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11-23-20 Regular Commission meeting final agenda packet City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, November 23, 2020 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Commission Workshop on August 24, 2020. Commission Workshop - 24 Aug 2020 - Minutes - Pdf 5 - 6 1.B. Approve minutes of the Regular Commission Meeting on September 14, 2020. Regular City Commission - 14 Sep 2020 - Minutes - Pdf 7 - 46 * 1.C. Approve minutes of the Regular Commission Meeting on August 10, 2020. 08-10-20 DRAFT Regular Commission Meeting Minutes 47 - 52 * 1.D. Approve minutes of the Regular Commission Meeting on August 24, 2020. Regular City Commission - 24 Aug 2020 - Minutes - Pdf 53 - 60 * 1.E. Approve minutes of the Commission Workshop on September 21, 2020. 09-21-20 DRAFT Commission Workshop Minutes 61 - 65 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. City Manager’s Report 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY Page 1 of 220 Regular City Commission - 23 Nov 2020 COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for October 2020. Financial Report as of October 31, 2020 67 - 69 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 20-57 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING TRAINING REQUIREMENTS FOR MEMBERS OF BOARDS AND COMMITTEES AND PROVIDING AN EFFECTIVE DATE. Resolution No. 20-57 71 - 84 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-20-159 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-20-159 85 - 88 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER RECESS OF RETIRING COMMISSION OATHS OF OFFICE FOR NEW COMMISSION * A. Bruce Bole, Commissioner - Seat 2 * B. Mike Waters, Commissioner - Seat 3 * C. Ellen Glasser, Mayor - Seat 1 CALL TO ORDER OF NEW COMMISSION Page 2 of 220 Regular City Commission - 23 Nov 2020 13. COURTESY OF FLOOR TO VISITORS * 13.A. Purvis Gray and Company - Presentation of Fiscal Year 2019 Audit Report. Fiscal Year 2019 Audit Report 89 - 197 14. ACTION ON RESOLUTIONS 14.A. RESOLUTION NO. 20-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE ADDITIONAL BODY-WORN CAMERAS. Resolution No. 20-56 199 - 204 15. MISCELLANEOUS ITEMS FOR ACTION * 15.A. Accept the 90-Day Calendar (December 2020 - February 2021) 90 -Day Calendar 205 - 208 * 15.B. Reappointments to Various Boards and Committees Reappointments to Various Boards and Committees 209 - 220 16. ANNOUNCEMENTS/COMMENTS 17. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may n eed a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 220 Page 4 of 220 Commission Workshop August 24, 2020 MINUTES Commission Workshop Meeting Monday, August 24, 2020 - 5:30 PM via Videoconference ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Blythe Waters, Commissioner - Seat 3 (District 1307) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 5:30 PM. Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order, the meeting was held via videoconference. 1. TOPIC A. Public Comment Mayor Glasser requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the platform who wish to speak. Mr. Cimon reported there were no speakers. DCM Hogencamp reported there were no written comments received. Mayor Glasser closed Public Comment. B. Discussion CM Corbin provided background of Ordinance No. 65-20-41 as detailed in the staff report included in the agenda packet. He stated this draft includes revisions in response to significant input from the July 24th Workshop and comments from CA Durden. Planning and Community Development (PCDD) Amanda Askew reviewed the changes made, as included in the agenda packet. She requested Commission feedback regarding the revised draft ordinance. Page 1 of 2 Agenda Item #1.A. 23 Nov 2020 Page 5 of 220 Commission Workshop August 24, 2020 Discussion and questions ensued regarding the City Attorney's legal fees in relation to drafting of this ordinance, language in Sec. 19-4, throughout Sec. 19-6 and the colors and strikethroughs in the document being confusing. CA Durden spoke regarding the uncertainty of the strike though of Sec. 19-17. Mayor Glasser emphasized the need to clarify. Discussion continued regarding suggestions to the proposed ordinance for staff to further address or revise. Interim Chief Vic Gualillo spoke regarding enforcement mechanisms for this ordinance. Enforcement will remain flexible as to not infringe on First Amendment rights. Discussion ensued regarding size and types of assemblies, streamlining the application process, defining planned vs. unplanned, including the definition of riots, non vs. for- profit events, and whether or not to add picketing back into the ordinance. CA Durden emphasized the ordinance remaining content neutral. Chief Gualillo spoke regarding public safety issues regarding picketing and regulations for the Commission to consider, such as regulation of prohibited items. There was CONSENSUS for restrictions of dangerous items regarding picketing. Further discussion and recommendations to be discussed at Regular Commission Meeting following this workshop. ADJOURNMENT Mayor Glasser adjourned the meeting at 6:32 P.M. Attest: _____________________________ Date Approved Donna L. Bartle, City Clerk Ellen Glasser, Mayor Page 2 of 2 Agenda Item #1.A. 23 Nov 2020 Page 6 of 220 Regular City Commission September 14, 2020 MINUTES Regular City Commission Meeting Monday, September 14, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Mayor Glasser. CALL TO ORDER: Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order, the meeting was held via videoconference. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop on May 18, 2020. 1B. Approve minutes of the Commission Workshop on June 15, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Florida League of Cities 2020 Home Rule Hero (CM Corbin) CM Corbin reported that Mayor Glasser has received recognition by the Florida League of Cities for being a 2020 Home Rule Hero. He presented a video by the Florida League of Cities thanking the recipients for their assistance in the defense and protection of municipal Home Rule. Page 1 of 40 Agenda Item #1.B. 23 Nov 2020 Page 7 of 220 Regular City Commission September 14, 2020 Mayor Glasser added that Jacksonville Beach Mayor Charlie Latham, Sandy Golding and Neptune Beach City Attorney Zach Roth also received the recognition of being 2020 Home Rule Heroes. PUBLIC COMMENT Mayor Glasser gave brief instructions regarding public comments. Bob Cimon, IT Senior Systems Engineer called on each registered speaker. Rick Carper spoke regarding item 3C.Police Chief Confirmation. He stated he is in support of the recommendation of Vic Gualillo for Police Chief. He also spoke regarding item 9A. First Reading on Ordinance No. 20-20-157. He listed items he had hoped the budget would include which would be useful to residents reviewing it. He suggested waiting on included City projects until impacts due to COVID-19 are better known. He questioned specific revenues and funds. He suggested the Commission consider an increase to the Stormwater Utility Fee. John Stinson spoke regarding the topic of politicians getting caught on a hot mic. He reported details regarding a live facebook post, he named the speakers and he expressed the importance of civility and respect. DCM Hogencamp stated written comments were received from one person, Terri Lynn Ray (which are attached hereto and made part of this official record as ATTACHMENT A). DCM Hogencamp read the written comments into the record. Mayor Glasser closed the Courtesy of the Floor. ATTACHMENT A - Written Comments, Regular Commission Meeting, September 14, 2020 3 CITY MANAGER REPORTS 3A. City Manager’s Report • Recreation/Event Standards for COVID-19 • Art Republic Recreation/Event Standards for COVID-19 CM Corbin stated we are looking at a variety of different sources of data for guidance in decisions. He stated we have a team working on this. Art Republic CM Corbin presented slides which included examples of Art Republic's work and a brief overview of the plans for Atlantic Beach. He stated this project is in line with Commission Priorities. There was discussion and questions regarding funding of the murals, hiring international artists instead of our local artists, our grant writing firm and the NEA grant. Page 2 of 40 Agenda Item #1.B. 23 Nov 2020 Page 8 of 220 Regular City Commission September 14, 2020 CM Corbin stated he would move forward. The Commission emphasized that this project be done in collaboration with our local artists. CM Corbin reported that paid parking is live; no issues have been reported. Commissioner Norris requested a report on funds received from paid parking and the yearly report on the pilot program. 3B. Accept the 90-Day Calendar (October through December 2020) There was CONSENSUS to accept the 90-Day Calendar. Item 4. was moved to before Item 3C. 3C. Police Chief Confirmation (This item was taken out of sequence and acted on later in the meeting.) 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Proclamation Recognizing Constitution Week (Mayor Glasser) Mayor Glasser provided a brief overview of the Proclamation recognizing Constitution week The Proclamation is to be displayed at the library. Commissioner Norris • Requested review of public input regarding installing LED lighting in Rose Park and how the lighting would affect nearby houses. Commissioner Anderson • Congratulated Mayor Glasser on her Local Home Rule Hero award. • Encouraged citizen participation in candidate forums and clarified that Campaign Finance Law does not apply unless the candidate was paying or being paid by the organization. • Requested that the Flex Pay Policy be formalized and put into the City's Policy manual. • Thanked the City for being proactive in encouraging citizens to remove signs placed in rights-of-way due to the safety implications. • Stated she is looking forward to Royal Palms setback solutions. • In favor of returning to in-person meetings. Mayor Glasser • Expressed recognition and respect for BJ Lester who passed away last week. • Responded to John Stinson's public comments regarding the accidental Facebook live audio recording. She stated she strongly believes in the civility pledge. Page 3 of 40 Agenda Item #1.B. 23 Nov 2020 Page 9 of 220 Regular City Commission September 14, 2020 3C. Police Chief Confirmation (This item was taken out of sequence and acted on at this time.) CM Corbin presented a slide which included Interim Chief Vic Gualillo's accomplishments and recommended the Commission to appoint Commander Vic Gualillo as the Director of Public Safety/Chief of Police. Human Resource (HR) Director Cathy Varian instructed on the process for doing this. She provided a brief history of the Police Chief position. Interim Chief Gualillo expressed love and enjoyment for his 29 year career in Atlantic Beach. MOTION: To Confirm the appointment of Commander Vic Gualillo as the Director of Public Safety/Chief of Police for the City of Atlantic Beach. Motion: Cindy Anderson Second: Brittany Norris Commissioner Anderson expressed her excitement for being able to be the one to make the motion to confirm him. She described him as professional, kind, and always willing to help. She stated she is grateful, and excited for him. Commissioner Kelly concurred with Commissioner Anderson. Commissioner Norris is in favor of promoting from within, and stated she hopes this to carry through to other departments. She commended him for continuing his training. Commissioner Waters concurred with the other commissioners comments. She expressed the importance of Community Policing and stated that Interim Chief Gualillo works hard on this and is the right person for the job. Mayor Glasser read emails she received in support of the appointment. She spoke regarding working closely with him through the last 6 months dealing with COVID. She stated he has earned this over and over and over again, and we benefit from having him. She congratulated him on graduating the FBI academy. She stated it is an honor to be able to put his appointment to Police Chief forward. Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. Page 4 of 40 Agenda Item #1.B. 23 Nov 2020 Page 10 of 220 Regular City Commission September 14, 2020 CM Corbin reported the swearing in ceremony to take place at 9:00 am September 23 in the Commission Chamber. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Declare the 2001 Bobcat 753 Skid-Steer Loader VIN#515839481 as surplus so that it may be traded in. MOTION: To approve the Consent Agenda as written. