04-16-01v'i.
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First Night Atlantic Beach
Board of Directors Meeting
April 16, 2001
AGENDA
Call to order
Approval of Minutes
Old Business —
• Update on plans for filing501(c)(3) incorporation papers
• Update on committee chair positions
New Business —
• Discussion with Event Chair Robert Frary —including scope of First Night
2002, and long-term plan/goals of First Night Atlantic Beach.
• Update on Fundraiser Cruise — report submitted by Suzanne Shaughnessy
Next meeting: Wednesday, May 9, 2002 — 9:30am
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MINUTES OF
FIRST NIGHT
BOARD OF DIRECTORS MEETING
April 16, 2001
A regular meeting of the First Night Board of Directors was held Monday, April 16, 2001, in the Adele
Grage Community Center. Present were Kim Armstrong, Mary Jenkins, Robert Frary, Michelle Tipton and
Susan Dunham.
1. Call to Order
The meeting was called to order at 9:45 a.m.
2. Annroval of Minutes of Meeting of Anril 13, 2001
This item was moved to the end of the Agenda.
3. Old Business
A. Update on Plans for Filing 501(c)(3) Incorporation Papers: Mary Jenkins advised Robert Frary that
last Friday the Board of Directors directed Kim Armstrong to move forward with filing the 501(c)(3)
incorporation papers. Kim Armstrong advised that she delivered the signed paperwork to Alan Jensen.
B. Update on Committee Chair Positions: Kim Armstrong advised that she left a message with Kim
Magley to see if she would chair the marketing committee. In addition, she stated that Lauren Goldenberg
and Christine Kirk would co-chair the children's committee. Mary Jenkins advised that Cindy Grossberg
agreed to chair the logistics committee and would like the search to continue for a co-chair for the
committee. Mary Jenkins stated that the decorating chair position is still available.
Discussion was held with regard to soliciting volunteers at the fundraiser. Kim Armstrong stated she would
talk with Bob Tipton about possibly manning a volunteer table at the fundraiser.
4. New Business
A. Discussion with Event Chair Robert Frary: This item was moved to later in the meeting.
B. Update on Fundraiser Cruise: Mary Jenkins distributed a report from Suzanne Shaughnessy updating
the Board on the status of the fundraiser. Mary Jenkins stated that the report was very thorough and that
Suzanne Shaughnessy appears to have everything under control.
Michelle Tipton arrived at 10:00 a.m.
Kim Armstrong stated that Carol Mikell is printing the flyers. Mary Jenkins suggested that Kim Armstrong
contact volunteers to assist in distributing the flyers.
Mary Jenkins referred to Suzanne Shaughnessy's report which requests assistance with the following:
1. Locate large display board and set up at City Hall: Kim Armstrong stated she would take care of
this.
2. Xerox and fold 350 programs: Kim Armstrong said that she would approach the Gateway
Community Center to handle.
3. Xerox auction follow -along sheets for auction:
4. Order roll of beverage tickets: Susan Dunham stated that she would order these.
5. Transport artwork to the ferry: Robert Frary said he would be available to help all day.
6. Distribute flyers to business and government establishments: Kim Armstrong said she would put
together a team to distribute the flyers.
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• Minutes of First Night Board of Directors Meeting
April 16, 2001
Page 2
7. Locate items for cruise in First Night warehouse and transport them to the ferry the day of the event:
Robert Frary said he could assist.
Kim Armstrong advised that she attempted to follow up with Attorney Jeff Snead but his office was closed
for the holiday.
A. Discussion with Event Chair Robert Frary: Robert Frary distributed First Night Roanoke by-laws for
First Night Atlantic Beach to use as a model.
Robert Frary asked for clarification as to how large the Board would like to see First Night grow. Mary
Jenkins responded that the feeling of the past steering committees has been that they did not want First Night
Atlantic Beach to become First Night Jacksonville. Robert Frary said that local and word of mouth
advertising would be the best forms of advertising to keep First Night at this size. Discussion was held with
regard to the potential length of commitment of sponsors and what would the sponsors get in return for that
commitment. Mary Jenkins advised that Nancy Bodge set up a structure for fundraising and suggested using
that as a starting point. She further advised that the objective of fundraising is to have two to three years
funding in the bank. Robert Frary suggested setting an overall goal and Mary Jenkins suggested $25,000 as
the fundraising goal. Mary Jenkins further suggested asking the City of Atlantic Beach for $10,000 and
CitiBank for $10,000. Robert Frary suggested setting up a contingency plan in case one of the major
sponsors does not contribute one year.
Robert Frary advised that he would like to finalize the venue spots. Kim Armstrong stated that she would
like to see Atlantic Beach Elementary, Community Presbyterian and Adele Grage as the venue locations.
Discussion was held with regard to reducing congestion and getting a better flow of activities at the school.
Robert Frary stated that he and Kathleen Smith-Beaudreau were thinking about using the Fellowship Hall at
9:00 p.m. as a dance room where instructors would teach basic dance steps. The Board discussed keeping
the Rising Stars at Adele Grage. Robert Frary said that Kathleen Smith-Beaudreau would like to keep the
teen (ages 13-17) activities at Adele Grage. Kim Armstrong suggested hiring an age-appropriate band to
play for the teens. Robert Frary stated that he would set up initial meetings with Ali Register of Atlantic
Beach Elementary) and Gabe Goodman of Community Presbyterian.
2. Annroval of Minutes of Meeting of Anri113. 2001
A motion was made by Michelle Tipton, seconded by Mary Jenkins and unanimously carried to
approve the Minutes of the First Night Board of Directors meeting of April 13, 2001
5. Adjournment
There being no other business or discussion, the meeting was adjourned at 10:50 a.m.
Mary Jenkins