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AGENDA
FIRST NIGHT STEERING COMMITTEE
CITY OF ATLANTIC BEACH
June 21, 2001
7:00 p.m.
1. Call to Order
2. Approval of Minutes of Meeting of May 17, 2001
3. Old Business
A. Committee Reports
4. New Business
A. None
5. Adjournment
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MINUTES OF
FIRST NIGHT STEERING COMMITTEE MEETING
June 21, 2001
A regular meeting of the First Night Steering Committee was held Thursday, June 21, 2001, in the
City Hall Conference Room. Present were Kim Armstrong, Caryn Best, Cindy Grossberg, Christine
Kirk, Mayor John Meserve, Kathleen Smith Beaudreau and City Liaison Susan Dunham.
1. Call to Order
Kim Armstrong called the meeting to order at 7:10 p.m.
2. Approval of Minutes of Meetine of Mav 17, 2001
A motion was made by John Meserve, seconded by Kathleen Smith Beaudreau and
unanimously carried to approve the Minutes of the First Night Steering Committee meeting of
May 17, 2001.
3. Old Business:
A. Committee Reports: Kim Armstrong advised the Steering Committee that she attends the
First Night Board of Directors meetings. She stated that the Board of Directors monitor the
activity of the First Night Steering Committee and, therefore, would like a written report from
each Steering Committee Chair to be collected at the Steering Committee meetings.
The following are Committee Chair updates:
Public Relations Committee: Caryn Best advised that she held her first committee meeting and only
one person showed. However, she stated that Nancy Chapman is very experienced. Caryn Best
advised that she is working on a media list and that First Night has already had some news coverage.
She further stated that there would be an article in Saturday's paper about First Night. She requested
that Committee chairs call her if with any newsworthy events.
Kim Armstrong requested that the Committee Chairs refer members of the press to Caryn Best,
Robert Frary or herself Mayor Meserve requested that everyone refer the press to him if they call with
City related questions.
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•Caryn Best suggested that prior to the event they place banners along Atlantic Boulevard. Mayor
Meserve advised that the pillars going into Town Center will have posts to accommodate posters and
that First Night should be able to hang posters at that location. Cindy Grossberg suggested hanging
posters on the posts in the medians in Neptune Beach and Jacksonville Beach.
Discussion was held with regard to getting teens involved in First Night. The Steering Committee
determined to create a Teen Committee and Kim Armstrong stated that she would discuss this with
Robert Frary.
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Children's Committee: Christine Kirk stated that four people attended their meeting last week. She
advised that the positions are filled on her committee: logistics, volunteer on-site coordinator,
corporate discounts and secretary. She stated that she would mail letters to the artists this week.
Discussion was held with regard to volunteers. Cindy Grossberg advised that groups who sponsored
tables in the past have brought their own volunteers. Mayor Meserve suggested that Fletcher High
School and Bob Tipton would be good resources for volunteers.
Christine Kirk stated that the Committee would like to hire "roving" artists, i.e., a balloon person, a
puppet person and a pocket lady. She also stated that the next Children's Committee meeting is
scheduled for August 11th at 9:30 a.m. at Shelby's Coffee Shop.
Kathleen Smith Beaudreau discussed the idea of erecting a tent in'the schoolyard between Community
Presbyterian and Atlantic Beach Elementary School. She stated that the idea is that the space would be
heated and lighted with rocking chairs, a dance floor, a good sound system and would be a place for
everyone to converge. She suggested using the cafeteria as a staging area for the processional after
completing the children's activities. Cindy Grossberg expressed her concern that the cafeteria has been
used in the past as a dancing/gathering location so why change something that works.
Logistics Committee: Cindy Grossberg stated that her committee would work with the artists to
coordinate the set up of the artist sites. She mentioned that she needs additional help for her
committee. She advised that her committee members are Deb Monte, Jeff Banks, Jane Ambler, and
she is full of hope that Nancy DeCandis will join.
Programming: Kathleen Smith Beaudreau gave the following update:
• Use City Hall for a self—guided tour with music and art prepared by local artists. Also, have an
open canvas that would allow participants to create their own art;
• Serve food from Mayport shrimpers, bread and soup bowls, hot dogs and hamburgers;
• Identified eight sites: church sanctuary, church fellowship hall, school media center, school art
center, school cafeteria, Adele Grage, tent and City Hall;
a Contacted Sally Industries to obtain a price for a giant bowling alley;
• Kurt and Rebecca Farber will perform a silhouette scene with Rebecca performing ballet and
Kurt performing martial arts;
• The Montessori School will perform eurhythmy (learning letters through movement and sound).
The star of the junior eurhythmy gymnast team will lead the procession;
• Create a 10 -minute DVD from the highlights of the event;
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• 'First Night footprints in Neptune Beach and Jacksonville Beach as First Coast First Night
grows;
• Shelby❑s Coffee Shop will be holding a non-alcoholic event on New Year❑s Eve and would
like to be connected with First Night;
• The ❑ call to artists ❑ has been mailed;
• Skin N Bonz, Lynn Wadley and Lori Carlson will hold a workshop for children; work with each
child to create an animal costume, take crape paper and weave people into a tapestry of life,
song very emotional.
Caryn Best suggested holding a press conference to announce the programming for First Night. Mayor
Meserve suggested holding the press conference at a City Commission meeting in early November. He
also suggested using press footage of Sally Industries creating the big bowling game.
Mayor Meserve stated that there is a big spirit of ❑let❑s all do it together❑ among the beach cities.
He stated that at some point First Night would need to determine if they want to include the other
beach cities. Kim Armstrong stated that there is a general consensus that First Night is growing.
Mayor Meserve stated that he thought First Night should work toward that goal.
Mayor Meserve suggested having ❑ town criers, ❑ located in central areas, throughout the evening to
let people know what shows are ready to begin and where they are located
Kim Armstrong advised that she ordered the First Night stationary and it should be ready by next
week. She also advised that First Night has been invited to participate in the Kingfish Tournament.
She stated that they would hire a street performer, such as a mime or a juggler, to help attract
attention to First Night. She solicited volunteers to help at the tournament.
4. New Business
A. None.
The next First Night Steering Committee meeting is scheduled for July 19 at 7:00 p.m.
5. Adjournment
There being no other business or discussion, the meeting was adjourned at 8:20 p.m.
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