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. Recommendation for Appointment to the Environmental Stewardship Committee-District 1312 Member (Commissioner Norris) Commissioner Norris reported on the recommendation as detailed in the agenda packet. MOTION: To appoint Barbie Brooksher to the Environmental Stewardship Committee to fill an unexpired term as a District 1312 member effective immediately. Motion: Blythe Waters Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. Page 5 of 40 Agenda Item #1.B. 23 Nov 2020 Page 11 of 220 Regular City Commission September 14, 2020 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING A 3% SALARY INCREASE FOR THE CITY CLERK, RETROACTIVE TO 10/1/2019, AND AUTHORIZING THE PAYMENT OF RETROACTIVE PAY. Mayor Glasser read the Resolution by title. HR Director Varian reported on the recommendation as detailed in the agenda packet. Commissioner Norris asked how often the Charter Officer contracts should be reviewed. It was determined that there is no requirement, but it is an option to review them yearly. Mayor Glasser reported that CC Bartle has requested to have her contract reviewed. MOTION: To adopt Resolution No. 20-34. Motion: Brittany Norris Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 20-35 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF NEW EMERGENCY GENERATORS AND AUTOMATIC TRANSFER SWITCHES FOR THE PUBLIC WORKS BUILDING, CITY HALL AND THE CAMELIA STREET LIFT STATION. Mayor Glasser read the Resolution by title. CM Corbin reported on this recommendation as detailed in the agenda packet. All questions were answered. MOTION: To adopt Resolution No. 20-35. Motion: Cindy Anderson Second: Blythe Waters Ellen Glasser For Page 6 of 40 Agenda Item #1.B. 23 Nov 2020 Page 12 of 220 Regular City Commission September 14, 2020 Cindy Anderson (Moved By) For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Public Hearing and First Reading on Ordinance No. 20-20-157, establishing the Operating Budget for Fiscal Year 2020-2021. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021. Mayor Glasser read the Ordinance by title. CM Corbin presented a PowerPoint titled Fiscal Year 2020-21 Budget Commission Hearing #1 September 14, 2020 (which is attached hereto and part of this Official Record as ATTACHMENT B). Finance Director (FD) Melissa Burns reported on slide 17. , the long term projections of total revenues and expenditures. Mayor Glasser opened the Public Hearing and requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the platform who wish to speak. Mr. Cimon reported one speaker, Rick Carper. Rick Carper wished to comment that adding LED lighting at the Rose Park soccer field is not in the Parks Master Plan yet it is included in the Budget. DCM Hogencamp stated written comments were received from one person, Terri Lynn Ray (which are attached hereto and made part of this official record as ATTACHMENT A). DCM Hogencamp read the written comments into the record during Courtesy of the Floor earlier in the meeting. Mayor Glasser closed the Public Hearing. MOTION: To adopt Ordinance No. 20-20-157 as read by title. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris thanked staff for being responsive to input and questions. She stated the chapter descriptions in the budget were helpful. Commissioner Waters commended the City Manager for presenting a balanced budget Page 7 of 40 Agenda Item #1.B. 23 Nov 2020 Page 13 of 220 Regular City Commission September 14, 2020 without removing revenue from the General Fund. She expressed the importance of infrastructure and stormwater drainage and stated this budget reflects that. Commissioner Anderson concurred with Commissioner Waters and thanked staff for making the budget easy to understand. She encouraged citizens to look through it, it is available online. Commissioner Kelly stated this budget process was instructive and allowed her to understand more about how we decided what went into the budget. She is happy with the final product. Mayor Glasser commended CM Corbin and FD Burns for their first budget process with Atlantic Beach. She thanked them for being responsive and the great work. Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. CM Corbin thanked FD Burns for helping him through this process while simultaneously resolving our missing money situation, and juggling an audit. ATTACHMENT B - Fiscal Year 2020-21 Budget Commission Hearing #1 September 14, 2020 9B. Ordinance No. 65-20-41, Introduction and First Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, REPEALING 19-3, AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLIES, PARADES, AND SPONTANEOUS RESPONSE TO A CURRENT EVENT FOR FIFTY (50) PERSONS FOR MORE; ADDING SECTIONS 19-5 THROUGH 19-11 TO PROVIDE DEFINITIONS, PROCESSES, NOTICES AND REGULATIONS FOR SPONTANEOUS EVENTS, VIOLATIONS, PICKETING AND SEVERABILITY; RENUMBERING SECTIONS 19-5 THROUGH 19-7 AS SECTIONS 19-12, 19-13 AND 19-14; REPEALING SECTION 21-3, PERMIT REQUIRED FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Planning and Community Development Director (PCDD) Amanda Askew provided a background and overview of the Ordinance as detailed in the agenda packet. Page 8 of 40 Agenda Item #1.B. 23 Nov 2020 Page 14 of 220 Regular City Commission September 14, 2020 CA Durden requested PCDD Askew to present the highlighted additional staff recommendations for the Ordinance (which are attached hereto and made part of this Official Record as ATTACHMENT C). PCDD Askew reported on the highlighted recommendations and requested Commission feedback. Commissioner Anderson expressed being uncomfortable voting on this Ordinance today without review and inclusion of the additional staff recommendations. CA Durden advised a motion to defer would be allowed. MOTION: To defer Ordinance No. 65-20-41 until next meeting, September 26, 2020, when changes are incorporated. Motion: Cindy Anderson Second: Brittany Norris Discussion and questions ensued regarding requested revisions and further recommendations to the proposed Ordinance. CA Durden spoke regarding case law and the need for language changes to provide clarification. There was further discussion regarding consideration of resident impact, scenarios possibly affected by the proposed Ordinance; such as paddle outs, and fees being an impediment to free speech. Mayor Glasser expressed continued concerns in the proposed Ordinance. Interim Chief Gualillo spoke regarding enforcement mechanisms and procedures. Commissioner Waters expressed additional concerns regarding the application fees and this Ordinance becoming difficult for citizens to understand. She requested staff to streamline it. CA Durden advised regarding case law and provided her suggestions regarding picketing. Interim Chief Gualillo spoke regarding application fees. Commissioner Norris stated the $100 fee is excessive. The Commission requested the Fee Schedule be reviewed and revised. CM Corbin requested more time for staff to prepare an updated draft, possibly further out than the next meeting. Page 9 of 40 Agenda Item #1.B. 23 Nov 2020 Page 15 of 220 Regular City Commission September 14, 2020 CC Bartle informed the Commission that they may reconsider the initial vote. CA Durden concured and explained the process to reconsider. Cindy Anderson (Moved By) For Brittany Norris (Seconded By) For Ellen Glasser For Blythe Waters For Candace Kelly For Motion passed 5 to 0. MOTION: To reconsider the vote on Ordinance No. 65-20-41. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson Against Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 4 to 1. MOTION: To defer Ordinance No. 65-20-41 to the October 12, 2020 regular Commission meeting. Motion: Brittany Norris Second: Blythe Waters Brittany Norris (Moved By) For Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Motion passed 5 to 0. ATTACHMENT C - Additional Staff Recommendations 10 MISCELLANEOUS BUSINESS 10A. Review and Discuss Proposed Small Business Grant Relief Program CM Corbin provided a brief summary and asked DCM Hogencamp to report on Page 10 of 40 Agenda Item #1.B. 23 Nov 2020 Page 16 of 220 Regular City Commission September 14, 2020 preliminary ideas for the program, which are detailed in the agenda packet. CM Corbin requested Commission and community feedback. Discussion ensued regarding the scoring matrix. There was CONSENSUS to move forward. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle congratulated Mayor Glasser for Home Rule Hero and Chief Gualillo for his appointment to Chief of Police. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Anderson reiterated her request to return to in-person meetings. Commissioner Norris is in favor of continuing with Zoom meetings. She requested to see the setbacks in Royal Palms come back on the agenda. Commissioner Waters also requested to see setbacks in the Royal Palms come back on the agenda, stated there are benefits to in-person and Zoom meetings. Mayor Glasser also requested to see the setbacks in Royal Palms back on the agenda, she agreed there are benefits to in-person and Zoom meetings, but is in favor of returning to in- person meetings. She spoke of her high regard of Commissioner Waters and briefly mentioned John Stinson's Public Comments. CM Corbin stated he believed the easiest course of action on the Royal Palms setbacks is for each individual property owner, if they chose to relax their setbacks, to replat their lot with the building set back lines reflected and illustrated on the replat. He reported mailers and public outreach will be forthcoming. CA Durden spoke regarding the process and is in agreement with CM Corbin on his proposed course of action on the topic. He is in favor of our next meeting being held in-person. Staff continues to monitor COVID case numbers and to work on standards for returning to in-person meetings. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:51 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ______________________________ Date Approved Page 11 of 40 Agenda Item #1.B. 23 Nov 2020 Page 17 of 220 Page 12 of 40 Agenda Item #1.B. 23 Nov 2020 Page 18 of 220 ATTACHMENT A September 14, 2020 MinutesPage 13 of 40Agenda Item #1.B.23 Nov 2020Page 19 of 220 Page 14 of 40 Agenda Item #1.B. 23 Nov 2020 Page 20 of 220 Fiscal Year 2020-21 Budget Commission Hearing #1 September 14, 2020 ATTACHMENT B September 14, 2020 Minutes Page 15 of 40Agenda Item #1.B.23 Nov 2020Page 21 of 220 ATTACHMENT B September 14, 2020 Minutes Page 16 of 40Agenda Item #1.B.23 Nov 2020Page 22 of 220 Budget Version 4 Highlights •The proposed budget is balanced, considering projected revenues, expenses and reserves, and maintains the City’s property tax rate at 3.2285 mills. •For the first time in many years, staff is not proposing to rely on the General Fund fund balance to balance the budget. •The General Fund fund balance of $5,283,312 is 11% greater than the 25-percent City-policy requirement. ATTACHMENT B September 14, 2020 Minutes Page 17 of 40Agenda Item #1.B.23 Nov 2020Page 23 of 220 Budget Version 4 Highlights •Improvements have been made to this year’s budget document •Table of contents with corresponding page numbers •Glossary of definitions •Department summaries •Long-term financial projections •Explanations for budget elements •Funds transfer summary •Capital outlay summary •These enhancements make the budget more user-friendly than previous versions. ATTACHMENT B September 14, 2020 Minutes Page 18 of 40Agenda Item #1.B.23 Nov 2020Page 24 of 220 Budget Version 4 Highlights •The total revenues (on Page 2) are projected to increase by $73,154 • •The total expenses (on Page 2) are projected to increase by $1,271,555 •The increase in expenses is largely attributable to backlog of public utilities maintenance projects coming online. •Without these projects, the budget would reflect an increase of only $51,669. Only $7,725 of that increase would be from the General Fund. •This budget includes $494,653 projected revenue loss from Utility Franchise Fees and revenues we receive from the State due to COVID-19. ATTACHMENT B September 14, 2020 Minutes Page 19 of 40Agenda Item #1.B.23 Nov 2020Page 25 of 220 Pg. 2 ATTACHMENT B September 14, 2020 Minutes Page 20 of 40Agenda Item #1.B.23 Nov 2020Page 26 of 220 Pg. 3 ATTACHMENT B September 14, 2020 Minutes Page 21 of 40Agenda Item #1.B.23 Nov 2020Page 27 of 220 Pg. 17 ATTACHMENT B September 14, 2020 Minutes Page 22 of 40Agenda Item #1.B.23 Nov 2020Page 28 of 220 Public Utilities Proposed budget increase of $1.5M •New development requiring improved Fire Flow •Required Critical Maintenance Activities: Lift Station Repairs Force Main Repairs •System Improvements: Odor & Corrosion Control Selva Marina Force Main Extension Septic to Sewer - Marsh Oaks •Donner Road Rebuild: Replace Emergency Outfall Line Replace Donner LS Force Main ATTACHMENT B September 14, 2020 Minutes Page 23 of 40Agenda Item #1.B.23 Nov 2020Page 29 of 220 Pg. 118 Capital Improvement Outlay ATTACHMENT B September 14, 2020 Minutes Page 24 of 40Agenda Item #1.B.23 Nov 2020Page 30 of 220 Public Works Parks Projects •Pavilion at Tideview Preserve •Pavilion at Howell Park •Replace Canopy at the end of walkway at Sunset Pier •Change all Tennis Courts and pickle ball courts lighting to LED at Donner Park •Lighting at the Rose Park Soccer Field •Donner Park Improvements Streets Projects •Complete three different projects on Seminole and have an 8’ bike path from Atlantic Blvd. to the City Hall •Milling and paving City Streets (approx. $200K to 300K) •Donner Road Reconstruction Project ATTACHMENT B September 14, 2020 Minutes Page 25 of 40Agenda Item #1.B.23 Nov 