07-21-99•
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AGENDA
REGULAR MEETING OF
FIRST NIGHT STEERING COMMITTEE
July 21, 1999
City Hall Conference Room
1. Call to Order
2. Approval of Minutes of Meeting of June 21, 1999
3. Committee Reports
4. Updates for First Night
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MINUTES OF
FIRST NIGHT COMMITTEE
July 21, 1999
A regular meeting of the First Night Committee was held Wednesday, July 21, 1999, in the City Hall
Commission Chambers. Present were Chairperson Nancy DeCandis, Suzette Abrass, Rosemary Fletcher,
Mary Jenkins, Eloise Koerber, Chinta Perera, Elise Sloan, Mayor Suzanne Shaughnessy and Staff
Member Susan Dunham.
The meeting was called to order by Chairperson Nancy DeCandis at 7:40 p.m.
Approval of the Minutes
Mary Jenkins motioned to approve the minutes of the meeting of June 16, 1999, Elise Sloan seconded and
the motion carried.
Committee Reports
Buttons: Mary Jenkins suggested using the current logo (with different colors) as it incorporates the stars,
family, sun, beach and waves. Price quotes on 2,000 buttons are as follows: Button King: a rectangular
flashing button at $1.43 each or a square non -flashing button at $.26 each. Image Pro: a rectangular
flashing button at $1.30 each or a square non -flashing button at $.35 each. There will be an additional art
fee for changing colors on the logo. The Committee decided to order 2,500 flashing buttons.
Nancy DeCandis advised the Committee that First Night International is requiring the registered mark on
all First Night material.
Programming: Chinta Perera informed the Committee that programming is 90% complete. Programming
is still trying to locate a headliner in the classical venue. A few examples of performers they have lined
up are as follows:
• Sugar Daddies
• Benkadi
• Tamerlin
• Skin & Bonz
• Al Monte
• Orange Park Chorale
• Ace Winn
• Kevin Danzig
• Gerson Yessin
• Drummers
The Committee members offered the following suggestions for additional venues: Beach drummers;
comedy; band for teens (Mayor Shaughnessy will attempt to get in touch with Inspection 12); ask teens to
participate; better banners and signs; map at every site; a church group (Friendship or Roberts
Mt. Pisgah).
Budeet
Nancy DeCandis gave the following breakdown for requested changes to the budget:
Income:
Consider asking the City of Atlantic Beach for $15,000 instead of $10,000
Button Sales: Increase to $10,000 from $9,000
Total Income: $54,000 (increase from $48,000)
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Expenses:
Total Fundraiser Expenses: $6,195
Programming: Increase to $17,000 from $12,000 (fireworks)
Material/Supplies: Increase to $1,000 from $500 (expecting more people)
Total Programming: $21,400 (increase from $15,900)
Shuttle Service: Increase to $500 from $300
Total Operations: $7,700 (increase from $7,500)
Publicity/Marketing: Decrease to $13,600 from $15,600
Total Publicity: $13,600
Overall Decorations: Increase to 1,500 from $1,000 (permanent items, not just disposable items)
Total Decorations: $2,500 (increase from $2,000)
Total Administrative Costs: $3,331 (decrease from $4,100)
Total Expenses: $54,726 (increase from $51,007)
Mary Jenkins motioned to approve the amended budget. Elise Sloan seconded and the motion carried.
Updates for First Night
Military:
Fireworks: Nancy DeCandis advised the Committee that Mayport is planning a fireworks display at
midnight on New Year's Eve. Nancy is attempting to negotiate moving the fireworks from the north
end of Mayport Beach to the south end of Mayport Beach.
Buttons: A discount has been requested for the buttons for the military families.
Tent: The idea of a tent was suggested where the military families could meet and greet each other.
Volunteers are needed to put the tent up and take it down. Mayor Shaughnessy suggested contacting
the Non -Commissioned Officer's Association.
Shuttle: The military shuttle can only transport military, not civilians.
Submarine: It was suggested that SIMA might be able to make a cardboard submarine.
Processional: Rhonda McDonald has agreed to organize the processional.
Run: Darcy Carnes has agreed to organize the run.
Street Surprises: Nancy DeCandis is still trying to locate someone who will chair the Street Surprises.
Photographer: Eloise Koerber will follow-up with Frank Serio to attempt to negotiate his price.
Sherry Drive: Susan Dunham relayed that the Interim City Manager, David Thompson, has agreed to the
idea of closing Sherry Drive from Ahern Street to 4th Street for First Night.
Masks: Nancy DeCandis will approach the PTA or SAC at Atlantic Beach Elementary about sponsoring
the mask making and hat making.
The meeting was adjourned at 8:50 p.m.
SNancy DeCdis, Chairperson