11-18-98•
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A regluar meeting of the First Night Steering Committee was held on Wednesday, November 18,
1998. Chairperson Cindy Grossberg called the meeting to order at 7:37 P.M.
Present were:
Cindy Grossberg
Stacey Rohrer
Ree Theofan
Staff Liason:
Pat Williams
Guests:
Nancy DeCandis
Mary Jenkins
Chinta Perera
Debbie Monte, Logistics Committee
Eloise Koerber, Logistics Committee
Nancy Bodge
Woody Winfree
Anita Abdullah
Nancy Bodge motioned to approve the minutes of the last regular meeting, October 21, 1998.
Mary Jenkins seconded and the motion carried.
Cindy gave the Treasurer's report. Again, this month the Committee's books agree with the City.
$300.00 in Corporate Donations was received from Mothers Against Drunk Driving (HADD)
also $875.00 from business card ads. The Committee has received $5000.00 in donations from
Corporate sponsors and business card ads, only $3000.00 was budgeted for the year. Check
requests must be approved by Cindy or Stacey so please submit all check requests to Cindy and
she will drop off to City.
Nancy DeCandis expressed gratitude for the Cultural Arts Board receipt of the $10,000.00 grant
for First Night from Citibank Universal Card. She thanked Karen Summers and Tammy
Deitchman for all their help and support in the award of this grant.
Cindy stated she will assume duties of Volunteer Committee chairperson for this year and she
needs each committee's list of volunteer needs in writing ASAP. She also passed out volunteer
forms to everyone and asked that everyone use the form so Committee's volunteer list can be
kept updated. Cindy stated there is no time limit for taking volunteer names.
Nancy B. stated the Children's Committee is getting their own volunteers. Nancy D. will let
Henny Schoonover know if there are any extra volunteers and Henny can use them for her area.
Nancy B. asked how information volunteers can be identified. It was decided that Ree will price
having 24 large, round "ASK ME" buttons made. The information volunteers will be available in
prominent places to assist patrons and to check and sell buttons as needed.
Eloise Koerber inquired about having a large site map drawn and posted at entrance. Discussion
took place concerning how people are going to get to the bonfire at Russell park and it was
decided to wait until Dec. 2nd meeting to firm up route so map can be depicted most accurately.
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First Night Regular Meeting Minutes
November 18, 1998
Page 2
Nancy B. volunteered her husband to draw up map and mount it for display.
Cindy gave the food service report. Kim feels the Committee should use Country Caterers
exclusively. Cindy asked to take a vote for County Caterers. Nancy DeCandis motioned using
Country Caterers as main food vendor for event with First Night receiving 15% of sales the 1 st
year and 25% the 2nd year. Woody Winfree seconded and the motion carried. Shelby is still
going to set up her area with no duplication of sales and give First Night 20% of sales. Nancy D.
asked anyone seeing Shelby to thank her for her continued support. Everyone agrees that 20
tables will be enough for a dining area. Lighting for food area will be the same as last year.
Woody asked for accommodations for one of her artists. Nancy D. stated she feels Mayor
Suzanne Shaughnessy will find someone to house him. Woody also had questions about lighting.
Anita stated each area, with Michelle's expert assistance, will have proper lighting. Woody stated
she has all the artists lined up and all their contracts but 5 which will be in soon. She said none of
her artists have extraordinary needs from logistics or operations.
• Nancy D: introduced Debbie Monte and Eloise Koerber of the Logistics Committee. They will
be responsible for the school and church.
Cindy asked everyone about a decision on shuttles. After discussion, it was decided not to do
community shuttles this year.
Ree discussed the buttons for this year. The Committee has 2800 hundred buttons left from last
year and she would like to use the remaining buttons this year. After discussion, Cindy asked for
a vote. Mary Jenkins motioned that the Committee use last year's buttons again this year Nancy
B. seconded and the motion carried. Mary also wanted to know, will signs be the same as last
year. A discussion of signs ensued. Ree will be making all signs and she needs a list of committee
needs including design and size.
Mary stated Children's Committee has everything lined up with 11 confirmed artists.
Cindy stated that the lists of tables and chairs that he has asked for be submitted to him in writing,
as soon as possible. -
Mary Jenkins asked where volunteers should park and it was decided to park in the teacher's
parking lot again this year.
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First Night Regular Meeting Minutes
November 18, 1998
Page 2
Nancy B. volunteered her husband to draw up map and mount it for display.
Cindy gave the food service report. Kim feels the Committee should use Country Caterers
exclusively. Cindy asked to take a vote for County Caterers. Nancy DeCandis motioned using
Country Caterers as main food vendor for event with First Night receiving 15% of sales the 1st
year and 25% the 2nd year. Woody Winfree seconded and the motion carried. Shelby is still
going to set up her area with no duplication of sales and give First Night 20% of sales. Nancy D.
asked anyone seeing Shelby to thank her for her continued support. Everyone agrees that 20
tables will be enough for a dining area. Lighting for food area will be the same as last year.
Woody asked for accommodations for one of her artists. Nancy D. stated she feels Mayor
Suzanne Shaughnessy will find someone to house him. Woody also had questions about lighting.
Anita stated each area, with Michelle's expert assistance, will have proper lighting. Woody stated
she has all the artists lined up and all their contracts but 5 which will be in soon. She said none of
her artists have extraordinary needs from logistics or operations.
• Nancy D. introduced Debbie Monte and Eloise Koerber of the Logistics Committee. They will
be responsible for the school and church.
Cindy asked everyone about a decision on shuttles. After discussion, it was decided not to do
community shuttles this year.
Ree discussed the buttons for this year. The Committee has 2800 hundred buttons left from last
year and she would like to use the remaining buttons this year. After discussion, Cindy asked_ for
a vote. Mary Jenkins motioned that the Committee use last year's buttons again this year Nancy
B. seconded and the motion carried. Mary also wanted to know, will signs be the same as last
year. A discussion of signs ensued. Ree will be making all signs and she needs a list of committee
needs including design and size.
Mary stated Children's Committee has everything lined up with 11 confirmed artists.
Cindy stated that the fists of tables and chairs that he has asked for be submitted to him in writing,
as soon as possible.
Mary Jenkins asked where volunteers should park and it was decided to park in the teacher's
parking lot again this year.
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