2020Page 31 of 220 Pg. 118Capital Improvement Outlay ATTACHMENT B September 14, 2020 Minutes Page 26 of 40Agenda Item #1.B.23 Nov 2020Page 32 of 220 Pg. 118Capital Improvement Outlay ATTACHMENT B September 14, 2020 Minutes Page 27 of 40Agenda Item #1.B.23 Nov 2020Page 33 of 220 General Fund Reserves At-A-Glance General Fund Operating Budget $14,864,480 % of General Fund General Fund Reserves (Restricted) $3,716,720 25% General Fund Reserves (Unrestricted) 1,566,592 11% General Fund Reserves TOTAL $5,283,312 36% * Projected balance as of 9-30-21 ATTACHMENT B September 14, 2020 Minutes Page 28 of 40Agenda Item #1.B.23 Nov 2020Page 34 of 220 Available Funding Sources Fund Potential Projects Projected Balance Tree Protection Tree planting/preservation $8,442 Convention Development Tax Acquisition and development of parks, lifeguard stations and/or athletic fields; tourism promotion 2,758 Local Option Gas Tax 67,622 Better Jacksonville Tax Share Transportation; environment/quality of life/ targeted economic development/public facilities 1,715,407 ATTACHMENT B September 14, 2020 Minutes Page 29 of 40Agenda Item #1.B.23 Nov 2020Page 35 of 220 Projected Fund Balances 9-30-21 Fund Potential Projects *Projected Balance General Fund Reserves (Restricted)$3,716,720 General Fund Reserves (Unrestricted)1,566,592 Public Utilities 5,981,899 Stormwater Reserves Drainage 957,908 Better Jax Transportation; quality of life / economic dev. / public facilities 1,715,407 Sanitation 1,533,972 Local Option Gas Tax Road and drainage systems 67,622 Tree Protection Tree planting/preservation 8,442 Convention Development Tax Park acquisition/dev.; lifeguard stations; ballfields; tourism promo 2,758 •Projected balance as of 9-30-21 ATTACHMENT B September 14, 2020 Minutes Page 30 of 40Agenda Item #1.B.23 Nov 2020Page 36 of 220 ATTACHMENT B September 14, 2020 Minutes Page 31 of 40Agenda Item #1.B.23 Nov 2020Page 37 of 220 ATTACHMENT B September 14, 2020 Minutes Page 32 of 40Agenda Item #1.B.23 Nov 2020Page 38 of 220 9-14-20 Additional Staff Recommendations 01369515-2 1 ORDINANCE NO. 65-20-41 AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I. GENERAL PROVISIONS, REPEALING 19-3, AMENDING SECTION 19-4 SPECIAL EVENTS TO INCLUDE PUBLIC ASSEMBLIES, PARADES, AND SPONTANEOUS RESPONSE TO A CURRENT EVENT FOR FIFTY (50) PERSONS FOR MORE; ADDING SECTIONS 19-5 THROUGH 19-11 TO PROVIDE DEFINITIONS, PROCESSES, NOTICES AND REGULATIONS FOR SPONTANEOUS EVENTS, VIOLATIONS, PICKETING AND SEVERABILITY; RENUMBERING SECTIONS 19-5 THROUGH 19-7 AS SECTIONS 19-12, 19-13 AND 19-14; REPEALING SECTION 21-3, PERMIT REQUIRED FOR PARADES AND PROCESSIONS IN CHAPTER 21 TRAFFIC AND MOTOR VEHICLES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. WHEREAS, the City Commission desires to amend regulations as part of Chapter 19 of the Code of Ordinances to include parades; and WHEREAS, the City is always mindful of rights of citizens to assemble and participate in free speech, and intends to ensure that any regulation of the use of public property and streets is tailored to serve a significant governmental interest to balance the same with the peace, tranquility, health, safety and welfare of its citizens, and conservation of City resources; and WHEREAS, the City Commission of the City of Atlantic Beach desires to add additional safeguards to protect persons, citizens, businesses and organizations when participating in special events, public assemblies, parades and spontaneous responses to a current event without regulating the content of such events; and WHEREAS, it is believed that closing of City streets or use of City owned properties should be regulated for safety purposes; and WHEREAS, the City Commission of the City of Atlantic Beach is concerned that without permits and regulations special events, public assemblies, parades or spontaneous responses to current events with fifty (50) or more people will be disruptive to traffic patterns, and put the attendees in conflict with vehicular traffic; and WHEREAS, the City Commission of the City of Atlantic Beach is concerned that without prior knowledge and permitting procedures, city services including fire, police, transportation, utilities and other public services regularly provided in the City of Atlantic Beach will not be adequate to cover the special events, public assemblies, parades or spontaneous response of fifty (50) or more people; and WHEREAS, the City Commission of the City of Atlantic Beach desires to only require permits for groups of fifty (50) or more persons for special events, public assemblies, parades, and spontaneous responses to current events; and WHEREAS, the City desires to regulate these groups at special events, parades and public assemblies to ensure the safety of those people participating in such events as well as non-participants and the City; and WHEREAS, the City is concerned that the City’s narrow streets will pose safety concerns for groups of fifty (50) or more persons, cause disruptions in vehicular, pedestrian and bicyclist traffic patterns, delay emergency response times; and WHEREAS, the City is concerned about parking impacts from large parades, special events, public assemblies and spontaneous events; and ATTACHMENT C September 14, 2020 Minutes Page 33 of 40 Agenda Item #1.B. 23 Nov 2020 Page 39 of 220 9-14-20 Additional Staff Recommendations 01369515-2 2 WHEREAS, the City Commission desires to lessen the impacts from parades, special events, public assemblies and spontaneous events on environmental sensitive areas; and WHEREAS, the City desires to prohibit the use of dangerous materials during parades, special events, public assemblies and spontaneous events; and WHEREAS, in light of the adoption of this ordinance the City Commission finds that it is necessary and appropriate to repeal Section 21-3, Permit Required for Parades and Processions in Chapter 21, Traffic and Motor Vehicles; and WHEREAS, the City Commission considered this Ordinance after proper public notice and comments from staff and the public. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, THAT: SECTION 1. Repeal, Amend and Adopt. Article 1 of Chapter 19, Streets, Sidewalks and Other Public Places, of the Code of Ordinances of the City of Atlantic Beach, Sections 19-3 through 19-12 are hereby repealed, amended and adopted to read as follows: Sec. 19-3.- Repealed and reserved. Section 19-3 of the Code of Ordinances, Closing of streets for various events, is hereby repealed in its entirety and Section 19-3 is hereby reserved. Sec. 19-4. - Special Events, Public Assembly, Parades and Spontaneous Responses to Current Events. All special events, public assemblies, parades, and spontaneous events as defined herein are required to obtain a permit in accordance with sections 19-4 through 19-9. These same sections shall not be applicable to any recurring events which are subject to an annual lease with the City which has been expressly approved by the City Commission. The provisions of Chapter 5 shall govern any special events or public assemblies of less than 50 people proposed at public park and beach locations. which are held on public property must adhere to the following rules and regulations: (1) All special events taking place on public property must have a permit from the city manager before any such events take place. The city manager may attach to the permit those requirements he may deem necessary to protect the public and city's interest. (2) All parties interested in staging a special event must provide insurance for the event in amounts set by the city manager. The [parties staging such] event may be required to take out additional insurance naming the city as the beneficiary. (3) All parties staging an event may be subject to a performance bond set by the city manager to insure [that] the City Ordinance Code and permit requirements are upheld by the event. (4) All requirements set by the city manager as part of his written approval of the event must be upheld by the event. Failure to do so may result in a closing of the event by the public safety director or the police chief. (5) All special events permitted by the city manager must be sponsored by a nonprofit corporation for a charitable purpose. Any special event to be held by a for-profit corporation must have prior approval by the city commission. (6) Before any request for a special event is permitted, those responsible for the event must fill out an application form available through the city recreation department. (7) All financial information and records which may be related to the event will be made available to the city finance director for his or her review. (8) All parties staging a special event are required to abide by the City Code and the Florida Statutes. Failure to do so will require the event to be cancelled. (9) No sales of any kind will be permitted on the ocean beach area. ATTACHMENT C September 14, 2020 Minutes Page 34 of 40 Agenda Item #1.B. 23 Nov 2020 Page 40 of 220 9-14-20 Additional Staff Recommendations 01369515-2 3 Sec. 19-5. - Definitions. Notwithstanding the definitions contained in Sec. 19-1, the following words, terms and phrases, when used in Sec. 19-4 through 19-9, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning. Appeals official means a special magistrate or person appointed by the city manager. Parade means an athletic event, march, procession or other similar activity occurring in the street consisting of fifty (50) or more persons, animals, vehicles or things, or any combination thereof, that reasonably anticipated to or disrupts the normal flow of traffic, pedestrians or bicyclists upon any public street. A police-escorted funeral procession previously approved by the chief of police shall not constitute a parade. Permit official means the city manager or person or persons designated by the city manager as being responsible for issuing and revoking permits. The city manager may designate different persons as the permit official for different categories of permitted events and for different facilities or locations. Public assembly means: (1) A gathering of fifty (50) or more persons which may obstruct the normal flow of traffic, pedestrians or bicyclists taking place in a single location; or (2) A gathering of fifty (50) or more persons at City Hall, a city park or any other city-owned property taking place in a single location. Sidewalk means that portion of the street right-of-way which is used by pedestrians and may be paved or unpaved. Special event means a function, gathering or occasion of fifty (50) or more persons, which aims to generate money for a charitable purpose for a community group, individual or not-for-profit entity, which stages the special event. Does not include city-sponsored initiated events. Street means the entire width between property or right-of-way lines of every way or place of whatever nature, when any part thereof is open to the use of the public as a matter of right, for the purposes of vehicular, pedestrian or bicyclist traffic, including without limitation, that portion that is known as the shoulder of the roadway and the curb. Sec. 19-6. – Special event, public assembly and parade permits processes. (a) Permit required. No special event, public assembly or parade is permitted unless a permit allowing such activity has been obtained and remains valid pursuant to Sections 19-4 through 19-9. In no event will sales of any kind be permitted on the ocean beach area, (b) Permit application. Except as provided for in Sections 19-7 and 19-8 for spontaneous events, an application for a special event, public assembly or parade permit shall be submitted in writing on a form prescribed by the permit official at least 30 sixty (60) days before the commencement of the event. The application must contain the following: (1) The name, address and telephone number for the person in charge of the proposed event and the name of the organization with which that person is affiliated or on whose behalf the person is applying (collectively "applicant"); (2) The name, address, and telephone number for an individual who shall be designated as the responsible planner and on-site manager for the event; (3) The date, time, place, location and/or route of the proposed event, including the location and time that the event will begin to assemble and completely disband, and any requested street closings; (4) The anticipated number of persons and vehicles, and the basis on which this estimate is made; ATTACHMENT C September 14, 2020 Minutes Page 35 of 40 Agenda Item #1.B. 23 Nov 2020 Page 41 of 220 9-14-20 Additional Staff Recommendations 01369515-2 4 (5) A list of the number and type of animals that will be at the event and all necessary health certificates for such animals; (6) Information regarding planned stops, routes, additional equipment/vehicles used, list of any food and drink to be sold or provided, copies of any applicable licenses required to conduct proposed activities or to use proposed equipment, details of any noise amplification, electrical, structural, port-a-potties, tents, sanitation, lighting, generators, number