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07-21-99v• CITY OF ATLANTIC BEACH CULTURAL ARTS BOARD - July 21,1999 1. Call meeting to order 2. Approval of minutes 3. Old Business: a. Budget for the coming year - Nancy DeCandis b. First Night - Nancy DeCandis c. Classes - teaching help - Jeanelle Wagoner d. Grants - Alice Gartland e. Space for the arts f. Concert in the Park -Karin Clark - October 10 from 5 to 7 p.m. at Jack Russell Park - tentative • New Business: a. Mural on wall in park - Rosemary Fletcher is MINUTES OF is CULTURAL ARTS ADVISORY BOARD MEETING July 21, 1999 A regular meeting of the Cultural Arts Advisory Board was held Wednesday, July 21, 1999, in the City Hall Commission Chambers. Present were Chairperson Alice Gartland, Nancy DeCandis, Rosemary Fletcher, Janelle Wagoner, Mayor Suzanne Shaughnessy and Staff Member Susan Dunham. The meeting was called to order by Chairperson Alice Gartland at 6:58 p.m. Approval of Minutes Nancy DeCandis motioned to accept the Minutes of the meeting of June 23, 1999, as written. Rosemary Fletcher seconded and the motion carried. Cultural Arts Budeet Nancy DeCandis advised the Board that Timmy Johnson had put $4,000 in the Cultural Arts Board budget but that a formal request would have to come from the Board. Nancy DeCandis moved to request $4,000 from the City of Atlantic Beach. Alice Gartland seconded the motion, which passed unanimously. Mayor Shaughnessy asked Susan Dunham to make sure the back-up information to the $4,000 request is updated in case any of the City Commissioners have questions. Summer Art Classes Nancy DeCandis relayed that 10 people are enrolled in the drawing class and 13 people are enrolled in the pottery class. This is the number of children that they were anticipating. Alice Gartland suggested offering free classes for those who cannot pay. These classes would be offered on a first-come, first served basis. Mayor Shaughnessy offered two suggestions: 1) setting up a scholarship fund to accept private donations, or 2) have the City of Atlantic Beach underwrite the cost. After School Proerams Mayor Shaughnessy stated that Donner Park and Jordan Park would be offering after-school programs. The ultimate goal is to get as many after-school programs in as many areas as possible. Mayor Shaughnessy asked Janelle Wagoner if there were any students at Douglas Anderson who were at a level that they might be able to teach a small group. Janelle Wagoner stated that there a lot of students who are in the National Honor Society or National Art Honor Society who need community service hours. So, she thought getting students to teach after-school programs might be a possibility. First Nieht Nancy DeCandis distributed the First Night budget to the Board members. Changes to the budget that need to be approved at the First Night meeting are as follows: Income: Request from the City of Atlantic Beach $15,000; Button Sales increase to $10,000. Expenses: Artists Fees increase to $17,000; Materials and Supplies increase to $1,000; Shuttle Service increase to $500; Publicity/Marketing reduce to $13,600,- Overall 13,600;Overall Decorations increase to $1,500. Nancy DeCandis is still trying to locate someone who will chair the Street Surprises venue for First Night. Nancy DeCandis met with Morale, Welfare and Recreation (MWR) at Mayport to negotiate moving their • fireworks from the north end of Mayport Beach to the south end of Mayport Beach so that the First Night r Minutes of Cultural Arts Advisory Board July 21, 1999 Page 2 • attendees can view their fireworks. MWR has requested a contribution to move the fireworks. or Ma q Y Shaughnessy stated that if MWR wants us to contribute, then we need to have an equally advantageous position from which to view the fireworks. Nancy DeCandis will check into the possibility of anchoring a barge off the beach from which to send off fireworks. Art Classes in Atlantic Beach Elementary Janelle Wagoner spoke with Margie Campbell at the Watercolor Society and said that they would be delighted to put Atlantic Beach Elementary on their list of possible sites to perform workshops. Janelle Wagoner suggested to Margie Campbell that she contact the new principal. Grants Alice Gartland spoke with the Cultural Arts Council and they advised Alice that the grant monies available were to assist non-profit organizations. However, the money from the sale of license plates goes to the arts and they would assist the Cultural Arts Board in obtaining $1,000 from these funds. In addition, the Cultural Arts Council will assist in writing grants to the State of Florida. Two grants are available from the State, one is educational and the other is for projects like First Night. Community Center Mayor Shaughnessy advised the Board that the real estate agent of the Pic -N -Save has not been able to schedule a meeting between her, Councilman Holland and the owners. Mayor Shaughnessy will speak with a friend of the owner and will ask that person to set up an appointment. Mayor Shaughnessy also advised the Board that there was a 3 -acre parcel of land for sale for $92,000 • located at the end of Levy Road on the intercoastal waterway with 300' of frontage on the waterway. Mayor Shaughnessy suggested one possibility is to have all the theater entities and the three beach cities contribute toward the purchase of the land. The Mayor also suggested that it should be a public/private partnership. The Board will discuss this further at the next Cultural Arts Board meeting. Mural Rosemary Fletcher brought up the idea of possibly painting a mural on the side of the racquetball court. This could be a community event in which the children and adults could assist in painting. Alice Gartland called the Cultural Arts Council and they could provide a lead artist --someone who would do the designing and to help the children. The Board will discuss this further at the next Cultural Arts Board meeting. Jack Russell Park Pavilion Rosemary Fletcher advised the Board that the tiles made by children on Earth Day still need to be put up on the Jack Russell pavilion. They are waiting for bids on putting up the tile. One side of the gable will be sea life, the other side will be a sports motif. For the columns, children will stamp fish. August Meeting The Board decided not to hold an August meeting. The next regularly scheduled meeting will be September 22, 1999. The meeting was adjourned at 7:40 p.m. r Alice Gartland, Chairperson