page 18 of 21 1 Bartle, Donna From:noreply@civicplus.com Sent:Wednesday, February 10, 2021 5:56 PM To:Bartle, Donna Subject:Online Form Submission #3190 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Summary of Boards and Committees Please check the box beside each Board or Committee for which you are applying: Community Development Board Date 2/8/2021 First Name Richard Last Name Schooling Address 350 3rd St Cell Phone 9046092905 Home Phone 9046092905 District District 1306 To find your district/precinct, click the following link. Link to Precinct Finder Email Address rschooling65@gmail.com Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. I have been involved with construction and infill land development for 30 years as a principle of my own company. My experience over and above building, has included petitions to town councils for zoning relief and municipal boards for land use. Also, I have had to often liase with local residents to either educate on the reality of a project or find a middle ground for strong objections. Agenda Item #4.A. 23 Mar 2021 Page 19 of 21 2 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. I have been a resident of Atlantic Beach for 5 years now. We moved here from Southern Ontario where I was a custom infill builder in a town similar to this. After a very positive experience building our home here, I have noticed that development is increasing at an exponential pace throughout the neighbourhoods. My home town followed this same path starting roughly 25 years ago. While I was involved in the new development, I was also sympathetic to residents resistant to change and preserving the identity of our town. As Atlantic Beach develops, I would like to be involved in the journey forward that combines the changes coming with the existing identity. I feel that my experiences and sensibilities will be a great asset to the Community Development Board. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in your browser. Agenda Item #4.A. 23 Mar 2021 Page 20 of 21 1-15-21 CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD 3-year terms; 3 consecutive term limit; Ord. Nos- 5-03-42, 5-15-62, and 5-18-66; Res. 18-53 Regular meetings are held in the Commission Chambers at 6:00 pm the third Tuesday of each month. The board members are required to file Statement of Financial Interests REF # NAME & ADDRESS EXP. DATE PHONE / EMAIL 1 Linda Lanier 1618 Atlantic Beach Dr. Atlantic Beach, Florida 32233 12/31/2022 (3rd term) (904) 652-3230 linda.m.lanier@gmail.com 2 Jennifer Deery Lagner 278 Seminole Road Atlantic Beach, FL 32233 12/31/2022 (1st term) 904-610-6202 lagnerjennifer@gmail.com 3 Kirk Hansen 2393 Ocean Breeze Ct. Atlantic Beach, FL 32233 12/31/2021 (1st term) Chair (904) 241-7859 (904) 910-9660 - cell schmirkley@bellsouth.net 4 James Moyer 1087 Beach Avenue Atlantic Beach, FL 32233 12/31/2022 (1st term) 847-702-8666 jmoyer@fieldsauto.com 5 Sylvia Simmons 211 Beach Avenue Atlantic Beach, FL 32233 12/31/2023 (3rd term) (904) 241-7195 Sylvia.the.gardener@gmail.com 6 Brian Joseph Major 128-4 Seminole Road Atlantic Beach, FL 32233 12/31/2021 (1st term) (904) 402-4360 brian.joseph.major@gmail.com 7 Jeff Haynie 1090 Main Street Atlantic Beach, FL 32233 12/31/2023 (*2nd term) (904) 860-8369 jghaynie@yahoo.com 8 VACANT 12/31/2023 Alternate Brenna Durden City Attorney bdurden@coab.us Amanda Askew, Planner 800 Seminole Road Atlantic Beach, FL 32233 Staff Liaison (904) 247-5841 aaskew@coab.us Valerie Jones 800 Seminole Road Atlantic Beach, FL 32233 Recording Secretary (904) 247-5800 ext. 5917 vjones@coab.us Michael “Mike” L. Waters Commissioner Seat 3- District 1306 Commission Liaison (904) 504-4656 mwaters@coab.us Note: Resolution No. 18-53 changed members’ terms. Agenda Item #4.B. 23 Mar 2021 Page 21 of 21