and location of traffic, bicyclist and pedestrian barricades and other control measures, the number of traffic control, security, clean-up and other support personnel anticipated to be needed and to be supplied by the applicant, site plan to show amenities such as stages, special effects, decorations, signage, and any other particular activities or equipment intended to be used or to occur as part of the parade, special event or public assembly; (7) Payment of a nonrefundable application fee of $100.00. (8) The applicant must be 18 years old or older or if the applicant is an organization it must be authorized to conduct business in the State of Florida. (9) Upon preliminary approval, the applicant must provide a properly executed indemnification agreement, furnish evidence of general liability insurance in the amount of one million ($1,000,000.00) dollars per occurrence with the city named as an additional insured performance bond and pay any requisite fees pursuant to subsection (d) herein. (c) Permitting criteria and conditions. To the extent permitted by law, an application for special events, parades and public assemblies (but not for spontaneous events which are regulated under Sections 19-7 ad 19-8 herein), may be denied or revoked for any of the following reasons: (1) The application is not fully completed and executed, or the application fee has not been paid; (2) The applicant has not tendered indemnification agreements, insurance certificates, performance bond, or paid any requisite fees pursuant to subsection (d) herein; (3) The applicant has previously violated the terms of a special events, public assembly or parade permit issued to or on behalf of the applicant. (4) The applicant has on prior occasions damaged city property and has not paid in full for such damage; (5) A fully executed application has been submitted to the city prior to the time the subject application was submitted for the same or over lapping time and location for which a permit has been or will be granted to a prior applicant, authorizing uses or activities which do not reasonably allow for multiple occupancy of the particular location; (6) The proposed event would conflict with previously planned programs organized or conducted by the city and previously scheduled for the same or overlapping time and place; (7) The applicant has not complied or cannot comply with applicable licensure requirements, ordinances or regulations concerning the sale or offering for sale of any food, drink, goods or services at the event; (8) The use or activity intended by the applicant is prohibited by law; (9) Nothing in this section shall authorize the permit official to deny or revoke a permit based upon political, social, or religious grounds or reasons, or based upon the content of the views expressed. (d) Costs and fees. (1) The cost of the permit will be the application fee, plus the costs of traffic and parking control and cleanup costs, as estimated by the permit official taking into consideration the following: . i. the route to be taken and the location of the proposed event; ii. the date, time of day, and length of time that the event is to take place; ATTACHMENT C September 14, 2020 Minutes Page 36 of 40 Agenda Item #1.B. 23 Nov 2020 Page 42 of 220 9-14-20 Additional Staff Recommendations 01369515-2 5 iii. the day of the week proposed; iv. the duration of the event; v. the estimated number of people who will attend; vi. the extent, location and number of the road closures; vii. the general vehicular, pedestrian and bicyclist traffic conditions in the area requested, both vehicular, bicyclist and pedestrian. Special attention is given to the rerouting of the vehicles, pedestrians or bicyclists normally using the requested area; viii. the number of marked and unmarked intersections along the route requested and detour route if applicable, together with the traffic control devices present; ix. the anticipated weather conditions or any declared states of emergency; x. whether alcohol will be served, live music offered, or retail sales stations provided, and the number and location of alcohol service stands, music stages, and retail stands; and xi. whether there are any other events or special circumstances within the City which could affect traffic and parking. (2) In lieu of costs and fees to the applicant, the City may require the applicant to directly provide the required personnel and services to cover the traffic and parking control and clean-up costs. (3) The permit official may waive such costs and fees upon submittal of reasonable evidence demonstrating an inability by the applicant to pay such costs and fees. In the event the fee estimate is higher than the actual costs incurred by the city, a refund will be issued to the applicant within 30 (thirty) days. The permit fee shall not include the cost of police protection for public safety. (e) Time and notice of decision. Except as provided for in Sections 19-7 and 19-8 for spontaneous events, the permit official shall issue an approval or denial of an application within 14 days of receipt of a complete application or such longer period of time as may be agreed to by the applicant. A notice of denial or revocation must be reviewed by the City Attorney prior to issuance and shall clearly set forth the grounds upon which the permit was denied or revoked and, where feasible, shall contain a proposal for measures by which the applicant may cure any defects in the application or otherwise to procure a permit. Where an application is denied because the proposed event would conflict with another event that has or will be approved, the permit official shall propose an alternative space, if available for the same time, or an alternative time, if available for the same place. (f) Appeals. Except as provided in 19-7 and 19-8 pertaining to spontaneous events, the following provisions apply: (1) An applicant may appeal any conditions contained in a permit issued by the city or the denial or revocation of an application in writing within ten (10) days after notice of the permit, or the denial/revocation has been received. The appeal must state the reasons the applicant believes the permit condition(s) or the denial or revocation does not comply with sections 19-4 through 19-6. Within seven (7) days of receipt of an appeal, or such longer period of time agreed to by the applicant, the appeals official shall hold a hearing on whether to issue the permit or uphold the condition complained of, or the denial or revocation. The hearing shall be de novo. The applicant and the city shall have the right to present evidence at said hearing. The appeals official may approve, approve with conditions, or deny the application based solely on the criteria set forth in this section. The appeals official shall render a decision on the appeal within seven (7) days after the date of the hearing. (2) The decision of the appeals official is subject to review in the courts of competent jurisdiction in Duval County. (g) It shall be unlawful for any person to violate any provision of this Section. Sec. 19-7. - Notice to hold a spontaneous event in response to current event. ATTACHMENT C September 14, 2020 Minutes Page 37 of 40 Agenda Item #1.B. 23 Nov 2020 Page 43 of 220 9-14-20 Additional Staff Recommendations 01369515-2 6 (a) Notification required. The organizer of a parade, special event, or public assembly held in response to a current event (hereinafter “spontaneous event”) that the organizer knows or should reasonably know that the event will be attended by a group of fifty (50) or more persons, shall submit written notice to the permit official at least 48 hours before the beginning of the spontaneous event. The notice shall include the following information: (1) The name, address and contact telephone number for the organizer of the spontaneous event; (2) The name, address and contact telephone number of the person submitting the notice of intent if different from the organizer; (3) The name of the organization or group sponsoring the spontaneous event, if applicable; (4) The location and route (if applicable) where the spontaneous event is to take place; (5) The date and time the spontaneous event will begin and end; and (6) The anticipated number of participants, and the basis on which this estimate is made. (b) Receipt of notification. Upon notice of intent given in accordance with subsection (a), the permit official shall promptly, but in no event more than 24 hours from submittal of the notice, issue a receipt of notice. The receipt shall contain all information stated in the notice. The organizer shall be responsible for maintaining the receipt, and shall present it when so requested by a law enforcement officer. (c) It shall be unlawful for any person to violate any provision of this Section. Sec. 19-8. – Regulations for spontaneous events in response to a current event. (a) Spontaneous events may be conducted on public sidewalks or other city-owned areas normally reserved for pedestrian movement, including easements and rights-of-way, and shall not be conducted on the portion of a street used primarily for vehicular traffic. Spontaneous events may be conducted in city parks during normal park hours. (b) Spontaneous events shall not block or obstruct pedestrian or vehicular traffic or the free passage of pedestrian or vehicular traffic into any driveway, pedestrian entrance, or other access to buildings, which abut the public sidewalks for periods of time longer than fifteen (15) minutes. (c) If more than one group submits a notice of intent to hold a spontaneous event to gather at the same time at or near the same location, the permit official may, without regard to the purpose or content of the message, assign each group a location to hold the spontaneous event. Priority of location shall be based upon which group submitted a complete notice of intent first. (d) Spontaneous events may not take place at a location and timeframe for which the City has received an application for an event prior to submittal of the notice of intent for a spontaneous event. (e) Spontaneous events shall be subject to all applicable local, state and federal laws including, but not limited to, the following: (1) The City's noise ordinance; (2) Obstructing justice; (3) Weapons; and (4) Disorderly conduct. (e) Nothing in this section prohibits a law enforcement officer from issuing a command to disperse in accordance with F.S. 870.04 in the event of a riot or disorderly conduct by an assemblage of three or more persons. (f) It shall be unlawful for any person to violate any provision of this Section. ATTACHMENT C September 14, 2020 Minutes Page 38 of 40 Agenda Item #1.B. 23 Nov 2020 Page 44 of 220 9-14-20 Additional Staff Recommendations 01369515-2 7 Sec. 19-9. – Special Events, public assembly, parade and spontaneous events – violations. (a) It shall be unlawful to unreasonably hamper, obstruct, impede, or interfere with an event authorized pursuant to Sections 19-4 through 19-8. (b) It shall be unlawful for the operator of a motor vehicle to drive between vehicles or persons comprising and participating in an event authorized pursuant to Sections 19-4 through 19-8. (c) Spectators or persons attending or participating in a special event, public assembly, parade or spontaneous event shall be subject to all applicable local, state and federal laws including but not limited to Chapter 790 in the Florida Statutes. (d) Nothing in this section prohibits a law enforcement officer from issuing a command to disperse in accordance with F.S. 870.04 in the event of a riot or disorderly conduct by an assemblage of three (3) or more persons. (e) It shall be unlawful to bring or possess dangerous or hazardous materials including but not limited to weapons, explosives, flammable materials, bricks, rocks, and sharp objects at special events, public assemblies, parades and spontaneous events. (f) It shall be unlawful for any person to violate any term or condition of a permit issued pursuant to Sections 19-4 through 19-8. (g) Violations of the provisions of Sections 19-4 through this Section 19-9, shall be punishable as provided for in Section 1-11 of the City’s Code of Ordinances. 