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AGENDA
FIRST NIGHT COMMITTEE
February 7, 2001
9:30 a.m.
Adele Grage Community Center
1. Call to Order
2. Update on poster and postcard production
A. Who will distribute flyers
B. Who will pull the mailing list together
C. The postcards will be labeled by the Gateway Community Center
3. Clear Channel Communications
4. Structure of Volunteer Kick -Off Meeting
A. Music, Decorations
B. Welcome
C. Update of activities
D. Introduce Board of Directors
E. Reference the main poster and relation of committees
5. Next Meeting
A. Report on committees and chair people
B. Update on fundraiser planning
C. Opinions on Clear Channel Communications
6. Adjournment
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MINUTES OF
FIRST NIGHT COMMITTEE
BOARD OF DIRECTORS MEETING
February 7, 2001
A regular meeting of the First Night Committee Board of Directors was held Wednesday February 7, 2001,
in the Adele Grage Community Center. Present were Kim Armstrong, Cindy Grossberg, Mary Jenkins,
Michelle Tipton and Susan Dunham.
1. Call to Order
The meeting was called to order at 9:40 a.m.
2. Undate on poster and nostcard nroduction
Mary Jenkins advised that she gave ideas and sketches to Tom Mikell for printing. Kim Armstrong will talk
with Tom Mikell to determine when the postcards will be ready. The Board determined that it would be best
to have them by this weekend for mailing. The posters will be distributed as follows: Cindy Grossberg will
deliver to the west beaches, Mary Jenkins will deliver to Atlantic Beach, Michelle Tipton will deliver to
Jacksonville Beach, Kim Armstrong will deliver to south Jacksonville Beach and Mary Jenkins will ask
Elaine Kenny to distribute to Neptune Beach.
Kim Armstrong advised that she would be speaking to the Neptune Beach SAC, the Jacksonville Beach
SAC, the Fletcher Middle SAC and Fletcher PTA. In addition, she has a 7:00 a.m. meeting with the
Exchange Club. She has not yet contacted Fleet Landing or Indian Springs. Michelle Tipton suggested
contacting organizations that have marquis boards in order to place notices.
Discussion was held with regard to who would prepare the mailing list. It was suggested that Kim
Armstrong locate the disc that contains the mailing list and to use this list for the mailing for the kick-off
meeting. Kim Armstrong stated that she would call Pam Bushnell to see if she can access the City of
Atlantic Beach address list and will also talk with her about postage. She also advised that Gateway
Community would do the labeling.
3. Clear Channel Communications
Kim Armstrong advised that she met with Carol Lawyer of Clear Channel. Kim Armstrong stated that Carol
Lawyer contacted First Night about sponsoring or working with a community New Year's Eve event. They
want to partner with First Night from now until the end of the year. They would promote the fundraiser
either on UPN, billboards or on a family-oriented radio station. In addition, they want FOX to be at the event
but this would be an exclusive arrangement. In return, First Night would have to allow certain booths or
areas for Clear Channel sponsors. This would challenge Clear Channel to find art -oriented sponsors. Kim
Armstrong advised that it would be the First Night Board of Director's job to determine whether or not a
sponsor could be at the event. It was suggested that a representative from Clear Channel come to talk to the
Board after the next meeting. Mary Jenkins raised the concern with regard to the by-laws of First Night
International merchandising issues.
Discussion was held with regard to renting the billboard on Atlantic Boulevard. The Board determined that
they would like to rent the billboard for the days of February 16 through 21. The Board authorized the •
expenditure of $500.00. Kim Armstrong will check on the availability of the billboard.
4. Structure of Volunteer Kick -Off Meeting
The Board determined that the structure of the volunteer kick-off meeting would be as follows:
• Welcome
• Update of activities
first Night Committee/Board of Directors Meeting
February 7, 2001
Page 2
• Overall view of what the Board has been doing
• The 501(c)(3) process
• Introduce the Board of Directors
• Reference the main poster and relation of committees
• Talk about different committees and how they will work together
• Disburse attendees to committees they are most interested in
Cindy Grossberg suggested that Kim Armstrong talk to Suzette Abrass with regard to decorations and music
for the kick-off meeting. It was also suggested to bring the photo albums and video of last year's event to the
meeting. Mary Jenkins will help to create the poster boards for each committee group and Susan Dunham
will check on the availability of a tv/vcr for the meeting
Discussion was held with regard to the need of a chairperson for the event. The Board suggested the
following for mentors at the Kick -Off Meeting: Programming: Chinta Perera and Rosemary Fletcher, Media
Relations: Pam Bushnell, Logistics/Operations: Eloise Koerber and Nancy DeCandis, Children's Committee:
Michelle Tipton, Jill Easton and Lynn Charest, Buttons: Mary Jenkins, Printing: Carol Mikell,
Merchandising: unknown, Public Relations: Pam Bushnell, Decorations: Suzette Abrass, Volunteers: Cindy
Grossberg, and Fund Raising: Nancy Bodge.
Discussion was held with regard to Suzanne Shaughnessy chairing the fundraiser. Kim Armstrong will
contact Suzanne Shaughnessy to determine if she has accepted the position.
5. Next Meeting
The Board of Directors scheduled their next meeting for Wednesday, March 7, 2001, at 9:30 a.m. At this
meeting the Board will report on committees and chair people and provide an update on the fundraiser
planning. The Board determined that they would wait to meet with Clear Channel until a public relations
chairperson is in place.
6. Adiournment
There being no other business or discussion, the meeting was adjourned at 11:10 a.m.
Mary Jenkins V
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