06-23-99vAGENDA - CULTURAL ARTS BOARD - June 23,1999
•1. Minutes -May 26 meeting
2. Summer Art classes - Nancy Decandis
3. Art classes in Atlantic Beach Elementary - Nancy Bodge, Rosemary Fletcher,
Jeanelle Wagoner
4. First Night - Nancy Decandis
5. Concert in the Park - Fall 1999 - Karin Clark
6. Exhibit space - Alice Gartland
7. Grants for 2000 - grantwriter - Rosemary Fletcher
8. Facilities for the arts - General discussion
9. Report on Cultural Arts Council Workshop - Alice Gartland
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MINUTES OF
CULTURAL ARTS ADVISORY BOARD MEETING
• June 23, 1999
A regular meeting of the Cultural Arts Advisory Board was held Wednesday, June 23, 1999, in the City
Hall Conference Room. Present were Chairperson Alice Gartland, Nancy DeCandis, Karin Clark, Janelle
Wagoner, Mayor Suzanne Shaughnessy and Staff Member Susan Dunham.
The meeting was called to order by Chairperson Alice Gartland at 7:00 p.m.
Approval of Minutes
Corrections to the Minutes were made as follows: Theater Complex: last sentence: change "establishing
a theater" to "establishing an art center"; First Night: second paragraph: change "Nancy Decandis" to
"Nancy DeCandis." Alice Gartland motioned to accept the Minutes of the meeting of May 26, 1999, as
amended; Karin Clark seconded and the motion carried.
Summer Art Classes
Chris Stouffer will teach both the drawing classes and the pottery classes. The drawing classes will be
held July 19-23, July 26-30 from 1:00-2:30 p.m.; and the pottery classes are July 19, 21, 23, 26, 28 and 30
from 3:00-4:30 p.m. The cost is $30 and scholarships are available. They are also trying to hold classes
at Donner Park and will need volunteers to help.
Art Classes in Atlantic Beach Elementary
Janelle Wagoner will call Margie Campbell at the Watercolor Society to see if they can perform
workshops at Atlantic Beach Elementary.
First Ni ht
Nancy DeCandis advised the Board that Lucy Stewart was retiring as principal of Atlantic Beach
Elementary. The First Night Committee has been advised that there is no guarantee that they can hold
First Night at Atlantic Beach Elementary, as the new principal will have to give his/her permission. After
a lengthy discussion, it was decided that Nancy DeCandis would do the following: 1) attend the Student
Advisory Council meeting tomorrow night, June 23, and ask for their support; 2) talk with Lucy Stewart
and ask for her support; and 3) after a new principal has been selected, talk directly with him/her to ask
for permission to use Atlantic Beach Elementary.
Nancy DeCandis advised the Board that it was time to approach the Commission to ask for $10,000 for
First Night 2000. Nancy DeCandis distributed copies of First Night's budget. The Board discussed
hiring a part-time person to assist with administrative tasks. This position would average 7-10 hours a
week for six months. Nancy DeCandis will call Alan Jensen to discuss advertising for the position.
Volunteers are needed for public relations, publicity, the processional, outside programming, and the
midnight bonfire. Mayor Suzanne Shaughnessy arrived at 7:20 p.m.
Concert in the Park
"Concert in the Park" has been tentatively scheduled for October 10, 1999, from 5:00 p.m. to 7:00 p.m., at
Jack Russell Park. Karin Clark will check with the local newspapers to ensure there are no other events
scheduled for that day at the beaches.
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Exhibit Space
Alice Gartland received approval from Baptist Medical Center -Beaches to hang artwork in their gallery
• for one month. Mayor Suzanne Shaughnessy will talk with the commissioners at the next Commission
meeting about possibly hanging artwork at City Hall.
Grants for 2000
Rosemary Fletcher was not in attendance so this topic was tabled until the next regular meeting.
Report on Cultural Arts Council Workshop
Alice Gartland attended the Cultural Arts Council meeting and was advised that First Night does not need
the 501(3)(c), and cities can apply for grants without it. The Jacksonville Cultural Arts Council has also
offered assistance in writing the grants. Alice Gartland advised the Board that they need to apply for the
grants for First Night and the art classes prior to January 2000.
Community Center
Mayor Suzanne Shaughnessy and Jerry Holland have asked the Realtor of the Pic and Save property to set
up an appointment with her, Jerry Holland and the owners, but have been unsuccessful. If they are unable
to get an appointment with the owners, they will pursue it further with the president of the real estate
company.
Budeet
Mayor Suzanne Shaughnessy suggested the Board turn their budget in to the City Manager within the
next two weeks. There was a question as to whether or not the Cultural Arts Board and the First Night
budgets have already been submitted to the City Manager. Staff Member Susan Dunham will check into
this and will notify Alice Gartland.
0 The meeting was adjourned at 8:15 p.m.
Alice Gartland, Chairperson