19-10. – Picketing. (a) As used in this Section: 1. The terms “picket,”or “picketing” means any assembly of one or more persons, who, through conduct, speech or other form of expression, criticize, protest or complain about any matter in which a particular person, group of persons or type of person is specifically targeted for protest, complaint or criticism, and where such assembly stands, loiters, congregates or mills before or about a dwelling unit in which a person who is a target or subject of such picket resides or is perceived to reside. One or more persons may be considered picketing within the meaning of this Section even if the message being communicated is intended to be heard or seen by persons in addition to the resident or residents inside a dwelling unit. 2. The term “dwelling unit” shall mean a building or portion thereof that is designed for residential occupancy, and shall include single-family homes, zero lot line residences, townhomes or connected homes, and duplexes, and other single and multi-family dwelling units. (b) It shall be unlawful for any person to picket within a buffer area of fifty (50) feet from the property line of a dwelling unit within the city. (c) Penalty. It shall be unlawful for any person to violate any provision of this Section and any violation shall be punishable as provided for in Section 1-11 of the City’s Code of Ordinances. Any person violating this section shall be issued a citation and fined fifty dollars per violation payable within ten days of issuance of the citation. Sec. 19-11. – Severability. If a court of competent jurisdiction at any time finds any provision of Sections 19-4 through 19-10 to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the Code and the remaining provisions of the referenced Sections shall remain valid and in full force and effect. SECTION 2. Renumbering of Sections 19-5 through 19-7 and Reserving Sections 19-15 through 19-19. Sections 19-5 through 19-7 are hereby renumbered as sections 19-12, 19-13, and 19-14 respectively. Further Sections 19-15 through 19-19 remain reserved. SECTION 3. Repealing and reserving Section 21-3, Permit Required for Parades and Processions. ATTACHMENT C September 14, 2020 Minutes Page 39 of 40 Agenda Item #1.B. 23 Nov 2020 Page 45 of 220 9-14-20 Additional Staff Recommendations 01369515-2 8 Section 21-3 of the Code of Ordinances, Permit Required for Parades and Processions, is hereby repealed in its entirety and Section 21-3 is hereby reserved. SECTION 4. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 5. Severability. If a court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and effect. SECTION 6. Effective Date. This Ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this ___ day of ____, 2020. PASSED by the City Commission on second and final reading this ___ day of ____, 2020. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney ATTACHMENT C September 14, 2020 Minutes Page 40 of 40 Agenda Item #1.B. 23 Nov 2020 Page 46 of 220 Regular City Commission August 10, 2020 MINUTES Regular City Commission Meeting Monday, August 10, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE Invocation lead by Commissioner Anderson. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. Due to extraordinary circumstances, the meeting will be held via videoconference, pursuant to Governor Desantis's Executive Order Number 20-69 and COAB Emergency Order. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on May 11, 2020. 1B. Approve minutes of the Commission Workshop on May 11, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. IT Senior Systems Engineer, Bob Cimon, called on each speaker. Rick Carper requested a list of individual projects with costs be included in the proposed budget for the September 1st Commission meeting. He had additional questions regarding project costs, completion of the Parks Master Plan, and pension funds. He recommended the Page 1 of 6 Agenda Item #1.C. 23 Nov 2020 Page 47 of 220 Regular City Commission August 10, 2020 City hire outside assistance for completion of the Parks Master Plan and for evaluati on of pension fund contributions. He also spoke regarding Item 4A. Lily Street. He is not in favor of using the City's Ad Valorem funds to remove property from the tax rolls. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. City Manager’s Report CM Corbin reported on the following: • Parks Master Plan is on the Environmental Stewardship Committee (ESC) agenda for tomorrow night. He encouraged the Commissioners to participate in the meeting. • Beginning discussions on Advanced Disposal's contract, whether to extend or go out with a Request for Proposals (RFP). CM Corbin stated information will be forthcoming. • Work on creating Quasi-Judicial Procedures for the City remains in progress. He requested CA Durden to report. CA Durden reported that research has been done and procedures are being finalized. The procedures will govern hybrid proceedings that will allow for in- person open chamber attendance as well as virtual participation. She stated that the procedures will include time frames, order of meetings and a required applicant waiver. She stated the procedures will be presented for Commission review as early as the next Commission meeting. She spoke regarding upcoming quasi-judicial proceedings. CM Corbin clarified hybrid as the ability for participation via Zoom or in Chambers. Per Mayor Glasser's request; CM Corbin provided status of re-opening City Hall and hopes to have the lobby open to the public next week. CC Bartle provided a correction that the ESC meeting referred to by CM Corbin earlier in his report is scheduled for Wednesday at 6:00 PM, rather than tomorrow. City Manager's Report cont'd: • Paid Parking is on track and should be operational next month. • Commission recommendations are in progress at 18th Street, and will include: bike racks and a painted stripe pedestrian path on the south side, two parking spots split in half and turned into islands on the north side, and providing easy access to trash cans. He stated he hoped the changes will help and welcomed public input. • Police Security camera update. He requested Interim Chief Gualillo to report. Interim Police Chief Vic Gualillo reported vendor selection for the camera system are in progress. He stated he hoped the cameras to be in place within 60 to 90 days. Page 2 of 6 Agenda Item #1.C. 23 Nov 2020 Page 48 of 220 Regular City Commission August 10, 2020 Discussion and questions ensued regarding 18th Street. CM Corbin reported the changes in progress are within the cost share amount. Commission requested staff to continue to review the handicap spots at 18th and 19th Street. CM Corbin reported they will review and reconfigure if needed. 3B. Accept the 90-Day Calendar (August through October 2020) Commissioner Kelly spoke regarding the appreciation dinner for our Boards and Committees. She stated it usually happens in October and requested staff to advise on how to make it work during COVID. There was CONSENSUS to accept the 90-Day Calendar. 3C. Budget Update CM Corbin reported no updates at this time. He informed the Commission that he provided them with the Public Works list of Contractual Services today and welcomed them to reach out to him with any questions or clarifications. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Lily Street Discussion (Commissioner Waters) Video Link Commissioner Waters shared a short video of the Lily Street property, the link and photos are included in the agenda packet. Commissioner Waters provided details regarding the location, accessibility to the parcel for kayaking, and it being of private ownership. She spoke of prior discussion to create a land procurement policy and the option to include this property into the undeveloped holdings that make up our park land on the march side. She suggested Commissioners to visit the property, and stated Mr. Abdullah would happily provide a tour. She requested Commission consideration now that we have a better idea of our revenues. Discussion and questions ensued regarding the ability to develop or preserve, access, and boundaries. Commissioner Waters requested feedback on whether to proceed. Commissioner Norris is in favor of moving forward with an appraisal. CA Durden provided input regarding the process for next steps according to statute. Further discussion ensued. Mayor Glasser reported previous asking price was in the $300,000's. Commissioner Kelly was in favor of an appraisal and more information. Commissioner Waters was in favor of moving forward. Page 3 of 6 Agenda Item #1.C. 23 Nov 2020 Page 49 of 220 Regular City Commission August 10, 2020 Commissioner Norris was in favor of an appraisal and more information. Commissioner Anderson was not in favor of pursuing further. Mayor Glasser was in favor of an appraisal and more information. There was a CONSENSUS to move forward with the appraisal and more information. Commissioner Kelly reminded Commission of the opening of schools and commended the work done on the budgets. Commissioner Norris echoed Mr. Carper's concern with bringing clarity to the projects in the budget. Commissioner Anderson thanked interim Chief Gualillo for his work on the changes in policies and procedures and mentioned the variances in cell phone expenses among departments. She requested CM Corbin provide her additional information on our cell phone policy, including protocols for security and usage. Mayor Glasser appreciated CM Corbin providing fluidity in the budget process, expressed concern with school reopening's and thanked those on the front lines. She requested suggestions for helping local businesses struggling through COVID. She sent out best wishes to Officer Tim Stafford, who was injured in the Panera incident. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, ACCEPTING AND ADOPTING THE UPDATED DUVAL COUNTY LOCAL HAZARD MITIGATION STRATEGY DOCUMENT. Mayor Glasser read the Resolution by title. CM Corbin requested Interim Chief Gualillo to report. Interim Chief Gualillo provided an overview as detailed in the agenda packet. He thanked the City of Jacksonville for looking out for the entire county and thanked our city departments. He introduced Noah Ray, Emergency Preparedness Supervisor, with Page 4 of 6 Agenda Item #1.C. 23 Nov 2020 Page 50 of 220 Regular City Commission August 10, 2020 the City of Jacksonville Fire and Rescue Department. Mr. Ray explained the purpose and goals, which include identifying hazards to which Duval County is vulnerable, then identifying actions to minimize or avoid the impacts of those hazards. He provided additional overview of updates to the Local Mitigation Strategy (LMS), as detailed in the agenda packet. Commissioner Norris requested the link with additional information referred to by Mr. Ray. Commissioner Kelly requested information regarding cybersecurity. IT Senior Systems Engineer, Bob Cimon reported we have a comprehensive plan in place which includes staff training, and incorporation of end point security systems. MOTION: To adopt Resolution No. 20-29 as read. Motion: Brittany Norris Second: Cindy Anderson Ellen Glasser For Cindy Anderson (Seconded By) For Blythe Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 70-20-20, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE V, ADDITIONAL HOMESTEAD EXEMPTION; AMENDING SECTION 20-82, ADDITIONAL HOMESTEAD EXEMPTION; INCREASING THE AMOUNT OF THE ADDITIONAL HOMESTEAD EXEMPTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin provided a brief summary of the Ordinance as detailed in the agenda packet. Mayor Glasser opened the Public Hearing. There were no speakers or comments. Mayor Glasser closed the Public Hearing Page 5 of 6 Agenda Item #1.C. 23 Nov 2020 Page 51 of 220 Regular City Commission August 10, 2020 MOTION: To adopt Ordinance No. 70-20-20 as read. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Cindy Anderson For Blythe Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Corbin noted his upcoming days off. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:55 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ______________________________ Date Approved Page 6 of 6 Agenda Item #1.C. 23 Nov 2020 Page 52 of 220 Regular City Commission August 24, 2020 MINUTES Regular City Commission Meeting Monday, August 24, 2020 - 6:30 PM via Videoconference INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Norris led the invocation. CALL TO ORDER: Mayor Glasser called the meeting to order at 6:34 PM. City Clerk Bartle called the roll. Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order, the meeting was held via videoconference. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on May 26, 2020. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor. Mayor Glasser asked Senior Systems Engineer, Bob Cimon, if there were any speakers who wished to speak. There was one speaker, Rick Carper. Rick Carper, former Public Works Director and candidate for Mayor, spoke regarding the DRAFT Parks Master Plan. He stated the proposal included an inventory and history of COAB Page 1 of 8 Agenda Item #1.D. 23 Nov 2020 Page 53 of 220 Regular City Commission August 24, 2020 parks and suggested to prioritize and provide cost estimates of the proposed projects. DCM Kevin Hogencamp reported there were no written comments received. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. City Manager’s Report CM Corbin reported on the following: • Reported he has received positive feedback regarding changes to 18th, bike racks, trash cans and bike/pedestrian lane. • Recreation, Police and Human Resource Departments are developing after school programs and events in accordance with CDC guidelines and Florida Department of Health recommendations. • Development of traffic calming device guidelines/procedures are in progress. • City Hall has reopened implementing precautions to curtail COVID-19, sneeze guards, facemasks, hand sanitizing stations, masks, and scanner in Building Department for eliminating paper plans. • Requested the Commission to move up the Parks Plan discussion as several staff and members of the ESC Subcommittee are present; however, Mayor Glasser, requested to keep discussion as scheduled. 