04-19-00v•
AGENDA
REGULAR MEETING OF
FIRST NIGHT STEERING COMMITTEE
April 19, 2000
City Hall Commission Chambers
7:30 p.m.
I. Call to Order
II. Approval of Minutes of Meeting of March 15, 2000
III. Introduction of Members and Commission Liaison Mr. Bomo
IV. Budget for Moonlight Cruise — Chair
V. Presentations of Committees
A. Invitations
B. Beverages
C. Ferry
D. Entertainment
E. Auction
F. Marketing
G. Publicity
VI. Update on future configuration of First Night Atlantic Beach
VII. Other Business
VIII. Adjournment
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MINUTES OF
FIRST NIGHT COMMITTEE
April 19, 2000
A regular meeting of the First Night Committee was held Wednesday, April 19, 2000, in the City Hall
Commission Chambers. Present were Chairperson Suzanne Shaughnessy, Suzette Abrass, Commissioner
Mike Bomo, Nancy DeCandis, Rich Dunham, Mary Jenkins, Eloise Koerber and Staff Member Susan
Dunham.
I. Call to Order
Chairperson Suzanne Shaughnessy called the meeting to order at 7:50 p.m.
II. Annroval of Minutes of Meeting of March 15. 2000
Minutes of the meeting of March 15, 2000 were approved by the First Night Committee.
III. Introduction of New Members and Commission Liaison Mr. Borno
There are no new members. Suzanne Shaughnessy introduced and welcomed First Night's new Commission
Liaison, Commissioner Louis M. "Mike" Borno. Commissioner Bomo offered suggestions for policies and
procedures to assist in planning future events and the benefits of increasing the amount of funds raised and to
reduce expenses.
IV. Budget for Moonlight Cruise — Chair
Suzanne Shaughnessy distributed the budget (attached). Last year's actual expenses totaled $6,195 and this
year's anticipated expenses total $5,220. Rich Dunham will rent the truck for pickup of tables, chairs and
table linens and will contact the Teen Council for assistance with loading.
V. Presentation of Committees
A. Invitations: Mary Jenkins showed the invitation to the Committee members. The fundraiser will be
held May 13 from 7:00 pm to 11:00 p.m., and the river cruise is from 8:00 p.m. to 10:00 p.m. 150
invitations have been sent to participants of previous events. The invitations will be dry mounted and
placed on stands with reservation forms at Shelby's, Bookmark, Sliders and City Hall. Posters will also
be placed in windows around Town Center. Eloise Koerber will pick up checks/reservation forms and
deliver to Susan Dunham for deposit. Flyers will be distributed as follows: Rich Dunham: CSX; Mike
Borno: Sea Turtle, BioMax and Wine Club; Mary Jenkins: City Hall, Shelby's, Bookmark, Sliders and
Sticky Fingers; Nancy DeCandis: St. Paul's By the Sea, Beaches Episcopal and Aqua East; Suzette
Abrass: Toys That Teach; Susan Dunham: Atlantic Beach Trading, Break -N -A -Sweat and Jaz7ercise;
Suzanne Shaughnessy: Sun Dog, Neptune Beach City Hall and Jacksonville Beach City Hall; Eloise
Koerber: Mail Boxes, Etc.
Suzette Abrass advised the Committee that she would not be in town for the fundraiser. The company
who rented the props last year (pirates, trees, etc.) will deliver and set up the props for $50. Suzette
prepared a diagram for setting up the decorations. Nancy DeCandis will attempt to locate someone to
donate six ficus trees and two palm trees. Susan Dunham will be the contact person for decorations.
Suzette Abrass left the meeting at 8:35 p.m.
B. Beverages: Commissioner Borno will contact Coca Cola for soft drinks and will attempt to get the beer,
wine and cups donated. Commissioner Borno strongly recommends setting the price of beer and wine at
$3.00/drink and to be sold by tickets. Suzanne Shaughnessy stated that the City has requested that a taxi
service be available in case any one drinks to excess. Suzanne suggested contacting Gator City Taxi.
C. Ferry: Suzanne Shaughnessy informed the Committee that the ferry was confirmed and that the
Committee would have access to the ferry Saturday morning at 10:00 a.m.
D. Entertainment: SunJammers will be the entertainment for the fundraiser. Their normal fee is $1,400
but they are charging First Night only $600.
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',Minutes of First Night Steering Committee
April 19, 2000
Page 2
E. Auction: Suzanne Shaughnessy distributed a list of items that were donated in previous years.
Committee members determined who they were going to contact this year for art donations. All art is to
be collected by May 8.
F. Marketing: Marketing discussed under Invitations and Publicity.
G. Publicity: Ronda McDonald will send press releases to Shorelines and Beaches Leader. Mary Jenkins
will deliver pictures to Ronda McDonald to be included with the press releases. Suzanne Shaughnessy
will contact television and newspaper companies. Nancy DeCandis will make a list of three or four radio
stations, contact person and telephone number for Suzanne Shaughnessy to contact.
VI. Update on Future Configuration of First Night Atlantic Beach
Discussion ensued regarding the future configuration of First Night Atlantic Beach.
VII. Other Business
Susan Dunham distributed the City purchasing procedures.
VIII. Adiournment
The meeting was adjourned at 9:05 p.m.
51A.ZitAiALC. il4.LGy
Suzanne Shaughnessy, C s erson�
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First Night Fundraiser 2000
Last Year Actual This Year Budget This Year Actual
Income: $ 12,665
Expenses:
Invitations 497 500
Entertainment 600 600
Decorations 436 600
Beverages 1,195 800
Ferry 1,000
Insurance 2,370 500
,Supplies 57 60
Port -O -Lets 300
Overtime pay
Rental Truck 58 60
Photos 375 -0-
Gratuities 250 450
Postage 350 350
Total Fundraiser 6,195 5,220
600