3B. Accept the 90-Day Calendar (September through November 2020) There was CONSENSUS to accept the 90-Day calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Women's Equality Day Proclamation (Mayor Glasser) Mayor Glasser spoke about the Proclamation designating August 26, 2020 as Women's Equality Day in Atlantic Beach in honor of the 19th Amendment granting women the right to vote. Commissioner Anderson reported a decrease of COVID-19 cases for the past five weeks, and requested to return to in-person Commission meetings for increased citizen participation regarding the proposed budget. She also requested CM Corbin and staff to investigate the Royal Palms setback change. Mayor Glasser spoke regarding COVID-19, citizen participation with virtual meetings and congratulated Michelle Cook on her victory as the next Sheriff of Clay County. She proposed implementing a grant program for COAB businesses impacted financially by COVID. CM Corbin reported that staff has prepared a draft proposal regarding small business Page 2 of 8 Agenda Item #1.D. 23 Nov 2020 Page 54 of 220 Regular City Commission August 24, 2020 grants for internal review. Mayor Glasser requested input and discussion ensued. Commissioner Anderson stated she is not comfortable with the grant idea, due to the difficulty in judging who is or is not most in need. She suggested considering a tax rebate. Finance Director (FD) Melissa Burns reported that the City does not collect taxes and would have to contact the property appraiser or the tax collector to determine feasibility. Commissioner Kelly suggested to create a priority criteria rewarding businesses in AB as well as those who also employee citizens of Atlantic Beach. Commissioner Waters is supportive of the grant proposal. Commissioner Norris is open to hear about criteria used to determine the awards. Mayor Glasser suggested inviting the Commissioners to the Business zoom meeting to determine next steps. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for July 2020. 6B. Declare the list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. MOTION: To accept Consent Agenda Motion: Blythe Waters Second: Brittany Norris Ellen Glasser For Cindy Anderson For Blythe Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. Page 3 of 8 Agenda Item #1.D. 23 Nov 2020 Page 55 of 220 Regular City Commission August 24, 2020 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 20-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AWARDING A $42,790 CONTRACT TO ADVANTAGE PLUMBING TO MAKE REPAIRS TO THE POLICE DEPARTMENT DRAIN LINE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Interim Police Chief Gualillo provided a summary of the recommendation as detailed in the staff report included in the agenda packet. All questions were answered. MOTION: To adopt Resolution No. 20-30 as read. Motion: Brittany Norris Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 6 to 0. 8B. RESOLUTION NO. 20-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE TWO POLICE FLEET VEHICLES DURING THE 2019-20 FISCAL YEAR Mayor Glasser read the Resolution by title. CM Corbin provided a summary of the Resolution as detailed in the agenda packet. He requested Interim Police Chief Gualillo to report. Mayor Glasser asked if these two vehicles had been budgeted for purchase next year. Interim Police Chief Gualillo explained that there is surplus salary money left in the Page 4 of 8 Agenda Item #1.D. 23 Nov 2020 Page 56 of 220 Regular City Commission August 24, 2020 police budget from FY 2020 to fund the two vehicles. He stated that this would reduce the request for next year's budget by two cars. MOTION: To adopt Resolution No. 20-31 as read. Motion: Cindy Anderson Second: Brittany Norris Ellen Glasser For Cindy Anderson (Moved By) For Blythe Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8C. RESOLUTION NO. 20-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE PROCEDURES FOR HYBRID COMMUNICATIONS MEDIA TECHNOLOGY (CMT) QUASI-JUDICIAL HEARING PROCEDURES AND ACKNOWLEDGMENT AND WAIVER OF RIGHTS. Mayor Glasser read the Resolution by title. CM Corbin provided a summary of the Resolution as detailed in the agenda packet. PCDD Askew addressed the Commission and spoke regarding the procedures for handling hybrid quasi-judicial hearing procedures as outlined and attached in the agenda packet. CA Durden reported that the procedures would only be applicable during virtual proceedings. There was discussion regarding adding language to the Resolution that the procedures will only be used "during declared State of Emergency by the Governor’s office". CA Durden clarified that this Resolution is limited to this declared state of Executive Order 20-179 and suggested adding the additional language of "as may be extended" into the first "WHEREAS" clause after Executive Order 20-179. There was further discussion regarding the purpose for the Resolution and the ability for the waiver applicant to defer the September 28, 2020 meeting. Mayor Glasser does not wish to see deferments continued. Page 5 of 8 Agenda Item #1.D. 23 Nov 2020 Page 57 of 220 Regular City Commission August 24, 2020 MOTION: To adopt the Resolution No 20-32 with the provision to add "as may be extended" after Executive Order 20-179 in the first "WHEREAS" clause in the first paragraph. Motion: Candace Kelly Second: Blythe Waters Ellen Glasser For Cindy Anderson For Blythe Waters (Seconded By) For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 9 ACTION ON ORDINANCES None. 10 MISCELLANEOUS BUSINESS 10A. Draft 2030 Parks Master Plan - Presentation and Discussion CM Corbin provided a brief background and stated that PCDD Askew will present a review of the draft. He requested Commission to provide input on prioritization of the parks projects and next steps. PCDD Askew provided an overview of the draft 2030 parks plan, as detailed in the agenda packet. Public Works (PW) Director Scott Williams stated he prioritized projects based on those with immediate needs, followed by the walking trail around the Dog Park and amenity play area, LED lights added at Donner Park, adding pickle ball courts, reconditioning racquetball courts and installing a gazebo at Howell Park. Commissioner Norris requested contacting the North Florida Land Trust for clarification regarding Dutton and River Branch Preserve boardwalks agreements. Mayor Glasser inquired about the unused 2020 budgeted money for the dog park track. PW Director Williams stated that the project did not commence because the project required additional funds; he is requesting more money in next year’s budget to complete the project. Mayor Glasser requested feedback regarding the community garden. Discussion ensued regarding the quality of the soil, location, collaboration with DIG, Page 6 of 8 Agenda Item #1.D. 23 Nov 2020 Page 58 of 220 Regular City Commission August 24, 2020 and access to water. There was CONSENSUS to move forward with the community garden. Commissioner Anderson requested approximate costs on the parks projects in order to adequately prioritize. She requested consistent signage, similar to Johansen Park, in all parks and adding signage in Marvin's Garden, Donner Park's west entrance and all beach accesses. PW Director Williams replied he can get that done throughout the year. Commissioner Waters requested adding "Leave No Trace" /park rule signs to City of Atlantic Beach parks and beach accesses. Commissioner Kelly reminded everyone that this is an aspirational ten (10) year park plan. Commissioner Waters suggested our grant writers to review the list of projects and identify projects that are grant eligible for us in future years. PW Director Williams reported on grants we have right now for Donner Park. She stated she votes for the splash pad. Mayor Glasser requested to ensure the parks plan includes a section on connectivity. She expressed the need to be careful with filling our parks too full of amenities and not to create a regional go to spot in a residential community. Commissioner Anderson is in favor of the splash pad and concurred with Mayor Glasser. Commissioner Waters concurred with Mayor Glasser regarding connectivity. Mayor Glasser requested staff to provide a way for community input regarding repurposing of the racquetball courts, possibly a survey. PW Director agreed. PW Director emphasized the high yearly expenses of maintaining a splash pad but is not against it. CM Corbin and PW Director Williams to provide the Commission with a list of projects and park improvements with approximate costs. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle reported on the following: • Proposed Resolution to reflect City Clerk's 3% pay increase retroactive 10/1/2019 to be placed on the next agenda for action in addition to requesting payout of personal leave. • Reported this is qualifying week for candidates running in the Atlantic Beach 2020 elections. • Questioned when the quasi-judicial waiver request should be scheduled. Page 7 of 8 Agenda Item #1.D. 23 Nov 2020 Page 59 of 220 Regular City Commission August 24, 2020 CA Durden reported the Commission can have the appeal on September 28, 2020 at 4:30pm before the Regular Commission Meeting. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Corbin will advise regarding the time of the waiver hearing. Mayor Glasser spoke regarding CC Bartle's report. She thanked CC Bartle for all she does for the City. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:22 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor ________________________________ Date Approved Page 8 of 8 Agenda Item #1.D. 23 Nov 2020 Page 60 of 220 Commission Workshop September 21, 2020 MINUTES Commission Workshop Meeting Monday, September 21, 2020 - 5:30 PM via Videoconference ATTENDANCE: Present:Ellen Glasser, Mayor - Seat 1 Cindy Anderson, Commissioner - Seat 2 (District 1308) Blythe Waters, Commissioner - Seat 3 (District 1307) – connected at 6:14 p.m. Candace Kelly, Commissioner - Seat 4 (District 1306) Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 (District 1312) Also Present:Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at 5:30 PM. Pursuant to Governor DeSantis' Executive Order Number 20-69 and COAB Emergency Order, the meeting was held via videoconference. 1.TOPICS: PRIORITIZATION OF PARKS PROJECTS A.Public Comment Mayor Glasser requested IT Senior Systems Engineer Bob Cimon to confirm speakers on the platform who wish to speak. Mr. Cimon reported there were no speakers. DCM Hogencamp reported there were no written comments received. Mayor Glasser closed Public Comment. B.Staff Presentation COAB Parks Master Plan - Draft CM Corbin reported the budgeted amount to use towards the projects is $141,000 and is on page 118 of the budget. The line item is titled Parks Master Plan Improvements. He added that the Better Jax Fund can also be used towards park improvements, quality of life improvements, infrastructure work, land purchases, and installation of parks equipment. He reported the Better Jax Fund balance as currently over $1,700,000. CM Corbin introduced staff on hand for presentations. Planning and Community Development Director (PCDD) Amanda Askew reported on Agenda Item #1.E. 23 Nov 2020 Page 61 of 220 Commission Workshop September 21, 2020 goals of the Parks Master Plan. Public Works (PW) Director Scott Williams requested Commission feedback on priority of projects that are listed in the agenda packet. (Commissioner Waters connected at 6:14 p.m.) Cultural Arts and Recreation Director Timmy Johnson emphasized the need for additional parking at Donner Park Discussion ensued regarding clarification of the budget for the park projects, grants, and park by park priorities. City Engineer (CE) Steve Swann clarified that we can safely assume the CDBG grant money for Donner Park will be received. CE Swann to call the Neighborhoods Division tomorrow about allowance to use funding for a splash pad instead of the resurfacing, if decided. C.Commission Discussion There was lengthy discussion regarding prioritization of the recommendations for Aquatic Dog Park and Beach Accesses, page 5 of the agenda packet. Mayor Glasser emphasized the objective of this meeting is to prioritize the budget for parks improvements. In the interest of time, policy decisions should be made in a different meeting. There was discussion regarding prioritization of the recommendations for Bull Memorial Park, page 6, and Donner Park, page 7. PW Director Williams reported on the recommendation of creating additional pickle ball courts at Donner Park and reported residents have requested to please add more pickle ball courts. He reported the cost estimate as $50,000. He also suggested using the grant funds for this project. Commissioner Norris suggested to defer some of the recommendations at this park until there is adequate parking. (CE) Swann reported on costs and grant money for funding of the splash pad and projected costs at $200,000 to $300,000. He also reported he is working on a grant that could cover at least 50% of the splash pad costs. There was additional discussion regarding the recommendation of the splash pad. Mayor Glasser mentioned reaching out for assistance, and that the Rotary is interested. Discussion ensued regarding recommendations for Dutton Island Preserve, page 8 of the agenda packet. It was determined that the projects listed are small ticket items and are already in progress. PW Director Williams was commended. CPDD Askew to follow up regarding use of Tree Mitigation dollars for planting Agenda Item #1.E. 23 Nov 2020 Page 62 of 220 Commission Workshop September 21, 2020 saltwater tolerant Cypresses at Dutton Island Preserve. PW Director Williams reported park benches, bike racks, and trash cans, are already covered and will not come out of the $141,000. CM Corbin requested CE Swann to report on the marsh study. CE Swan stated he has submitted a grant request through FEMA for funding of a marsh study. Discussion ensued regarding recommendations for Fairway Villas Park and Howell Park. PW Director Williams and Mr. Johnson provided input regarding the recommendation of installing a gazebo. Mayor Glasser expressed the need to receive public input on this before making a decision. There was discussion regarding ADA parking at our parks. Commissioner Waters concurred with Mayor Glasser regarding receiving feedback regarding installing a gazebo at Howell Park before a decision. Commissioner Kelly is in favor of installing a gazebo at Howell Park. Discussion ensued regarding recommendations for Jack Russell Park, page 7 of the agenda packet. Commissioner Waters requested consideration of a Community Garden at Jack Russell Park. CM Corbin provided feedback on a Community Garden. Discussion ensued regarding recommendations for Johansen Park, page 13 of the agenda packet. Commissioner Anderson provided input, and recommended public art. Discussion ensued regarding recommendations for Jordan Park, page 10 of the agenda packet. The recommendations were to add parking. Commissioner Kelly requested input from Chief Gualillo regarding parks and crime, specifically Jordan Park and Dutton Island. CM Corbin to follow up with the Chief. Mayor Glasser mentioned Safety Town and suggested Jordan Park as a possibility. Discussion ensured regarding Marvin's Gardens Park and Riverbranch Preserve. Mayor Glasser suggested look into our policy on naming of parks. PW Director Williams spoke regarding kayak signage. There were no comments regarding Selva Preserve. CM Corbin reported on installing bat boxes at Tide Views Preserves. Commissioner Waters stated that bat boxes are best in small groupings and suggested them for the ditch from 17th to 18th Street along Seminole Road. Further discussion ensued Agenda Item #1.E. 23 Nov 2020 Page 63 of 220 Commission Workshop September 21, 2020 regarding other recommendations. Discussion ensued regarding recommendations for Veterans Park and Waters Park, page 15 of the agenda packet. Commissioner priorities stated as follows: Commissioner Anderson - bathroom at Veterans Park, additional parking where needed, art at Johansen Park. Commissioner Kelly- parking and bathrooms where needed. Commissioner Norris - parking at Donner and Jordan Parks, splash pad if grants, ADA paved spot at Howell Park, bathroom at Veterans Park, art and more bridges at Johansen Park, mitigating tree loss, updating the kayak path signage, and a pathway to Tide Views parking lot Commissioner Waters- parking where needed, pickleball courts, bathroom at Veterans Park, kayak path signage, bike access to Atlantic Blvd, plant trees at Johansen Park, splash pad, and bike park. Mayor Glasser - parking where needed, pickleball courts, beach access signage, bathroom at Veterans Park, splash pad, bat boxes, and water bottle refill stations in the parks. Her additional recommendations require public input first. She commended staff for their work on the draft, she mentioned connectivity, and ADA access and expressed concerns regarding filling parks too full of amenities. CM Corbin requested feedback on adding a coquina drive on the north side of Jack Russell Park. Commissioners are amenable to the recommendation. Commissioner Norris mentioned that Rose Park was not on the list and recommended additional benches near the soccer field. PW Director Williams reported the LED lighting at Rose Park was a placeholder but has been deferred due to Mr. Carper’s comments regarding public input being against it. Commission requested to further research before completely scratching the project. Agenda Item #1.E. 23 Nov 2020 Page 64 of 220 Commission Workshop September 21, 2020 ADJOURNMENT Adjourned at 8:04 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved__________________________ Agenda Item #1.E. 23 Nov 2020 Page 65 of 220 Page 66 of 220 nU_._.<0$>._.P>Z._._Owm.../0: 1.Z>20.>rlmvoad ha01Onaowmaufnone Awwm01<m>=mfvuumo. <#.U<c.o_0=<¢<.u0mcamm.wcnmwo<09.-..o.Ua2www :n<0::mnwnww..ANN.VOAMM._m9Noowinmw... :nn1ncanwD_?:n.wH.N.V.mNw.mMy mI.u?:n_=...nnmMANLEULOV«A.mAo.c_m_o.m.Wn ..0<¢::au5mcanun_n...nn.mx?nansclwuu.‘9Nmmu»m_w «ZnW.30:3.303.30‘.15:m<<:unn_<WG_x.OJQ_m75.00..0_.:u<m mxU.w3Q_.c:wmUm150nm.30:aw/sW3C0mn0__mn.wQ.._.mREG.0:40::.._:O 0.<<3¢3<<¢?n:«mn0.<?.m>0<n_O:w3aoxmm53.03.2...ED:30x. 303.3. 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OEm13..o:3m:o3 _3moa3.,_o38Emcomma33.3%.m.B.nm3m3.Bm3omnno3om3<_3m3o.nmm.E_m?moo?m_moo?mmm3.8nm1§3E2583 mcoo_m3m3.B2w3333m:o3no3nm«3.3mEmQ26o?om?mmm3333m5o_o=mm.3o3.8oao<Emom3m~o3_om3mm.8.8mm m33_o<mmm33m3comm.B2no3om%o3mEm%__mmo?Emmm3mE_«:33.3838m:oo_m3m3.82.3333m.3o383319.3 3mm_333mo3ommmmo2EH?mool.Agenda Item #13.A.23 Nov 2020Page 98 of 220 n_._.<om>:.>z:nmm>n:.3ox_o> _<_>z>mm_<_mz1wu_mncmm_oz>20>z>r<m_w mm3m_<_mmzmo.~o$ ~n.o:=.:=m& mo<m33m_:-<<Em_”.:m:n.m_>3_<% zm?U830:3m<mma<mo<mw¢3mmmmcmm:.__3&nm8ao_nmQ3}m:m:Qm_U830?>m8:cmmm:3Emmc33m1NmqSim Um_o<<.EmQ3}mmmm?mamQamzaocEo<<m9"wmmocanmmmxnmmamq__.._a__a$mamqm_?m2ma_:2o<<m9“wmmocwnmm3 .£~..u.8.8m3Emn_omm9"Emmmnm_<mmaBaammEm3Umwmo.~89 w<EaEm_m=mmm.n_uoEo:o_nEmQ3}:238.20:.mmwmom?oA85wmzmn?5§<mm~3m33nm_u#m_mmmm?:.m..539 §._=&:mm~mnc_u3m:.omam3?mm.n:._nEwmv\_mmmm:<am_m~mQ.oc??zamsm.33cmmq8mnncmwmEommmmmm?.EmQ2cmmmEmmm nmE$_mmmm?8u8<Em$2338nENm:Mno:mmn:m_.E<.Emmmmmmm?mam:2m<m=mc_m_no3ncEwmm_um:&:m.>_EocmEEmQ3} 3<mm~3m33nmE8_mmmm?Gamuonmqsm?9"wm_m~mqgm?:Eocacm:93Em:Emwmmocanmmsmmama3«m_um<Eaamt.”35% cmEo<a3+33oEm«mocwnmwm_:nmEmnmE8_mmmm?Em3mm_<mm8332cmcmma8_EcEm;mEmmm=3 >tease:o_?EmQ3}2:U830?mm?oxaoax;wmuammms?qmmocanmmEm:mammcE.m98mx?m3m_532.03o::92 Em<3m<cmcmma.Em«m3m_:_:mcm_m:nm9”csamminwma:2_uomEo:..£.$m.$m3088acmmq3Bmm?Emmo<m33m3.m ozmomsmowzmmzosm8nENm:mman2820;. 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HM Agenda Item #13.A.23 Nov 2020Page 107 of 220 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF ACTIVITIES FOR THE YEARENDEDSEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR THE YEARENDED SEPTEMBER 30,2018 Program Revenues Net (Expense)Revenue and Operating Capital Changes in Net Position Charges for Grant and Grant and Governmental Business-Type ‘2018 FUNCTIONS/PROGRAMS Expenses Services Contributions Contributions Activities Activities Total Totals PRIMARY GOVERNMENT: Governmental activities: General government S 2,805,211 S 182,016 S 40,813 S 195,760 S (2,386,622)S -S (2,386,622)S (1,945,756) Public safety 6,303,138 660,112 18,656 14,427 (5,609,943)—(5,609,943)(5,028,710) Transportation 2,357,000 68,534 112,079 -(2,176,387)-(2,176,387)(1,362,304) Parks and recreation 1,652,337 77,640 —30,000 (1,544,697)-(1,544,697)(1,282,076) Conservation and resource management 23,519 —14,821 -(8,698)-(8,698)27,906 Interest on long-term debt 44,700 -~-(44,700)-(44,700)- Total governmental activities 13,185,905 988,302 186,369 240,187 (11,771,047)-(11,771,047)(9,590,940) Business-type activities Utility 7,213,069 8,905,992 -808,439 -2,501,362 2,501,362 1,706,007 Stormwater 1,609,949 894,373 --—(715,576)(715,576)(448,238) Sanitation 1,709,616 1,948,256 731,746 —-970,386 970,386 (209,719) Building code enforcement 550,492 516,385 --—(34,107)(34,107)89,030 Total business-type activities 11,083,126 12,265,006 731,746 808,439 —2,722,065 2,722,065 1,137,080 TOTAL PRIMARYGOVERNMENT S 24,269,031 S 13,253,308 $918,115 S 1,048,626 S (11,771,047)S 2,722,065 S (9,048,982)S (8,453,860) GENERAL REVENUES Taxes: Property taxes,levied for general purposes 5,519,446 -S,519,446 5,063,409 Public service taxes and franchise fees 1,819,333 -1,819,333 1,100,538 Fuel taxes levied for transportation purposes 607,300 -607,300 613,294 Discretionary Sales Surtax 924,384 —924,384 901,165 State shared revenue 1,862,114 -1,862,114 1,200,683 Investment earnings (loss)247,852 399,295 647,147 (38,997) Miscellaneous 64,041 73,091 137,132 83,346 Gain (loss)on disposal of capital assets 623 -623 - TRANSFERS 657,648 (657,648)-- Total general revenues and transfers 11,702,741 (185,262)11,517,479 8,923,438 CHANGE IN NET POSITION (68,306)2,536,803 2,468,497 469,578 NET POSITION,beginning of year 48,060,650 31,863,848 79,924,498 79,454,920 NET POSITION,end of year S 47,992,344 S 34,400,651 S 82,392,995 S 79,924,498 See accompanying notes. 13 Agenda Item #13.A.23 Nov 2020Page 108 of 220 n_._.<Om>._._.>2._._nwm>Q._._n_.ox_u> w>Sznmm_._mm._.Imo<mxz_<_mza>_.«:28 5Ommm3m_<_wmx8.Noam <<_._._._no_<=.>x>:<m.mO._.>_.m«oxmm?mswmxwo.Noam Noam 2o=-_<_m.o« 9:2».mo<m3_.:m=3_Noam «Ea35%.33.._.o3_m >mmm._.m mn::<3noo_maSm:mam3<mma3m:.Gmmb?rdmmN.wB.~dmm.mmm.$wmm.omm.Em nmm:<3:mmnm;mmmza-EbmoEumo- xmnm_<m_o_mm\:3 n:m33m«mnnocsaw:3#5E35Emb?wmo _:8«mo<m33m:8_mam3:3Swm?Nwmuwmmibmm53.3w 2388nmm<mv_m.nclmsa:5-umoV8 _:<m:.8«<3&5-¢~.a¢Nwwmmw 3283mxnmzazcwmmemmw-$3$8 Ucm#033:933%Nmwumm-Nmwuommmwmwm 23$8nmm<m_o_m.:o:-n:2m:aE8-5858 ._.O._.>_.>mmm._.mmNwmw?mmNmmeo?mHo.o?.§mmPmaoomoa _._>w:._.:mm >nno::$um<mEmman233__mE:“mmSSSBaumEobomw~m.N~\_ nosmicnsosnomamnm<mv_mw?oEmmaGbwmN58 9533:333%-NmwummNmwummNooumm omuomxmmudMama9%.».Naoa csmmwsmq8<m_.Emammbmm-Hmwmmmmmbmw ._.O._.>_._._>w__._._._mmEmxammwp?wr~$.o$$53 mczow>_.>znm zosmnmsamimu _:<m:.8«<¢NahN-SE5wwmmw 3%»?$3-$3$8 x83283: E23332-Nmoo?mNmwim35$ xomq3m_:8:m:nmmzanosmicnzos-rwnw?wrwnw?wa.amN.wNa O99nmn:m_n3_.mn$-N396Nmwmmm?wmmm O99ncwnommm-womumwwomumwN?mpo 933.23.8” no:mm2m:o:mamBmocwnm3m:mmm3m:a-dug3.95mmbwm >£m:a3” 9335.28qm<m_on3m3moboo-moboomoboo Onmwmqsm«mmm2mmw?ww?-wxnww?w.wB.?E csmmmmmsmqw.o8.m.?EH33~.m$.dmw.mE.do ._.O._.>_.mczow>_.>znmmm.$m.om~Nh?u?mdmxsmmhmmxao ._.O._.>_._._>w:._._._mm>20mczuw>_.>2nmmmNwmw?mmNumro?mHo.Ew£amPmaoboa ah mmmmnno3um:<3m:08?Agenda Item #13.A.23 Nov 2020Page 109 of 220 n_._.<Om>._._.>2._._nwm>n_._.:.o3__u> 3mno2nE>3o2Omw>E2nmmImm._.OmmO<m2_~_<_m2._.>_.328._.O._.Imm._.>._.m_<_m2._.Om2m._.vOm_._._OZ mm?mswmx8.83 52...:no_<:.>3>3<m._.O._.>_.mmO_~mm?mswmx8.~35 >3._o:3$330233«mo<m3=._m33_mn:<:.mm.3Em.?..:m3m3n23m»30.2333 mam&:m«m3»umnmcmmu E23w>_.>2nmm-._.O._.>_.mO<m_~2_<_m2._.>_.mczum 92$.mmmm?cmma33mo<m_.33m3$_mnzszmmm_.m33§%%__ _.mmo:_.nmm333.99.338.m_.m33_.mvo_.83.33mmo<m_.33m3S_33%. 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Ha Agenda Item #13.A.23 Nov 2020Page 112 of 220 CITYOF ATLANTIC BEACH,FLORIDA STATEMENT OF NET POSITION -PROPRIETARY FUNDS SEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR SEPTEMBER 30,2018 2019 Business Type Activities -Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Totals Totals ASSETS Current assets: Equity in pooled cash and investments 5 5,529,981 5 1,483,581 S 652,228 S 679,331 5 8,345,121 5 6,623,795 Cash with fiscal agent 1,173,162 175,300 --1,348,462 1,337,616 Accounts receivables,net 661,117 53,332 89,409 —803,858 668,914 Due from other governments 35,244 ~96,573 —131,817 154,115 Notes receivable -current 15,759 ---15,759 15,759 Inventory 60,763 —--60,763 - Prepaid expenses -~---60,763 Total current assets 7,476,026 1,712,213 838,210 679,331 10,705,780 8,860,962 Noncurrent assets: Restricted assets: Equity in pooled cash and investments 3,687,769 -~-3,687,769 3,236,620 Notes receivable -noncurrent 119,766 -~-119,766 121,023 Capital assets: Non-depreciable 1,934,145 1,412,286 --3,346,431 3,142,426 Depreciable,net 26,120,175 8,628,200 3,246 29,921 34,781,542 36,644,158 Total noncurrent assets 31,861,855 10,040,486 3,246 29,921 41,935,508 43,144,227 Total assets 39,337,881 11,752,699 841,456 709,252 52,641,288 52,005,189 DEFERREDOUTFLOWSOF RESOURCES I Deferred outflows related to pensions 679,914 73,270 54,748 64,070 872,002 784,131 Deferred outflows ~refunding loss 563,464 84,196 ~—647,660 755,602 Deferred outflows related to OPEB 3,849 723 -1,503 6,075 7,286 Total deferred outflows of resources 1,247,227 158,189 54,748 65,573 1,525,737 1,547,019 Continued... See accompanying notes. 18 Agenda Item #13.A.23 Nov 2020Page 113 of 220 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF NET POSITION -PROPRIETARY FUNDS SEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR SEPTEMBER 30,2018 2019 Business Type Activities -Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Totals Totals LIABILITIES Current liabilities: Accounts payable and accrued liabilities $261,539 S 192,431 $125,811 $28,494 $608,275 $452,638 Construction costs payable 6,255 -—-6,255 - Due to other governments -~-41,063 41,063 25,973 Due to other funds -~--—367,030 Unearned revenue 90,605 29,898 61,490 -181,993 181,993 Compensated absences 32,343 2,772 -9,105 44,220 139,588 Bonds and notes payable,current 1,492,547 193,968 --1,686,515 1,647,504 Total current liabilities 1,883,289 419,069 187,301 78,662 2,568,321 2,814,726 Noncurrent liabilities: Liabilities payable from restricted assets: Customer deposits 725,363 ---725,363 691,244 Interest payable 162,727 14,100 --176,827 195,826 Compensated absences 172,666 10,992 ~22,125 205,783 95,386 Other postemployment obligation payable 84,598 15,879 -33,037 133,514 141,445 Net pension liability 1,381,822 148,911 111,266 130,212 1,772,211 2,134,761 Bonds and notes payable,noncurrent portion 12,629,428 1,118,600 --13,748,028 15,434,595 Total noncurrent liabilities 15,156,604 1,308,482 111,266 185,374 16,761,726 18,693,257 Total liabilities 17,039,893 1,727,551 298,567 264,036 19,330,047 21,507,983 DEFERREDINFLOWS OF RESOURCES Deferred inflows related to pensions 333,144 35,901 26,825 31,393 427,263 174,599 Deferred inflows related to OPEB 5,743 1,078 -2,243 9,064 5,778 Total deferred inflows of resources 338,887 36,979 26,825 33,636 436,327 180,377 NET POSITION Net investment in capital assets 14,489,554 8,812,114 3,246 29,921 23,334,835 23,460,087 Restricted for: Debt retirement 280,916 -—-280,916 394,939 Renewal and replacement 250,000 —--250,000 250,000 Utility rate stabilization 400,000 ---400,000 - Utility system improvements (expendable)2,756,853 ~--2,756,853 1,900,438 Building code enforcement —--447,232 447,232 464,680 Unrestricted 5,029,005 1,334,244 567,566 -6,930,815 5,393,704 Total net position $23,206,328 S 10,146,358 $570,812 $477,153 $34,400,651 $31,863,848 See accompanying notes. 19 Agenda Item #13.A.23 Nov 2020Page 114 of 220 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF REVENUES,EXPENSES,AND CHANGESIN NET POSITION —PROPRIETARY FUNDS FOR THE YEARENDEDSEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR THE YEARENDEDSEPTEMBER 30,2018 2019 Business Type Activities -Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Totals Total OPERATING REVENUES: Charges for services Customer charges S 8,861,974 S 894,373 S 1,860,792 S 516,385 S 12,133,524 S 11,581,596 Franchise permits -—13,500 -13,500 9,500 Miscellaneous revenues 67,291 ---67,291 64,563 Total operating income 8,929,265 894,373 1,874,292 516,385 12,214,315 11,655,659 OPERATING EXPENSES: Personnel services 1,794,213 349,178 72,032 410,445 2,625,868 2,759,858 Contractual services 643,360 207,304 1,476,130 37,229 2,364,023 2,702,658 Supplies 474,547 53,949 ~6,407 534,903 447,191 Repairs and maintenance 188,756 7 5,696 29,878 224,337 202,597 Utilities 352,529 ---352,529 348,357 Depreciation 1,916,264 651,585 1,092 8,476 2,577,417 2,625,880 Intergovernmental charges 1,133,451 162,745 152,276 46,238 1,494,710 1,494,710 Other expenses 234,493 137,668 2,390 11,819 386,370 208,165 Total operating expenses 6,737,613 1,562,436 1,709,616 550,492 10,560,157 10,789,416 OPERATING INCOME (LOSS)2,191,652 (668,063)164,676 (34,107)1,654,158 866,243 NONOPERATING REVENUE(EXPENSE) Connection charges 44,018 ---44,018 61,460 Intergovernmental --731,746 -731,746 22,297 Franchise fees --73,964 -73,964 62,066 Investment earnings (loss)328,612 29,066 25,299 16,318 399,295 (19,600) Interest expense (475,456)(47,513)--(522,969)(545,711) Gain (loss)on disposal of capital assets -—---6,820 Other,net 5,800 ---5,800 - Total nonoperating revenues (expense)(97,026)(18,447)831,009 16,318 731,854 (412,668) Continued... See accompanying notes. 20 Agenda Item #13.A.23 Nov 2020Page 115 of 220 CITY OF ATLANTIC BEACH,FLORIDA STATEMENT OF REVENUES,EXPENSES,AND CHANGES IN NET POSITION —PROPRIETARY FUNDS FOR THE YEARENDEDSEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR THE YEARENDED SEPTEMBER 30,2018 2019 Business Type Activities -Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Totals Total INCOME (LOSS)BEFORECONTRIBUTIONSAND TRANSFERS $2,094,626 $(686,510)$995,685 $(17,789)$2,386,012 $453,575 CAPITALCONTRIBUTIONS I System development charges 808,439 —--808,439 663,905 Capital grants and contributions ~--—-- Total capital contributions 808,439 ---808,439 663,905 TRANSFERS Transfers in —200,000 --200,000 285,000 Transfers out (857,648)--(857,648)(902,945) Total transfers (857,648)200,000 --(657,648)(617,945) CHANGE IN NET POSITION 2,045,417 (486,510)995,685 (17,789)2,536,803 499,535 NET POSITION,beginning of year 21,160,911 10,632,868 (424,873)494,942 31,863,848 31,364,313 NET POSITION,end of year $23,206,328 S 10,146,358 $570,812 $477,153 $34,400,651 $31,863,848 See accompanying notes. 21 Agenda Item #13.A.23 Nov 2020Page 116 of 220 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF CASH FLOWS FOR THE YEARENDED SEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR THE YEARENDEDSEPTEMBER 30,2018 CASH FLOWS FROM OPERATINGACTIVITIES: Receipts from customers Payments to suppliers Payments for salaries and benefits Net cash flows from operating activities CASH FLOWS FROM NONCAPITAL FINANCINGACTIVITIES: Transfers from (to)other funds Change in amounts due from/to otherfunds Connection charges received Operating grants Franchise fees received Net cash flows from noncapital financing activities CASH FLOWS FROM CAPITALAND RELATEDFINANCING ACTIVITIES: Acquisition and construction of capital assets,net of related payables Principal paid on notes,bonds and lease obligations Interest paid on borrowings and other debt costs Proceeds from the sale of capital assets Capital contributions and impact fees received, net of change in related receivables Net cash flows from capital and related financing activities CASH FLOWS FROM INVESTINGACTIVITIES Interest on invested funds Other income Net cash flows from investing activities NET INCREASE(DECREASE)IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS,beginning of year CASH AND CASH EQUIVALENTS,end of year As shown in the Accompanying Financial Statements Equity in cash and investments Cash with fiscal agent Restricted equity in cash and investments Total cash and cash equivalents Noncash financing and investing activities: Amortization of refunding loss See accompanying notes. 22 2019 Business Type Activities -Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Total Totals S 8,846,480 S 889,512 S 1,862,370 S 531,475 S 12,129,837 S 11,685,961 (3,019,117)(435,518)(1,630,306)(116,294)(5,201,235)(5,728,267) (1,997,454)(334,471)(66,113)(413,992)(2,812,030)(2,884,219) 3,829,909 119,523 165,951 1,189 4,116,572 3,073,475 (857,648)200,000 --(657,648)(617,945) —-(367,030)-(367,030)367,030 44,018 —-~44,018 61,460 -~731,746 -731,746 ~ --73,964 ~73,964 62,066 (813,630)200,000 438,680 -(174,950)(127,389) (630,914)(273,502)-(8,135)(912,551)(1,448,870) (1,458,050)(189,506)-—(1,647,556)(1,610,153) (398,705)(35,321)~-(434,026)(469,306) ~----6,820 808,439 -22,298 —830,737 882,930 (1,679,230)(498,329)22,298 (8,135)(2,163,396)(2,638,579) 328,612 29,066 25,299 16,318 399,295 (1,268,225) 5,800 —--5,800 (19,600) 334,412 29,066 25,299 16,318 405,095 (1,287,825) 1,671,461 (149,740)652,228 9,372 2,183,321 (980,318) 8,719,451 1,808,621 ~669,959 11,198,031 12,178,349 S 10,390,912 S 1,658,881 S 652,228 S 679,331 S 13,381,352 S 11,198,031 5 5,529,981 5 1,483,581 5 652,228 5 679,331 5 8,345,121 5 6,623,795 1,173,162 175,300 —-1,348,462 1,337,616 3,687,769 --~3,687,769 3,236,620 S 10,390,912 S 1,658,881 S 652,228 S 679,331 S 13,381,352 S 11,198,031 $93,910 S 14,033 5 -5 -S 107,943 S 107,943 Continued...Agenda Item #13.A.23 Nov 2020Page 117 of 220 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30,2019 WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30,2018 2019 Business Type Activities —Enterprise Funds Building Code 2018 Utility Stormwater Sanitation Enforcement Total Totals Reconciliation of operating income (loss)to net cash provided (used)by operating activities: Operating income (loss)S 2,191,652 S (668,063)S 164,676 S (34,107)S 1,654,158 S 866,243 Adjustments to reconcile operating income to net cash provided (used)by operating activities: Depreciation expense 1,916,264 651,585 1,092 8,476 2,577,417 2,625,880 Increase)decrease in inventory and prepaids -----(47,936) increase)decrease in accounts receivable (118,161)(4,861)(11,922)-(134,944)(5,730) increase)decrease in notes receivable 1,257 --—1,257 - increase)decrease in amounts due from other governments ~——15,090 15,090 11,092 ncrease (decrease)in accounts payable 8,019 126,155 6,186 15,277 155,637 (276,653) Increase (decrease)in compensated absences 8,565 4,033 -2,431 15,029 (11,688) ncrease (decrease)in customer deposits 34,119 ---34,119 38,232 increase)decrease in OPEB related deferred outflows 970 39 -202 1,211 (5,762) increase (decrease)in the total OPEB liability (8,951)1,088 —(68)(7,931)3,797 ncrease (decrease)in OPEB related deferred inflows 1,922 474 —890 3,286 5,778 Increase)decrease in pension related deferred outflows ' F (42,010)(20,590)(14,944)(10,327)(87,871)177,764 ncrease (decrease)in the net pension liability (354,842)5,492 2,901 (16,101)(362,550)(440,398) ncrease (decrease)in pension related deferred inflows 191,105 24,171 17,962 19,426 252,664 146,148 Increase (decrease)in unearned revenue and other -————(13,292) Net cash flows from operating activities S 3,829,909 S 119,523 S 165,951 S 1,189 S 4,116,572 S 3,073,475 See accompanying notes. 23 Agenda Item #13.A.23 Nov 2020Page 118 of 220 n_._.<om>._._.>2._._nmm>n_._._#oao> m._.>._.m_<_m2._.om_n_ucn_>x<2m._.uom?oz mm3m_<_mmxmo.83 <<_._.Ino_<:.>x>:<m._.O._.>_Immommm3m_<_mmxmo.85 >mmm._.m nmm:mamSm:mnS<m_m:.B Ucm#032:3mo<m33m:.G >nnEmm583m _:<mm.3_m:.Bmm3:<m_cm O93mmmmw +03.mmmm? _._>w__._._._mm Ucm.8Q2 .wo.8__._mE_Emm zm._.uomioz x83232:3350:93%: vmsaos._.:.m» mcsqm BS85 mSwimm.axiom -Swomm wwdono.3» w~.8w.mdwrm?umw -EN wwdwmwmwNoS.3~ Hbmmm$m.w$ HfmmmSwwsw m.w~.Em.S.u.mwbm?bwm mammnno3nm:<3m:28. 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Iw—u..wOmN_AUm.:mul~/xnmnwnia?1$rmv_uON_Tn?um-umomAUUWn—0Ommm0:__©Nduwnmn-J x/<G—.:..?mmm0_u?n_r._?n—HO-.7\~O5n_Nv?UGO._&Np¥VD....>.._..O(<EEN:7\—®O..m.._Mmm‘n:E:.<m~V.MO_wm&E_¢.u10.4—OE5405WNEHQ3:ans.0NH340?wm?HWNWGH?um?nm... nCO-5HDmmMmO?120-.mJ\Wmniim.Zan?l?mSnnnwm.0Sawm0~—On_:~nn_n—5..mlP~70 ..=O:p3O»:uqw?cwnvs. —wCUO_mu_J205$ —N_mOA!<:<:w2U>.H-02">—un:.O<?£90OCLUNVhUN—01_n—N—.—.O..Uncw-dcnu.MONOnT..OCWI—n.0U..r_m:.%NON— >..:..>O:7\:wZ.n."C~<~Wv~O-.«.50.?uO_,1:.3wmMmO:OOLUEKhumi??awu.CUQOWE.-_u?..MONO.._uH0_.—Mw_.. _unW..:N_.v\NON _v W.m<lw<<~wU-w<D1-.<_<->2>D_wn?||n|.Agenda Item #15.A.23 Nov 2020Page 205 of 220 MAYOR AND COMMISSION Dec 51 VD-n MONDA\Tl ESD~\\FRlI)\\S»‘\TL‘RD‘\\ CARAC Mtg Due Date for Magistrate 6 pm I22’14 Agenda Hearing 2 pm 6 S 9 10 1l 12 Newsletler Due 1 ESC Mtg (Mayor)6 pm \ 13 I4 Special Ca?ed 15 I6 I"18 19 Meeting »Appaal ‘Esc ‘ Hearina 4 pg:Subcommittee Commission Mtg 6:30 pm 6:30 pm (lnvoc A Kelly) ‘ 20 21 ,22 23 24 25 M Commission W°?<Sh0P City Omces City Offices 69“;Closed Closed (TCHIHUVC) 27 28 2‘)30 31 7 Due Date for 1/11 Agenda Agenda Item #15.A.23 Nov 2020Page 206 of 220 New Year’:Dny City Of?ces Cloned 6:30 pm 218Agenda (Iuvoc-Bole) 1)C0ulIiuioIPIiolitySei?ngmedingIIeedltobescIedul:d Agenda Item #15.A.23 Nov 2020Page 207 of 220 MAYOR AND _COM1Vl1SSION 15 President‘:Day City Omen Closed Agenda Item #15.A.23 Nov 2020Page 208 of 220 >?_wZ.v>u.:m_<-u wHHw—<un.H...H-wnvW43 U>.:w" Z-mama.-29-v>.H.w" -W>O~?hu~?AVF:I:Un WCUDHHN nWuHn°H<H_‘Hw2HV>1HN°zu >uH.H;>AUFN7\h.-W2H:mn uuuwdwu-w¢<u.u.vWKOuA.<_<->Z>Au~w—w 03.4Cu.>uHr»?z.HnO_w_w>OE 05.4OO7E<EwMn02~<n-wuw.H.H7~AU HNHWWOHWH. u?n???ominluoinm3/Nwlo?mnwo?nnumEMF.nu03a3..una@Gm UOUUWH5WWGQO.05%HUGE» zO<0~5.u?u,.4.MONO ~4D<?..E.v0~.Nu.MONO >9Wm~/—O<0H-.-Una.AC:MONO.3.5WONHQgmaf??~N.w<m@<<Oonnp?numnn??Qw_<_WnUnmmw??mwnwnw CF-Iuu.WnHHHnu?wudwv??mc<—..Om0noawnwk?miwO!Uaomuw?mvon3.MONOwon.95000D0nE~ .w..:U_o%oom.V??mwnvuuWONHQomAn??mn??wnO-1~wO,G.OE_nEHN—gmNEEwN0O~.?NnmOE >n<mmo..<0033300A0>§nv.?..O=.:.:C:#v.HvO.<0~O~u::w-1.9wo??nmAOHVWV.WSQ .w:<r.o::..n:»w_wnnu(<NHn—m-whyAUG:-—.lm»A0?Amwovmamn??nm?970mo:o<<m:m ».000uHu3._05nuNnmO5mO!-.GEm._uOT..n..3n:nm, Zuni-OW03~..l\H».n.?0nm<0HN‘mI.”?m°In HHO-inns:-HANGu?uwuu«%5960Hvwn? —NNv~W~..WH~Qm~W¢nn0~.Qlmvwo?.U—\~\NCN _ HN\wH\NONU Aumw?onM=n0unGEOQ—\u\NONHHN\w~\NONN mmwwnn.-HM:OEHEMGEOQ—\_\NON—~N\W _ \NONU Wux~<mWWmaao?mOunwM~\~\NON~~N\w~\NONnw H0:53:10GUN.VH\~\NCN—~N\w—\NDNw Hlm-Hnw?AU~..mHy—u0-.».:—Q—n~FMWAHW~\—\NDN__~\w~\NONA _/Amw?mno?wunds.-uO<<u40Nmw?M _ 2\NCN_—N\wH\NONm— UNH—mnW—GAHl...v.<D.—.-nu..uOOwFWMAHQ~\~\NONuHN\wH\NONA. .wmnEoWHOOWMEG-.mw?W~\~\NON~ANxwH\NON& MWHWHHWOHOUWWOHO_\~\NON~unxwiwona HVGUOHPTK/Hun—.—.0¢<WmwnuH _.\u\NONu _ Mxm _ \NONA 13.98mmnoccamn..::umnr u??w??nvmis-.I?—.-‘zu?nmn0m0H<0W5maggots.nag«umSwnnnuE7040. 3U3”?:::»nm0»;E902O<.Z.HESWOn??n?l? 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